HomeMy WebLinkAbout2026-0818 Kittitas County 2022 On Call Amendment 9 SCJ Alliance
AMENDMENT NO. 09
TO AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
Firm: Shea, Carr & Jewell, Inc (dba SCJ Alliance) (“SCJ”)
Address: 8730 Tallon Lane NE, Suite 200, Lacey, WA 98516
Telephone: 360-352-1465
Fax: 360-352-1509
and
Client: Kittitas County ("Client")
Address: Kittitas County On-Call Consulting Services
Telephone: 205 W 5th Ave Suite 108, Ellensburg, WA 98926
Email: patti.stacey@co.kittitas.wa.us
The terms and provisions of the Agreement for Professional Services apply herein unless
otherwise specifically revised.
Date: August 18, 2026
Project Name: Kittitas County On-Call – Ph 9 Cle Elum Transfer Station Tank Replacement
Project No.: 22-000186
Amendment Description and/or Reason:
Update budgets for additional design services completed during the design phase and add
Construction Administration, field inspection, and material testing services to the previous Bid
Support phase of the Contract. See attached Scope of Work.
Contract Price Time of Contract
Original Contract: $ 180,614.13 Original Contract: NA
Prior Amendments: $ 329,551.50 Prior Amendment: NA
This Amendment: $ 62,109.00 This Amendment: 12/30/2026
Total Contract: $ 572,274.63
Approved By:
SCJ Alliance Kittitas County
By: By:
Title: Title:
Date: Date:
Principal
08/18/2026
Exhibit A
Scope of Work
Amendment 9
Phase 9 Cle Elum Transfer Tank Replacement
Kittitas County, WA
Prepared For: Kittitas County
Prepared By: Dan Ireland, PE
Date Prepared: August 12, 2026
Introduction:
SCJ has prepared this amendment to the 2022 On-Call contract for the existing work task: Phase 9 Cle Elum
Transfer Station Tank Replacement.
This amendment supplements the following tasks with additional services requested or have exceeded the
assumed or estimated durations beyond the existing scope of work and fee estimate.
We estimate the construction to be completed by end of August 2026 and project closeout process to be
completed by October 31, 2026.
Phase 9 Cle Elum Transfer Station Tank
♦ Task 1 – Preliminary Design
♦ Task 4 – Final Construction Package
Task 1 Preliminary Design
Description of Previous Work Completed and Compensated: The original scope of work assumed the project
would be out to bid by September 2025. During the preliminary design phase, the duration of tasks
exceeded the estimate based on tank vendors' response times to identify the correct type of tank for the
project. This resulted in project management and additional time being required, reaching out to multiple
vendors and requesting follow-ups that exceeded what was estimated. An additional 3 months of
coordination/managing the preliminary design phase of the project, and 8 hours of coordination were
required, compared to what was previously estimated.
Task 4 Final Construction Package
This amendment updates this task budget to incorporate the Cle Elum Transfer Station Driveway Project
that was added to this project near the end of the project. This budget description explains the
1) Final Plans: After the review meeting by the County, SCJ will update the construction plans for
finalization and bid advertisement.
Amendment 9
August 12, 2026
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
2) Update Quantities / Cost Estimation: We will update the quantities and final engineers’
estimates. This will be used for budgeting confirmation and comparison at bid opening.
3) Final Special Provisions: Final revisions and modifications to the special provisions and front-
end bid documents.
4) White Goods Revised Loading Facility
♦ During the course of construction, the County identified an additional need at the Transfer
Facility known as the “White Goods Loading Facility”. SCJ was tasked with developing an
additional design and change order package for the Contractor. This additional work
consisted of the following:
♦ Review loading dock design at Ellensburg facility.
♦ Determination of design vehicle
♦ Preliminary layout of dock utilizing Autoturn analysis for egress and exit
♦ Review preliminary layout with client.
♦ Update layout and Autotrun analysis per County input.
♦ CAD design for loading facility, final location and grading.
♦ Design and drafting of retaining wall, footings and reinforcing steel
♦ Coordinating with Contractor and negotiating a change order for the added work.
Task 5 Bidding and Construction Engineering Services
This amendment describes the additional work that was added to this task during the time of bidding and
adding construction administration services to the project. This project was estimated to start the week of
May 3, 2026 and continue through September 2026.
1) Construction Phase Project Management: Progress updates, project setup, invoicing, and
County coordination.
2) Preconstruction Services: Bid tabulations and bid proposal review, pre-construction meeting.
3) Office Engineering: Statements of intents prime and subcontractors, payroll requirements.
4) Construction Observation: Periodic site visits to check construction. Answer contractor
construction questions and respond to information requests. Construction meetings.
5) Contract administration: Review and approve contractor material submittals, monitor and
check force account work, measure and review work completed for pay requests, and process
change orders.
6) Contract Closeout: Review project at completion and provide a punch list to contractor, project
completion letters, and final record drawings.
Amendment 9
August 12, 2026
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Task 6 Materials Testing (CSI)
1) Material testing of the Construction phase to review and confirm the materials use and
placement. Construction Special Inspection (CSI) was used for these services as a subconsultant
to SCJ.
Understanding/Assumptions
1) Advertising fees will be paid by the County directly.
2) We do not anticipate or estimate topographic surveys, cultural resources, or biological
assessments. If the project later identifies this need, we can add it as an amendment.
3) Construction Services for this project will be assessed at the time of bid award. The scope of
those services will be added via addendum once they have been quantified.
4) Stormwater design is not required.
5) There are no other conveyance, mechanical, or infrastructure changes or updates to the system
(or others) required outside of the existing tank.
6) We estimate restoring the project to its existing condition and use.
7) This estimate assumes one public bid and award process.
Deliverables
8) Preliminary Contract Plans.
1) Preliminary Cost Estimate.
2) City/County Plan submittal package.
3) DOH Notification.
4) Contract Plans.
5) Special Provisions.
6) Project Manual (PS&E).
7) Addendum.
8) Bid Tabulation.
9) Bid Award Notification.
10) Approved Bid Tabs - pdf
11) Award Recommendation Letter - pdf
12) Notice to Proceed - pdf
13) Project ledger and signed Statements of Progress - pdf
14) Construction material approvals - pdf
15) Measurement and payment records - pdf
16) Final signed change orders – pdf
17) Final Record drawings - pdf
18) Signed and stamped drawings for the white goods loading area - pdf
Amendment 9
August 12, 2026
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Estimated Amendment Fee
Time and Materials Not to Exceed without prior authorization
Phase # Phase Title Amendment
Amount
Updated
Budget
SCJ Labor
Phase 9 Cle Elum Transfer Tank Replacement
Task 3 Permitting $1,280 $2,120
Task 4 Final Construction Package $5,300 $34,910
Task 5 Bidding and Construction Engineering Services $49,340 $53,580
Subconsultants
Task 6 Materials Testing (Construction Special Inspection) $3,690
10% Markup $369
Subconsultant Total $4,059 $4,059
Reimbusables
Phase 99 Mileage $2,130 $4,270
Previous Budget $69,852
Amendment Total $62,109
Total Budget $131,691 Total Professional Services Budget for Transfer Station Project