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 IT maintains the inventory of all computers, (e.g., servers, desktops, laptops, and tablets) <br />and monitors, regardless of the funding source, network hardware, and .enterprise <br />software. <br /> Departments maintain the inventory of their department software. <br /> As with all purchases made with county funds, the inventory is county property, <br />regardless of funding source. <br /> The DH/EOs areis responsible for the custodianship of all technology residing within <br />their department and coordinating moves (locations, connections, and custodianship) with <br />IT. <br /> Disposal/decommissioning of all inventoried technology must be coordinated with IT. <br /> IT will ensure ALL data storage devices (including flash drives) are destroyed or erased <br />prior to disposal/disposition (see Technology Policy 7.4.9 Destroying and erasing media). <br />3.4.8 Computer and Monitor Replacement (rotation) <br />Rotation schedule: <br />• Computers – every 4 years <br />• Monitors – minimum of every 6 years <br />No equipment will be used after the rotation schedule unless authorized by the IT Director. <br />Shorter rotation schedules may be coordinated with the DH/EO and billed accordingly. <br />Departments are expected to use the equipment deployed to their staff for the entire rotation <br />schedule. If staffing levels or job duties change resulting in a change of equipment requirements, <br />IT will work with the DH/EO to make appropriate changes to the equipment. <br />When a computer or monitor is no longer needed by a department or has reached the end of its <br />life cycle, it must be returned to IT and become part of the CRIS inventory. The department shall <br />not be reimbursed from the CRIS fund for surplus value or unused replacement fees. <br />Grant funded and gifted equipment, unless required otherwise by contract, will have the same <br />rotation schedule applied to them. When they have reached their rotation schedule, the DH/EO <br />will replace the equipment with other grant funded or gifted equipment, purchase a replacement <br />which will become part of the CRIS inventory, or take the equipment out of service. All <br />equipment that reaches its rotation schedule will be released to IT and become part of the fund <br />inventory, or processed according to the grant. <br />Replacement of computers, monitors, and servers shall be coordinated with IT. <br /> General fund – computers purchased with general funds will be replaced as determined <br />by IT. <br /> Special revenue – rotation of non-general fund/special revenue computers will occur as <br />requested and funded by the department.