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Home My WebLink About2026-09-28-minutes-ec-study-sessionKITTITAS COUNTY COMMISSIONERS EC Study Session Regular Meeting Monday September 28, 2026 - 10:00 AM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Request to Approve Chair's Signature on Revised Change Order No. 2 with Nor-Pac Seating Company 4. Request to Ratify Event Center Director Signature on Change Order No. 10-R1 with Cascade Construction 5. Request for Approval of a Resolution Establishing the Kittitas County Sponsorship and Donation Policy 6. Board Discussion and Direction on Bowling Alley Parking and Lessee Exercising Option to Purchase 7. Executive Session under RCW 42.30.110 (i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. 8. Request for Review of Proposal and Approval of the Event Center Director to Execute a Purchase Agreement with 2027 Budget Impacts 9. Updates to Winter Season Event Calendar 10. 2026 Kittitas County Fair Recap 11. Other Business - No Action to be taken 12. Concluded Created on 9/25/2026 12:42:11 PM KITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting MONDAY 10:00 AM September 28, 2026 Board members present: Chairman Brett Wachsmith, Commissioner Jeff Leichleiter Others: Kady Porterfield (Event Center Director), Patti Stacey (Facilities and Waste Operations Director), Therese Murphy (Deputy Prosecutor), Lacie Dawson (Event Center Program Manager) Call to Order 10:01 am Citizen Comments (1 min. time limit) None 1. Request to Approve Chair's Signature on Revised Change Order No. 2 with Nor-Pac Seating Company: Stacey stated there was a mathematical error that needs to be corrected. The revised change order corrects the error and allows the contract to be closed. Commissioner Leichleiter moved to authorize signature on revised change order number 2 with Nor-Pac seating. Chairman Wachsmith seconded. Motion passes 2-0 2. Request to Ratify Event Center Director Signature on Change Order No. 10-R1 with Cascade Construction Per Porterfield, Change Order No. 10-R1 will credit the County back $13,672.17. To receive the credit, Porterfield executed the change order, as it was no cost to the County and not restricted by purchasing authority. Commissioner Leichleiter made a motion to ratify the Event Center Director's signature on Change Order No. 10-R1 with Cascade Construction. Chairman Wachsmith seconded the motion. Motion passes 2-0. 3. Request for Approval of a Resolution Establishing the Kittitas County Sponsorship and Donation Policy Porterfield reported that Legends Casino and Hotel (Yakama Nation) does not sign formal agreements for sponsorship via the information received from Chelsea Hajny, the contracted sponsorship consultant. The proposed amendments to the policy attached to the Resolution provide exception for formal agreements for sponsorship arrangements with tribal partners, but keep the remaining requirements the same for all other sponsors. Murphy asked if this was reviewed by DPA? Porterfield said yes. Commissioner Leichleiter made a motion to approve Resolution 2026-157 Establishing the Kittitas County Sponsorship and Donation Policy. Chairman Wachsmith seconded the motion. Motion passes 2-0. 2026-09-28 MINUTES 4. Board Discussion and Direction on Bowling Alley Parking and Lessee Exercising Option to Purchase: Stacey stated lessee wants to purchase the bowling alley. The parking is used during Fair and Rodeo. Murphy stated there are legal concerns with enforcing a parking lease on new property owners, if the original buyers were to sell it. The KVEC Director negotiated a 10-year sponsorship of the parking lots for the Fair and Rodeo, with the first option to lease the parking lots at fair market value after that time or renew another sponsorship agreement for free use. Porterfield stated the lessee does not plan to be open during Fair and Rodeo, alleviating concern about competing uses. If the property is sold by the current lessee (after becoming owner), it would be difficult to enforce the sponsorship or lease agreement. Murphy said the best route for protection for the County would be to record the lease on the title of the property. Stacey stated the lessee is wanting to refinance and is concerned about an encumbrance on the title of the property, if a lease was recorded on it. Chairman Wachsmith wondered why it would cause issues with refinancing. No one was sure of an answer to that question. Murphy stated that the sale agreement could possibly include that they will be closed during Fair and Rodeo, which would help with parking. Can't enforce that beyond the next property sale though. Direction from the Board to staff: a meeting needs to be scheduled with Charlie, Kady, and the lessee to discuss the issues of recording the lease on the title. 5. At 10:28 a.m. Chairman Wachsmith announced the board would recess into Executive Session, for 10 minutes under RCW 42.30.110 (i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action was anticipated. At 10:38 a.m. the board reconvened out of executive session. At 10:38 a.m. the board recessed into executive session for 3 minutes. At 10:41 a.m. the board reconvened out of executive session with direction to staff to take lead on responding to received letter. 6. Request for Review of Proposal and Approval of the Event Center Director to Execute a Purchase Agreement with 2027 Budget Impacts: In 2025, Porterfield began working with a new golf cart vendor for the Fair due to the poor condition of the carts provided by the 2026-09-28 MINUTES 2 prior vendor. During the 2 years with the new provider, the carts have been running well and offer safety features such as headlights. After the conclusion of the 2026 Kittitas County Fair, and prior to the 2027 preliminary budget workbooks being finalized, Porterfield submitted a special capital request for a proposed golf cart purchase. The vendor presented Porterfield with a very favorable and time -sensitive opportunity the week after fair. The vendor explained that the current business model is no longer financially feasible and plans to sell its existing fleet. Due to the business relationship already established, the vendor has offered KVEC the opportunity to purchase carty by the trailer load at 30-50% below current market value for the carts. Currently the fair spends an excess of $20,000 a year for the cart rentals. That covers 13 four -passenger carts, 3 utility carts and 6 six -passenger carts. The vendor is offering the following (guaranteed to be in good operating condition): 10 four -passenger carts, 2 utility carts and a trailer for each, and 3 six -passenger carts. Including tax and delivery, the total would be $59,327.80. In addition to the carts significantly reducing the rental need and expenses for carts during fair, it will also offer another revenue stream for KVEC. The carts can be rented as an amenity for events. If 2 carts are rented for 25 days this year at a rate of $100 per cart per day, the revenue could total approximately $5,000 yearly. We would also save approximately $13,000 per year on rental fees during fair. With this budget model in mind, the carts would nearly pay for themselves within 3 years. The budget would not be impacted until 2027, but the carts would be delivered in 2026 to decrease storage costs for our vendor in lieu of waiting for purchase payment until the upcoming January. Chair Wachsmith asked what the expected lifespan of the carts is? Porterfield estimates about 10 years. Porterfield also stated risk management has been consulted, and they have no major concerns as far as using them as a rentable amenity. Rental contracts will be reviewed and updated once a decision on the purchase is made. Chair Wachsmith stated he is in favor of moving forward. Commissioner Leichleiter agreed. Direction has been given for Porterfield to move forward with acquisition of the golf carts. 7. Updates to Winter Season Event Calendar: As a cost reduction measure, KVEC will be limiting availability of Bloom Pavilion on Friday afternoons, and Saturday will be limited to one ride. Currently, the Tuesday to Saturday Maintenance Technician position is vacant. Last 2026-09-28 MINUTES year, employed staff took turns covering the arena each weekend, but that is not a sustainable model for the long run. There are generally only three bookings (two hours each) on Friday and Saturday, totaling $6,600 in revenue for the season (November to March). By leaving the position vacant, we will save approximately $36,000 in personnel costs. Chairman Wachsmith is in support. Commissioner Leichleiter also expressed support for the decision and mentioned possibly a rate increase should be looked at for Bloom in the future. 8. 2026 Kittitas County Fair Recap Porterfield gave a succinct recap of the 2026 Fair. Admission revenues were down by current estimates, but attendance was on par. Parking was up by 7%, vendor concessions were up by 3%, and Frontier Village was up by 20%. Carnival was down 5%, but are quite happy with the numbers given the weather. 9. Other Business: None Meeting adjourned at 10:59 a.m. KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON c Kady Po erfietd Brett Wachsmith, Chairman 2026-09-28 MINUTES 4 KITTITAS COUNTY Board of County Commissioners AGENDA STAFF REPORT AGENDA DATE: September 28, 2026 ACTION REQUESTED: Recommend Board's approval for Chair's Signature on Revised Change Order No. 2 with Nor-Pac Seating Company Inc. BACKGROUND: Nor-Pac Seating Company Inc. is providing the stadia at the Rodeo Arena project. Additional work has been needed to install the speaker cables and the arena lighting. The original change order number 2 had a mathematical error. This revised change order corrects the error and allows for the close out of this contract. INTERACTION: ALSC Architects, Nor-Pac, Event Center, and Maintenance. RECOMMENDATION: Recommend Boards approval for Chairs signature on Revised Change Order No.2 with Nor-Pac Seating Company Inc.. HANDLING: Original — Clerk of the Board ATTACHMENTS: Change Order No. 2 with attached COP's. LEAD STAFF: Patti Stacey, Facilities and Waste Operations Director Kittitas County Maintenance 205 W. 5th Ave Ste 10 Ellensburg, WA 98926 September 21, 2026 Troy Barrows Nor-Pac Seating Company Inc. 3255 Griffin Ave/ PO BOX 1039 Enumclaw, WA98022 Project: Ellensburg Rodeo Arena Project Mr. Barrows, I am writing to formally acknowledge and award change order number2 revision forthe following Change Order Proposals (COP): COP 6: Speaker Cables, Arena light mounting to structure $16,752.58 We propose the following modifications tc the contract dated September 3, 2024. Base Bid Change Order 1 Change Order 2 Total $5, 805, 061.00 48, 884.64 16,752.58 $5, 870,697.22 Please consider this letter as our formal acceptance of the change order. We lookforward to successfully completingthis project together with these agreed -upon adjustments. Thankyou, ro Barro s Brett ac sm }for- eating Company Inc. Chair, Board of County Commissioners Kittitas County KITTITAS VALLEY EVENT CENTER Home of the Kittitas County Fair and Ellensburg Rodeo xsrrrrAS VALisv ,¢° _ � 901 E. 7' Ave, Suite 1, Ellensburg, WA 98926 EventCenter@co.kittitas.wa.us Office (509) 962-7639 xir7 irati cnos�v Fax (509) 962-7010 STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 28, 2026 AGENDA ITEM: