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HomeMy WebLinkAbout2026-11-09-minutes-public-works-study-sessionPUBLIC COMMISSIONERS ' MONDAY Board members Osiadacz and KITTITAS COUNTY WORKS STUDY AUDITORIUM, SESSION MINUTES 205 WEST 5TH ROOM 109 1:30 PM present: Chairman Commissioner Others: Joshua County Public Attorney; and At 1:30 PM Session. NO CITIZEN M 9_.yy 'A Arden Jeff Brett Wachsmith, Lei'chleiter. Fredrickson, Arden Thomas Works; Stephanie Hartung, Two members of the public. !.Uo"T P91-4 09, Vice -Chairman Lisa Godden, Kittitas County 2026 Kittitas Laura Prosecuting Chairman Brett Wachsmith opened the Public Works Study COMMENTS MITIGATION PLAN Thomas Station 73 The station f loodplain Department program. briefed UPDATE the and the need 's finished Board of to update -floor requirements ; of Ecology the audit County Commissioners regarding Fire the County Hazard Mitigation Plan.. elevation matter of the was does not meet applicable identified during a County 1 3 FEMA-related f loodplain Arden Thomas summarized alternatives evaluated with the fire district, including relocation, elevation, and a flood wall. Relocation and elevation were determined to be impracticable, and a flood wall would not bring the structure into compliance. Staff recommended adding mitigation actions to the Hazard Mitigation Plan so the County and Fire District can continue evaluating a long-term flood-risk solution. The Board provided direction for staff to bring enabling documentation forward at a future agenda session to update the Hazard Mitigation Plan. The fire district is expected to consider a similar adoption resolution. BLACK HORSE DEVELOPMENT Joshua Fredrickson briefed the Board of County Commissioners on the Black Horse Development and the required frontage improvements at Reecer Creek Road near the Town Ditch bridge. The developer's 2026-11-09 MINUTES remaining shoulders. obligation includes bridge widening, sidewalks, and widened Joshua Fredrickson explained that Public Works has grant funding replace an older an in -lieu would be the entire bridge. Rather than require structure that will be replaced, staff the developer proposed to widen negotiating to payment equal to the estimated widening cost. The payment applied as local match for the bridge -replacement project while satisfying the The Board supported with DR Horton for development requirement. staff proceeding with development the in -lieu payment arrangement. of an agreement QUAD COUNTY RURAL TRANSPORTATION PLANNING ORGANIZATION (QUADCO) Joshua Fredrickson updated the Board of County Commissioners on QUADCO, the regional rural transportation planning organization serving Kittitas, Grant, Adams, and Lincoln Counties and participating municipalities. WSDOT had withdrawn administrative funding after required work was not completed under the prior rotating lead -agency structure. Joshua Fredrickson reported that representatives of the member counties and WSDOT discussed options for restoring administrative capacity. The preferred approach is to designate one agency as the continuing lead agency rather than rotate the responsibility. Grant County indicated a willingness to assume the administrative role, subject to necessary bylaw and interlocal -agreement amendments. Staff advised that WSDOT may reinstate more than $200,000 in administrative funding to support re-establishment of the organization. A QUADCO member meeting is anticipated in early December to discuss the proposed restructuring.. RECREATION CAPITAL PLANNING Joshua Fredrickson briefed the Board of County Commissioners on recreation capital planning and Fund 113, which supports recreation capital and maintenance needs. Current facilities and activities include Brian Thompson Park, the Vantage boat -launch restroom, and related maintenance. Joshua Fredrickson reviewed the 2026-2031 Capital Improvement Plan and identified current recreation projects, including the Brian Thompson Park restroom., Manastash Trail parking, Stone Road parking and access, and river -access signage. Staff stated that available funding can support currently programmed work, with the Stone Road access project identified as the immediate priority. 2026-11-09 MINUTES The Board discussed coordination County's comprehensive planning Space, and expires in therefore, fund The and Sustainable Funding 2027. A grant the update of the Capital work, (PROS) and Plan request to update will Board directed staff to priorities through the process, with obligations , attention and access need to be continue PROS Plan to available improvements OTHER BUSINESS - NO ACTION Joshua Cascade Fredrickson Irrigation collected surface for hydraulic and historic I mpacts provided District Improvement Plan, the the Park, Recreation, Open . The current PROS Plan the plan was not selected; funded from the recreation evaluating recreation projects and upcoming capital -planning revenues, long-term maintenance at the Stone Road property.. TO BE TAKEN and survey geomorphic channel changes, to the irrigation an S update concerning downstream data and is analysis. The potential intake. future IWWTITQTI TIM we � - - irrigation reviewing a analysis changes, Park and intake. Staff has consultant scope will evaluate and potential Joshua Fredrickson stated that the work will inform future