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HomeMy WebLinkAboutSH26-033 COPIERS NW Sales Agreement partially signedCOPIERS 615 S Alaska St, Seattle, WA 98108 NORTHWEST P: (206) 282-1200 F: (206) 282-2010 SALES AGREEMENT New Ideas. New Solutions. www.copiersnw.com BILL TO SHIP TO Bill To Name County of Kittitas DBA Kittitas County Sheriff Ship To Name County of Kittitas DBA Kittitas County Sheri Address 307 W Umptanum Rd Address 307 W. Umptanum rd City, ST, Zip Ellensburg, WA 98926 City, ST, Zip Ellensburg, WA 98926 Phone (509)962-7525 Phone (509)962-7525 PO Number Delivery Contact Name Jill[ Beedle Sale Type Lease Delivery Contact Email CONTACTIT IT Contact is the person with access to your company network settings and passwords. A network survey or link will be emailed to collect basic info and is required by our shop team during setup. Delays in completing the survey will delay setup and impact delivery timelines. Your IT Staff may opt out of remote connection if you self -manage all network connections. Please email the Remote Support Team (RSTeam@copiersnw.com) for assistance. IT Contact Name Jeremy Reynolds IT Contact Phone 509-962-7525 IT Contact Email jeremy.reynolds@co.kittitaS•Wa.us ORDER DETAILS Qty Item Number Model Description Unit Price Total Amount 2 BP-7101 BP71C31 13P-7101 Color Workgroup Doc Sys $920.90 2 MX-PN14B BP7101 3-Hole Punch Unit (requires BP-FN11/FN12/FN18) 2 BP-FN18 BP71C31 50-sheet Staple Inner Finisher 2 BP-DE13 BP71C31 Stand/2 x 550-sheet Paper Drawers 1 BP-7101 BP71C31 131P-7101 Color Workgroup Doc Sys 1 MX-PN14B BP71C31 3-Hole Punch Unit (requires BP-FN11/FN12/FN18) 1 BP-FN18 BP7101 50-sheet Staple Inner Finisher 1 BP-FXII BP7101 Fax Expansion Kit 1 BP-DE13 BP7101 Stand/2 x 550-sheet Paper Drawers 1 13P-711V131 13P71M31 BP-71M31 B&W Workgroup Doc Sys 1 MX-PN14B BP71M31 3-Hole Punch Unit (requires BP-FN11/FN12/FN18) 1 BP-FN18 BP71M31 50-sheet Staple Inner Finisher 1 BP-FXII 13P71M31 Fax Expansion Kit 1 BP-DE13 BP711131 Stand/2 x 550-sheet Paper Drawers 1 BP-71M65 BP71M65 1313-711165 B&W Workgroup Doc Sys 1 MX-PN14B BP71M65 3-Hole Punch Unit (requires BP-FN11/FN12/FN18) 1 BP-FN18 BP711V165 50-sheet Staple Inner Finisher 1 BP-FX11 BP711165 Fax Expansion Kit 1 BP-DE15 BP711V165 Stand/1 x 550 + 2,100-sheet Split Tandem Paper Drawers Order Notes and Delivery Instructions: Subtotal Delivery Sales Tax TOTALI $920.90 $76.43 $997.33 TERMS: COPIERS NORTHWEST, INC., (Seller) retains title to all equipment and supplies listed above until purchase price is paid in full. This is a binding and non -cancelable contract. In the event Customer defaults on payment, the Customer remains liable for this debt and the payment of any legal fees and other cost incurred in any action to collect this debt, including the forfeiture of down payments. Customer gives Seller security interest in the property purchased in this agreement. Refer to warranty on reverse side. Changes to the original terms on the back side of this Sales Order are not valid unless initialed by an officer of Copiers Northwest. All software purchases are Non -Refundable, Non -Returnable. Cash purchases of software items and professional services require a minimum 50% payment at order signing to secure the software licenses from the vendor; 25% due at delive • final payment due upon completion. Time & Materials Service Agreement: Equipment sales include a default service plan of "T&M" where Labor, Parts and Consumables are chargeable at current rates. Please consult your Account Manager for other service options which may include bundled service pricing with the lease. Tami Deines 10/30/2026 Account Manager Order Date ACCEPTED BY COPIERS NORTHWEST BELOW: Copiers Northwest Officer Date Printed Name Title Customers, please provide equipment pick up information on pages 3-4 of this document. 111111111111111119 ACCEPTED BY CUSTOMER BELOW: FWA _ - C Authorized ignature Required Date i°LAY Al'Yt2 S V Printed Name Title Revision 24.04 page 1 Copiers Northwest Sales Order Master Terms and Conditions 1. BY SIGNING THIS SALES ORDER, THE BILL -TO OR PARENT COMPANY ON PAGE ONE OF THIS DOCUMENT AGREES THAT COPIERS NORTHWEST (CNW) WILL KEEP THIS DOCUMENT ON FILE AS A MASTER TERMS AND CONDITIONS AND NOT REQUIRE ADDITIONAL COPIES FOR ALL SUBSEQUENT EQUIPMENT ACQUISITIONS BY THE BILL -TO OR PARENT COMPANY. THE BILL -TO OR PARENT COMPANY MAY RESTRICT FUTURE ACQUISITIONS TO NAMED BUYERS AND/OR DOLLAR LIMITATIONS BY FILLING OUT ADDITIONAL DOCUMENTATION THAT IS SIGNED BY BOTH THE CUSTOMER AND AN OFFICER OF CNW. THE CUSTOMER UNDERSTANDS THAT THE MASTER TERMS AND CONDITIONS MAY BE PERIODICALLY UPDATED BY CNW AND ARE INCORPORATED INTO THE ORIGINAL MASTER. THE CUSTOMER CAN REQUEST A COPY OF THE CURRENT MASTER TERMS AND CONDITIONS AT ANY TIME FROM THEIR ACCOUNT 0700CCCMTATT\/C 2. Copiers Northwest, Inc warrants that new equipment acquired pursuant to this equipment order will be free of defects in workmanship and materials for a period of ninety (90) days from the date of delivery. This warranty does not cover defects or damage resulting for in -transit handling, negligence or improper operation or maintenance of equipment. 