Request to Ratify Event Center Director Signature on Change Order No. 10-R1 with Cascade Construction LEAD STAFF: Kady Porterfield, CFE Kittitas Valley Event Center Director ACTION REQUESTED: Approval RECOMMENDATION: Approve the Request to Ratify Event Center Director Signature on Change Order No. 10-R1 with Cascade Construction. BRIEFING SUMMARY: Change Order No. 10-R1 provided a credit back to Kittitas County in the total of $13,672.17. - In order to proceed with receiving this credit, the Kittitas Valley Event Center (KVEC) Director executed the change order, seeing it was at no cost to the County or restricted by purchasing authority. BACKGROUND: Change Order No. 10-R1 included costs of- - COP 41 - repaired fiber connection between Teanaway Hall and South Grandstands - 42 - working on arena lights - 45 - adding additional lighting on the concourse under the seating required by code - 47 - adding GFI breakers to panels Total cost of these items was: $86,973.20 Change Order No. 10-R1 included credits of- - COP 44 — not reinstalling track fence below bridge - COP 46 — not installing stage wall wing siding - Change Order No. 5 — Unused T&M - Credit for work transferred to Nor Pac — not reinstalling the speaker cables and work with arena lights Total of all credit items was: $100,645.37 FISCAL IMPACT: Yes, but in favor of the County's project budget. INTERACTION: Kittitas Valley Event Center Kittitas County Maintenance and Solid Waste Director Board of County Commissioners ATTACHMENTS: Change Order No. 10-R1 HANDLING: 1 Original — Clerk of the Board We bring our clients' stories to life � LSD SPOKANE 203 N Washington CHANGE ORDER NO. 10-R1 suite 400 Spokane, WA PROJECT NAME: Ellensburg Rodeo Arena Completion 99201 P 509.838.8568 OWNER: Kittitas County CONTRACTOR: Cascade Central Construction aiscorchitects.com PROJECT NO: 2025-009 PAGE 1 of 29 DESCRIPTION OF CHANGE: COP 41 - RFP 12 - Teanaway to Historical Grandstand Fiber COP 42 - RFP 14 Arena Lighting COP 44 - Credit to not re -install fence below bridge COP 45 - RFP 13 Additional Lighting COP 46 - RFI 145 Stage Wall Wing Wall Siding COP 47 - RFI 147 - GFI Breakers in Panels CO 5 - Unused T&M NP-CO-06 - Credit for Speaker Cable Install Credit for NorPac CO-01 (COP's 1-4) Original Contract Sum Net Amount of Previously Approved Changes: Contract Sum Prior to This Change Order: Contract Sum is decreased by This Change Order: Revised Contract Sum: Original Contract Completion Date: Previously Approved Increases in Time: Completion Date Prior to This Change Order: Contract time will be changed by Calendar Days This Change Order Revised Substantial Completion Date: Revised Final Acceptance Date: 'Does not include State or Local Sales Tax $5,065,000. 00 $1.509, 967.08 $6,601,088.77 ($13.672.17) $6,587,416.60 7/20/2026 7 7/27/2026 4 7/31/2026 8/26/2026 Amount $8,346.24 $17,455.12 ($1,509.28) $50,668.01 ($9,039.18) $10, 503.83 ($45,421.62) ($8,376.29) ($36,299.00) Total This Change Order: ($13,672.17) Accepted by Contractor: Cascade Central Construction By: Date Recommended By: ALSC Architects, P.S. By: Date 11 September 2026 Approved by Owner: {. 44.0'5 (Ili- ilt, - I &*A - By. Date ALSC Architects I We bring our clients' stories to life. CASCADE CENTRAL P.O. Box 119 Wenatchee, WA. 98807-0119 Phone 509-662-7119 Fax 509-662-6380 To: Kittitas County Comissioners 205 West 5th Ave, Suite 108 Ellensburg, WA 98926 PROPOSAL PROJECT: Ellensburg Rodeo Arena Improvements COP# 41 DATE: June 16, 2026 TITLE: Teanaway to Historical Grandstand Fiber Date DESCRIPTION OUANRITY UOM UNIT PRICE AMOUNT 6/1612026 :Subcontractor Cost Electrical Subcontractor- see attached back-up 1 LS $ 6,992.00 $6.992.00 $0.00 $0.00 6 % Mark-up 419.52 Subcontractor - Sub Total 7,411.52 6/16/2026 'Cascade Central Construction Cost Supervision 0 HR $ 128.18 $0.00 General Conditions 0 WD $ 925.00 $0.00 Project Management 8 Coordination 4 HR $ 161.54 $646.16 (Project Engineer 0 HR $ 116.25 $0.00 (Laborer 0 HR $ 63.08 $0.00 Carpenter 0 HR $ 119.00 $0.00 15% Mark-up 96.92 General Contractor- Sub Total 743.08 Subtotal 8,154.6D Bond $77.47 B PuO Tax $114.16 Schedule Impact: None if approved by 6/19. Fiber has 2 week lead time. Qualifications: Per site walk on 6/12/26 with owner, there was a request to provide additional fiber to connect Teanaway hall to existing OF underneath the (Historical Main Grandstand. Assumes all exsting pathway can be ublitized. Teanaway Hall to Jumbotron Handhole, conduit stub up south of the "Gold (Buckle Club" patio, conduit "LB" near center of "Historic Main Grandstand" to undemeath grandstand IDF. TOTAL 8.346.24 MAKE CHECKS PAYABLE TO: Cascade Central Construction, LLC P.O Box 119 Wenatchee, WA. 98807-0119 THANK YOU FOR YOUR SUSINESSI McGann Electric I CCC Contractor Breakdown Summary Project Name: Ellensburg Rodeo Arena Improvements additional fiber COP17 fiber Project No. Source Documents: Jack McGann Date: 6/16/2026 Contractor: McGann Electric Contractor Ref. No. Description: Provide labor and materials to provide additional fiber: Per sitewalk review with customer on 06/12/26 One additional 12- Strand fiber was requested connecting Teanaway hall to an existing IDF underneath the Historical Main Grandstand The fiber is to be installed using existing pathway as follows Teanaway Hall Jumbotron Handhole Handhole —50' East of Jumbotron Handole Conduit Stub up south of the "Gold Buckle Club" patio Conduit "LB" near the center of the "Historic Main Grandstand" Underneath grandstand to IDF Exclusions: cut patch, paint 1. CRAFT LABOR COSTS Itemize all costs on attached COP Cost Breakdown form. Direct Labor Costs: a. crew (apprentices, journeymen, & laborers) $ 1,28340 b. foreman $ C. superintendent $ DIRECT LABOR SUBTOTAL $ 1.283.40 Supervision: d. direct supervision (NTE 15% of 1a) e. safety (NTE 2% of lines la, b, & c) $ 25.67 1. CRAFT LABOR COSTS $ 1,309.00 2. MATERIAL COSTS a. material costs $ - b. freight costs (itemize) 2. MATERIAL COSTS $ 3. EQUIPMENT COSTS a. owned equipment (per spec approved source) $ 15000 b. rental equipment (per invoices attached) 3. EQUIPMENT COSTS $ 150-00 4. SMALL TOOLS a. small tools (NTE 5% of 1a & b) $ 65.45 4. SMALL TOOLS $ 6500 SUBTOTAL 1 thru 4 $ 1.524.00 5. OVERHEAD & PROFIT a. NTE 15% portion of 1, 2, 3, & 4 up to $50,000 $ 24384 b. $ S. OVERHEAD & PROFIT $ 24400 6. SUB -SUBCONTRACTORS a. ITG $ 4,52600 b. C. d. $ 6. SUB -SUBCONTRACTORS $ 4,52600 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS a. NTE 15% of Line 6 up to $50,000 for each sub $ 67890 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS $ 679.00 8. INSURANCE a. payroll driven liability insurance 0.15 % of 1 $ 1 96 b. volume driven liability insurance 0.25 % of 1-7 $ 1743 8. INSURANCE $ 19.40 9. BOND a. bond 0.03 % of 1-8 9. BOND $ - Form Revised 0925/15 TOTAL COST $ 6,992 00 https://mcgannelectric-my sharepoint.com/personal/jackmcgann_mcgannelectric_com/Documents/McGann Electric/2025 Ellensburg Rodeo 9.30/COPS/COP17 Additional site fiber/Ellensburg Rodeo PIV Valve COP 5,1 Summary Issued 6/16/2026 Cost Breakdown Project Name: Ellensburg Rodeo Arena Improvments Project No. Contractor: McGann Electric COP-17 Date: 6/16/2026 Contractor Ref. No. Electrician Labor Subtotal https//mcgannelectdc-my,shampcint.com/pemonaVackmcgann_mcgannelechic_com/Documents/McGann Eledl6r W2EDSilensburg Rodeo 9 30/COPs/COP17 Addifional site fiber/Ellensburg Rodeo PIV Valve COP 9Ssued 6/162026 0� Integrated Technologies Group The Integrated Technologies Group 2020 Maltby Road Suite 7 PMB 135 Bothell, WA 98021, US 206.235.8580 Prepared By: Keagan Shatos 2063592101 keagan.shatos@theitgroup-inc.com Project: Ellensburg Rodeo Arena Improvements Scope of Work Change Order: 7289 - 1 / Date: 6/15/2026 Project Number: 25056 Customer McGann Electric Wyatt Haller 425-466-6344 whaller@mcgannelectric.com Per sitewalk review with customer on 06/12/26. One additional 12-Strand fiber was requested connecting Teanaway hall to an existing IDF underneath the Historical Main Grandstand. The fiber is to be installed using existing pathway as follows. • Teanaway Hall • Jumbotron Handhole • Handhole —50' East of Jumbotron Handole • Conduit Stub up south of the "Gold Buckle Club" patio • Conduit "LB" near the center of the "Historic Main Grandstand" • Underneath grandstand to IDF Additional Fiber to Grandstand Quantity OS1 12 STRAND SINGLE MODE 1/0 FIBER OPTIC CABLE, 1,200 ft CMR PLT COMP LC 12F SM ZIR BLU 2 ea CONN LC SM ZIR BLUE 24 ea TEST FIBER 12 ea TRAVEL, TECHNICIAN 1 ea PROJECT MANAGEMENT 1 ea Notes Integrated Technologies Group Summary Subtotal $4, 525.58 Change Order: 7289 - 1 / Date: 6/15/2026 Project Number: 25056 Accepted By Date $4, 526 /_\a5 T ac s REQUEST FOR PROPOSAL NO: 14 SPOKANE 203 N Washington Project Name: Ellensburg Rodeo Arena Completion Suite 400 Spokane, WA Owner: Kittitas County 99201 P 509.838.8568 Contractor: Cascade Central Construction alscarchitects.com Job Number: 2025-009 Page 1 of 5 TO: Cascade Central Construction, Contractor, please furnish your proposal for performing the changes outlined below and/or detailed on the attachments referred to: SSK-5 Added: Arena lights mounting locations. SSK-6 m Added: Arena Lights mounting details. Existing 1_u11fhnaire Aii�at>I Per previous project correspondence, CCC to perform installation of existing arena lights only HSS light brackets to be supplied and installed by others For information to aim relocated existing HLF2 fixtures. Contractor to reinstall existing arena lights and aim fixtures to achieve lighting levels that previously existed with current fixtures. ALSC Architects, P.S. By Todd Keller PROPOSAL: Date: 6/15/26 To the Owner: We propose to perform all changes described in the above request for a total ADDITIONISF=8dOFit'M (cross out one) to the contract sum of: lls s 3.3,068-.7-3 (not including Sales Tax) We have attached cost estimate detail sheets, and the foregoing amount covers all direct and indirect costs related to this proposal and to the effect of the proposal on the remainder of the project. All other provisions of the contract remain in full force and effect. We request the completion date be EXTENDED/REDUCED (cross one out) calendar days because of this work. The Contractor agrees to be bound to this proposal quotation for sixty (60) days after this date. . Cascade Central Construction Contractor Date 6/23/26 RECOMMENDATION: TO: Owner, we have examined the foregoing proposal and find it to be appropriate for the request. We recommend its acceptance. ALSC Architects 11 We bring our clients' stories to life. ALSC Architects. P.S. By PROPOSAL ACCEPTANCE: Date: k R[_:1fI KC; Ea The Owner hereby accepts the foregoing proposal. This instrument, when signed below, constitutes the conditions upon which a Change Order will be issued. By Owner Date ALSC Architects \\ We bring our clients' stories to life. CCASCADE CENTRAL P.O. Box 119 Wenatchee, WA. 98807-0119 Phone 509-662-7119 Fax 509-662-6380 O: Kittitas County Comissioners 205 West 5th Ave, Suite 108 Ellensburg, WA 98926 PROPOSAL PROJECT: Ellensburg Rodeo Arena Improvements GOP# 42 DATE: June 23, 2026 TITLE: RFP 14 - Arena Lighting Dm DESCIOPTION OUANn1TV �UOM UNrr PRICE AMOUNT 6/23/2026 Subcontractor Cost Electrical Subcontractor- See attached Back-up 1 LS $ w'"O...9 $ 4B-289.80 16, 089.00 $ 6 % Mark-up $3f Subcontractor- Sub Total 19,492.3 6/23/2026 Cascade Central Construction Cost Supervision General Conditions 0 WE) $ 925.00 $ - Project Management & Coordination Project Engineer Laborer 0308 Carpenter 15% Mark-up General Cotltraclor - Svb Total $ Sublotal $ 22.599.8E Bond $ B&O Tax $--915-55 :Schedule Impact: None if approved by 6/26/26. Pending schedule for Installation of HSS by others. 