decisions regarding possible repairs and the respective responsibilities of the County and Cascade Irrigation District. The Board discussed forming a working group with the County, Cascade Irrigation District, and other interested parties to support the analysis and consider a future interlocal agreement. Meeting concluded at 1:55 PM 0 �Ys a Godden . I Administrative Assistant 2026-11-09 MINUTES KITTITAS COUNTY COI+MISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman KITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday November 9,2026 - 1230 PM BOCC Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Hazard Mitigation Plan Update 4. Black Horse Development 5. Quad County Rural Transportation Planning Organization (QUADCO) 6. Recreation Capital Planning 7. Other Business - No Action to be taken 8. Concluded Kittitas County is committed to making its services, public meetings, programs, and activities readily accessible to individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). Reasonable accommodations will be provided upon request. To request an accommodation, please contact the Kittitas County ADA Coordinator as soon as passible to allow sufficient lime for the County to make the necessary arrangements. A Request for Accommodation f orm is available at the Kittitas County Courthouse. You may also request a form or submit an accommodation reques (509) 962m7O82 or hr@,co.kiftitas.wa.us- t by contacting the Kittitas County ADA Coordinator at Created on 11/5/2026 1:58:43 PM KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: TOPIC* ACTION REQUESTED: LEAD STAFF: 1.1 RECOMMENDATION: BRIEFING SUMMARY., • In 2025, Ki*ttitas County led a multi -jurisdictional update to the Hazard Mitigation Plan. The plan was approved by FEMA and adopted by Ki*tti'tas County. • During an audit of Kittitas County"s floodplai*n development program, the November 9, 2026 Hazard Mitigation Plan Update Direction to Staff Arden Thomas Direct staff to prepare enabli' Updated Multi -Jurisdictional Plan ng documents to adopt Hazard Mitigation Department of Ecology identified compliance issues with Fire District 7's Fire itas County • Ki'tti*tas County and.Fire District 7 evaluated severa Station 73, which was permitted by Kitt 1 options to bring Fire Station 73 into compliance, in cluding relocation, building elevation, and construction of an engineered flood wall. Relocation and building elevation are not feasible, and flood wall construction has significant drawbacks. The results of this evaluation were shared with the Department of Ecology. • The Department of Ecology notified Kl*ttl*tas County that updating the Hazard Mitigation Plan to include a mitigation action addressing Fire Station 73 would enable the Department to close its audit. The updated plan must be adopted by both KI*ttl*tas County and Fire District 7. • Ki"ttitas County and Fire District 7 have updated the Hazard Mitigation Plan to meet the Department of EcoloLav's requirements. BACKGROUND: In 2025,, Kitti*tas County led a multi*-j*urisdictional update to the Hazard Mitigation Plan in partnership with 15 planning partners, including local jurisdictions and special-purpose districts. The plan was approved by FEMA and adopted by Ki'ttitas County i*n August 2025 (Resolution No. 2025-143). During a Community Assistance Visit to evaluate Ki*tti"tas County's compliance with the so minimum standards of the National Flood Insurance Program, the Department of Ecology qP identified compliance issues with Fire District 7's Fire Station 73. Following completion Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT A of the structure in 2014, it was determined that the fire station had not been sufficiently elevated. Fire Station 73 is more than 3 feet below the base flood elevation. Kittitas County and Fire District 7 evaluated several options to bring Fire Station 73 into compliance, i flood wall. nclud*ing relocation, building elevation, and construction of an engineered Relocation is not feasible due to the cost ($13 million for building construction, plus land acquisition costs) and the lack of sul'table alternative sisites.Buildin2 elevation is also not feasible. An engineered flood wall is technically feasible, but there are significant concerns. The project without evacuate apparatus and personnel in advance of a flood. Additionally, installation of the would oe costly $J.64 million) and would protect the building and its contents bringing the building into full compliance. The district would still need to deployable component of the flood wall would require four people approximately five hours t Ecolog o complete. The results of this evaluation were shared with the Department of 0 The Department of Ecology has nott" Mitigation Plan to include a mitigati feed Kittitas County that updating the I lazard on action addressing Fire Station 73 will enable the Department to close its audit. The updated plan mu and Fire District 7. Public Works is coordination w DISCUSSIO: N KI"ttitas County and Fire Di'stri'c Hazard Mitigation Plan: A be adopted by both K*Ittitas County ith Fire District 7 on their adoption. t 7 propose to add the following mitigation action to the Partner to identify and implement actions to reduce flood susceptibility and ensure continuity of services at Fire Station 73 given