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Home My WebLink About2026-0818 Kittitas County 2026 On Call Initial Setup SCJ Alliance INITIAL ON-CALL SETUP TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN Firm: Shea, Carr & Jewell, Inc (dba SCJ Alliance) (“SCJ”) Address: 8730 Tallon Lane NE, Suite 200, Lacey, WA 98516 Telephone: 360-352-1465 Fax: 360-352-1509 and Client: Kittitas County ("Client") Address: Kittitas County On-Call Consulting Services Telephone: 205 W 5th Ave Suite 108, Ellensburg, WA 98926 Email: patti.stacey@co.kittitas.wa.us The terms and provisions of the Agreement for Professional Services apply herein unless otherwise specifically revised. Date: August 18, 2026 Project Name: Kittitas County On-Call – Initial Setup Project No.: 26-000357 Amendment Description and/or Reason: This is the initial setup for budgets for the 2026 On-Call Contract: Phase 1-General On-Call Services, Phase 2-Developer Review. A new project task has been added: Phase 3 Upper County Courthouse Sewer. See attached Scope of Work. Contract Price Time of Completion Original Contract: $ 47,717.11 Original Contract: NA Prior Amendments: $ 0 Prior Amendment: NA This Amendment: $ 0 This Amendment: NA Total Contract: $ 47,717.11 Approved By: SCJ Alliance Kittitas County By: By: Title: Title: Date: Date: Exhibit A Scope of Work 2026 On-Call Services Kittitas County, WA Prepared For: Kittitas County Prepared By: Dan Ireland, PE Date Prepared: August 12, 2026 Introduction: SCJ has prepared this scope of work to transfer ongoing tasks from its previous 2022 On-Call Agreement to the new 2026 On-Call Agreement. This scope aims to: 1) Close out previously executed tasks during this transition period that were already reimbursed by the County for accounting purposes and to close out the old agreement. 2) Update previously assigned tasks that are ongoing and will be transitioned to the new on-call agreement. These tasks will have the same Task Number but will include an estimate for completing the Task/Project. 3) Identify new scope and estimated fee of new tasks that have been requested by the County. These are the identified Phases of work included in this scope of work: Phase 1 - General On-Call Services Phase 2 - Developer Review Phase 3 - Upper County Courthouse Sewer Kittitas County On-Call August 12, 2026 Page 2 of 6 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Phase 1 General On-Call Services Task 1 General On-Call Services This task is set up for general on-call tasks based on a 24-month duration that includes the following: 1) General correspondence and coordination. 2) Ad-hoc requests by the Client. 3) Administration of the on-call contract. 4) Monthly check-in meetings on tasks. 5) Bi-Weekly progress reports. Understanding 1) The on-call contract is estimated for a four-year contract. 2) A general budget was used for the budget and not an hourly estimate. SCJ will monitor the budget and amend it based on the level of requested services under this phase. 3) If a specific project is identified, a separate phase or task will be set up for financial tracking. Deliverables 1) Bi-Weekly Progress Reports (pdf). 2) Responses to ad hoc requests (pdf). 3) Monthly Billing (pdf) Phase 2 Developer Review This phase supports the County with development reviews. Each development will be assigned a separate task to track hours for that project. Each new task will be tracked and billed on a time-and-materials basis, with a not-to-exceed amount of $1,500 unless the County directs otherwise. For budgeting purposes, this phase will begin with a $3,000 reserve to fund the initial process for up to two independent developer project reviews, as requested. Task 1 Placeholder 1 - $1,500 budget reserve Task 2 Placeholder 2 - $1,500 budget reserve Kittitas County On-Call August 12, 2026 Page 3 of 6 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Phase 3 Upper County Courthouse Sewer Task 1 Coordination / Issue Review 1) SCJ will begin by coordinating with a vendor to camera the existing sewer lateral to better understand the type of issues and potential location. 2) SCJ will assist in the scheduling of the vendor and notification to the County staff for time of disturbance. 3) Vendor will be responsible for traffic control and/or permits required to perform work within the right-of-way. 4) Review camera results with the vendor. 5) Develop and exhibit to explain the limit of repair and an estimate of probable construction costs. Task 2 Pipe Camera Vendor 1) The task is a budget associated with contracting the vendor plus a 10% markup. Task 3 Design 1) Develop construction-ready plans to provide a small works contractor for solicitation of a bid proposal and construction. ♦ Vicinity Map ♦ Site Plan/Sewer Limits ♦ Details and Notes 2) Quantities/Bid Proposal sheet development. 3) Review with County and make minor updates. 