'Qualifications: Installation of lighting only, HSS by others. TOTAL $ f8:0684Z MAKE CHECKS PAYABLE TO: Cascade Central Construction, LLC P.O Box119 Wenatchee, WA. 98807-0119 THANK YOU FOR YOUR BUS/NESSI 965.34 17, 054.34 17,054.34 162.02 238.76 17,455.12 McGann Electric ccc Contractor Breakdown Summary Project Name: Ellensburg Rodeo Arena Improvements arena lighting RFP-14 Project No. Source Documents: Jack McGann Date: 6/18/2026 Contractor: McGann Electric Contractor Ref. No. Description: Provide and install additional conduit and wire for new distributed arena lighting layout. Including new enclosures and cord ends. Exisitng enclosure that was on wood poles are deteriorated beyond reuse Existing cord whips are too short to route to a common junction box Provide labor to mount light fixtures to supports provided and installed by others. Provide man lift for 1 week Provide labor to aim heads on off hours according to layout provided -contractor requests qualified staff and or design team present onsite at time of aiming/commissioning to approve arrangement. 1. CRAFT LABOR COSTS Direct Labor Costs: a. crew (apprentices, journeymen, & laborers) b. foreman c. superintendent Itemize all costs on attached COP Cost Breakdown form. $ 8,769.98 DIRECT LABOR SUBTOTAL $ 8,769.98 Supervision: d. direct supervision (NTE 15% of 1a) e. safety (NTE 2% of lines la, b, & c) $ 175.40 2. MATERIAL COSTS 3,960.09 a. material costs $ "W 99- b. freight costs (itemize) 3. EQUIPMENT COSTS a. owned equipment (per spec approved source) $ 15000 b. rental equipment (per invoices attached) 4. SMALL TOOLS a. small tools (NTE 5% of 1a & b) $ 447.25 5. OVERHEAD & PROFIT a. NTE 15% portion of 1, 2, 3, & 4 up to $50,000 $ 2,52832 b. $ 6. SUB -SUBCONTRACTORS a. b. C. d. $ 1. CRAFT LABOR COSTS $ 8,945.00 3,960.00 2. MATERIAL COSTS $ 6 68c^ov 3. EQUIPMENT COSTS $ 150.00 4. SMALL TOOLS $ 447.00 SUBTOTAL 1 thru 4 5 ;; 13,502.00 5. OVERHEAD & PROFIT $ 2,528.00 6. SUB -SUBCONTRACTORS $ 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS a. NTE 15% of Line 6 up to $50,000 for each sub $ 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS $ & INSURANCE a. payroll driven liability insurance 0.15 % of 1 $ 13.42 b. volume driven liability insurance 0.25 % of 1-7 $ 45.83 8. INSURANCE $ 59.24 9. BOND a. bond 0.03 % of 1-8 9. BOND $ Form Revised 04/25/15 TOTAL COST $ 16, 089.00 https://mcgannelectric-my sharepoint com/personal/jackmcgann_mcgannelectric com/Documents/McGann Electric/2025 Ellensburg Rodeo 9 30/COPS/RFP 14 Arena Lighting Mounting/Ellensburg Rodeo RFP 14 Arena Lighting Summary Issued 6/18/2026 Cost Breakdown Project Name: Ellensburg Rodeo Arena Improvments Project No. Contractor: McGann Electric RFP-14 Date: 6/18/2026 Contractor Ref. No. Description Quantity Unit Type Labor Material Equipment Total Cost Unit $ Cost Unit $ Cost Unit $ Cost $ $ $ S Electrician Labor 58 HR $106.95 $ 6,203.10 $ S $ 6,203.10 .Aiming labor after hours 16 HR $160.43 $ 2.566.88 $ 5 $ 2.56688 $ $ 5 $ $ $ $ $ $ $ $ $ (EMT 30 FT $ $2.04 $ 61.20 $ $ 6120 EMTfittings 1 LT $ $30.00 $ 30.00 $ $ 3000 supportin2 hardware 1 LT 5 $120 00 $ 12000 $ $ 120.00 (beam clamp 24 EA 5 $8.21 $ 197.04 $ $ 197.04 :9x8x6 hinged nema 3R 5 EA $ $154.89 $ 77445 $ - S 774-45 ground bar 5 EA $ $30-00 $ 15000 $ $ 150-00 'THHN 90 FT $ $0-48 $ 43.20 $ S 43.20 SO cord connector 20 EA $ $14-21 $ 284.20 5 $ 28420 lift 85 1 wk $ $4,600.00 $ 4,600.00 $ - $ 4,600.00 Lift Credit. 1/2 $ (2,300.OD) $ (2,300.00) $ $ f2.300.-00] S $ $ $ S $ $ $ 5 $ $ $ $ $ $ $ (Labor Subtotal $ 8,769.98 $ $ 5 $ $ $ S $ $ $ $ $ Subtotal Cost of Work 2/12oi7 $ 8,769.98 $ 6..?n4 $ $ 46,030.� .1,-J6U-UU I L, r JU. U / httpsl/mcgannelectric-my share poinl.coMpemonaVackmcgann_mcgannelectdc_comlDocuments/McGann Eteitl&LB02ro61pnsburg Rodeo 9 30/COPS/RFP 14 Arena Ughtlng Mounting/Ellensburg Rodeo RFP 14 ArdealeJla'12§2026 ' � '•dt35�� =� 3 II � �.` 9 - r &a - I I ` W 18X75 , r Ill - Wlsxas Illo•\ r'r III �1 II� '\ i ffm Nt W18x35 � r \• III I I f � `•� .III I� I1 WlBX35 \ I i x Ill X II m RS2 IL I \ f l l ►r- METAL ROOF DECK SPAN_ I f' W18X35\ Ilf -=P - -_ 111 �w1ax35�•� 113 j i \ 11 .i W1$X35 m III IIII � III � •�-\ � �� !II � '--�■ m N 1 III w1BX3V III 1 b I I j• d o I 31 . I r W 18X35 \ I ( Project Name: Ellensburq Rodeo Arena �=� L) Lm I E n G I n E E R S 707 W 2"d Avenue I Spokane, WA 199201 (509) 455-4448 I o 0 0 HEADER BEAMS FOF LIGHTING INSTALLEF FLANGES OF HEADE (4) LIGHT BRACKET I 3/4" DIA. TENSION R( IN -PLANE BRACING. SEE DETAIL 8 / STE Z-GIRTS SPACED AT �I — (3) LIGHT BRACKET — HEADER BEAMS FOF LIGHTING INSTALLEF FLANGES OF HEADE (4) LIGHT BRACKET i SCALE: NTS Sketch # SSK-5 Project #: By Date 24041-0103 KEA 6-4-26 Field Sketch. LIGHT MOUNTING LOCATIONS VERTICAL DL: 500# MAX MOMENT DL: 334#-FT WL: 1750#-FT HORIZ W L: 500# 7 ST5z C _ - -� HSS4x4x3/16 STU W/ CAP PL @ BO- W/ WEEP HOLE T/ BEAM 1622' - 8 3/4" 3/16 NOTE: 1. (E) CHANNEL MAY BE REMOVED AT CONTRACTORS OPTION. WELD CONN TO HSS STUB WILL REMAIN THE SAME. 2. ALL GALVANIZING DAMAGED DURING ERECTION TO BE REPAIRED AS NECESSARY. 3. BUILDING DESIGNER TO REVIEW AND APPROVE ADDITIONAL LOADS TO STRUCTURE NOTED. SCALE: NTS Sketch # SSK--6 Project Name: Project #: By: Date: Ellensbur-q Rodeo Arena 24041-0103 KEA 6-9-26 Field Sketch: L) Cm I E n G I rl E E R S LIGHT MOUNTING LOCATIONS 707 W 2"d Avenue I Spokane, WA 199201 (509) 455-4448 111(led MvEp 14f, 0 Dw,riptJo, Syb.1 A.9 Min Max/Mln Avg/Mil Max J 3A AbdrA COMM Lgyfl + c 1 32 fc 23 1 1.6:1 ssfc CASCADE CENTRAL P.O. Box 119 Wenatchee, WA. 98807-0119 Phone 609-662-7119 Fax 509-662-6380 O: Kittitas County Comissioners 205 West 5th Ave, Suite 108 Ellensburg, WA 98926 PROPOSAL PROJECT: Ellensburg Rodeo Arena Improvements COP# 44 DATE: June 23, 2026 TITLE: Credit to not re -install fence below bridge no. DESCRIPTION OUANITRY UOM UNIT PRICE AMOUNT 6/23/2D26 Subcontractor Cost $ Subcontractor- Sub Total $ 6/23/2026 Cascade Central Construction Cost $ (500.00) Miscellaneous Repair Materials -1 LS $ 500.00 Supervision 0 HR $ 128.18 $ General Conditions 0 WD $ 925.00 $ (Project Management & Coordination 0 HR $ 161.54 $ (Project Engineer 0 HR $ 116.25 $ - ILaborer -16 HR $ 63.08 $ (1,009.28) ,Carpenter 0 HR $ 119.00 $ - General Contractor- Sub Total Subtotal $ (1.509.28) $ $ Schedule Impact: None Qualifications: Credit to not reinstall chain link fence at stadia bridge crossing. Work to be performed by owner. TOTAL $ (1,509.28) MAKE CHECKS PAYABLE TO: Cascade Central Construction, LLC P.O Box 119 Wenatchee, WA. 98807-0119 THANK YOU FOR YOUR BUS/NESSI CASCADE CENTRAL P.O. Box 119 Wenatchee, WA. 98807-0119 Phone 509-662-7119 Fax 509-662-6380 O: Kittitas County Commissioners 205 West 5th Ave, Suite 108 Ellensburg, WA 98926 PROPOSAL PROJECT: Ellensburg Rodeo Arena Improvements COP# 45 DATE: August 29, 2026 TITLE: RFP 13 Additional Lighting Rev.2 Doh DESCRIPTION OUAMTFM uoN UNIT PRICE AMOUNT 8/29/2026 Subcontractor Cost Electrical - See attached Back-up 1 LS $ 45,497.00 $ 45.497.00 6% Mark-up $ 2 729 82 Subcontractor- Sub Total $48.226.82 8/29/2026 Cascade Central Construction Cost Supervision 0 HR $ 128.18 $ General Conditions 0 WD $ 925.00 $ Project Management - Meetings, pricing, scheduling 4 HR $ 161.54 $ 646.16 Project Engineer - Scope coordination and submittals 4 HR $ 116.25 $ 465.00 Laborer 0 HR $ 63.08 $ - Carpenter 0 HR $ 119.00 $ - 15°/ Mark-up $ 166.67 General Contractor- Sub Total $ 1,277.83 Subtotal $ 49.504.65 Bond $ 470.29 B80 Tax $ 693.01 Schedule Impact: To be determined, pending approval timing, final arrival date of materials, and commissioning schedule. Pricing assumes approval to proceed by 7/17/26. Per OAC meeting on 7/8/26, rough -in work was approved and is in progress. Lighting and inverter lead time is 2-3 weeks. Once light fixtures and inverter arrive, completing the installation will take approximately one week to hang light fixtures, install inverter, and commission inverter. If RFP 13 lighting and inverter is required to be installed for egress and final inspection sign -off, substantial completion will be delayed. Final schedule impact to be determined following RFP 13 material order and arrival confirmation. Qualifications: Pricing to supply and install additional lighting per RFP 13 and RFI 144. Per email correspondence, light fixtures to be VP,44-50-CP-BB and inverter to be LV-4-R-1-61504-F-S. TOTALI $ 50,668.01 MAKE CHECKS PAYABLE TO: Cascade Central Construction, LLC P.O Box 119 Wenatchee, WA. 98807-0119 THANK YOU FOR YOUR BUS/NESSI McGann Electric I C CC Contractor Breakdown Summary Project Name: Ellensburg Rodeo Arena Improvements additional emergency lighting RFP-13R2 Project No. Source Documents: Jack McGann Date: 7/14/2026 Contractor: McGann Electric Contractor Ref. No. Description: Provide and install emergency lighting inverter, new light fixtures, and additional lighting controls Provide labor and materials to convert previous lighting to emergency back up egress lighting. Provide all new conduit, wire, supports and hardware. Exclusions: cut patch, paint. 1. CRAFT LABOR COSTS Itemize all costa on attached COP Cost Breakdown forth. Direct Labor Costs: a. crew (apprentices, journeymen, & laborers) $ 13,878.07 b. foreman $ c. superintendent $ DIRECT LABOR SUBTOTAL $ 13,878.07 Supervision: d. direct supervision (NTE 15% of 1a) e. safety (NTE 2% of lines la, b, & c) $ 277.56 1. CRAFT LABOR COSTS $ 14,156.00 2. MATERIAL COSTS a. material costs $ 24,241.12 b. freight costs (itemize) 2. MATERIAL COSTS $ 24,241.00 3. EQUIPMENT COSTS a. owned equipment (per spec approved source) $ b. rental equipment (per invoices attached) 3. EQUIPMENT COSTS $ - 4. SMALL TOOLS a. small tools (NTE 5% of 1 a & b) $ 707.80 4. SMALL TOOLS $ 708.00 SUBTOTAL 1 thru 4 $ 39,105.00 5. OVERHEAD & PROFIT a. NTE 15% portion of 1, 2, 3, & 4 up to $50,000 $ 6,256.80 b. $ 5. OVERHEAD & PROFIT $ 6,257.00 6. SUB -SUBCONTRACTORS a. b. C. d. $ 6. SUB -SUBCONTRACTORS $ 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS a. NTE 15% of Line 6 up to $50,000 for each sub $ 8. INSURANCE a. payroll driven liability insurance b. volume driven liability insurance 9. BOND a. bond Form Revised 04/25/15 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS $ 0.15 % of 1 $ 21.23 0.26 % of 1-7 $ 11341 & INSURANCE $ 0.03 % of 1-8 9. BOND $ 134.64 TOTAL COST $ 45,497.00 https://mcgannelectric-my.shorcpoint.com/personalljackmogann_mcganneleclhc comlDocuments/McGann Electric12025 Ellensburg Rodeo 9 30/COPS/RFP-13 Lighting Inverter and new BE fixtureslREVISED 2.01Ellensburg Rodeo RFP 1§;Qr— arY Issued 7/14/2026 Cost Breakdown Project Name: Ellensburg Rodeo Arena Improvments Project No. Contractor: McGann Electric RFP-13R2 Date: 7/14/2026 Contractor Ref. No. Description Quantity Unit Type Labor Material Equipment Total Cost Unit $ Cost Unit $ Cost Unit $ Cost $ S S S (Electrician Labor 116 HR $106.95 S 12,406.20 $ $ $ 12.406.20 (Foreman Labor 8 HR $117.14 $ 937.12 $ $ $ 93712 Commissioning labor 51 HR $106.95 $ 534.75 $ $ $ 534.75 $ $ $ $ $ S $ $ $ $ $ °> $ $ $ $ $ $ S $ loellbox and cover 18 EA $ $19.50 $ 351 00 $ $ 351 00 3/4 emt 390 FT $ $1.36 $ 530.40 $ $ 530.40 IEMT fittings 1 LT S $170.00 $ 170.00 $ $ 170.00 (hardware 1 LT $ $135 00 $ 135.00 $ $ 135.00 terminations 1 LT $ $60 00 $ 60.00 $ $ 60.00 THHN 1560 FT $ $0.45 S 702.00 $ S 702.00 liunction box and cover 22 EA $ $0.36 $ 792 $ $ 7.92 ,conduit bodies 6 EA $ $12.88 S 77.28 $ 5 77.28 inverter/fixtures/controls 1 LT $ $11.396 50 $ 11.396.50 $ $ 11,396.50 shipping and handling 1 LT $ $479 00 $ 479.00 $ $ 479.00 beam clamp 701 EA $ $8.21 $ 574.70 $ $ 574.70 liquidtite 601 FT $ $2-33 $ 139.80 S $ 139.80 liquiditite connectors 361 EA $ $8.82 $ 317.52 $ $ 31752 scissor lift 2 WK $ $2,350.00 $ 470000 $ $ 4.70000 S85 boom lift 1 WK S $4,600-00 $ 4.600.00 $ $ 4.600.00 Labor Subtotal $ 13.878.07 $ $ $ $ Subtotal Cost of Work z/trzon $ 13,878.07 $ 24,241.12 $ - $ 38,119.19 https://mcgannelectric-my,sharepoint conVpersonaUackmcgann_mcgannelectdc_com/Documents/McGann Electdc/2025 Ellensburg Rodeo 9 30/COPS/RFP-13 Lighting Inverter and new BE fixtures/REVISED 2 0/Ellensburg Rodeo RFP 136.25 Cost Breakdown Issued 7/1412026 Description: Ellensburg Rodeo - ERAI RFP 13 / ALTS Company Name: Billing Address: McGann Electric LLC McGann Electric LLC (171274) Shipping Address: 601 W 5th Ave Ellensburg, WA 98926 USA PO Box 940 Black Diamond, WA 98010-0940 Shipping Method: Hold For Pickup Sales Person: Branch: Thom Steiger Ellensburg #113 thom.steiger@platt.com 5099332800 PRODUCTS 1 Type BE-ALT Type: BE-ALT VPA-4-50-CP-BB ;. Type F ✓ Type: F VP-F-1-132L-135-4K7-6X6-UNV-T-B LT 3. INV-ALT ./ Type: Type INV LV-4-R-1-B1504-F-S Lighting Controls 4. ✓ Type: CONTROLS Products Type Mfr (3) ELCU-200; (1) LMRC-111-20M, (1) LMBC-300 5. 6V INV START (Phone) Type: INV Optional phone start up only ✓ Selected Items: Sub Total: $11,396.50 S/H: Not Included Other Charges. $0.00 Tax: $0.00 Total: $11,396.50 Quote #3077560 Updated On: 07/09/2026 Created Date: 7/9/26 FOB: Destination Job Account: RODEO QTY UNT PR / UOM TOTALS 17 $267.38000 EA $4,545.46 1 $648.4000' EA $648.40 1 $5,040.11000 EA $5,040.11 1 $694.53000 EA $694.53 Qty 1 $468 00000 EA $468.00 Entire Quote: Sub Total: $11,396.50 SIR Not Included Other Charges: $0.00 Tax: $0.00 Total: $11, 396.50 Prices are subject to change at any time prior to shipment unless agreed to otherwise in writing signed by an authorized Seller representative. Orders related to this quotation must be received, accepted and released by Seller within 48 hours of issuance of the quotation and are subject to availability. Seller reserves the right to pass through any changes in delivery date, price, scope and quantity of supply arising from actions of Seller's manufacturing partners or vendors and/or resulting from any Force Majeure event including any imposition of new or additional tariffs that occurs after the issuance of the quotation. Delivery dates are estimated only. Seller shall not be liable for failure to meet such dates resulting from product shortages or manufacturing delays. Be advised that Seller considers any changes imposed by its manufacturing partners and other vendors or government agencies outside of Seller's reasonable control and therefore subject to Force Majeure provisions or similar common law doctrines such as "frustration" or "impossibility". Seller's Standard Terms and Conditions of Sale are incorporated by reference into this quotation. A copy of the most current version of Seller's Standard Terms and Conditions of Sale is available at http-s7liwww.rexelusainc.com/termsiterms.htn� Full phone support at (888) 739-3577 Delivery dates are estimated only. Seller shall not be liable for failure to meet such dates resulting from product shortages or manufacturing delays. OTRACE*LITE' commercial & industrial lighting DESCRIPTION The VPA-CP Series LED linear vaportight features robust construction with an IK08 impact -tested polycarbonate housing, designed for easy installation with direct, toolless access to the driver compartment. The UV -stabilized, frosted polycarbonate lens provides impressive general illumination and is available in 2', 4', and & configurations. Now power switchable, the VPA-CP Series offers 2' models with selectable wattages of 20W, 25W, or 30W; 4' models with selectable wattages of 25W, 35W, or 50W, and 8' models with selectable wattages of 60W, 75W, or 90W. Internal switches allow users to select the CCT between 3500K, 4000K, and 5000K. An optional integral microwave sensor, centered behind the lens, offers two- or three -step level dimming, along with light thresholds and daylight harvesting capability. Addltionalty, a battery backup option ensures emergency egress lighting for 90 minutes. The VPA-CP Series is rated NEMA 4X and is designed for indoor and outdoor covered spaces requiring protection from dust, dirt, and water. It also meets NSF certification for applications in Food Zone, Splash Zone (surfaces subject to splash and food spillage), and Non -Food Zone areas. With the availability of 45-degree angle brackets, this series offers a robust, cost-effective, and easy - to -install solution, perfect for both new construction and retrofits. SPECIFICATIONS Construction: • UV -stabilized polycarbonate enclosure in a light gray finish, IK08 impact - tested, 2', 4' and 8' lengths • Stainless steel clips secure the lens to the enclosure OpticsR.EDs: • UV -stabilized frosted polycarbonate lens offering an even, diffused light • General 120' distribution • Available in three lengths/lumen packages; • 2' Unit, 20W-25W-30W, up to 4,365 lumens • 4' Unit, 25W-35W-50W, up to 7,008 lumens • 8' Unit, 60W-75W-90W, up to 12,404 lumens • Color switchable between 3500K, 4000K and 5000K CCT. Switch is located inside the fixture • Up to 146 Lm/W • L70 >100,000 hours • CRI >_80 Electrical: • 120-277VAC, 50/60Hz • 0-10V Dimming Installation: • For ceiling or wall surface mount installation, includes mounting clips • 45' mounting brackets available (VPA-45BKT) • Cable mount suspension kit available (VPA-CTY11) Options: • Integral battery backup option (BB) offers up to 1,000 lumens for 90 minutes of emergency illumination for path of egress. Rated for temperatures of 0°C to 40'C (32'F to 104°F) • Integral microwave sensor option (SC) behind the lens. Sensor allows for two or three step/level dimming and has optional daylight harvesting capabilities. Settings can be adjusted via dip switches on the sensor or optional remote control accessory. See sensor details for default settings Accessories: • Bluetooth FIR motion sensor with daylight harvesting, white finish, 12VDC (LE-MS2-HB1) • Bluetooth wall switches (LE-5WX) • 45' Mounting brackets, set of 2 (VPA-45BKT) • 9.5' Cable mount suspension kit (VPA-CTY11) • Tamper resistant hardware kit, set of 6 screws and 1 drill bit (VPA-TRH) • Remote Control for Sensor (SC) allows for field programming (SC-MS6-REMOTE) Specifications are subject to change without notice. Installation must be performed in accordance with Barron Lighting Group installation instructions 10800453 Rev 6 Page 1 of 4 VPA-CP Series LED Linear Vaportight Model: Date: Accessories: Job Name: Type: p sv� rrr'kv k [�1 m o- oroR a Po'r3 �EkrIf IE,7 CI3Tlt7 PREMIUM 'I ite IK08 logic Bluetooth' wn�enerr Model VPA-2-30-CP VPA-4-50-CP VPA-8-90-CP 20W25W-30W 25W-35W-50W 60W-75W-90W Wattage (1N)• Switchable Switchable Switchable Lumens (Im) 2,820 - 4.365 3,428 - 7,008 8,617 - 12,404 Efficacy (LPW) Up to 146 CCT (K) 350OK-4000K-5000K Switchable CRI >_80 Input Voltage 120-277VAC, 50/60Hz, 0-10 Dimmable Operating Temp -20°C to 40°C (4•F to 104°F) cULus Listed for Wet Locations, NEMA 4X, IP66, IK08, Certifications NSF, DLC PREMIUM Warranty 5 Years Nominal wattage. Tested at 3500K CCT, 130Lm/W. Note: Environment and application will affect performance. Typical values and 25•C used for testing. Specifications subject to change without notice. Testing & Compliance: • cULus Listed for Wet Locations • NEMA 4X Rated • NSF Certified for food equipment, rated for Food Zone, Splash Zone and Non Food Zone • IP66 Rated • DesignLights Consortium® (DLC) PREMIUM Qualified • Operating temperatures: -20°C to 40°C (-4°F to 104°F) Warranty: • Five Year Warranty (Terms and Conditions Apply) 'fARR0N' lighting group 600 533.3948 • www.barronftg corn ORDERING INFORMATION (EXAMPLE: VPA-4-50-CP) Series Size/Wattage CCT Options (Factory Installed) VPA 2-30 = 2', 20/25/30W CP = Power & CCT Selectable (3500K-4000K-5000K) BB1 = Battery Backup 4-50 = 4', 25/35/50W SC = Motion Sensor 8-90 = 8'. 60/75/90W LiteLogic Accessories2 (Field Installed, Order as Separate Line Item) Accessories' (Field Installed, Order as Separate Line Item) Bluetooth Enabled Motion PIR Sensorw/Daylight Hary ng, 120277VAC VPA-45BKT = 45' Angle Surface Mount Bracket (Pack of 2) 5V1f2 = Bluetooth Enabled, 5-Button, Battery Powered Wall Switch VPA-CTY11 = VPA-CP, 9.5' Cable Mount Kit (Pack of 2 Cables) LE-SY = Bluetooth Enabled, 3-Button, Line Voltage Wall Switch (Neutral Required) VPA-TRH = Tamper Resistant Hardware Kit, 6 Screws, 1 Tool Bit LE-SW4 = Bluetooth Enabled, 7-Button, Line Voltage Wall Switch (Neutral Required) LE-WP = Wallplate for LE-SW2 SC-MS6-REMOTE = Remote for Dimming Sensor Option (SC) Notes 1 Not available on 2-30-CP configurations 2 Order as separate line item, shipped in a separate box for final installation in the field PERFORMANCE TABLE Model Wattage CCT Lumen Output (Im) Efficacy (LPW) DLC Classification VPA-2-30-CP (20W, 3500K) 20W 3500K 2,819 141 VPA-2-30-CP (20W, 4000K) 20W 4000K 2,880 144 VPA-2-30-CP (20W, 5000K) 20W 5000K 2,844 142 Linear Ambient Luminaires VPA-2-30-CP (25W, 3500K) 25W 3500K 3,301 132 (STANDARD) VPA-2-30-CP (25W, 4000K) 25W 4000K 3,481 139 Stairwell and Passageway Luminaires VPA-2-30-CP (25W, 5000K) 25W 5000K 3,421 137 (PREMIUM) VPA-2-30-CP (30W, 3500K) 30W 3500K 4,083 136 VPA-2-30-CP (30W, 4000K) 30W 4000K 4,365 146 VPA-2-30-CP (30W, 5000K) 30W 5000K 4,364 145 VPA-4-50-CP (25W, 3500K) 25W 3500K 3,428 137 VPA-4-50-CP (25W, 4000K) 25W 4000K 3,523 141 Linear Ambient Luminaires VPA-4-50-CP (25W, 5000K) 25W 5000K 3,561 142 (STANDARD) VPA-4-50-CP (35W, 3500K) 35W 3500K 4,779 137 Low -Bay Luminaires VPA-4-50-CP (35W, 4000K) 35W 4000K 4,925 141 (STANDARD) VPA-4-50-CP (35W, 5000K) 35W 5000K 4,926 141 Stairwell and Passageway Luminaires VPA-4-50-CP (50W, 3500K) 50W 3500K 6,775 136 (PREMIUM) VPA-4-50-CP (50W, 4000K) 50W 4000K 7,008 140 VPA-4-50-CP (50W, 5000K) 50W 5000K 6,927 139 VPA-8-90-CP (60W, 3500K) 60W 3500K 8,617 144 VPA-8-90-CP (60W, 4000K) 60W 4000K 8,711 145 VPA-8-90-CP (60W, 5000K) 60W 5000K 8,500 142 Linear Ambient Luminaires VPA-8-90-CP (75W, 3500K) 75W 3500K 10,080 134 (STANDARD) VPA-8-90-CP (75W, 4000K) 75W 4000K 10,359 138 Stairwell and Passageway Luminaires VPA-8-90-CP (75W, 5000K) 75W 5000K 10,093 135 (PREMIUM) VPA-8-90-CP (90W, 3500K) 90W 3500K 12,195 136 VPA-8-90-CP (90W, 4000K) 90W 4000K 12,404 138 VPA-8-90-CP (90W, 5000K) 90W 5000K 11,834 131 Specifications m are subjectm change without notice. fAR,RON Installation must be performed in accordance withBarron Lighting Group installation instructions. ighting group 10B00453 Rev 6 Page 2 of 4 800 533 3948 • www.barronitgcom SAMPLE PHOTOMETRY VPA-4-50-CP (50W, 5000K) IES: TYPE VS Very Short MOUNTING HEIGHT. 