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S USDA, Forest Service OMB 0596-0217 <br />Fs -1 500-8A <br />operating plan and individual employee times and their agreement rate. Such <br />times will be documented on Crew Time Reports, shift tickets or other agreed- <br />upon form. Other authorized expenses must be documented and approved by <br />an Agency Representative. <br />All incident shift tickets and expenses must be approved by incident <br />management personnel who will then prepare an Emergency Use Invoice <br />and, upon concurrence of the Cooperator, will submit the invoice for payment <br />to the Albuquerque Service Center, Incident Finance, along with a copy of <br />the current OperatingPlan. <br />Original documentation will be maintained by the U.S. Forest Service in the <br />appropriate fire documentation files or appropriate incident management <br />personnel; the Cooperator will maintain copies of all such documentation. <br />*** FIRE BILLING. The supporting party shall submit a bill within 120 <br />days from date of the incident. Billing must include the following <br />information and documentation: <br />Invoice showing the following required elements <br />• Invoice or bill number <br />• Invoice Date <br />• County Law Enforcement name, address, phone number, and agency <br />financial contact <br />• Agreement Number <br />• Unique Resource Order Number (shown on Resource Order) <br />• Fire financial accounting code number (shown on Resource Order) <br />• Inclusive dates <br />• Name of incident, incident number, and location of incident <br />• Itemization of costs to support the billing with adequate documentation <br />attached to show the type of resource used, identifying number, name of <br />operators and positions held, cost per unit and total cost <br />• Copy of the Resource Order from NEWICC (Colville) or CWICC <br />(Oka -Wen) <br />• Original pages of signed Emergency Equipment Shift Tickets <br />Adequate documentation is defined as: copies of resource orders, transaction <br />statements (or equivalent), approved emergency equipment shift tickets, or crew <br />fire time reports to support all billings to the U.S. Forest Service. The invoice <br />with original signature and supporting documentation are to be submitted by the <br />County Sheriff's Office to the local U.S. Forest Service approving official: <br />Page 6 of 8 <br />