theflood risk to this criticalfacility. Planning will consider both near -term actions such as potential building retrofitfor greaterflood resilience and the temporary and/or permanent housing of building functions at alternative locations, as well as long-term actions such facility successi0 on planningfor when the current structure exceeds its design life. FISCAL IMPACTS: qb Updating the Hazard Mitigation Plan to include the new mitigation action may improve our ability to secure grant funding. Additional planning resources will be needed to identify flood risk reduction actions that are compatible with Fire District 7's day-to-day operational needs. Due to Flood Control Zone District capacity considerations, the 2027 budget does not include additional planning expenditures. However, this activity has been scheduled for 2028 I"n the District's six -year Capital Improvement Plan. ATTACHMENTS. Exhibit i :Updated Mitigation Actions Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: UPDATED MITIGATION ACTIONS Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFFREPORT 2025 Hazard Mitigation Plan Kittitas County, Washington 11gatic kr.tinn Action Number Partner with Fire District 7 to identify and implement actions to reduce flood susceptibility and ensure continuity of services at Fire Station 73 given the flood risk to this critical facility. Planning will consider both near -berm actions such as potential building retrofit for greater flood resilience and the temporary -and/or permanent housing of building functions at alternative locations, as well as long-term actions such facility succession tannin for when the current structure exceeds its design life. Year Initiated 1 KC-50 Anticipated Year of 2026 Prioritization Score 26/40 Goal(s) Addressed Project Status Benefits {Loss Avoided) Lead Agency / Organization Additional Participating Jurisdictions (If applicable) Project Duration Potential Funding Source Implementation Priority Initiation 1,2,3.5 New Kittitas County Public Works Short -Term Local Budgeted Funds, HMGP, FMA, FEMA PA High Changes in Priority (if applicable) Hazard(s) Mitigated If DeletedlNo Longer Needed, provide reason. ' Supporting Agency Organization (If applicable) nla Estimated Cost If Other, you must identify a funding source. Please provide further detail on Potential Funding Source. High Flood nra Kittitas County Fire District #7 Medium to High nla Flood Control Zane District Appendix A: Mitigation Actions 284 2025 Hazard Mitigation Plan Kittitas County, Washington Action Number Partner with the Kittitas County Flood Control Zane District to identify and implement actions to reduce flood susceptibility and ensure continuity of services at Fire Station 73 given the flood risk to this critical facility. Planning will consider both near -term actions such as potential building retrofit for greater flood resiliency and the temporary and/or permanent housing of building functions at afternative locations, as well as long-term actions such facility succession planning for when the current structure exceeds its design life. KCFD7-1 0 Goal(s) Addressed Project Status Benefits (Loss Avoided) Lead Agency 1 Organization Additional Participating Jurisdictions (If applicable) .. I .. Project Duration Potential Funding Source Implementation Priority Year Initiated I Anticipated Year of Initiation 1,2,3.5 New Kittitas County Fire District #7 Short -Term Local Budgeted Funds, HMGP, FMA, FEMA PA High Changes in priority If applicable i Prioritization Score Hazard(s) Mitigated E If DeletedlNo Longer n/a Needed, provide reason. Supporting Agency 1 organization (If applicable) Na Estimated Cost If Other, you must � identify a funding source. Please provide further detail on Potential Funding Source. High 26/40 Kittitas County Public Works Medium to High nla General District Fund Staff Time}, F 00d Control one Dis rict Kittitas County Fire District #7 26 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: TOPIC: ACTION REQUESTED: LEAD STAFF: Josh Fredrickson RECOMMENDATION: November 9, 2026 Black Horse Development Direction to Staff Direct staff to work with D.R. Horton related to fee -in -lieu agreement bridge construction BRIEFING SUMMARY: • Black Horseat Whiskey Creek Phase 1 mylars were approved December 21, 2021 • Black Horse at Whiskey Creek Phase 2 mylars were approved August 15, 2023 • Development had a requirement to widen the bridge on Reecer Creek Road • Public Works has received grant funding award to replace the bridge on Reecer Creek Road BACKGROUND: Phase 1 and 2 of i Whiskey Creek development reviousi)reen approveC.Arequi prementfor the c eveiopmen by D.R. Horton has t includes frontage improvements on Reecer Creek Road. This iincluded wdening the existing structure over Town Ditch, structure number 8827..'1,. This structure was originally constructed in 1963 the Black Horse at and widened in 1992. The structure has a general condition code identified as Poor. DISCUSSION: The structure,, Reecer Creek Rd over Towne Ditch, appears on the adopted six -year transportation plan. On May 14, 2025, the County Road Administration Board (CRAB) noticed Public Works of Rural Arterial Trust Account (RATA) funding award through the Rural Arterial Program (RAP). The grant supports Reecer Creek Rd over Towne Ditch structure replacement. A