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Special Terms and Conditions ii. Confidential Information when it is stored on portable devices or media, including but not limited to laptop computers and flash memory devices. (5) When transporting one hundred fifty (150) records or more containing Confidential Information outside a Secure Area, referring to the requirements in Exhibit A -Data Security Requirements; and (6) Sending paper documents containing Confidential Information via a Trusted System. c. To the extent allowed by law, at the end of the Program Agreement term or when no longer needed, the parties shall return Confldent/allnformation or certify in writing the destruction of Confidential Information upon written request by the other party. d. Paper documents with Confidential Information may be recycled through a contracted firm, provided the contract with the recycler specifies that the confidentia lity of info rmati on will be protected and the in formation destroyed through the recycling process. Paper documents containing Confidential Information requiring special handling (e.g. protected health information) must be destroyed through shredding, pulping, or incineration. e. The compromise or potential ' compromise of Confidential Information must be reported to the DSHS Contact designated on this Program Agreement within five (5) business days of discovery for breaches of less than one hundred fifty (150) persons ' protected data, and one (1) business day of discovery of breaches of over one hundred fifty (150) persons' protected data. The parties must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law .. 4. Client Eligibility: Client eligibility and service referra l are the responsibility of the DDA pursuant to Chapter 388-823 WAC (Eligibility) and Chapter 388-825 WAC (Service Rules). Only persons referred by DDA shall be eligible for direot Client services under this Program Agreement. It is DOA's responsibility to determine and authorize the appropriate direct service(s) type. Direct Client services provided without authorization are not reimbursable under this Program Agreement 5. Credentials and Minimum Requirements: a. Administration of the developmental disabilities County program cannot be subcontracted. b. Qualified DO Program Coordinator: A qualified DO program coordinator has a minimum of five years training and experience in the administration and/or the delivery of developmental disabilities services to a community. For a county where the coordinator administers more than one program area (e.g. Chemical Dependency, Mental Health, Developmental Disabilities), training and experience in administration and/or a related Human or Social service may be considered. c. Fiscal Responsibility: The County must demonstrate the ability to safeg.uard public funds including maintaining books, records, documents and other materials relevant to the prOVision of goods and services. d. Sufficient Policies and Procedures for Establishment and Maintenance of adequate internal control systems: The County will maintain written policy procedural manuals for information systems, personnel, and accounting/finance in sufficient detail such that operations can continue should staffing change or absences occur. e. Background/Criminal History Check: A background/criminal history clearance is required every three years for all employees (including DO program County staff), subcontractors, and/or DSHS Central Contract Services 1769CS County Agreement 7-14-2015 Page 6