3. Should any failure to conform with this warranty appear within ninety (90) days, Copiers Northwest, Inc. shall, upon notification, correct such nonconformity. Said correction, at Copiers Northwest, Inc.'s option, shall be made either by repairing any defective part or parts, or by making available a repaired or replaced part. 4 THIS WARRANTY IS IN LIEU OF ALL WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR OTHER WARRANTIES. EXPRESS OR IMPLIED EXCEPT FOR THE WARRANTY OF THE TITLE AND THE WARRANTY AGAINST PATENT INFRINGEMENT. THIS WARRANTY DOES NOT COVER CONSEQUENTIAL DAMAGES. 5. Customer warrants that upon delivery they have examined the above described goods or a sample or model thereof. Customer does not rely on any warranty with regard to defects which said examination, under the circumstances thereof, ought to have been revealed to them. 6. No warranties have been made by Seller in reference to the above described goods unless expressly included in this written sales agreement between Customer and Seller. 7. Copiers Northwest, Inc. shall have no obligation to install equipment accessories or to repair or replace equipment in the event that repair or replacement are required due to abuse, accident, theft, or damage to the machine caused by repairs performed by someone other than an authorized Copiers Northwest, Inc representative. 8. Smartboards and security products are sold "drop at door" and do not include on -site installation. Copiers NW can recommend a third party installer. 9. All software, security, hardware and/or services installed at Customer's location are governed by the Manufacturer's licensing agreement. Maintenance of the licensing agreement is the Customer's responsibility. Delivery of the software license(s) and/or key(s) to a customer via email, download, or other electronic submission constitutes delivery and all payment terms apply. Installation services sold on the Sales Order and/or provided in the Statement of Work in conjunction with software, security, and/or hardware sales are considered separate from the acquisition of the software, security, and/or hardware; these installation services are not required to be performed in full by the Vendor or Copiers Northwest and/or its affiliates to constitute delivery. 9.1 Without limiting the generality or provisions of section 9 above, in no event will Licensor or any other Licensor Indemnified Parties (including, without limitation, Licensor's Third -Party Suppliers and Licensors), be liable to any Customer(s) or other Third Parties for any damages whatsoever arising out of, based on or resulting from, any acts or omissions of Reseller and/or any of its Representatives in connection with advertising, marketing and/or promoting the product, selling and/or distributing product licenses, providing related support services, to any Customer(s) and/or installing or using any of the software (or any component(s) thereof) including, without limitation, any such damages arising out, based on of or resulting from: (i) Reseller's failure to perform any of its covenants or obligations under this agreement, or (ii) any repairs or alterations to any of the software (or any component(s) thereof) or any product done without Licensor's prior written approval. 10. Changes in the operating environment including, but not limited to changes to operating system, network software, software application changes, hardware and software upgrades, etc. may result in the need for configuration adjustments or other network services to restore functional capabilities. Such services shall be billed at the then current rate of $98.00* per hour (Remote Support) or $199.00* per hour (On -site Network Tech Dispatched) or deducted from the customers pre -paid block time program, when applicable. 11. Customer acknowledges that it is Customer's responsibility to maintain a current backup of their program and data files to restore any lost data. Customer agrees that under no circumstances shall Copiers Northwest, Inc. be held responsible for any loss of data or any consequential damages. 