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Home My WebLink About2026-0813 On-Call Amendment 1 - KVEC RV 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Exhibit A – Scope of Work On-Call Engineering Services Kittitas Valley Event Center RV Park Ellensburg, WA Prepared For: Kittitas County Prepared By: Diana Jones, P.E. Dan Ireland, P.E. Date Prepared: August 13, 2026 Introduction: This Phase/Task was previously “Phase 7 - Feasibility Study” under the 2022 On-Call Engineering Services Contract; since then, the project has evolved into preliminary and environmental processes. The County is committed to advancing the project toward a permit submittal and completed Construction Documents as it strategizes construction funding. SCJ has prepared this amendment to the On-Call contract to continue advancing the design of the RV Park located at the corner of Alder Street and University Way within the City of Ellensburg and the Kittitas Valley Event Center. The purpose of this amendment is to update the contract to the new 2026 On-Call Engineering Services Contract, develop a permit plan set to be processed through the City of Ellensburg, and include permitting and final design in the scope, now that the preliminary plans and the drainage report are complete. This also includes vacation of the right-of-way that crosses the site, a boundary line adjustment, and the preparation and coordination of easements. This scope of work includes the following: Phase 1 – Project Management Phase 2 – Boundary Line Adjustment Phase 3 – 90 Percent Construction Documents Phase 4 – Permitting Phase 5 – Environmental Services (GG) Phase 6 – Cultural Resources Phase 7 – 100 Percent Construction Documents Phase 8 – Stormwater Drainage Report Phase 9 - Cost Estimate Phase 10 – Specifications Phase 20 – Underground Electrical Project Phase 98 - Additional Services Phase 99 - Expenses KVEC RV Park August 13, 2026 Page 2 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Phase 1 Project Management Task 1 Project Management 1) General project communication 2) Monthly billing and contract administration 3) Subconsultant scoping (survey only) Phase 2 Boundary Line Adjustment - Subconsultant Services 1) This phase includes subconsultant surveying services required to complete a Boundary Line Adjustment, right-of-way vacation, preparation of easement documents, and legal descriptions for the project. The fee associated with this task is based on the subconsultant’s direct cost proposal; see attached. In addition, SCJ applies a 10% markup to subconsultant fees to account for applicable taxes and administrative costs. Phase 3 90 Percent - Construction Documents This phase is to complete the documents into a permit-level plan set for processing by the City of Ellensburg. It is assumed documents will be ready for submittal within 3 months. Task 1 90 Percent Level 1) Boundary Line Adjustment Support – CADD incorporation 2) 90% Civil Plan Set: Plan set will include the following sheets; a) Cover Sheet with General Notes b) Existing Conditions c) Demolition Plan d) Temporary Erosion Control Plan and Details e) Site Plan f) Site and Paving Details g) Overall Grading Plan h) Detailed Grading Plans i) Stormwater Plan and Profile j) Stormwater Details k) Overall Water and Sewer Plan l) Water Plan and Profile m) Water Details n) Sewer Plan and Profile o) Sewer Details p) Gas and Electrical Plan q) Gas and Electrical Details r) Landscape Architecture Planting & Restoration Plans s) Landscape Architecture Details t) Irrigation Plans KVEC RV Park August 13, 2026 Page 3 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com u) Irrigation Details v) Traffic Control Plans w) CXT Building Plans Phase 4 Permitting Task 1 Land Use - City of Ellensburg 1) SEPA Checklist: Develop the SEPA Checklist and reply to public comments. 2) Permit Application: Prepare City of Ellensburg Land Use Application. 3) Permit Submittal: Compile documents, including documents prepared by subconsultants, into a single permit package and submit to City of Ellensburg. 4) Review Meeting: Meeting with the design team and client to review the City comments. 5) Comment Response Letter: Prepare comment response letter addressing City comments. Task 2 Building Permit – City of Ellensburg 1) Building Permit Application 2) Building Permit Submittal: Coordination and document compilation of CXT pre-fab building drawings for submittal to the City. Task 3 Department of Ecology 1) Construction Stormwater General Permit: SCJ will assist the client with filing the notice of intent with the Washington State Department of Ecology and transferring permit responsibility to the contractor after one is selected. 