10' TILT: ZERO HORIZONTAL SPACING CRITERIA: 1.24 5fc 3fc 1fc 5fc 10fc 30' 20' 10' 0 1 u[u DIMENSIONS 30' 20' 10' 0 10' 20' 300 t 4.76" 23.66" 3.69" 45° MOUNTING BRACKET DETAIL (ACCESSORY: VPA-45BKT) } 5.0" 47.26" 3.63 Specifications are subject to change without notice. Installation must be performed in accordance with Barron Lighting Group installation instructions. 10800453 Rev 6 Page 3 of 4 1" 6ARRON' lighting group 800 533 3948 - www.baronllg com Sensor Details - Bluetooth Enabled (Accessory: LE-MS2-HB1) Click for sensor detdils rrividraae Side View 0' 10, 20' 30' Coverage Top View (40') 40' --- 20' 0' I 20' 4040' 30' 20' 10' 0' 10' 20' 30' 40' 40' -- 40' 20' 0' 20' 40' SEE APP FOR SENSOR SETTINGS +'r �e}o //++ Get it from the �'y, Get it from _ � i iM I��O& � App Store ' t`r� Google Play xIt For a complete list ofLiteLogic s•. LIGHTING CONTROLS �L compatible products, click here. ® r.. 0:,; C • i Note: Bluetooth sensor controls do not allow for CCT selection using the app. CCT must be manually selected on the fixture. Sensor Details (Option: SC) Settings in bold are factory defaults 5.8Ghz C-band microwave sensor located behind the lens 120/277VAC 50/6OHz, Maximum load (LED) - 800VA @ 120VAC/1200VA @ 277VAC 0-10V max dim control, 25mA sinking current 15 second fixture warm-up time before normal sensor operation Can provide two or three step occupancy settings with optional daylight harvesting capabilities The sensor is equipped with dipswitches that can be used to adjust settings (no additional accessories required) IR remote control programing/commissioning (sold separately) allows user to program with ease; Detection Range/Sensitivity (100%, 75%, 50% or 25%) Standby/Hold time before dimming (5s, 30s, 1min, 3min, Smin, 10min, 20min, 30min) Light Control/Daylight harvesting (2Lux, 1OLux, 30Lux, 5OLux, 8OLux, 120Lux, 20OLux, 25OLux, 30OLux, 350Lux, 40OLux, disabled) Dim/Twilight level (10%, 20%, 30%, 50%) Standby/Twilight time before unit turns off (+m/does not turn off, Os, 10s, 30s, 1 min, Smin, 1 Omin, 30min, 60min) Fixture will turn on/off to confirm setting change by means of dipswitch or remote Detection radius up to 26'. Mounting height between 8' - 20' Sensor Details (ACCESSORY: SC-MS6-REMOTE) Button Description W 1.Turn on or c/f hghI a ONIOFF 2.Ex,l sensor mode and enler Into ONIOFF mode A - F-.t U op O.�x Press the button 10 choose,n 4 optional scenes: parameters can be saved Into each scene and �oaSi:n di ectlly activate It O ,"", Hms rho 0udpa Ili 0o"rrnn fn,ep E) Q luhm n nvrpat was ,y�� Q 0�7 APPIY Press the bullon the Icon will fleck an LCD screen tltsplay, then use M- buttons Q OLD Detection range to choose the wahled parameters r COD 7 '�F 1 � � © Press the button- the Icon trill nick on LCD screen display, then use to- buttons hold time �tshctl M irMci MAIM nd Button Description P. it""i,il erdv W wnsn rnpma line r, perform the last parameter. press this button and Auto Mode wsll show on LCD sQeen display, means commands received successfully. Pressbutton to start programming; the S icon "•'" ph, twll apthpear on the LCD screen, and disappear,I no Start ac[,on vnthm 10S, need to press II again ,�� 7rrrulrxcurla. w rato.,*y *.It "-.IV from the sensor according to real Fims[allalion Mounting Height he ghl, make sensors working more perfectly ,n the environmenl ya Press the bullon, the Icon will hick on LCD screen display, Ihen use -I- build s to choose the wanted Daylight s r o daylight level; the max level is 400lux. -- means dlasble, LEN means learning ambient brightness. + Press the button, numbers on LCD screen UP display gels higher till the wanted one appears. _ (Only supperlmgsensors with CCT [unable feature) _ ll fl,ck on LCD screen Press the bullon, numbers on LCD screen display Press the bullon, ihen,con w, CCT �' gets lower till the wanletl one appears, CCT Tpnr.K •I-pulrnf 1n [noose Ir{Irn qra I.fre.l DOWN CCT oplmns(2700K_ 3500K, 4000K. 5000K" 5700K, 6500K) This is a reserved button for future updates -, Make parameters according to daylight harvesting O yli with unexpecletl feature. eerlm�o-&Nlusfflit" W!,viin.ea Harvesting Resld Daylight Ih,s luncllon" DH-0N will show on LGD screen display Specifications are subject to change without notice Installation must be performed in accordance with Barron Lighting Group installation instructions. 10800453 Rev 6 Page 4 of 4 Button Description Press the button to emor mlo factory settings. I.- �lemiel suds W"W1 rrv➢M •m U. on Ilghl automatically and only keep 55 holdtime, Reset then turn off the light. Press be button to save the parameters, I'"'•' the M I tall appear on the LCD screen - Memory, means parameters saved s,wesfullyL Press the button to deliver the last parameters, l .. instead f'START-MEMORY-APPLY Send -, [Ydlr ltt♦Pllpn.fllrr 10en 1aYl M1dIM - LCD sc en display, then use+/- buttons Stand-by to choose the wanted standby dim level dl ming Press the button, the icon unit hick on LCD screen display. then use -/- buttons le choose the wanted Stand-by standby period, the mm is 05, the max,smfimle period Press the bullon. Ihe,con mil (lick on LCD screen display, Ihen use •I- buttons to choose wanted r� brightness level. "In ONIOFF mode. output dimming POWER range,sl0%-100%; In SENSOR mode, output dimming range ,s 60%-100%, r� Press the bullon to quickly perform testing function, keep only 25 ON then OFF, till motion gets detected Tell and turn on light again. .fARR0N' lighting group 800.533 3940 • wWw.bafronitg corn CCASCADE CENTRAL P.O. Box 119 Wenatchee, WA. 98807-0119 Phone 509-652.7119 Fax 509-662-6380 To: Kittitas County Comissioners 205 West 5th Ave, Suite 108 Ellensburg, WA 98926 PROPOSAL PROJECT: Ellensburg Rodeo Arena Improvements COP# 46 DATE: June 26, 2026 TITLE: RFI 145 Stage Wing Wall Siding Credit Drip DESCRIPTION OUAWTM UOM UNIT PRICE AMOUNT 6/26/2026 :Subcontractor Cost Paint Subcontractor -1 LS $ 1,500.0o $ (1,500.00) $ Subcontractor- Sub Total ($1,500.00) 6/26/2026 Cascade Central Construction Cost Siding and Furring Materials -1 LS $ 3,731.16 $ (3,731.18) Supeniision 0 HR $ 128.18 $ General Conditions 0 WD $ 925.00 $ Project Management & Coordination 0 1 HR $ 161.54 $ Project Engineer 0 HR $ 116.25 $ Laborer 0 HR $ 63.08 $ Carpenter-2 Carpenters, 2 Days -32 HR $ 119.00 $ (3,B08.00) $ - General Contractor- Sub Total $ (7,539.18) Subtotal $ (9,039.181 :Schedule Impact: None Qualifications: Credit to not install furring and siding at wing walls adjacent to :stage per RFI 145 - Wing Walls Confirmation. I TOTAL $ I!039.18) MAKE CHECKS PAYABLE TO: Cascade Central Construction, LLC P.O Box 119 Wenatchee, WA. 93807-0119 THANK YOU FOR YOUR BUSINESS! CCASCADE CENTRAL P.O. Box 119 Wenatchee, WA. 98807-0119 Phone 509-662-7119 Fax 509-662-6380 To: Kittitas County Comissioners 205 West 5th Ave, Suite 108 Ellensburg, WA 98926 PROPOSAL PROJECT: Ellensburg Rodeo Arena Improvements cop# A&-47 DATE: August 29, 2026 TITLE: RFI 147 - GFI Breakers in Panels Rev.3 p� DESCRIPTION OUANRITY UOM UNIT PRICE AMOUNT 8/29/2026 SubconUaCtor Cost Electrical Subcontractor - See attached Back-up 1 LS $ 9,079.00 $ 9.079.00 69/6 Mark-up $ 544.74 Subconlractor - Sub Total $9, 623.74 8/29/2026 Cascade Central Construction Cost Supervision 0 HR $ 128.18 $ - General Conditions 0 WD $ 925.00 $ Project Management & Coordlnalion- scheduling, meetings, pricing 2 HR $ 161.54 $ 323.08 Project Engineer- submittals, meetings 2 HR $ 116.25 $ 232.50 Laborer 0 HR $ 63.08 $ Carpenter 0 HR $ 119.00 $ - 15% Mark-up $ 83.34 General Cmelractor - Sub Total P $ 638.92 5ublotal $ 10,262.66 Bond $ 97.50 B&O Tax $ 143.68 Schedule Impaet: To be determined, pending approval timing, order, and and response to RFI153. Quallfications: Per Teams meeting on 7/20/26 with MW Engineers, Provide and install the following GFI breakers in respective panels: (2) 2p50amp in GNEI, (2) 2p50amp in GNE2, (5)2p50amp in L3A, (1) 2p30amp in panel L1A, and (1) 2p50amp in replaced Buckaroo panel. 2p50amp GFI breakers are only availalble in 10K raiting and serving panels AIC rating will be reduced to IOK due to these breakers. 2p30amp GFI breaker is provided with 22k rating. TOTAL $ 10.503.83 MAKE CHECKS PAYABLE TO: Cascade Central Construction, LLC P.O Box 119 Wenatchee, WA. 98807-0119 THANK YOU FOR YOUR BUSINESS! McGann Electric I C C Contractor Breakdown Summary 111111111 Project Name: Ellensburg Rodeo Arena Improvements additional GFI Circuits Krt'141 Project No. Source Documents: Jack McGann Date: 7121/2026 Contractor: McGann Electric Contractor Ref. No. Description: Provide and install the following GFI breakers in respective panels: (2) 2p50amp in GNE1, (2) 2p50amp in GNE2, (5)2p50amp in L3A, (1) 2p30amp in panel L1A, and (1) 2p50amp in replaced Suckaroo panel 2p50amp GFI breakers are only availalble in 10K raiting and serving panels AIC rating will be reduced to 10K due to these breakers. 2p30amp GFI breaker is provided with 22k rating. Exclusions: none 1. CRAFT LABOR COSTS Itemize all costs on attached COP Cost Breakdown form. Direct Labor Costs: a. crew (apprentices, journeymen, & laborers) $ 855.60 b. foreman $ - c. superintendent $ - DIRECT LABOR SUBTOTAL $ 855.60 Supervision: d. direct supervision (NTE 15% of 1a) e. safety (NTE 2% of lines la, b, & c) $ 17.11 1. CRAFT LABOR COSTS $ 873.00 2. MATERIAL COSTS a. material costs $ 6.889.00 b. freight costs (itemize) 2. MATERIAL COSTS $ 6,889.00 3. EQUIPMENT COSTS a. owned equipment (per spec approved source) $ b. rental equipment (per invoices attached) 3. EQUIPMENT COSTS $ 4. SMALL TOOLS a. small tools (NTE 5% of I & b) $ 43.65 4. SMALL TOOLS $ 44.00 SUBTOTAL 1 thru 4 $ 7.806.00 S. OVERHEAD & PROFIT a. NTE 15% portion of 1, 2, 3, & 4 up to $50,000 $ 1,248.96 b. $ 5. OVERHEAD & PROFIT $ 1,249.00 6. SUB -SUBCONTRACTORS a. b. C. d. $ 6. SUB -SUBCONTRACTORS $ 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS a. NTE 15% of Line 6 up to $50,000 for each sub $ 7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS S - 8. INSURANCE a. payroll driven liability insurance 0.15 % of 1 $ 1.31 b. volume driven liability insurance 0.25 % of 1-7 $ 22.64 8. INSURANCE S 23.95 9. BOND a. bond 0.03 % of 1-8 9. BOND $ - Forth Revised 04/25/15 TOTAL COST I S 9.079.00 https://mcgannelectdc-my sharepoint com/personal/jackmcgann_mcgannelectric_com/Documents/McGann Electric/2025 Ellensburg Rodeo 9 30/COPs/COP19 GFI circuits/Revised/Ellensburg Rodeo COP19 R1 7.21 Summary Issued 7/21/2026 Project Name: Ellensburg Rodeo Arena Improvments Project No. Contractor: McGann Electric Cost Breakdown RFi 147 Date: 7/21/2026 Contractor Ref. No. htlps://mcgannelectric-my.sharepoint corn/pemonaUackmcgann_mcgannelechic_coMDocuments/McGann ChO&UROMFrIlensburg Rodeo 9,301COPs/COP19 GFI circuds/Revised/Ellensburg Rodeo COP19 R1 721issued 721/2026 Nor-Pac Seating Co., Inc. PO BOX 1039 Enumclaw WA 98022 Bill To Kittitas County ATTN: Accounts Payable 925 Industrial Way Ellensburg WA Ship To Ellensburg Rodeo 1010 East 8th Street Ellensburg WA 98926 Invoice Date Invoice # 6/23/2026 9669 P.O. Number Terms Rep Ship Via F.O.B. Job # P.Stacey Net 30 TWB 6/23/2026 Truck Ellensburg 304637 Quantity Item Code Description Price Each Amount 1 Sales - Retail Grandstand Labor 130,500.00 130,500.00T I Sales - Retail C/O: I -Breakdown below: 48,884.64 48,884.64T *COP1-Couplers and Anchors for Incorrect Placement at BB/G13-G17 $3,795.00 * COP2-F x i ra Layout Time to Verify Placement $3,200.00 *COPS -Time to Adjust Base Plates Onsite due to incorrect Anchor