12. CNW will provide one installation connection per machine via the Remote Support Team (RST) included with the acquisition of your CNW copier, printer, scanner, or fax. The standard installation connection includes the current print drivers and/or any manufacturer -included standard scan utilities. Customer will provide an active network port, adequate space for the MFP device(s), and a key contact for network installation support, workstation setup and print driver overview training. Customer also agrees to provide print server access for server based printer applications as well as all required network protocol information pertaining to the purchased options. If the customer requests an On -Site Network Technician to be dispatched for network assistance, the service call will be billed at $199.00* per hour and is not included in your lease or service agreement. CNW reserves the right to send an on -site technician for specialty equipment installations such as production copiers and wide format printers and those installations will not be subject to chargeable service call. 13. CNW, Inc. will provide Remote Support for the product at no charge as itemized A-C below. Some customer requests beyond the normal scope of items A-C may billed at the current rate of $98.00* per hour (Remote Support) or $249.00* per hour (On -site Network Tech Dispatched) or deducted from the customers pre -paid block time program, when applicable. CNW will provide hardware related support at no charge for the life of any machine acquired from CNW as long as it is continuously covered by a CNW Maintenance Agreement and Customer account is in good standing. The following list of Remote Support services are offered at no charge: A. Copying, and paper tray configuration as provided by the Manufacturer; does not include Third Party applications or "line of business applications." B. Sending the Customer online links to self -install OEM drivers and software updates. C. The reconfiguration of the purchased/leased device network settings after a machine hard failure. 14. Copiers Northwest, Inc. is under no circumstances responsible for any data, documents, images, or any other information stored on or in the device, the device hard drive(s), or any memory module(s). *Price is subject to change without notice; please inquire with your account manager or the Remote Service Team for current rates. �— Custon)6 Initials Revision 24.04 page 2 Uuricrs5 NORTHWEST New Ideas. New Solutions. 615 S Alaska St, Seattle, WA 98108 P: (206) 282-1200 F: (206) 282-2010 www.copiersnw.com Bill To: County of Kittitas DBA Kittitas County Sheriff 205 W 5th Ave Ellensburg, WA 98926 Phone: (509) 962-7525 MAINTENANCE AGREEMENT Agreement Start Date: Service Term: Customer No: 330555-P Account Manager: Tami Deines Purchase Order No: Ship To: County of Kittitas DBA Kittitas County Sheriff 205 W 5th Ave Ellensburg, WA 98926 Phone: (509) 962-7525 Select One Type of Agreement Coverage: Meter: Image Allowance Overage Charge Monthly Minimum Charge Toner inclusive with metered charges - includes, parts, labor, drums, fuser rollers, toner and developer. Paper and/or staples not included. Black Toner exclusive with metered charges - includes labor, parts, drums, and fuser rollers. Color Paper and/or staples not included. ❑ Toner exclusive non -metered charges - includes labor and parts only. Base: TOTAL: IT Contact Email: Data Collection Agent (DCA) - We will contact your IT department to set up a DCA for automated meter readings, automated toner shipments, and to monitor error Backup Key Op Email: codes for service calls as a requirement of this service agreement. Please refer to Term 8 on the reverse of this agreement for additional information. Select one billing preference from each column: List of Equipment Covered: Base Billing Overage Billing Make/Model Serial Equip ID Start Meter See Addendum (] Monthly 10 Monthly ❑ Quarterly ❑ Quarterly ❑ Other* ❑ Other* Additional equipment is listed on Schedule A of this agreement and all terms and conditions of this agreement apply to *Other Must be Approved by the Contract Billing Group any equipment listed on Schedule A or any other referenced documents that are part of this agreement. Remarks: Maintenance Agreement Coverage: copiers Nortnwest, inc. (CNW)'s tactory trained personnel will render service on the listed equipment ouring regular business nours In accordance with the terms and conditions set forth on the front and reverse side of this Maintenance Agreement. This agreement begins at the time of equipment delivery or approved completed preinspection, unless otherwise specified by the "Agreement Start Date." This Agreement covers emergency calls, as well as routine preventive maintenance calls during normal