HomeMy WebLinkAbout2026-08-11-minutes-solid-waste-and-maintenanceKITTITAS COUNTY
SOLID WASTE AND MAINTENANCE MINUTES
BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG
Regular Meeting
TUESDAY 2:00 PM Au ust 11, 2026
Board members present: Chairman Brett Wachsmith and Laura Osiadacz Vice -Chairman
Others: Patti Stacey, Jesse Cox, Cody Cupp, Charlie Smith, Erica Luce and one member of
the public
Call to Order at 2:OOpm
Citizen Comments (1 min. time limit): None
Closed Ryegrass Baleiill Update: Jesse informed the Board he is currently working with
engineers and waiting for their review of the site's condition. After the review is received, the
department will have a better idea of how to monitor and manage the site to regulation standards
in the most cost efficient way for the County.
Discuss Ryegrass Liquid Waste Lagoons: Jesse informed the Board the permitting agency for
the land application of biosolids has determined the County may lose ability to land apply within
three years at the Ryegrass facility. Discussion was held on the significant cost and infrastructure
required to keep up with the growing amount of septage the County receives and the issue of not
having a guaranteed solution for sustainable disposal and keeping disposal fees feasible for
septage pumpers. Further discussion included reaching out to the City of Ellensburg and the need
to put a plan in place within the next six months.
Septage Fee Update: Jesse presented a yearly revenue and cost tracking spreadsheet for the
Ryegrass Liquid Waste Lagoon facility to the Board. Discussion was held on the recent state
requirements for septic tanks to be pumped during property transfers and the projected increase
of septage the County will receive. Further discussion was held on the history of the lagoons.
Patti informed the Board the State has changed the terms of "beneficial use", rates and methods
the County can land apply; approved application fields are smaller, making the task more labor
intensive and expensive.
Lower County Transfer Station Material Stockpile Removal Update: Jesse informed the
Board the City is requiring the dirt stockpile from construction of the new Lower Valley Transfer
Station to be moved. Jesse explained the cost to move the estimated 30,000 yds of dirt is
approximately $700,000.00. The County plans to use the dirt as cover at the Ryegrass LPL.
Discuss New Lower County Transfer Station Wind Impacts: Jesse informed the Board he is
aware of the public feedback about wind issues at the new transfer station and is currently
2026-08-11 MINUTES 1
working with engineers to remediate issues. Patti informed the Board the engineers are currently
conducting a wind study and will modify designs after reviewing the study results.
Request Board Approval and Chair's Signature on Change Order #15 with Belsaas and
Smith Construction, Inc: Patti explained to the Board C.O. #15 included small "cleanup"
change orders along with electrical and infill on the MRW building to reduce wind impacts.
Vice -Chairman Osiadacz moved to approve Chair's signature on C.O. #15 with Belsaas &
Smith, Inc; Chairman Wachsmith seconded the motion. Motion carried 2-0.
Former Lower County Transfer Station Site Remediation Update: Jesse informed the Board
Parametrix is working on the draft remediation plan; the plan has also been shared with WM for
review. Brief discussion was held on the lease history and the City's potential plans for the site.
Direction to Proceed with Establishing a Separate Study Session for the Solid Waste
Department: Jesse proposed establishing separate study sessions for the Solid Waste and
Maintenance departments. Discussion was held on formal protocol on separating sessions. Vice -
Chairman Osiadacz made a motion to separate the study sessions; Chairman Wachsmith
seconded the motion. Motion carried 2-0.
Saniglaze Discussion: Cody explained to the Board the need for polishing the public restrooms
in the Courthouse. Cody presented product samples and a proposal from Pacific Modular and
explained the benefits of the product including updated look, easier surface to clean, is anti-
microbial as well as less cost and downtime than a full remodel. Cody estimated they could
complete at least one bathroom with the 2026 budget. Patti explained the company was on the
State's Sourcewell list. The Board directed Cody to request a quote for the restroom most in
need of repair and proceed with the project.
Facilities Project Updates — Jail, Rodeo Arena & EOC: Cody informed the Board the framing
project for the Jail's skylights is ongoing and the doors are scheduled to be installed this week.