Botts $24,959.64 33,424.64 f Sales Tax = 36,299.16 *COP4-Hot GaIv Maicnals for Incorrect Anchor bolts $1,470.00 *COPS -Modify Posts at Chutes Line G4 $15,460.00 Location Code: 1902 Local Tax:.021 8.60% 15,427.08 Sales Tax PLEASE MAKE CHECK PAYABLE TO: NOR -PAC SEATING COMPANY, INC. I Phone# j Fax# I Total $194,811.72 253-852-0801 253-852-0824 1 E-mail kbarrows(a�nor-pacseating.com I -r- S��pES -rar„ KITTITAS VALLEY EVENT CENTER Home of the Kittitas County Fair and Ellensburg Rodeo I = MASV s ^� N, 901 E. 7t' Ave, Suite 1, Ellensburg, WA 98926 _%nil, EventCenter@co.kittitas.wa.us r Office (509) 962-7639 KI'M ITAS CM!NI'y Fax (509) 962-7010 STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 28, 2026 AGENDA ITEM: Request for Approval of a Resolution Establishing the Kittitas County Sponsorship and Donation Policy LEAD STAFF: Kady Porterfield, CFE Kittitas Valley Event Center Director ACTION REQUESTED: Approval RECOMMENDATION: Approve the Resolution Establishing the Kittitas County Sponsorship and Donation Policy BRIEFING SUMMARY: • Adopting the policy by Resolution promotes consistent County -wide access and use while ensuring that the most current version remains in effect. • The original policy was approved 2025, and approved with amendments November 2025, but a Resolution was not tied to the policy approval. • A Resolution is now presented for approval, along with new amendments, to establish the official policy. • Proposed amendments establish a defined process for sponsorships with Tribal partners, requiring written pre -approval by the Department Director/Elected Official and a written disclosure statement identifying any exchanged or traded benefits. • For title sponsorships involving Tribal partners, the amendments provide an alternative to a formal sponsorship agreement. The Department Director, Elected Official, or authorized designee would prepare and retain a written disclosure statement documenting the terms of the sponsorship and any recognition, promotional, or naming rights provided. BACKGROUND: Kittitas County's sponsorship and donation policy provides the framework for the County to accept financial support, in -kind contributions, and sponsorships that further County programs, facilities, events, and services. Sponsorship and donation arrangements can provide meaningful public benefit by supplementing County resources, supporting community activities, and creating partnerships with businesses, organizations, and other entities. At the same time, these arrangements require clear administrative standards to ensure County decisions are consistent, transparent, and aligned with applicable financial, contractual, ethical, and operational requirements. The proposed policy additions provide specific procedures for sponsorships (including title/naming rights sponsorships) involving Tribal partners. It has been advised by contracted sponsorship consultants that Tribal partners will not sign a formal sponsorship agreement. Therefore, given the unique nature of Tribal procedures, the policy adapts other written approval and disclosure requirements that will help ensure the County maintains a complete record of the arrangement, its terms, and the benefits to be provided. DISCUSSION: The proposed addition of Section 5.6.3 establishes requirements specific to sponsorships with Tribal partners. The amendment requires these sponsorships to receive written pre -approval from the Department Director/Elected Official. It further requires the Department Director/Elected Official or designee to prepare a written disclosure statement consistent with Section 5.4 of the policy. The disclosure statement must identify any traded benefits that the sponsor may receive, ensuring that the County documents both the sponsorship and the consideration provided in return. The written pre -approval and disclosure requirements are intended to create an appropriate and transparent administrative record without unnecessarily limiting partnership opportunities. The requirements will help ensure that the County clearly identifies the nature of the sponsorship, the anticipated public benefit, the benefits or recognition provided to the Tribal partner, and the responsible County official's approval. These records will also assist with internal oversight, public records retention, and consistent application of County policy. The proposed addition of Section 5.7.3 provides a tailored documentation process for title sponsorships involving Tribal partners. Rather than requiring a formal sponsorship agreement, the proposed language allows the Department Director, Elected Official, or authorized designee to prepare and retain a written disclosure statement. The statement must document the sponsorship terms and specifically describe the rights granted, including any recognition, promotional, or naming rights addressed under Section 5.7.1. This approach provides administrative flexibility while maintaining documentation of the County's commitments and the sponsor's rights. In considering the amendment, the County should ensure that written disclosure statements are sufficiently detailed to identify the sponsored asset or activity, the duration of the sponsorship, the value or nature of the contribution, any required County obligations, applicable naming or promotional rights, conditions for modification or termination, and the official responsible for approval. Clear and complete documentation will help preserve the County's ability to administer title sponsorships consistently and respond effectively should questions arise regarding the arrangement's scope or terms. FISCAL IMPACT: None INTERACTION: Kittitas Valley Event Center Board of County Commissioners ATTACHMENTS: Resolution Sponsorship and Donation Policy HANDLING: 1 Original — Clerk of the Board 1 Original — Event Center Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2026-�� RESOLUTION TO ESTABLISH THE KITTITAS COUNTY SPONSORSHIP AND DONATION POLICY WHEREAS, the Kittitas County Treasurer's Office and Kittitas Valley Event Center have drafted a new countywide Sponsorship and Donation Policy to establish guidelines for responsibly managing contributions, donations, and sponsorships both monetary and in -kind; and WHEREAS, The Board of County Commissioners is committed to ensuring financial policies are clear, concise, and current; and WHEREAS, the Kittitas County Treasurer's Office found it essential to define operational requirements for accepting, recording, and receipt of items or money received from outside partners; and NOW THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Kittitas County, Washington, hereby establishes the Kittitas County Sponsorship and Donation Policy attached hereto. DATED this day of 2026, at Ellensburg, Washington. IS ATTESt: BOARD OF CO[JI Y CO IONERS KITTITAS COUNT , INGTON erk of hard r ❑ Deputy Clerk of the Board 1BreW ach m , C airman Laura Osiad, Vice -Chairman eiter, Commissioner Donations and Sponsorships 1 Scope _ 1.1 This policy applies to all County departments and offices. 2 Purpose/Background 2.2 The purpose of this policy is to establish guidelines regarding the acceptance of donations and sponsorships by County departments and offices. 3 Definitions 3.1 Restricted Use: Limitations on how a donation can be used. 3.2 Unrestricted Use: A donation with no limits or conditions placed upon it. 3.3 Charitable Contribution (referred to herein as `contribution'): Something that is given or gifted to a charity or public institution, especially a sum of money without any direct benefit in return. 3.4 Sponsorship: The act of supporting an organization or activity by giving money, resources, services, or other help that results in benefits received in return. 3.5 Donation: Charitable Contribution or Sponsorship as it applies to this policy. 3.6 In -Kind: A type of sponsorship that alleviates an operational expense but doesn't include a monetary donation. 4 Policy 4.1 Kittitas County departments and offices may accept donations and sponsorships when they are consistent with policies, plans, or goals of the County. Kittitas County Personnel Policy 4.3- Code of Ethics, and Personnel Policy 4.5-Conflicts of Interest shall always be considered when accepting donations. Departments are responsible for ensuring that the donations do not result in a real or perceived conflict of interest or attempt at bribery. Donations will be declined if acceptance is contrary to law or if they are not consistent with the county's policies, plans, or goals. 4.2 County departments and offices may accept monetary and non -monetary donations with Department Head/Elected Official approval. Donations may or may not have stipulations attached. Donations with stipulations should only be used in a manner consistent with the donor's intent. Donations with no stipulations may be used for any municipal purpose. 4.3 All donations to Kittitas County may be tax-deductible; however, it is the donor's responsibility to consult their tax advisor about applicable Internal Revenue Service (IRS) regulations. Receipts shall always be issued for monetary donations, regardless of amount and whether a contract or other written acknowledgment is also provided. 5.1 Monetary Donations: The following guidelines apply to monetary donations. 5.1.1 Monetary contributions less than $5,000: A. Restricted contributions must be pre -approved in writing by the Department Director/Elected Official or their designee. B. Unrestricted contributions may be accepted without written approval. C. Departments/Offices shall provide a receipt for any monetary donations, regardless of amount. Departments/Offices are not required to provide any additional written acknowledgement (such as a thank you letter) for contributions of less than $5,000, but may choose to do so. 5.1.2 Monetary contributions more than $5,000: A. Restricted donations require a receipt, a formal contract, and a written acknowledgement from the Department Director/Elected Official ortheir designee. Unrestricted donations do not require a contract; however, the Department Director/Elected Official or designee shall provide the donor with a receipt and an additional written acknowledgement (such as a thankyou Letter) of the donation 5.2 Non -Monetary Contributions: Donation of non -monetary assets (vehicles, equipment, etc.) must be pre -approved by the Department Director/Elected Official or their designee. Donors shall be provided with a receipt or other written acknowledgment that includes the estimated value of the donation. The department/office shall consider the ongoing costs associated with non -monetary donations before accepting them. Ongoing costs may include maintenance, insurance, repairs, taxes, etc. 5.2.1 A formal contract should be prepared for any restricted non -monetary donation (e.g., federal agencies often require that equipment be returned when it is no longer in use). 5.3 Reporting Requirements: if a donor wishes to claim a tax deduction for a donation that exceeds $250 (regardless of whether the donation is monetary or non -monetary), the department/office must provide a written acknowledgement to the donor that contains the following: A. The County's name; B. The amount of monetary contribution, and/or a description (but not the value) of a non -monetary contribution; C. A statement that the organization provided no goods or services in return for the contribution (if that is accurate for the situation), and/or D. A description and good faith estimate of the value of goods or services, if any, that the County provided in return for the contribution. 