business hours. Coverage period is for one year unless otherwise specified. This Agreement will automatically renew in increments of one year unless CNW is notified in writing 30 days in advance of expiration. This Agreement is non-refundable and non -transferable. The Customer signature of this agreement and CNW's billing or signature of this agreement constitutes CNW and Customer's acceptance of the agreement. Changes to the original terms on the back side of this Maintenance Agreement are not valid unless initialed by an officer of Copiers ACCEPTED BY COPIERS NORTHWEST Copiers Northwest Officer Printed Name Date Title page 1 of 2 excluding schedules ACCEPTED BY CUSTOMER M Authoriz Signature Required Date el,gy stiGo,X-X_ Printed Name Title Revision 25.05 MAINTENANCE AGREEMENT TERMS AND CONDITIONS 1. General Scope of Coverage: This Agreement covers adjustments, repair and replacement of parts as required by normal use of the equipment, subject to the exceptions in and in accordance with these terms and conditions. This Agreement does not cover charges for installation of equipment or de -installation of equipment if it is moved by Customer. If the device is placed outside a Copiers Northwest Inc. (CNW) service area, Customer allows CNW to choose the servicing provider. Damage to the equipment or its parts arising out of or caused by misuse, abuse, negligence, attachment of unauthorized components, accessories or parts, use of substandard paper or substandard supplies or other causes beyond the control of CNW are not covered by this Agreement and may subject Customer to a surcharge or to cancellation of this Agreement. In addition, CNW may terminate the Agreement if the equipment is modified, damaged, altered or serviced by personnel other than CNW Authorized Personnel, or if parts, accessories or components not meeting machine specifications are fitted to the equipment. This Agreement does not cover charges for repairs to print controllers other than described in paragraph 3 or repairs due to Customer or third party modifications to software or hardware. 2. Service Calls: Service calls under this Agreement will be made during normal business hours, 8 a.m. to 5 p.m. Monday through Friday, at the installation address shown on the reverse side of this Agreement. Travel and labor time for service calls after normal business hours, on weekends and on holidays, if and when available, will be charged at the published overtime rates in effect at the time the service call is made. CNW representatives will not handle, disconnect or repair unauthorized attachments or components; Customer is responsible for disconnecting and reconnecting unauthorized attachments or components. Customer hereby indemnifies and holds CNW and its Representatives harmless for damages to or from any unauthorized parts, components, accessories or equipment resulting from service performed on CNW equipment. Labor performed during a service call includes cleaning and maintenance of the equipment and the adjustment, repair or replacement of parts described below. 3. Initial Connection Support & Network Services: CNW will provide one installation connection via the Remote Support Team (RST) with the acquisition of your CNW copier, printer, scanner, or fax. If Customer requests a live technician for connection, the charges are not included in this maintenance agreement and are billed at the then current network technician rate of $199/hr. Customer will provide an active network port, adequate space for the MIFF device(s), and a key contact for network installation support, workstation setup and print driver overview training. Customer also agrees to provide print server access for server based printer applications as well as all required network protocol information pertaining to the purchased options. CNW will also provide Remote Support of the product for no charge as itemized: (A) scanning, printing, copying, and paper tray configuration as provided by the manufacturer (this does not include third party applications); (B) sending the Customer online links to self -install manufacturer driver and software updates; and (C) the reconfiguration of the purchasedlleased device network settings after a machine hard drive failure. Some Customer requests beyond the normal scope of items A-C may be billed at the current rate of $98.00 per incident (Remote Support) or $199 per hour (On -site Network Tech 4. Repair and Replacement of Parts: All parts necessary to the operation of the equipment, due to normal wear and tear, with the exception of the parts listed below and subject to the general scope of coverage, will be furnished free of charge