2016-08-02-agreement-elmview - Laserfiche WebLink

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Special Terms and Conditions confirmation of delivery from the authorized and intended recipient of Confidential Information. ee. "Trusted Systems" include only the following methods of physical delivery: (1) hand-delivery by a person authorized to have access to the Confidential Information with written acknowledgement of receipt; (2) United States Postal Service ("USPS") first class mail, or USPS delivery services that include Tracking, such as Certified Mail, Express Mail or Registered Mail; (3) commercial delivery services (e.g. Fed Ex, UPS, DHL) which offer tracking and receipt confirmation; and (4) the Washington State Campus mail system. For electronic transmission, the Washington State Governmental Network (SGN) is a Trusted System for communications within that Network. ft. "Unique User 10" means a string of characters that identifies a specific user and which, in conjunction with a password, passphrase or other mechanism, authenticates a user to an information system. 2. Purpose: This Program Agreement is entered into between DDA and the County in accordance with Chapter 71A.14 RCW. Its purpose is to advance the state legislative policy to provide a coordinated and comprehensive state and local program of services for persons with developmental disabilities. 3. Confidentiality: a. The County shall not use, publish, transfer, sell or otherWise disclose any Confidential Information gained by reason of this Program Agreement for any purpose that is not directly connected with the performance 'of the services contemplated hereunder, except: (1) As provided by law; or, (2) In the case of Personal Information, as provided by law or with the prior written consent of the person or personal representative of the person who is the subject of the Personal Information. b. The County shall protect and maintain all Confidential Information gained by reason of this Program Agreement against unauthorized use, access, disclosure, modification or loss. This duty requires . the County to employ reasonable security measures, which include restricting access to the ' Confidential Information by: (1) Allowing access only to staff that have an authorized business requirement to view the Confidential Information; (2) Physically Securing any computers, documents, or other media containing the Confidential Information; (3) Ensuring the security of Confidential Information transmitted via fax (facsimile) by verifying the recipient phone number to prevent accidental transmittal of Confidential Information to unauthorized persons; (4) When transporting six (6) to one hundred forty nine (149) records containing Confidential Information outside a Secure Area, one or more of the following as appropriate: (a) Using a Trusted System, or (b) Encrypting the Confidential Information, including: i. Email and/or email attachments. OSHS Central Contract Services 1769CS County Agreement 7-14-2015 Page 5