CWCMH KITTITAS-MHBG-09-10-00 - Laserfiche WebLink

Home Browse Search

GCBH Agreement No. KITTITAS-MHBG-09110-00 9. Subcontracts and Subcontract Monitoring. a. All subcontracts must be in writing and executed by both parties prior to any services being provided. b. MHBG fee-for-service, set rate, performance-based or cost reimbursement subcontracts shall be based on reasonable costs, as defined below: (1) "Cost Reimbursement" means the subcontract is reimbursed for actual costs up to the maximum consideration allowed in the contract. (2) "Lump sum" means the subcontract is reimbursed a negotiated amount for completion of the contract performance. (3) "Fee-for-service" or "set rate" means the subcontractor a negotiated fixed rate of pay based on performance of a defined unit of service such as per treatment, per hour or per session. (4) "Performance-based" means the subcontractor is compensated on attainment of specific outcomes (for example, placement of a consumer into employment). (5) `Reasonable costs" means amounts that do not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Consider the following: o Whether the cost is of a type generally recognized as ordinary and necessary for the operation of the performance of the contract. o The restraints or requirements imposed by such factors as: sound business practices; arms length bargaining; Federal, State and other laws and regulations; and, terms and conditions of the Federal award. o Market prices for comparable goods or services. o Whether the individuals concerned acted with prudence in the circumstances considering their responsibilities to the entity, the public at large, and the provider of the funds. c. MHBG funds may not be used to pay for services provided prior to the execution of subcontracts, or to pay in advance of service delivery. d. All activities and services performed pursuant to this Agreement, which are not performed directly by the Contractor, must be subcontracted in accordance with the terms set forth under this Agreement. e. The Contractor must submit copies of all subcontracts to the GCBH Contracts Coordinator within 60 days of execution of the subcontract(s). f. The Contractor shall submit to the GCBH Chief Financial Officer by September 15, 2010, a completed Schedule of Expenditures of Federal Awards (Exhibit A). g. The Contractor shall ensure that its subcontractors receive an independent audit (A-133) if the subcontractor receives a total of $500,000 or more in federal awards, including MHBG Funds, but exclusive of Medicaid. Within 30 days of receiving the independent audit report the Contractor shall notify and provide the GCBH Chief Financial Officer with a copy of the audit report. h. GCBH may conduct announced and unannounced reviews, audits and/or surveys. i. GCBH shall conduct an annual fiscal review. This annual fiscal review shall ensure: a The expenditures are accounted for by revenue source. o That no expenditures were made for items identified in Section 6. o Expenditures are made only for the purposes stated in this Agreement, and that services were actually provided. 10. Consideration. a. Total Maximum Consideration payable to Contractor for satisfactory performance of the work under this Agreement is $36,145. b. Any MHBG Funds obligated under this Agreement which are not expended by September 30, 2010, may not be used or carried forward to any other Agreement, and lapse as of September 30, 2010. -13-