during a service call included in the maintenance service provided by this Agreement Exceptions are consumable items, drum units, fuser units, and maintenance kits unless otherwise stated in this Agreement 5. Reconditioning: Rebuilding or major overhauls are not covered by this Agreement. In addition, when in its sole discretion CNW determines that a reconditioning is necessary, as a result of expected wear and tear of materials and age factors caused by normal office environment usage, in order to keep the equipment in working condition, CNW will submit to the Customer an estimate of needed repairs and their cost which will be in addition to the charge payable under this Agreement. If the Customer does not authorize such reconditioning, CNW may discontinue service of the equipment under this Agreement (refunding the unused portion of the maintenance charge) or may refuse to renew this Agreement upon its expiration. Thereafter, the CNW representative may make service available on a "Per Call" basis at the published rates in effect at the time of service. 6. Use of CNW Supplies: If the Customer uses other than CNW supplies and if such supplies are defective or unacceptable for use in CNW machines and cause abnormally frequent service calls or service problems, then CNW may, at its option, assess a surcharge or terminate this Agreement. In this event, the Customer may be offered service on a "Per Call" basis based upon published rates. It is not a condition of this Agreement, however, that the Customer use only CNW authorized supplies. 7. Supply Inclusive Contracts: If supplies are included in the service provided under this Agreement, CNW will supply toner, ink and developer. The agreement does not include consumable supply items such as paper and staples. All normal print yields are based on an "8 %x 11" sheet with 5% text coverage. If the Customers usage of supplies exceeds the normal yields for the equipment being serviced, CNW will invoice and the Customer agrees to pay, for the excess supplies at CNW's current retail prices in effect CNW reserves the right to charge for supplies, freight, handling, and fuel. Upon termination or cancelation of a supplies inclusive contract, Customer must return any unused supply items provided by CNW under this Agreement. 8. DCA: Customer agrees to install Data Collection Agent (DCA) on their network to provide CNW with meter reads, low toner alerts for auto -ship toner, and error codes. If Customer does not install the DCA, CNW will accept the Customer self -reporting meters and toner requests via the E-info website (email Supplies@copiersnw.com for a login). If Customer does not install a DCA or utilize E-info, Customer agrees to pay CNW a fee to manually process meter submissions, toner replenishment, and service calls (email, phone, fax), including but not limited to CNW estimating the meter usage based on industry standards per model. 9. Electrical: In order to insure optimum performance by the CNW equipment, it is mandatory that specific models be plugged into a dedicated line, which must comply with manufacturer electrical specifications. These power standards are required by manufacturer specifications. 10. Charges: The initial non-refundable charge for maintenance under this Agreement shall be the amount set forth on the reverse side of this Agreement. The annual maintenance charge with respect to any renewal term, or second or third term of a multi -term agreement, will be the charge in effect at the time of renewal. CNW reserves the right to increase the Base Charge and Overage Charge of this agreement upon renewal or annually for a multi -year agreement Customer shall pay all charges within 15 days of invoice date. Customer agrees to pay all court costs and any reasonable attorneys fees required by CNW to collect payment on this agreement. Interest will be charged at 1 % % per month on any unpaid balance. CNW reserves the right to withhold service or cancel this Agreement if a Customers account is over thirty (30) days delinquent CONTINUED ABOVE 10. CONT'D: If equipment is moved to anew CNW service territory, CNW shall have the option to charge, and the Customer agrees to pay the difference in published maintenance charges between the current territory and the new territory (on a pro-rata basis). If equipment is moved beyond CNW's service territory, CNW reserves the right to cancel, or the Customer agrees to pay a fair and reasonable up -charge for the continued service, taking into account the distance to Customers new location and the published rates of CNW for service on a "Per Call" basis. CNW reserves the right to charge additionally for