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APPENDIX A -CONTRACT PROVISIONS <br />Al ACCESS TO RECORDS AND REPORTS <br />Al.1 SOURCE <br />2 CFR § 200.333 <br />2 CFR § 200.336 <br />FAA Order 5100 .38 <br />Al.2 APPLICABILITY <br />2 CFR § 200.333 requires a sponsor to retain records pertinent to a Federal award for a period of three <br />years from submission of final closure documents. 2 CFR § 200.336 establishes that sponsors must <br />provide Federal entities the right to access records pertinent to the Federal award. FAA policy extends <br />these requirements to the sponsor's contracts and subcontracts of AIP funded projects. <br />Contract Types-The sponsor must include this provision in all contracts and subcontracts of AIP funded <br />projects. <br />Use of Provision -No mandatory language provided. The following language is acceptable to the FAA <br />with meeting the intent of this requirement. If the sponsor prefers to use different language, the <br />sponsor's language must fully satisfy the requirements of§§ 200.333 and 200 .336 . <br />Al.3 CONTRACT CLAUSE <br />ACCESS TO RECORDS AND REPORTS <br />The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide <br />the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any <br />of their duly authorized representatives access to any books, documents, papers and records of the <br />Contractor which are directly pertinent to the specific contract for the purpose of making audit, <br />examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and <br />reports required under this contract for a period of not less than three years after final payment is made <br />and all pending matters are closed. <br />Guidelines for Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects <br />Issued on December 12, 2017 Page 1