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Overtime Overtime is not billable in the DOH SNAP-Ed program unless it has been reviewed and preapproved by the state DOH SNAP-Ed program in advance and was approved in writing. Budget Revisions All changes to the budget must be pre-approved in writing by DOH SNAP-Ed. Special Funding Requirements Payment for deliverables as specified herein is dependent on receipt of funding from the USDA funding sources . In the event funding is not received, DOH is under no obligation to make payments for the deliverables as specified. If funding is reduced or limited in any way after the effective date of this contract and prior to nonnal completion DOH may tenninate task(s), remove funds, or reallocate funds at DOH's discretion under new funding limitations and conditions. DOH will make payments only upon the receipt of the funding. DOH will notify the LHJ within seven working days upon notice by the funding source of funding availability. Indirect Rate All indirect rates must be submitted and preapproved by DOH and the DOH SNAP-Ed program. The LHJ is responsible for ensuring that indirect costs included in the LHJ's SNAP-Ed plan are supported by an indirect cost agreement and/or cost allocation plan approved by the appropriate agency. The LHJ cannot bill indirect costs that are detennined to be unacceptable and will be disallowed. Monitoring Visits (freguency. type): Audits The LHJ must make State financial and program audits or reviews conducted by other entities available to the DOH, DSHS, USDA, or its designee. Monitoring expectations The LHJ's premises and records will be made available upon request to DOH, DSHS, and USDA staff for the purposes of observing nutrition education activities and reviewing for program and fiscal compliance. All non-capital equipment and reusable educational materials should be tracked in an inventory list and available for review upon request. SNAP-Ed Assurances: The following assurances must be followed (see program Guidance hnps:lIsnaped.fns. usda. gov/nalional -snap-edlsnap-ed-plan-g uidaD ce~and-lemp Jales ) • The LHJ is fiscally responsible for nutrition education activities funded with Supplemental Nutrition Assistance Program Education funds and is liable for repayment of unallowable costs. • Efforts are made to target SNAP-Ed to the SNAP-Ed target audience. • Only expanded or additional coverage of those activities funded under the Expanded Food and Nutrition Education Program (EFNEP) may be claimed under the SNAP-Ed grant. Approved activities are those designed to expand the State's current EFNEP coverage in order to serve additional SNAP-Ed targeted individuals . In no case may activities funded under the EFNEP grant be included in the budget for SNAP-Ed. • Contracts are procured through competitive bid procedures governed by State procurement regulations . • Program activities are conducted in compliance with all applicable Federal laws, rules, and regulations including Civil Rights and OMB circulars governing cost issues. • Program activities do not supplant existing nutrition education and obesity prevention programs, and where operating in conjunction with existing programs, enhance as well as supplement them. This applies to all activities and costs under the Federal budget. • Program activities are reasonable and necessary to accomplish SNAP-Ed objectives and goals. • All materials developed or printed with SNAP-Ed funds include the appropriate USDA non-discrimination statement and credit SNAP as a funding source in standard font that is easily readable. Special Billing Reguirements: 1. All invoices, billing and reimbursements must be in compliance with all applicable Federal laws , rules, regulations including the FFY18 SNAP-Ed Guidance and OMB circulars governing cost issues. Exhibit A, Statements of Work Page 27 of28 Contract Number CLH18249