5.4 Receipting: Upon receiving a monetary or non -monetary contribution (except sponsorships) the county must provide a receipt. All departments/offices will use the receipt provided in Appendix C. A copy of the receipts hould be given to the taxpayer. A copy is to be kept for county records, filed in your department/office correspondence. 5.5 If the County Provides Goods or Services in Exchange for a Donation: the Department/Office shall provide a written disclosure statement for donations exceeding $75 if the County provided goods or services in exchange for the donation. The written disclosure statement must inform the donor that the amount of the contribution that is deductible for federal income tax purposes is limited to the excess of money (and the fair market value of property other than money) contributed by the donor over the value of goods and services provided by the County. The written disclosure statement must also provide the donor with a good - faith estimate of the fair market value of the goods or services. 5.6 Sponsorships (Monetary and In -Kind): The following guidelines apply to monetary and in -kind sponsorships: 5.6.1 Sponsorships worth less than $5,000: A. The Department Director/Elected Official or their designee shall provide a written disclosure statement, as described in Section 5.4, that includes details of any traded benefits the sponsor may or will receive. 5.6.2 Sponsorships worth more than $5,000: A. Require a formal agreement signed by the Department Director/Elected Official or their designee (template agreements are included in the following appendices). A written disclosure statement, as described in Section 5.4, shall also be provided. 5.6.3 Sponsorships with Tribal partners: A. Sponsorships must be pre -approved in writing by the Department Director/Elected Official. B. The Department Director/Elected Official or their designee shall provide a written disclosure statement, as described in Section 5.4, that includes details of any traded benefits the sponsor may or will receive. 5.7 Sponsorships (Title/Naming): Title sponsorships require a formal agreement that clearly defines all stipulations, specific rights granted, and is signed by the Department Director. 5.7.1 Title sponsorships grant the sponsor certain rights. Those rights may consist of: A. Displaying the company logo or other form of corporate recognition on County property; B. Promoting their investment with the County as indicated in the Sponsorship Agreement; and/or C. Naming rights for a facility, portion of a facility, program, or event. 5.7.2 Title sponsorships may not conflict with any current long-term agreements in place with other parties. Department Directors should always research potential conflicts to ensure compliance with contractual obligations. 5.7.3 Aformal sponsorship agreement is not required for title sponsorships involving Tribal partners. In lieu of a formal agreement, the Department Director, Elected Official, or authorized designee shall prepare and retain a written disclosure statement. The disclosure statement must document the sponsorship terms, including the specific rights granted and any applicable recognition, promotional, or naming rights described in Section 5.7.1. 6 LimitationsiA pprovals/Responsibilities 6.1 Department Heads/Elected Officials should consult with the Prosecutor's Office when developing and reviewing contracts and written agreements. "(Event/Cause Name - if applicable)" YOUR Dates: (Event Dates - if applicable) (Location - City), Washington LOGO SPONSORSHIP AGREEMENT The (YOUR DEPARTMENT} (f acronym for department)) is proud to HERE Welcome (SPONSOR NAME) (hereinafter "SPONSOR") as a valued partner of our long-time community tradition (insert customized info in italics)! $P[7f►iSOR toto rn n�id�; 1. $ cash 2. 3. {Example: Provide company logo for advertising and printing} 4. {Example: Provide a banner for display in a prominent area} Value: $ littija_*__C4uptyRa tLrrterlvame}tc�rov: 1. f Example of benefits you may list here: passes to the event, signage/banner display arrangements, all locations sponsor logo is included) If all is agreeable, please sign and return. Dated this _ day of _ — 1 20- SPONSOR Sponsor Name (printed) Email KITTITAS COUNTY [DEPARTMENT DH/EO or Designee (printed) Email Sponsor Signature DH/EO or Designee Signature Date I Phone Date i Phone 5 {year) {County Department) YOUR IN -KIND SPONSORED SERVICES AGREEMENT LOGO HERE This Agreement is between Kittitas County and {insert name here} (Sponsor) {insert Department} SPONSOR agrees to provide the following to the {Insert department acronym} as part of their sponsorship {Insert items or services provided and dates of use or rendering} {Insert department acronym} agrees to comply with all State laws and local ordinances concerning the use of borrowed property or receipt of services. {Insert any other items or services the department acronym agrees to provide} TERMS AND CONDITIONS Regulations and Requirements: This Agreement shall be subject to all laws, rules and regulations of the United States of America, and the State of Washington, and political subdivisions of the State of Washington and to any other provisions set forth herein or in the attached exhibits. 2. Modifications: Either party may request changes in the Agreement. However, no terms or conditions of this Agreement shall be held to be waived, modified, amended, or deleted except by an instrument, in writing, signed by both parties. 3. Termination for Default: If SPONSOR defaults by failing to perform any of the obligations of the Agreement or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency, {INSERT DEPARTMENT ACRONYM) may terminate the Agreement in whole or in part whenever {INSERT DEPARTMENT ACRONYM} determines, in its sole discretion that such termination is in the best interests of {INSERT DEPARTMENT ACRONYM). Termination of this Agreement by {INSERT DEPARTMENT ACRONYM} at any time during the term shall not constitute a breach of contract by {INSERT DEPARTMENT ACRONYM}. Defense & Indemnity Agreement: Each party to this Agreement shall defend and indemnify the other party and be responsible for its own acts or omissions, including negligence, and for those of its officers, employees, and agents. Neither party shall be responsible for the acts or omissions of persons or entities not a party to this Agreement. However, {INSERT DEPARTMENT ACRONYM) agrees to reimburse SPONSOR for physical and identifiable damages to SPONSOR's property that is directly caused by {INSERT DEPARTMENT ACRONYM }'s use of that property. {INSERT DEPARTMENT ACRONYM} may also reimburse SPONSOR for damage caused by third parties, depending on the facts and circumstances of the 6 incident. {INSERT DEPARTMENT ACRONYM} is not required to reimburse SPONSOR for any damages related to normal wear and tear, mechanical failures, or other conditions of SPONSOR's properly at the time of donation. 4. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action of litigation shall be in the Superior Court of the State of Washington in and for the County of Kittitas. This Agreement shall be governed by the law of the State of Washington. 5. Patent/Copyright Infringement: SPONSOR will defend and indemnify{INSERT DEPARTMENT ACRONYM) from any claimed action, cause or demand brought against {INSERT DEPARTMENT ACRONYM}; to the extent such action is based on the claim that information supplied by SPONSOR infringes any patent or copyright. SPONSOR will pay those costs and damages attributable to any such claims that are finally awarded against {INSERT DEPARTMENT ACRONYM} in any action. Such defense and payments are conditioned upon the following: a. SPONSOR shall be notified promptly in writing by {INSERT DEPARTMENT ACRONYM} of any notice of such claim. b. SPONSOR shall have the right, hereunder, at its option and expense, to obtain for {INSERT DEPARTMENT ACRONYM} the right to continue using the information, in the event such claim of infringement is made, provided no reduction in performance or loss results to {INSERT DEPARTMENT ACRONYM}. 6. General Disputes: Differences between SPONSOR and {INSERT DEPARTMENT ACRONYM}, arising under and by virtue of the Agreement Documents, shall be brought to the attention of {INSERT DEPARTMENT ACRONYM} at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated, the records, orders, instructions, and decisions of the Kittitas County Commissioners shall be final and conclusive. 7. Confidentiality: SPONSOR, its employees, sub -Contractors, and their employees shall maintain the confidentiality of all information provided by {INSERT DEPARTMENT ACRONYM} or acquired by SPONSOR in performance of this Agreement, except upon the prior written consent of the Kittitas County Prosecuting Attorney or an order entered by a court after having acquired jurisdiction over {INSERT DEPARTMENT ACRONYM}. SPONSOR shall immediately give {INSERT DEPARTMENT ACRONYM} notice of anyjudicial proceedings seeking disclosure of such information. SPONSOR shall indemnify and hold harmless {INSERT DEPARTMENT ACRONYM}, its Additional Insureds, officials, agents, or employees from all loss or expense, including, but not limited to settlements, judgments, setoffs, attorneys' fees, and costs resulting from SPONSOR's breach of this provision. To the extent that any information obtained by SPONSOR is required to be shared with or provided to others by the terms, this provision is not breached by such acts. & Notice: Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, notice shall be given by SPONSOR to the department head ({DEPARTMENT NAME} Director) of the department ({INSERT DEPARTMENT ACRONYM}) for whom services are rendered at {DEPARTMENT ADDRESS}. Notice to SPONSOR for all purposes under this Agreement shall be given to the address reflected on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid. 9. Severability: If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. 10. Miscellaneous: a. This Agreement embodies the entire Agreement between {INSERT DEPARTMENT ACRONYM} and SPONSOR, and supersedes any and all prior agreements regarding sponsorship. C. The rights and remedies of {INSERT DEPARTMENT ACRONYM} set forth in any provision of this Agreement are in addition to and do not in any way limit any other rights or remedies afforded to {INSERT DEPARTMENT ACRONYM} by any other provisions of this Agreement, by any of SPONSOR's Support, or by law. d. The headings of sections and paragraphs of this Agreement are for convenience of reference only and are not intended to restrict, affect or be of any weight in the interpretation or construction of the provisions of such sections or paragraphs. 