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Records Management Policy <br />Kittitas County Records Management Policies <br />1. Purpose <br />Kittitas County officials and employees are responsible for retaining records that document the <br />official work of the county in accordance with retention schedules approved by the Washington <br />State Archives’ Local Records Committee. The purpose of this policy is to establish standards <br />for appropriate retention and destruction of records within the departments of Kittitas County <br />and to educate employees how to: <br /> Identify public records and their retention schedule. <br /> Manage, preserve, dispose of, and/or transfer, in compliance with approved retention <br />schedules, those records, regardless of format or media, which document the <br />organization, functions, programs, policies, decisions, procedures, and essential <br />transactions of the County; and destroy records with minimal or no retention value. <br /> <br />2. Definitions <br />As used in this policy, the following term shall have the meaning indicated: <br />Archival (Appraisal Required) <br />Public records which may possess enduring legal and/or historic value and must be <br />appraised by the Washington State Archives on an individual basis.* <br />Archival (Permanent Retention) <br />Public records which possess enduring legal and/or historic value and must not be <br />destroyed. Local government agencies must either transfer these records to Washington <br />State Archives or retain and preserve these records according to archival best practices <br />until such time as they are transferred to Washington State Archives (WSA).* <br />Born-digital <br />A record originally created as an electronic record. Born-digital records consist of the file <br />along with its metadata and any attachments. Paper records that have been digitized or <br />any other record converted into digital format are not born-digital. <br />Conversion <br />The activity of converting the agency’s public records from one form (source records) to <br />another (converted records) through the processes of imaging (digitization or microfilm <br />preservation) or data migration (digital or magnetic).The activity of converting public <br />records from one form (source records) to another (converted records) through the