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The ARCHIVES shall: <br />Summary Statement <br />Exhibit A <br />Statement of Work <br />0505 No. 818K-1402-2A <br />• The purpose of this project is to create a microfilm form of Commissioners Minutes . The Minutes <br />will be microfilmed and indexed according to Digital Archives Standards . <br />Project Management <br />• Process the following with the following information : <br />a Record Series: Commissioners Minutes, Ordinances and Resolutions <br />a Agency: Kittitas County Commissioners <br />a Department: Clerk of the Board <br />a County: Kittitas <br />a Date Range: 2005-2010 <br />a Disposition: (DAN) -GS50-05A-13, GS50-05A-16 <br />• Contact the first or secondary CUSTOMER contacts with any questions regarding the project. <br />• Provide timelines, quantities, project complexity, and cost estimates based on our original project <br />review. Estimates may be revised based on the condition of the records at the time they arrive in <br />our production facility. ARCHIVES staff will review the project prior to beginning work and after <br />completing 10% of the work. ARCHIVES will notify the customer of any cost adjustments <br />required for document preparation , or scanning, which exceed the original estimate. <br />Archive Writer <br />• Perform digital image to microfilm conversion for previously scanned paper documents sized up <br />to 11" by 17". <br />• Documents will appear on microfilm in indexed order if available, or in the order they were <br />presented to Imaging Services if indexing is unavailable. <br />• Create silver-halide microfilm rolls for each record series. <br />• Submit microfilm and transmittal documents to the ARCHIVES Security Microfilm section for <br />preservation in the film vault. <br />Delivery <br />• Large projects may be separated into individual job work orders which are sized based on <br />completing each work order within 90 calendar days. <br />• Handle documents to prevent damage. Archives will not be held liable for inadvertent damage <br />caused by the scanning process . <br />• Return documents in the original folder or binder in the box provided . Documents will not be <br />reassembled. Oversize documents will be placed back in its original file location . <br />• Re-box the documents into a new Archive box if the original box is deemed insufficient to properly <br />preserve the records. CUSTOMER will be invoiced for all new boxes required for their project. <br />• Return the documents to the following location within 30 calendar days of completing the imaging <br />services : <br />Kittitas County Commissioners <br />Indexing <br />• Index fields according to the following format: <br />Minutes <br />Field Name <br />Image File Name (for Minutes) <br />Document Date <br />Characters <br />Abbreviation of County and YYYYMMDD <br />YYYY-MM-DD <br />• Provide a comma delimited text file containing the information above for all scanned documents. <br />Page 30f4