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29.4 Negotiations: The Union will notify the Sheriff in writing of the members of the negotiating committee. Up to two (2) members shall be allowed to participate in negotiations on paid time if said negotiations are scheduled to occur while the employees are working their regularly assigned shift. Other employees may participate if they choose to do so on their own time. At no time shall participation in negotiations cause overtime to occur, nor will employees be called in to work in place of those participating. It is understood that employees participating while on duty will be expected to respond to calls when necessary. 29.5 The Sheriff may allow time off with pay to attend the State Pension System meetings and Washington State Law Enforcement Association annual meetings or other similar associations, not to exceed three (3) working days for a single function. 29.5.1 Allowable aggregate of such paid time off for all individuals shall not exceed five (5) working days in one (1) calendar year. 29.5.2 Attendance by individual officers at these or similar functions at the express request of the Sheriff shall not be counted toward the allowable five (5) days, but shall be considered as paid as regular working days. ARTICLE 30 -MISCELLANEOUS PROVISIONS 30~1 Medical Exams: Any physical and/or mental examination(sL or inoculations, which are required by the Employer, except for physicals required for purposes of entrance and applications, State disability requirements, Civil Service Commission requirements and Retirement System requirements, shall be taken on Employer time and shall be paid by the Employer. If the Employer requires a physical and/or mental examination, the employee shall undergo the physical or mental examination by a physician or institution specified by the Employer. 30.2 Gender: Where masculine gender has been used in any provision of this Agreement, it is used solely for the purpose of illustration and shall not in any way be used to designate the sex of the employee eligible for any provision, classification, or the benefits provided in this Agreement. ARTICLE 31-PERSONNEL FILES 31.1 Employees shall have the right to review material in their personnel files maintained in the Sheriff's Office 'during regular business hours. These files contain records related to employment and performance with the Sheriff's Office, and may include copies of documents related to pay and benefits. The employee may have a representative of the Union accompany him/her if so desired. Upon request, copies of documents in the personnel file shall be provided to the employee in person. 31.2 The personnel file maintained by the Sheriff's Office shall contain evaluation reports that have been completed by Management personnel. 251 Kittitas County Line Deputies 1/1/17 -12/31/21