2) UIC Registration: SCJ will help register the proposed UIC facilities online with Ecology, which requires registration to be submitted 60 days prior to well construction. Phase 5 Environmental Services (GG) This Phase represents the remaining budget from the 2022 On-Call services. There is $7,109 of remaining budget for GG to complete their scope of work that will be transferred to this contract. Phase 6 Cultural Resources This phase represents the remaining budget for the remaining services from the 2022 On-Call services contract. The remaining budget for these services is $14,163 and will be transferred to this contract. KVEC RV Park August 13, 2026 Page 4 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Phase 7 100 Percent – Construction Documents Task 1 Final Construction Plan Set 1) Updates to the overall plan set after the 90% design coordination meeting with the County/City. This plan set will also be used as part of the construction bid set. Phase 8 Stormwater Drainage Report Task 1 Finalize Drainage Report 1) Update preliminary drainage report to match final design, which includes updates to the basin map, sizing calculations, and report narrative. Task 2 O&M Manual: 1) Prepare an operation and maintenance manual for stormwater components and BMPs (i.e. catch basins, piping, etc.). The O&M manual will provide recommended maintenance procedures, maintenance intervals, and describe conditions that warrant maintenance or replacement of infrastructure. Task 3 Construction Stormwater Pollution Prevention Plan (CSWPPP): 1) Prepare CSWPPP for submittal with Washington Department of Ecology General Stormwater Construction Permit. Phase 9 Cost Estimate Task 1 90% Estimate: 1) Estimate of quantities and unit costs. Task 2 100% Estimate: 1) Estimate of quantities and unit costs. Phase 10 Specifications Task 1 90% Specifications: 1) Development of specifications using the WSDOT Specifications for Road and Bridge Construction as the basis of the project. 2) Development of project-specific and general special provisions for the project. Task 2 100% Specifications: 1) Formatted to APWA and WSDOT Standard Specifications. Front-end contracting documents are to be provided by the County. KVEC RV Park August 13, 2026 Page 5 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Phase 20 Underground Electrical Project Task 1 Underground Electrical Construction Services 1) Project Management a) Weekly project updates and correspondence on progress. b) Resource loading project and scheduling 2) Pre-Construction a) Inspector Plans and Specification review. b) Field record and project documentation preparation. (a) Photos/video of the existing site. c) Pre-construction meeting preparation. d) Pre-construction meeting (1 in person). 3) Office Engineering a) Documentation of prevailing wages b) Review sub-contractor requests. c) Contractor schedule submittal review. d) Develop working day statements. Estimate 2 statements. e) Review of traffic control plans. f) Material submittal reviews. Estimate materials g) Monthly Pay Estimates (a) Pay Estimate setup for the project. (b) Review of field pay notes (c) Pay Estimate review (office materials back check). (d) Revisions based on Contractor responses. (e) Requests to the contractor for additional information for payment. (f) Estimate 3 pay estimates for the project duration. h) Request for Information (RFI’s) (a) Setup tracking (b) Review an estimate of 3 based on project size and complexity. (c) Response to RFI’s. i) Change Order(s) (a) Setup tracking (b) Review or develop and RFP. (c) Estimate 1 based on the size and complexity of the project. 4) Construction Observation a) Project field observation (a) Estimate 5 onsite field observation days. (b) Observing contractor’s compliance with contract documents KVEC RV Park August 13, 2026 Page 6 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com (c) Monitoring/inspection of traffic control (d) Measuring items for payment. b) Record of Materials review of field items c) Finalizing of Inspection Daily Reports outside of inspection time. d) Field quantity measurement preparation of pay note documents. e) Construction meetings. Estimate 3 meetings. f) Pay Estimate review (office materials back check). Estimate 3 pay estimates. 