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e) Calculation and application of the pertinent MER. i. All MERs must be calculated quarterly; ii. All MERs must be based on the quarter claimed; iii. All MAC activities that that benefit the Contractors Clients directly and are performed within a program that identifies Clients must use a Client -based MER as described in the CAP and Manual; iv. All MAC activities that benefit the Contractors Clients directly and are performed within a program that operates a primary care or specialty clinic must use a clinic -based MER as described in the CAP and Manual; V, All MAC activities that benefit a larger population in the geographical region served by the Contractor, or in programs that do not identify Clients or collect demographic data must use the modified county -wide MER; and vi. The Contractor is required to collect and maintain demographic data used to determine Medicaid enrollment for all Clients served within budget units whose costs are included in the FFP reimbursement. The Contractor is prohibited from including clients from any budget unit that is not allowable within the MAC program. (1) All data related to Medicaid enrollment and the MER must be maintained according to the SOS records retention schedule; (2) The information collected must be sufficiently detailed to determine Medicaid enrollment through HCA's ProviderOne System; (3) The information must be entered in the Contractor's Client information System or data base; (4) The Contractor must produce a single electronic list of all unduplicated Clients served over the quarter within thirty (30) business days of the end of the quarter; (5) The Contractor is prohibited from including the same Client more than once (duplicating) on the quarterly list; and (6) The Contractor must submit the quarterly list to either their third party System operator or other System operator which calculates the Client -based and clinic - based MER. f) Calculation and application of the indirect cost rate All indirect cost rates must be developed in accordance with all applicable regulations and guidelines including the 2 CFR Chapter I, Chapter Il, part 200, et al (OMNI Circular); The Contractor is required to have an indirect cost rate proposal approved by their Cognizant Agency; iii. The Contractor is required to certify the accuracy of the indirect cost rate annually using HCA form 02-568 Certificate of Indirect Costs; Local Health Jurisdiction Page 54 of 59 Medicaid Administrative Claiming Washington State Health Care Authority Contract # K3069