shipping, freight, handling and fuel. 11. Cancelation: This Agreement becomes effective upon the date indicated in the "Agreement Start Date" space, and shall continue for the term as specified on the face of this Agreement This Agreement will automatically renew in increments of 12 months after the initial term has been reached. CNW may cancel after the first 12 months with a 30 day wriften notice. Customer may cancel by providing CNW a written intent to cancel 30 days prior to the end of the current term. 12. Event of Default and Termination: The occurrence of the following shall constitute an Event of Default the Customer fails to pay any portion of the charges for maintenance as provided under the Agreement when due or Customer fails to duly perform any covenant, conditions, or term of this Agreement. Upon the Event of Default, CNW may; (i) refuse to service the equipment, (ii) furnish service on C.O.D. "Per Call" basis based upon published rates in effect at the time of service; (iii) terminate this Agreement. Within 60 days of the expiration or termination of this Agreement, CNW shall submit to Customer an itemized invoice for any fees or expenses, including any Per Call fees, theretofore accrued under this Agreement. In the event Customer terminates prior to the expiration of the current term of this agreement without cause, or in the event CNW terminates this agreement prior to the end of the term due to Customer's material breach. CNW will bill and Customer will be responsible to pay an early termination charge as liquidated damages, and not a penalty. Early termination charges are the greater of the following: a) billing period base charge times the number of billing periods remaining in the term or b) average of the prior three billing periods' mainfanpnra hillinn fimpe the niimhpr of hillinn narinrlc ramnininn in tha farm 13. Indemnity: Customer shall indemnity, save and hold CNW, its affiliates, officers, directors, shareholders, employees, agents and representatives and their successors and assigns harmless from and against any liability, loss, cost, expense or damage whatsoever caused by reason of any breach of this Agreement by Customer or by reason of any injury whether to body, property, business, character or reputation sustained by CNW Parties or to any other person by reason of any act, neglect, omission or default by Customer. Customer shall defend any action to which this indemnity shall apply. In the event Customer fails to defend such action CNW may do so and recover from Customer in addition, all costs and expenses, including, without limitation, attorneys fees and disbursements, incurred by CNW in connection with actions taken by CNW or its representatives (I) to enforce any provision of this Agreement; (II) to affect any payments or collections provided for herein; (III) to institute, maintain, preserve enforce, and foreclose on CNW's security interest in or lien on the goods, whether through judicial proceedings or otherwise: or (IV) to defend or prosecute any proceedings arising out of or relating to any CNW transactions with Customer. The foregoing provisions of this Paragraph shall survive the termination or expiration of this Agreement. 14. Full Agreement: This Agreement, along with all schedules, attachments, and supporting documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, of the parties, and may not be added to, modified, supplemented or waived in any way except in writing signed by both parties (other than pricing changes provided for herein). 15. Successors and Assigns; Termination: This Agreement shall be binding on the parties hereto, their heirs, successors, and assigns. However, Customer may not assign this Agreement without the consent of CNW. 16. Separability of Provisions: Each provision of this Agreement shall be considered separable, and, if for any reason any provision that is not essential to the effectuation of the basic purposes of this Agreement is determined to be invalid and contrary to any existing or future law, such invalidity shall not impair the operation of or affect those provisions of this Agreement that are valid. 17. Counterparts and Facsimile Signatures: This Agreement may be executed in several counterparts, each of which shall be deemed to be an original and all of which together shall constitute one Agreement binding on all parties hereto, notwithstanding that all the parties have not signed the same counterpart. A faxed, emailed, or electronic signature of this Agreement bearing authorized signatures may be treated as an original. 