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3.1 Id entifying P ublic Records <br />Public records are defined by three key criteria in RCW 40 .14.010 a£I~~: <br />1. Made by or received by any agency oftfl the State of Washington <br />2. In connection with the transaction of public business <br />3. Regardless of physical fonn or characteristics <br />A record provides evidence of an agency's decisions and actions, and therefore has a retention <br />value. <br />3. J.I Records TRda <br />-Nei:,~era l CouRt)' records index enists. Depa:RmeRts that eli6 o.se to maintain an in~:e <br />~le-~'flb1--the-~s-t!laH!e-nel-B-CWe-aR-indeu are not required-l:e <br />ereattH:)ne as the Board of County Gommiss ioAefs has det.ermin~s-re:I'lee-teEl--i:n KeG 2.55.030. <br />lha~ suoh would be undu~6ffi e, thus im' . -,' 'ided for in RG-W <br />42.56.070(4). <br />A-te%14rm.a'E*-i.s-J7al7J.i:(.,,4y-d-~e-~osat)Ie-aR4-t.j.}eFef > 1-~lf)t:lM 6't-ee-Htli~f1--afly-seH.'~'1ffl<'6f <br />feE:! aatable jlilUI·I:rtat:t&1+.- <br />3.2 Preserving Public Records <br />Kittitas County officials and employees shall retain all public records that document the official <br />work of the county. These records, regardless offonnat or media, shall be retained in their native <br />fonnat for the minimum period required by retention schedules approved under R W 40.14 and <br />WAC 434-635. <br />The Primary Record Holder is responsible for retention of the record for the prescribed period of <br />time. <br />Departments shall pr ' sctib e an appropri ate r C I'd management programso ree rd are <br />identified, preserved, organized, retained, and easilv recalled. <br />Each d parlll1ent sha ll. at a minimum: