Laserfiche WebLink
WEMSg <br />WISf'Dif ERPRISEMmlDOl SYSTEM <br />o Any changes to the terms of an agreement must be mutually agreed upon by both <br />parties and are often incorporated by written amendment to the <br />agreement/contract.Such amendments shall only be binding if they are in writing <br />and signed by personnel authorized to bind each of the parties. <br />o Exceptions to this include alterations to the Primary Contact for the agency listed <br />in WEMS.The regional TZM has the authority to make these alterations if the <br />affected party agrees to the changes. <br />•Billing procedure: <br />o Submit for reimbursement monthly (if possible),after expenses are incurred. <br />o Create an invoice and submit it to the regional TZM via email.The invoice shall <br />include the following items: <br />•An A-19 invoice voucher form or approved alternate <br />·Proof of overtime.This can include the WTSC Overtime Certification <br />Form or an approved alternate. <br />=An Emphasis Patrol Activity Log for each officer listed on the A-19 <br />o The regional TZM will review,approve,and submit the reimbursement to WTSC <br />for payment. <br />o Payment will be made by warrant or account transfer after receipt of invoice. <br />o Invoices for all expenditures incurred before June 30 must be submitted by <br />August 10. <br />o Invoices for all expenditures incurred between July 1 -September30 (end of <br />project)must be submitted by November 10. <br />.Buy America Act:For any manufactured goods over $5,000,the grantee must provide <br />written certification that the goods,including IT software and hardware,were produced <br />in the USA.(This does not normally apply to HVE activities.) <br />•Cost Principles:Grantee cannot use grant funds to replace routine and/or existing staff <br />or expenditures.Must comply with 2 CFR Part 200 Subpart E. <br />.Income:Any and all program income earned by the grantee during the grant period from <br />activities conducted as part of the grant (e.g.,sale of publications,registration fees, <br />service charges,etc.)must be fully accounted for and applied to project purposes or used <br />to reduce project costs. <br />•Lobbying/Political Activity:Because this grant uses federal funds,no work being <br />funded by this grant can be used to lobby or otherwise influence state or federal officials, <br />or support or oppose legislation;there is an allowance for "customary state practice." <br />•Records Maintenance:Maintain records pertaining to this agreement for 6 years after <br />grant expiration. <br />Page 4 of 9