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may be cash or in-kind, must be from a non-federal source, must be reasonable, allowable and allocable, and
<br />must comply with all Federal requirements and regulations .
<br />When the DEPARTMENT ,enters into an agreement with the Federal Emergency Management Agency (FEMA)
<br />to c.ontribut~ federal funds to th is project, that federal contributio n will be no more than $91,125.00 dollars,
<br />constitu ting 75 percent, at minimum , of the total project cost, or the allowable federal percentage of the total
<br />project cost, whichever is less.
<br />The DEPARTMENT shall not be obligated to pay any amount beyond that being contributed by FEMA as set
<br />out in Subsection c above , unless that addit ional amount has been approved in advance by both the
<br />DEPARTMENT and SUBRECIP IEN T and is incorporated by written amendment into this Agreement.
<br />A written amendment will be required if the SUBRECIPIENT expeots cumulative transfers between project
<br />budgets , as identified in the Project Budget (Attachment 5) and Statement of Work and/or Description of
<br />Project (Attachment 3), to exceeq 10% of the Grant Agreement Amount. Any changes to project budgets other
<br />than in compliance with this paragraph will not be reimbursed.
<br />The funding for this project is provided by FEMA grant award. The award letter from FEMA is dated August 11,
<br />2016, and is incorporated in and made a part of this Agreement as Attachment 6 .
<br />GRANT AGREEMENT PERIOD
<br />Activities payable under this Agreement and to be performed by the SUBRECIPIENT under this
<br />Agreement shall only be those after the obligation of federal funds on May 29, 2015 and shall terminate on
<br />October 30, 2018. This period shall be referred to herein as the Agreement Period and/or Period of
<br />Performance, unless expressly stated otherwise. Costs incurred during the Agreement Period shall include
<br />pre-award costs authorized in writing by FEMA as well as eligible costs incurred after the effective date of the
<br />Agreement Period and before termination.
<br />a. The SUBRECIPIENT shall complete the project as described in the FEMA approved project application
<br />WA-2015-008, incorporated and made a part of this Ag reement as Attachment 7, and as described in
<br />Attachments 3, 4 and 5. In the event of extenuating circumstances, the SUBRECIPIENT may request, in
<br />writing, that the DEPARTMENT extend the deadline for Agreement completion.
<br />The DEPARTMENT may, in its sole discretion, extend the deadline only by written amendment to this
<br />Agreement and contingent upon FEMA approval.
<br />b . No expenditure made, or obligatioR incurre d, before or after the Agreement Period shall be eligible, in
<br />Whole or in part, for grant funds with the exception of pre-award costs authorized in writing by FEMA. In
<br />addition to any other remedy the DEPARTMENT may have under this Agreement, the amounts set out in
<br />Article 11, section A,2. Project Funding. above, may be reduced by the Department in its sole discretion to
<br />exclude any such expenditure from participation.
<br />c. Failure to complete the project in a timely manner, as outlined in Attachment 4, is a material breach of
<br />this Agreement for which the DEPARTMENT is entitled to termination or suspension under Attachment 2,
<br />section A.35.
<br />PROJECT PAYMENTCs)
<br />The DEPARTMENT, using mitigation funds from the Pre-Disaster Mitigation grant program, authorized under
<br />Section 203 of the Stafford Act, 42 U.S.C. 5133, shall issue payments to the SUBRECIPIENT as follows:
<br />a. All payment requests shall be made to the SUBRECIPIENT upon submission and approval of eligible,
<br />reimbursable work completed and billed on an A-19 form , State of Washington Invoice Voucher. Approval is
<br />subject to receipt of acceptable documentation by the Department, to include , but not limited to, copies of
<br />receipts for all goods and services purchased, copies of invoices from contractors and subcontractors for work
<br />completed, and copies of timesheets for staff involved with the project, sign-in/sign-out sheets for donated
<br />personnel and/or volunteer time spent on the project, and documentation to support other in-kind contributions.
<br />b. The DEPARTMENT reserves the right to withhold disbursement of up to 10 percent of the total project
<br />cost, as specified in Article 11, section A , 2, Project Funding, to the SUBRECIPIENT until the project has been
<br />completed and given f inal approval by the DEPARTMENT.
<br />c. Final Payment: Final payment of any remaining . or withheld , funds will be made within 60 days after
<br />submission by the SUBRECIPIENT of the final report , final A-19 , Voucher Distribution , and completion of all
<br />final inspections by the DEPARTMENT. Final payment by the DEPARTMENT also may be conditioned upon a
<br />financial review, if determined necessary by the DEPARTMENT . Adjustments to the f inal payment may be
<br />15PDM Page 3 of 43 Kittitas County Dept. Of Public Works, E17-062
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