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LT-2019-003 Jazz in the Valley
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2019-02-19 10:00 AM - Commissioners' Agenda
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LT-2019-003 Jazz in the Valley
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Last modified
8/1/2019 11:36:51 AM
Creation date
8/1/2019 11:35:34 AM
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Meeting
Date
2/19/2019
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Alpha Order
s
Item
Request to Approve the 2019 Lodging Tax Grant Agreements for Special Events and Projects
Order
19
Placement
Consent Agenda
Row ID
51515
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Collaboration* <br />SI Future Plans <br />1. CHAMBER OF COMMERCE: Serves as our sales outlet prior to the festival <br />and helped staff the box office during the festival <br />2. CITY OF ELLENSBURG <br />-Waves noise ordinance for weekend <br />-Allo'NS our use of the Rotary Pavilion for our main venue and the on site <br />building as our Box Office Vllith the Chamber of Commerce also providing <br />staff support during the Festival. <br />. -Provides : fencing for the Rotary Pavilion (main venue); no parking signs; <br />handicap signs ; Hangs or banner across 4th between Main and Pearl <br />streets . <br />3. CWU <br />-Through a contract arrangement provides: Pianos, Music stands, Platforms , <br />and Cooling fans for the Rotary Pavilion. <br />-We partner to provide music clinics for the County high school students. <br />-We offer yearly scholarsh ips for Jazz students attend ing CWU . <br />-We offered scholarships to High school students to attend CWVs summer <br />Jazz music camp. We also provide Friday night tickets to camp members <br />and have the camp students perform a free concert Saturday morning prior <br />to the festival starting. <br />4 . RODEO BOARD: Provides usage of approximately 750 chairs for the festival <br />5 . We hire LOCAL COMMUNITY GROUPS (Boy Scouts, FBLA) to unload & load <br />rodeo cha irs and to clean up the Rotary Pavilion Saturday & Sunday mornings <br />6. GALLERY ONE & CLYMER MUSEUM: <br />-They serve as music venues during the festival <br />-Provides a tasting of premium Washington State \l\lines on the Sat. <br />afternoon of the festival. This is a major fundraising event for them. <br />7. FARMER'S MARKET : runs extended hours that 'weekend <br />8. COMMIT A PAGE OF OUR BROCHURE to other events happening in <br />Ellensburg that weekend. <br />9. PUBLIC LIBRARY: decorates their lobby \l\lith Festival memorabilia . They <br />also have an archive of all our past festivals . <br />10 DONATED: 30 Festival Passes to non-profit organizations to aid in their <br />fundraising efforts. <br />11. KVH displays all 21 years of posters in their lobby throughout July. They also <br />donated money to pay for the wash stations used during the festival and <br />posted literature on the importance of hand washing . <br />12 Over the years many downtown businesses have served a festival venues . <br />including:Rodeo City BBQ; Dakota Cafe; Filterer's Furniture; The Moose <br />Lodge; Grand Central; Valley Cafe; The Palace ; Gard Vintner's Tasting Room; <br />Kelleher's; and the Methodist Church; among others. <br />2500 character lirrit <br />Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket <br />sales, event sponsors, and other cost-recovery models.
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