11. Waiver: Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any prior or subsequent breach. As such, {INSERT DEPARTMENT ACRONYM}'s failure or delay to insist upon strict performance of any of the provisions of this Agreement or to exercise any rights or remedies under this Agreement shall not be construed as a waiver or relinquishment to any extent of its right to assert or rely upon any such provisions, rights or remedies in that or any other instance; rather the same shall be and remain in full force and effect. Dated this day of _ _ — 20• SPONSOR _ - Sponsor Name (printed) Sponsor Signature Date L — — Phone Email KITTITAS COUNTY {DEPARTMENT NAME} DH/EO or Designee (printed) T Email DWED or Designee Signature APPENDIX C: RECEIPT TEMPLATE Thank you for your generous contribution to Kittitas County _ Department. This receipt is an attestation that we have gratefully received your donation. Keep this receipt for your tax deduction purposes. Date: Name of the organization: Amount of cash contribution: Amount of non -monetary contributions: Will there be ongoing costs related to non -monetary contributions: YES NO i.e., maintenance, insurance, repairs, taxes, etc. Description (but not value) contribution: Tax deduction information: If a donor wishes to claim a tax deduction for a donation that exceeds $250 (regardless of whether the donation is monetary or non -monetary), the department/office must provide a written acknowledgement to the donor, that contains the following: A description and good -faith estimate of the value of goods or services, if any, that the organization provided in return for the contribution and/or A statement that no goods or services were provided by the organization in return for the contribution (if that is accurate for the situation) Approved: Not Approved: Signed: _ _ _ Date:_ _. Department head/Elected Official 01 KITTITAS COUNTY Board of County Commissioners AGENDA STAFF REPORT AGENDA DATE: September 28, 2026 ACTION REQUESTED: Board Discussion and Direction on Bowling Alley Parking and Lessee Exercising Option to Purchase BACKGROUND: Lessee (C.R. Wales Investment LLC.) submitted a letter requesting a to exercise the option in the lease agreement to purchase the bowling alley. The original RFP for leasing the bowling alley provided an option for the lessee to purchase the facility. The lessee's proposal provided the county with an offer that was included in the original lease agreement. At this time, we would like to move forward with preparing the documents for the sale of the property to C. R. Wales Investment L.L.C. with agreed upon language for the use of the parking for the Kittitas County Fair. INTERACTION: Kittitas County Facilities, Event Center, Prosecutors office, BOCC RECOMMENDATION: Direct staff to prepare documents. HANDLING: ATTACHMENTS: LEAD STAFF: Patti Stacey, Facilities and Waste Operations Director KITTITAS VALLEY EVENT CENTER Home of the Kittitas County Fair and Ellensburg Rodeo 901 E. 7`h Ave, Suite 1, Ellensburg, WA 98926 xrrTrrws in��r ,�� . `� KtYTr EventCenter@co.kittitas.wa.us Office (509) 962-7639 f� KITTITASCOUN.I Fax (509) 962-7010 STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 28, 2026 AGENDA ITEM: Request for Review of Proposal and Approval of the Event Center Director to Execute a Purchase Agreement with 2027 Budget Impacts LEAD STAFF: ACTION REQUESTED: RECOMMENDATION: Kady Porterfield, CFE Kittitas Valley Event Center Director Review and Approval Approve the Event Center Director to Execute the Purchase Agreement. BRIEFING SUMMARY: - Following the conclusion of the 2026 Kittitas County Fair and Rodeo, and before the 2027 preliminary budget workbooks were finalized, the KVEC Director submitted a special capital request for a proposed golf cart purchase. - The vendor presented KVEC with a highly favorable, time -sensitive purchase opportunity during the week following the Fair. While prompt action is needed to secure the offer, the expenditure would not affect KVEC's budget until January 2027. - The total purchase amount exceeds the KVEC Director's authorized purchasing threshold. If the Board of County Commissioners supports the proposal, BOCC authorization is required to allow the KVEC Director to enter into a purchase agreement. BACKGROUND: KVEC started working with a new golf cart vendor in 2025 after identifying a need for more reliable, higher -quality carts to support Fair operations. The vendor's fleet included carts equipped with headlights, which improved the safety of shuttle operations during evening and low -light Fair activities. Based on the quality of the equipment and the vendor's responsive service, KVEC continued the partnership for the 2026 Fair. Over two years, the KVEC Director developed a strong and productive business relationship with the company. The Fair spends over $20,000 a year on its golf cart rentals. The rental fleet includes 13 four - passenger carts, 3 utility carts, and 6 six -passenger carts. Following the 2026 Fair, the business owner shared that the current rental model was no longer financially sustainable because of the labor, hauling, and delivery costs associated with transporting carts. The company is changing its business model and plans to sell its existing fleet. Because of KVEC's established relationship with the vendor, the company has offered KVEC an opportunity to purchase carts by the trailer load at an estimated 30% to 50% below the market value for used carts. This opportunity aligns with an identified operational and customer -service need. KVEC has received several inquiries from upcoming large events asking whether golf carts are available for rent to assist with moving around the grounds during event setup and operations. This is particularly valuable for events with older volunteers, guests, or staff who may have mobility limitations. Offering golf carts as an event rental amenity would create a new revenue opportunity while reducing the Fair's ongoing operating rental expense. KVEC staff have previously discussed establishing a cart rental program, and Grounds staff have confirmed they have the capacity and technical ability to maintain and repair the carts as needed over their useful life. DISCUSSION: The specially priced offer includes the following fully serviced carts, each guaranteed to be operational before delivery: 10 four -passenger carts 2 utility carts including a utility trailer - 3 six -passenger carts The sub -total for all 15 carts would be $54,200, plus a delivery fee and sales tax, which would bring the total purchase price to $59,327.80. KVEC conservatively estimates that the carts could be rented for approximately 25 days during the first year, driven by larger events and anticipated demand from wedding rentals. Assuming an average of two carts rented per event at a rate of $100 per cart per day, rental revenue could total approximately $5,000 annually. In addition to rental revenue, owning the carts is expected to avoid at least $13,000 per year in Fair -related cart rental costs. Together, these savings and new revenues would create an estimated positive annual budget impact of $18,000. Based on conservative revenue and cost -savings estimates, the investment is expected to recover its cost in approximately three years. The carts will provide year-round value by supporting Fair operations, event rentals, and customer service needs. Once the initial investment has been recovered, the County can continue to realize ongoing savings from avoided cart rentals and generate additional rental revenue. KVEC knows the quality and condition of the carts after use over the course of the 2026 Kittitas County Fair, and so they are expected to remain reliable assets for many years beyond the payback period, further strengthening the long-term return on investment. FISCAL IMPACT: INTERACTION: ATTACHMENTS: HANDLING: Legal Review? Yes Finance Review? Yes Yes - $59,327.80 in 2027 budget Kittitas Valley Event Center Board of County Commissioners None 1 Original — Clerk of the Board 1 Original — Event Center Director KITTITAS VALLEY EVENT CENTER .. , Home of the Kittitas County Fair and Ellensburg Rodeo t; 3: asna:€r a° 901 E. 71h Ave, Suite 1, Ellensburg, WA 98926 Alen EventCenter@co.kittitas.wa.us Office (509) 962-7639 K[TT1i,%%CotINTY Fax (509) 962-7010 STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 28, 2026 AGENDA ITEM: Updates to Winter Season Event Calendar LEAD STAFF: Kady Porterfield, CFE Kittitas Valley Event Center Director ACTION REQUESTED: No Action — Information Only RECOMMENDATION: No Action Recommended at This Time BRIEFING SUMMARY: - To reduce winter operating costs, KVEC is implementing a calendar block -out strategy for Bloom Pavilion. The facility will close on Friday afternoons and be limited to one Saturday booking, reducing the need to staff short -duration weekend arena work. - In prior years, hourly rentals at Bloom Pavilion have required staff coverage for Saturday arena work -ups, typically totaling only one to three hours of work. This limited workload does not justify hiring an additional full-time employee solely to provide weekend coverage. - Bloom Pavilion is typically rented for an average of six hours across Friday evenings and Saturdays, generating approximately $330 in revenue per weekend. - The estimated daily wage cost for a first -year full-time employee is approximately $157, or $314 for Friday and Saturday combined, before accounting for additional fuel, tractor, and operational costs associated with preparing and maintaining the arena. - Existing KVEC staff can adequately maintain the grounds and support the reduced winter event schedule. However, the KVEC Director has determined that maintenance and event activity from November through March is insufficient to support a full-time position. - By not hiring an additional FTE for the five -month winter period, the County is projected to save approximately $35,940.42 in personnel costs (salaries and benefits). - Over the approximately 20-week period from November through March, the maximum potential revenue from Friday and Saturday Bloom Pavilion rentals is estimated at $6,600, assuming consistent bookings, including holiday weekends. Historically, this level of booking is not typical. - Even if KVEC forgoes the full estimated $6,600 in potential rental revenue, the County would still realize a minimum net savings of $29,340.41 during the winter season, excluding additional savings from reduced fuel, equipment use, and operating costs. FISCAL IMPACT: Yes, in a benefit of $29,340.41 INTERACTION: Kittitas Valley Event Center Board of County Commissioners ^� L�SLnDES .-To rkrC KITTITAS VALLEY EVENT CENTER = 1% Home of the Kittitas County Fair and Ellensburg Rodeo ' �9LtrTITAS VALLEY' 4¢° 901 E. 711 Ave, Suite 1, Ellensburg, WA 98926 EventCenter@co.kittitas.wa.us Office (509) 962-7639 KITCTCAs C[1l!1TY Fax (509) 962-7010 STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 28, 2026 AGENDA ITEM: Fair Recap LEAD STAFF: Kady Porterfield, CFE Kittitas Valley Event Center Director ACTION REQUESTED: No Action — Information Only BRIEFING SUMMARY: Attendance: Right on par (very positive given a record year in 2025 and the weather we endured — added Rodeo performance also a factor for boosted attendance) Fair Admissions: down 12% (down due to weather and added Rodeo performance) - Vendors: up 3% overall (approx. $23K) Parking: up 7% (due to change in Rodeo schedule) Frontier Village: up 20% (could stay open later and started accepting credit card) - Carnival: Pre -Sale up 1.5%. Fair -Time down 13% (due to weather). Overall down 5%. INTERACTION: Kittitas Valley Event Center Kittitas County Fair Board Board of County Commissioners