18. WAIVER OF JURY TRIAL: ALL PARTIES HERETO HEREBY IRREVOCABLY WAIVE (a) THE RIGHT TO TRIAL BY JURY; AND (b) THE RIGHT TO INTERPOSE ANY AND ALL COUNTERCLAIMS IN ANY ACTION, PROCEEDING OR CLAIM ARISING OUT OF OR PERTAINING TO THIS AGREEMENT. 19. Jurisdiction: All parties hereby consent and voluntarily submit to personal jurisdiction in the State of Washington and in the courts in such State located in King County in any proceeding arising out of or relating to this Agreement. 20, Hold Harmless: In no event shall CNW be liable for any damages whatsoever, including without limitation, special, incidental, consequential, or indirect damages for personal injury, loss of business profits, business interruption, and loss of business information arising out of or an inability to use the covered devices for any reason. CNW is not liable for any claim made by a third party or made by Customer for a third party. 21. Force Majeure: CNW shall not be liable to Customer for any failure or delay cause by events beyond CNW's control, including, without limitation, Customer's failure to furnish necessary information; sabotage; failure or delays in transportation or communication; boycotts; embargoes; tariffs; failures or substitutions of equipment; labor disputes; accidents; shortages of labor, fuel, raw materials, machinery, or equipment; technical failures; fire; storm; flood; earthquake; explosion; acts of the public enemy; war; insurrection; riot; public disorder; epidemic; quarantine restrictions; acts of God; acts of any government or any quasi -governmental authority, instrumentally or agency. 22. NO WARRANTY: CNW DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, TECHNICAL COMPATABILITY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE. CUSTOMER AGREES THAT CNW IS NOT RESPONSIBLE FOR DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, THE LOSS OF USE OF THE EQUIPMENT. 23. Insurance: Customer shall obtain and maintain, at its own expense, insurance relating to claims for injury and/or property damage (including commercial general liability insurance) based on its use of the equipment, goods and machinery. Customer Initia Revision 25.05 vv� IvI I�.J IL NORTHWEST New Ideas. New Solutions. IrIH11Y 1 ICIVHIYL.0 1AUKIMIMPgIM11 1 Schedule A 615 S Alaska St, Seattle, WA 98108 P: (206) 282-1200 F: (206) 282-2010 www.copiersnw.com LEASE SELECT THE OPTION THAT APPLIES TO THIS SCHEDULE A: ❑ Equipment overflow with new Maintenance Agreement ❑ Change, addition, or removall to existing Maintenance Agreement **Please Fill out for Change Option Only** Bill To: County of Kittitas DBA Kittitas County Sheriff 205 W 5th Ave Ellensburg, WA 98926 Phone: (509) 962-7525 Change or Addition to Contract # Please list machines below to add or remove from the contract. Please notate changes to the shared copy allowance and/or overage, if applicable: Black Rate Allowance Color Rate Allowance OLD NEW This Schedule A is to be attached and part of the Equipment Description for the original Maintenance Agreement dated between the undersigned and Copiers Northwest (CNW). This Schedule A will be used in accordance with the terms and conditions set forth on the Maintenance Agreement. Model Serial No Equip Id. Start Meter Black Rate Color Rate Location IP Address For use with DCA BP71C31 0.009 0.0529 Admin/Patrol/MCU 13P71M31 0.0076 Jmod BP71 M65 0.0071 CRO This Schedule A is hereby verifed as correct by the undersigned who acknowleges receipt of a copy of this information. ACCEPTED BY COPIERS NORTHWEST Copiers Northwest Officer Printed Name Date Title ACCEPTED BY CUSTOMER Authori ed Sig ature Required Date Printed Name Title Revision 1408a AGENDA DATE: KITTITAS COUNTY Sheriffs Office AGENDA STAFF REPORT November 17, 2026 ACTION REQUESTED: Request to Acknowledge Lease Agreement between Copiers Northwest, Inc., and Kittitas County. BACKGROUND: Kittitas County Sheriff's Office is replacing an expiring lease with Copiers Northwest. We are replacing four existing copiers and adding one new one, for a total of five copiers. The Sheriff s Office has conducted an evaluation of Copiers Northwest's machines, service agreements, and overall pricing vs. another vendor, and has determined that Copiers Northwest, Inc., can best provide the equipment and service needed. Keeping all copiers from the same vendor makes managing them easier. The machines are on the NASPO contract, whereby a formal bid process is not needed. INTERACTION: The Kittitas County Prosecutor's Office has reviewed and approved this lease agreement. RECOMMENDATION: Request to Acknowledge Lease Agreement between Copiers Northwest, Inc., and Kittitas County. HANDLING: Sheriff's Office to provide a fully executed Agreement to the BOCC upon signature by Copiers NW. LEAD STAFF: Command Staff