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The following correct information constitutes a proper invoice and is required as <br />payment documentation: <br />1) Name of Organization <br />2) Invoice Date <br />3) Agreement Number <br />4) Vendor Invoice Number <br />5) Organization Invoice Amount <br />6) Description and quantity of goods and services rendered <br />7) Performance Period <br />8) Shipping and payment terms <br />9) Other substantiating documentation required by the Agreement <br />E. Administrative Fee: Unless otherwise explicitly stated in this Agreement, FHW A-WFL shall <br />not be liable for any additional administrative fees. <br />F. Submission of FINAL INVOICE and Closeout of the RA <br />If FHW A-WFL does not receive a FINAL invoice within 6 months after FHW A-WFL first <br />requests a FINAL invoice submission, the Agreement will be closed and any remaining funds <br />de-obligated. This time period may be waived by the Requesting Agency CO if the Servicing <br />Agency provides a reasonable basis for the waiver. <br />FHW A -WFL will send the Notice of Agreement Closeout upon receipt of the final invoice. <br />Upon receipt of the Notice of Agreement Closeout, ServkingAgency will have two months <br />to return the Notice of Agreement Closeout. IfFHWA-WFL does not receive a signed Notice <br />of Agreement Closeout within 2 months of Servicing Agency's receipt, the Agreement will be <br />closed and any remaining funds de-obligated. <br />V. KEY OFFICIALS <br />REQUESTING AGENCY -FHW AlWestern Federal Lands Highway Division (WFLHD) <br />Contact: Neal Christensen, PE, Contracting Officer's Representative (COR) <br />Voice: (360) 619·7780 <br />Fax: (360) 619-7945 <br />Email: Nea1.Christenssen@dot.gov <br />Financial Contact: Non-Federal Audrey Herzman <br />Voice: (360) 619-7756 <br />Fax: (360) 619-7945 <br />Email: Audrey.Herzman.ctr@dot.gov <br />SERVICING AG:&~CY-Kittitas County <br />Kittitas County Public Works Programs Contact <br />Name: Mark Cook <br />Address: 411 North Ruby, Suite 1