5) Contract Closeout a) Final review of materials documentation for closeout. Includes a complete file of material approvals, documentation requirements, and test results. b) Punchlist development. c) Site visit for punch list back review (1 trip onsite). d) Review certified prevailing wages. e) Record Drawing review. f) Substantial Completion notification. g) Physical completion notification. h) Final Project Documentation to the Client via PDF. Deliverables for Undergrounding Electrical Project: 1) Construction Services will occur between April and June 2025. 2) Bid Ready Construction Plans 3) Bid Ready Construction Specifications and Special Provisions 4) Project Cost Estimate 5) Land Disturbance Application 6) Right of Way application 7) Bid Advertisement 8) Recommendation of Award Letter Understanding for Undergrounding Electrical Project: 1) Existing site data or environmental work is not required to gain approval from the City to construct the Undergrounding Project. 2) Small Works project delivery that the County will supply to the three contractors of their choice. 3) We have set up this contract as a Time and Materials effort to better prepare multiple revisions with the Team to “right-size” and “right-style” the layout. Phase 98 Additional Services Often during a project, additional services are requested that were not part of the original scope. We have set up this Additional Services phase for those requests. No work will be performed under this phase without prior notification to and authorization from the Client. KVEC RV Park August 13, 2026 Page 7 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Phase 99 Expenses Expenses will be invoiced on a time and material basis and include items such as mileage, plan reproduction, submittal delivery, copies, etc. Understanding/Assumptions 1) No offsite improvements (i.e. transportation, utility, etc.) are included in this scope of work. 2) It is assumed the SEPA will not be appealed by the public. 3) SEPA/permit fees will be paid by the applicant. 4) We have budgeted one resubmittal to the City based on their review of the 90% documents. Additional submittals will be billed under Phase 98 on a time and materials basis. 5) Changes to the site layout initiated or approved by the Client will be tracked via time and materials to Phase 98 6) Bid advertisement, including bid proposal sheet development, and Construction Support are not part of scoped services. Upon County readiness, we can prepare an amendment for additional services. 7) Assume only one submittal for the building permit. 8) UIC Registration is for one facility only. 9) Irrigation point-of-connection?? 10) No off-site frontage landscape, street tree, sidewalk, or frontage restoration design unless required by the City during permit review. KVEC RV Park August 13, 2026 Page 8 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Estimated Amendment Fee - Time and Materials Not to Exceed without prior authorization Phase # Phase Title SCJ Hours Total Cost SCJ Labor PHASE 1 Project Management Task 1 Project Management 54 $11,385 Phase Total: 54 $11,385 PHASE 3 90% Construction Docs Task 1 90% Level 408 $62,237 Phase Total: 408 $62,237 PHASE 4 Permitting Task 1 Land Use - City of Ellensburg 44 $7,810 Task 2 Building Permit - City of Ellensburg 6 $1,266 Task 3 Department of Ecology 12 $1,920 Phase Total: 62 $10,996 PHASE 7 100% Construction Docs Task 1 Final Construction Plan Set 136 $19,780 Phase Total: 136 $19,780 PHASE 8 Stormwater Drainage Report Task 1 Finalize Drainage Report 24 $4,044 Task 2 O&M Manual 4 $640 Task 3 CSWPPP 4 $640 Phase Total: 32 $5,324 PHASE 9 Cost Estimate Task 1 90% Cost Estimate 36 $4,520 Task 2 100% Cost Estimate 28 $3,652 Phase Total: 44 $8,172 PHASE 10 Specifications Task 1 90 Perc Specifications 36 $6,340 Task 2 100 Perc Specifications 18 $3,210 Phase Total: 38 $9,550 PHASE 20 Underground Electrical Project Task 1 PM 4 $1,140 Task 2 PreConstruction 8 $2,280 Task 3 Office Engineering 32 $6,200 Task 4 Construction Observation 46 $9,706 Task 5 Contract Closeout 17 $3,661 Phase Total: 107 $22,987 Subtotal: $150,431 Subconsultants PHASE 2 Survey - Cruise and Associates $15,000 PHASE 5 Environmental - GG Environmental $7,109 KVEC RV Park August 13, 2026 Page 9 of 9 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com PHASE 6 Cultural Resources - Plateau $14,163 Subconsultant Markup: $3,627.20 Subtotal: $39,899.20 Reimbursable Expenses Phase 99 Reimbursable Expenses: Copies, Printing, etc. $752.16 Mileage $1,235.40 Expenses Markup: 10% $198.76 Subtotal: $1,987.56 Management Reserve Fund (MRF) Phase 98 Additional Services $0 Total: $192,516.52 Previous 2022 On-Call Contract Not Spent and transferred to this contract: $49,313 KVEC RV Park Phases 1,2,3,4,5,6,7,8,9,10,99: $169,530 Underground Electrical Project: $22,987 Phase 20