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WEMS <br />1 <br />1 TS E HR RISE M ~ I £ j TE <br />o Any chan ge s to the te rms of an agreement mu st be mutuall y agreed up o n by both <br />patties and are often inc o rporated by written amendment to the <br />agreement/contract. Such amendments shall o nly be bind ing if the y are in wr iting <br />and s igned by personnel author ized to bind each of the patties. <br />o Exceptions to this include alterati ons to the Primary Contact for the agency listed <br />in WEMS . The regional TZM has the au thority to make these alterations if the <br />affected patty agrees to the changes . <br />• Billing procedure: <br />o Submit for reimbursement monthly (if possible), after expenses are incurred. <br />o Create an invoice and submit it to the regional TZM via email. The invoice shall <br />include the following items: <br />• An A-19 invoice voucher form or approved alternate <br />• Proof of overtime. This can include the WTSC Overtime Certification <br />Form or an approved alternate. <br />• An Emphasis Patrol Activity Log for each officer listed on the A-19 <br />o The regional TZM will review, approve, and submit the reimbursement to WTSC <br />for payment. <br />o Payment will be made by warrant or account transfer after receipt of invoice . <br />o Invoices for all expenditures incurred before June 30 must be submitted by <br />August 10. <br />o Invoices for all expenditures incurred between July 1 -September 30 (end of <br />project) must be submitted by November 10 . <br />• Buy America Act: For any manufactured goods over $5,000, the grantee must provide <br />written certification that the goods, including IT software and hardware, were produced <br />in the USA. (This does not normally apply to HYE activities.) <br />• Cost Principles: Grantee cannot use grant funds to replace routine and/or existing staff <br />or expenditures . Must comply with 2 CFR Part 200 Suboart E. <br />• Income: Any and all program income earned by the grantee during the grant period from <br />activ ities conducted as part of the grant ( e .g., sale of publications, registra t ion fees, <br />service charges, etc .) must be fully accounted for and applied to project purposes or used <br />to reduce project costs. <br />• Lobbying/ Political Activity: Because this grant uses federal funds, no work being <br />funded by this grant can be used to lobby or otherwise influence state or federal officials, <br />or support or oppose legislation; there is an allowance for "customary state practice ." <br />• Records Maintenance: Maintain records pertaining to this agreement for 6 years after <br />grant expiration. <br />Page4of9