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AMENDMENT #4 • All materials developed with SNAP-Ed funds include the appropriate USDA non-discrimination statement and credit SNAP as a funding source in standard font that is easily readable. Audits The LHJ must make State financial and program audits or reviews conducted by other entities available to the DOH, DSHS, USDA, or its designee. Monitoring Expectations The LHJ's premises and records will be made available upon request to DOH, DSHS, and USDA staff for the purposes of observing program activities and reviewing for program and fiscal compliance. All non-capital equipment and reusable educational materials should be tracked in an inventory list and available for review upon request. Curriculum Requirements Agencies are expected to communicate with, respond to, and comply with all state curriculum team requests, sites visits, approved curriculum list, training and curriculum fidelity findings. Any curriculum modifications should be developed and executed based on the most current curriculum modification guidance. Local Agencies must consult their DOH contract manager as directed. https ://s3 . wo.wsu.edu/uploads!sites/?090/2017/01 /Guidance-for-Curriculum-Modification-FFY"0 18 -Modmed-10.9 .17 -PDF.pdf Indirect Rate/Allocation Plan All indirect rate/allocation plans must be submitted and preapproved by the DOH grants office and the DOH SNAP-Ed program. The LHJ is responsible for ensuring that indirect costs included in the LHJ's SNAP-Ed plan are supported by an indirect rate and/or cost allocation plan approved by the appropriate agency. The LHJ cannot bill indirect costs that are determined to be unacceptable and will be disallowed. Annual Civil Rights Training Requirement (see FNS Instruction Number 113-1 Chapter XI) htto://www.fns.usda.gov/sites!default/files/J D-Lpdf "Training is required so that people involved in all levels of administration of programs that receive Federal financial assistance understand civil rights related laws, regulations, procedures, and directives. Local agencies are responsible for training their subrecipients, including 'frontline staff.' 'Frontline staff who interact with program applicants or participants, and those persons who supervise 'frontline staff must be provided civil rights training on an annual basis." Records -Record Retention and Management-State Agency and All Sub-grantees 7CFR 272.2 SNAP-Ed regulations require that all records be retained for six (6) years from fiscal closure. This requirement applies to fiscal records, program reports, and client information (pre/post surveys, demographics etc.). Supporting documentation may be kept at the sub-grantee level, but shall be available for review for six (6) years from the date of quarterly claim submittal. Any costs that cannot be substantiated by source documents will be disallowed as charges to SNAP-Ed. Travel The LHJ is expected to comply with the Offic e of Financial Management's Travel Management Requirement and Restrictions as found in policy 10.10. http://www.ofm.wa.gov/policy/1 0.htm Amendments Agencies should check with the DOH contract manager to know what kinds of changes they can make on their own and what changes require an amendment and pre-approval in writing. Agencies must submit a written amendment request to DOH, and receive written pre-approval from DOH, prior to making/implementing any changes within their project or budget. Any requests needing FNS approval must be submitted to DOH no later than April 1st of each fiscal year. If agencies are making smaller changes that do not require FNS approval, DOH can review those and make approvals on a case by case basis. All of these non FNS amendments should be submitted to DOH no later than July 16th of each fiscal year. Overtime Staff overtime is not billable in the DOH SNAP-Ed program unless it has been reviewed and preapproved by the state DOH SNAP-Ed program in advance and was approved in writing. Exhibit A, Statements of Work Revised as of July 16, 2018 Page 31 of32 Contract Number CLH18249-4