fee -in -lieu agreement has been being directed to the project as a portion of the County match. FISCAL IMPACT: Funding helps support the structure replacement project. ATTACHMENTS: None proposed with the funding KITTITAS COUNTY ]DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: November 9, 2026 TOPIC: Quad County Rural Transportation Planning Organization (QUADCO) ACTION REQUESTED: Informational Only LEAD STAFF: Josh Fredrickson RECOMMENDATION: inflormational only — no action required BRIEFING SUMMARY: • Washington State Department of Transportation (WSDOT) rescinded funding to the QUAD -County Regional Transportation Planning Organization (RTPO) • WSDOT has interest in supporting regional transportation planning • Lead agency responsibilities previously have rotated between the four counties • RTPOs are positioned to develop and support regional priorities and opportunities • Evaluation of QUADCO's rotating administration model is necessary to ensure an effective approach for the future. BACKGROUND: 41 QUADCO provides regional transportation planning and implementation, within the region of Adams, Grant, Kittitas and Lincoln counties, through the coordination of all entities and for all transportation modes. Participation i*n QUADCO is voluntary and consists of the QUADCO Council and the Transportation Board. The QUADCO Council is the body of members who have been appointed to represent member agencies to carry out responsibilities of QUADCO. DISCUSSION: Administrative responsibilities cycle between the four counties. Funding support for 40 administrative work of QUADCO has previously come through WSDOT. WSDOT rescinded their funding support to QUADCO i*n the current year. There is interest in restructuring the administrative support, orlead agency rotation, I ich is currently adopted by the ADO Council. Having a single agency assigned on a permanent basis 10 to function as lead agency. WSDOT is supportive of this change and has indicated funding can be reinstated. A QUADCO Council meeting is being scheduled to discuss current structure and possible future revisions to lead agency rotation as well as council bylaws. FISCAL IMPACT: None anticipated ATTACHMENTS: None KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE0 : TOPIC: ACTION REQUESTED: LEAD STAFF., Josh Fredrickson RECOMMENDATION: November 9, 2026 Recreation Capital Planning Direction to Staff Direct staff to evaluate the current capital plan regarding Recreation BRIEFING SUMMARY: • Capita1proj cts related to recreation have been i • Funding is identified in Fund 1]3 and includes 1 funding is sought where available identified i"n the proposed budget ocal funds to support parkslp ; grant V V • Update to the capital project list through the Capital Improvement Program and the PROS plan BACKGROUND: Ki*ttt*tas County owns property which has been identified for a recreation purpose. This includes the Ryan Thompson Park located on Naneum Road as well as support for restrooms at the boat launch I*n Vantage. In addition, the County owns property which can be considered for recreation purposes in t ncludes property acquired for floodplainThere management along Canyon are also opportunities to support regional recreation facilities such as the Manastash tral*lhead by providing parking. DISCUSSION: Capital projects related to Regl'or Improvement Program (CIP) for he future. This i al Parks and Trails are identified in the adopted Capital the Planning Period 2026-2031 (Resolution 2025-0007). An update to the CIP will occur in 2021. Funding for capital improvements are in the current budget proposal in Fund 1 l 3. Proposed projects for FY 2027 are in Table I below. identified identified The project to provide property access from Stone Road has been coupled with the Flood Control Zone District floodplain property restoration project. This project will include access as well as available parking for passive recreation. Design has started and combining the two projects provides efficiency in design and construction. Additional projects may be considered as an evaluation of the current list. A Park, Recreation, Open Space and Sustainable Funding (PROS) Plan is to be updated to be eligible for funding. The current PROS plan expires in 2027. An update will include goals and objectives, recreational inventory, a public, involvement process, data analysis of demand and need, priorities and prospective funding sources for projects submitted to the State t he for funding to update plan . A grant was . A grant was 6 y noticed that it was unsuccessful. Funding to update the PROS plan will be through Fund 113. and PW was recentl Table I : Parks and Rec Projects 1113 Parks and Ree Projects 2027 Thompson Park Restroom $70K Manastash Tral"Ihead Parking $120K Stone Road Property Access $S 10K Yakima River Access $75K Other $31K Total S806K FISCAL IMPACT Funding for the capital projects is identified I*n the proposed budget. ATTACHMENTS: Exhi'bl't 1: Location Maps ,i *� r 0 A% ici I IcIbLC lk +■ r VI 1 F 165 330 660 US Feet 250 500 1, 000 US Feet A, A 4 t - - r •J a ffsp Y � f - � a fo 4' f Nr IL AWL it + y 0 # �4. 6. F q III do Id v 46. - # } - * Y 'L # � 4LIF 49 1 • i � IF " 41 L R ALL Y PI Y 9 4k mok 01I . kv10 W6 4 i8 L r ri 45A Is -mr-- r• A - .. 40 %b4w--x R .4 1 + op F VIAIW 1.1�moillIIIS_T_'