HomeMy WebLinkAboutResolution - Waive Bidding - Special Market ConditionsBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO. 2026-_______
RESOLUTION AUTHORIZING PURCHASE OF USED GOLF CARTS AND WAIVING
THE COMPETITVE BIDDING REQUIREMENT DUE TO SPECIAL MARKET
CONDITIONS
WHEREAS, the Kittitas Valley Event Center (“KVEC”) requires reliable golf carts to support
Kittitas County Fair operations, other events at the KVEC grounds, and the
anticipated provision of golf-cart rentals as an event amenity; and
WHEREAS, KVEC has historically rented a fleet of golf carts for Fair operations, including
four-passenger carts, utility carts, and six-passenger carts, at an annual cost
exceeding Twenty Thousand Dollars ($20,000.00); and
WHEREAS, KVEC began working with Central Washington Golf Carts (“Vendor”) in 2025
and used the Vendor’s carts during the 2025 and 2026 Kittitas County Fairs; and
WHEREAS, the Vendor’s rental fleet included carts equipped with headlights, which improved
the safety of shuttle operations during evening and low-light Fair activities, and
KVEC staff have direct knowledge of the quality, condition, and performance of
the carts through their use during the 2026 Kittitas County Fair; and
WHEREAS, following the conclusion of the 2026 Kittitas County Fair and Rodeo, the Vendor
advised KVEC that its current rental business model was no longer financially
sustainable due to labor, hauling, and delivery costs and that the Vendor intended
to sell its existing rental fleet; and
WHEREAS, because of KVEC’s established business relationship with the Vendor, the Vendor
offered KVEC a one-time opportunity to purchase a discrete, used fleet of golf
carts as a single-lot offering; and
WHEREAS, the offered equipment consists of ten (10) four-passenger carts, two (2) utility
carts, including one (1) utility trailer for each, and three (3) six-passenger carts,
for a total of fifteen (15) carts, all to be fully serviced and guaranteed operational
before delivery; and
WHEREAS, the proposed cart fleet is available only for a limited time and is subject to sale by
the Vendor, and KVEC has determined that the fleet is unlikely to remain
available through the County’s normal formal competitive-bid cycle, estimated to
require approximately thirteen (13) days; and
WHEREAS, the Board finds that issuance of a competitive solicitation would not produce
meaningful competition for these exact used units because the carts are a discrete
fleet, in known condition, offered in a particular quantity and configuration, from
a single seller that is liquidating its existing rental inventory; and
WHEREAS, KVEC has inspected and used the offered carts and, through staff inspection and
market research, has determined that the proposed purchase price is fair and
reasonable when compared with the market value of comparable used carts and
the cost of comparable new equipment; and
WHEREAS, the Board’s determination is not based solely on the availability of a favorable
price from one seller, but on the combined market conditions of a time-limited,
single-lot fleet offering; the known condition and suitability of the equipment; the
inability to obtain meaningful competition for the exact used units through a
normal bid process; and the documented advantageous pricing; and
WHEREAS, the Board does not find that the purchase is clearly and legitimately limited to a
single source of supply under RCW 39.04.280(1)(a), but instead finds that the
circumstances constitute special market conditions under RCW 39.04.280(1)(b);
and
WHEREAS, the purchase price for the carts, including delivery and applicable sales tax, is not
to exceed Fifty-Nine Thousand Three Hundred Twenty-Seven Dollars and Eighty
Cents ($59,327.80); and
WHEREAS, pursuant to RCW 36.32.270 and RCW 39.04.280(1)(b), the Board of County
Commissioners may waive competitive bidding requirements for a purchase
involving special facilities or market conditions, provided that the resolution
recites the factual basis for the exception; and
WHEREAS, on September 28, 2026, the Board of County Commissioners authorized the
proposed golf-cart purchase, subject to formal documentation of the competitive-
bidding waiver and purchase authorization;
NOW THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of
Kittitas County, Washington, finds that the proposed acquisition of approximately fifteen (15)
used golf carts from Central Washington Golf Carts involves special market conditions under
RCW 39.04.280(1)(b). The used fleet is available as a time-limited, single-lot offering;
comparable units in like quantity, condition, and configuration are not reasonably available
through a normal competitive-bid period; and the documented purchase price is fair and
reasonable based on staff inspection and market research.
BE IT FURTHER RESOLVED, the Board finds that conducting a formal competitive
solicitation would not result in meaningful competition for the exact used units offered by the
Vendor and would likely cause the County to lose the opportunity to acquire the fleet on the
stated terms. Accordingly, the Board hereby waives formal competitive bidding requirements for
this purchase pursuant to RCW 36.32.270 and RCW 39.04.280(1)(b).
BE IT FURTHER RESOLVED, the purchase shall be charged, accrued, or otherwise
accounted for in accordance with County financial procedures and the applicable KVEC capital
or operating budget authority.
BE IT FURTHER RESOLVED, The Board ratifies and confirms its September 28, 2026,
authorization of this purchase. The Board further ratifies all reasonable and necessary actions
taken by the KVEC Director or County staff on or after September 28, 2026, to inspect, evaluate,
negotiate, reserve, document, and otherwise procure the authorized golf-cart purchase, provided
that such actions are consistent with this Resolution and that the total purchase cost does not
exceed the amount authorized.
DATED this __________ day of ____________________, 2026, at Ellensburg, Washington.
ATTEST: BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
_____________________________
☐ Clerk of the Board __________________________________________
☐ Deputy Clerk of the Board Brett Wachsmith, Chairman
__________________________________________
Laura Osiadacz, Vice-Chairman
__________________________________________
Jeff Leichleiter, Commissioner