4) Project Manual consisting of the following: ♦ Cover ♦ Advertisement ♦ Instructions to Bidders ♦ Bid Proposal ♦ Bidder Signature ♦ Non-Collusion Declaration ♦ Agreement ♦ Performance Bond ♦ General Special Provisions ♦ Prevailing Wage Rates Kittitas County On-Call August 12, 2026 Page 4 of 6 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Task 4 Small Works Roster Solicitation 1) Support the County with utilization of their small works roster by responding to questions by the Bidders. 2) Review the bid proposers and recommend an Award. Task 5 Construction Administration 1) Office Engineering ♦ Documentation of prevailing wages ♦ Review subcontractor requests. ♦ Contractor schedule submittal review. ♦ Develop working day statements. Estimate 1 statements. ♦ Material submittal reviews. Estimate materials ♦ Monthly Pay Estimates (a) Pay Estimate setup for the project. (b) Review of field pay notes (c) Pay Estimate review (office materials back check). (d) Revisions based on Contractor responses. (e) Requests to the contractor for additional information for payment. (f) Estimate 1 pay estimate for the project duration. ♦ Request for Information (RFI’s) (a) Setup tracking (b) Review an estimate of 2 based on project size and complexity. (c) Response to RFI’s. ♦ Change Order(s) (a) Setup tracking (b) Review or develop and RFP. (c) Estimate 1 based on the size and complexity of the project. Task 6 Construction Observation 1) Project field observation ♦ Estimate 2 onsite field observation days. ♦ Observing contractor’s compliance with contract documents ♦ Monitoring/inspection of traffic control ♦ Measuring items for payment. ♦ Site visit for punch list back review (1 trip onsite). 2) Finalizing of Inspection Daily Reports outside of inspection time. 3) Field quantity measurement preparation of pay note documents. Kittitas County On-Call August 12, 2026 Page 5 of 6 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Task 7 Contract Closeout 1) Final review of materials documentation for closeout. Includes a complete file of material approvals, documentation requirements, and test results. 2) Punchlist development. 3) Review certified prevailing wages. 4) Record Drawing review. 5) Substantial Completion notification. 6) Physical completion notification. 7) Final Project Documentation to the Client via PDF. Understanding 1) We estimate this project effort based on the assumption that there is a bad joint in the sewer pipe between the building and the manhole. 2) One solicitation effort to select a contractor. 3) Material testing will not be required. 4) All work can be performed without impacting the public roadway. 5) City permitting will not be required as this will be considered maintenance. 6) Topographic survey is not required. Kittitas County On-Call August 12, 2026 Page 6 of 6 25 N Wenatchee Ave, Suite 238  Wenatchee, WA 98801  Office 509.886.3265  Fax 360.352.1509  scjalliance.com Estimated Amendment Fee Time and Materials Not to Exceed without prior authorization Phase # Phase Title SCJ Hours Total Cost SCJ Labor PHASE 1 General On-Call Services Task 1 General On-Call Services 88 $22,920.00 Phase Total: 88 $22,920.00 PHASE 2 Developer Review Task 1 Placeholder 2 $1,500.00 Task 2 Placeholder 2 $1,500.00 Phase Total: $3,000.00 PHASE 3 Upper County Courthouse Sewer Task 1 Coordination/Issue Review 15 $2,665.00 Task 2 Camera Vendor See Below Task 3 Design 23 $3,805.00 Task 4 Small Works Roster Solicitation 2 $340.00 Task 5 Construction Administration 18 $3,290.00 Task 6 Construction Observation 18 $2,250.00 Task 7 Construction Closeout 9 $1,600.00 Task 99 Expenses See Below Phase Total: 85 $13,950.00 Subtotal: $39,870.00 Subconsultants PHASE 3 - Task 2 Pro-Vac $6,750.00 Subconsultant Markup: $675.00 Subtotal: $7,425.00 Reimbursable Expenses Phase 3 – Task 99 Reimbursable Expenses: Copies, Printing, etc. $79.74 Mileage $304.00 Expenses Markup: $38.37 Subtotal: $422.11 Total: $47,717.11 1031 4th Ave. N. Kent, WA 98032 Free Estimates • Competitive Rates • Experienced Operators • Expansive Fleet • Quality Work Guaranteed HYDRO-EXCAVATION» PIPE & LINE JETTING» PIPELINE CCTV INSPECTION» VACUUM SWEEPERS» PIPELINE REHABILITATION» WATER TRUCKS» CATHODIC PROTECTION» WATER CONTAINMENT & TANKS» TRAFFIC CONTROL» EMERGENCY RESPONSE» Date: July 31, 2026 Client Name: SCJ Alliance Address: 700 E 1st St, Cle Elum, Contact Person: Dan Ireland Phone: 360 870-1640 Dan.ireland@scjalliance.com Project Title: CLEAN AND CCTV SERVICES • ProVac proposal includes required techs and equipment to facilitate cleaning and CCTV of sewer line, (4”-6”) • Prior to start of work crew will do site specific risk and safety evaluation. Safety: Standard PPE, ear and eye protection, work boots, and Hi-Vis clothing • ET Truck w/Operator: $3500.00 • CCTV Truck and Crew: $3250.00 • Fuel Surcharge: Included • Environmental Fee: Included Estimated Cost: $6,750.00 plus sales tax Proposal Conditions/Exclusions: • Estimate is provided in good faith based upon information provided by client. Thank you, Pro-Vac, LLC Bob Howard 206.730.3110 Bob.howard@pro-vac.com