The final backpunch for the Rodeo Arena is scheduled for this Wednesday and the ribbon cutting
ceremony is taking place tonight. Cody informed the Board contractors are beginning to erect
the EOC building and the generator is currently enroute from Texas.
Request Board's Approval for Chair's Signature on Change Order No.3 for the Search &
Rescue/EOC: Patti explained to the Board there were issues getting the secondary conductors to
the building due to P.U.D. changing locations. Patti informed the Board work for C.O. #3 also
consisted of widening the driveway for the generator access and tree clearing for the flagpole on
site. Vice -Chairman Osiadacz moved to approve Chair's signature on C.O. #3 for the Search &
Rescue/EOC; Chairman Wachsmith seconded the motion. Motion carried 2-0.
2026-08-11 MINUTES 2
Maintenance Updates: Cody informed the Board several Courthouse mini splits are at end of
life and are in need of replacement before winter. Cody informed the Board he found a company
that can do night work at the Jail; specifically cleaning the kitchen, including hood vents. Brief
discussion was held on past contractors and contract terms.
Other Business — No Action to be Taken
Concluded 2:48pm
Executive Session - Chairman Wachsmith called an Executive Session to order at 2:48 p.m. and
announced per RCW 42.30.110 (c), the Board would recess into session for 12 minutes, with no
anticipated action, to discuss the consideration of selecting a site or the acquisition of real estate
by lease or purchase when public knowledge regarding such consideration would cause a
likelihood of increased price. At 3:00 p.m. the Board reconvened from executive session.
Meeting adjourned at 3:00pm
Erica Luce
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Brett Wachsmith, Chairman
2026-08-11 MINUTES
KITTITAS COUNTY COMMISSIONERS
Solid Waste and Maintenance
Regular Meeting
Tuesday August 11, 2026 - 2:00 PM
BOCC Conference Room
205 West Sth Room 108 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Closed Ryegrass Balefill Update
4. Discuss Ryegrass Liquid Waste Lagoons
5. Septage Fee Update
6. Lower County Transfer Station Material Stockpile Removal Update
7. Discuss New Lower County Transfer Station Wind Impacts
8. Request Board Approval and Chair's Signature on Change Order #15 with Belsaas and
Smith Construction, Inc
9. Former Lower County Transfer Station Site Remediation Update
10. Direction to Proceed with Establishing a Separate Study Session for the Solid Waste
Department
11. Saniglaze Discussion
12. Facilities Project Updates - Jail, Rodeo Arena & EOC
13. Request Board's Approval for Chair's Signature on Change Order No.3 for the Search &
Rescue/EOC
14. Maintenance Updates
15. Other Business - No Action to be taken
16. Concluded
17. Executive Session - RCW 42.30.110 To discuss with legal counsel representing the agency
matters relating to agency enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a party, when public knowledge
regarding the discussion is likely to result in an adverse legal or financial consequence to the
agency.
Created on 8/26/2026 8:51:28 AM
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11, 2026
ACTION REQUESTED: Informational update regarding the Ryegrass Bale Fill and
planning beyond the 30-year post -closure period.
BACKGROUND: The Ryegrass Bale Fill is a closed landfill that remains subject
to post -closure monitoring, maintenance, and regulatory
requirements. As the facility approaches the 30-year post -
closure milestone, the County is beginning to evaluate the steps
that may be necessary to demonstrate that the site can move
beyond its current post -closure status.
DISCUSSION: Staff have begun preliminary discussions with the County's
contracted engineering team regarding the site's current
condition, available monitoring information, and potential
remaining requirements. These discussions are intended
to identify whether additional evaluation, documentation,
monitoring, or site work may be needed before the County can
pursue the next regulatory step. The approach is still being
developed and will depend on the engineering review and future
coordination with the appropriate regulatory agencies. Reaching
the 30-year milestone does not automatically end post -closure
obligations, but it provides an appropriate point to assess the
path forward.
FISCAL IMPACT: The fiscal impact has not yet been determined. Any future costs
will depend on the additional engineering, monitoring,
documentation, or site work identified through the preliminary
review.
RECOMMENDATION:
ATTACHMENTS:
No formal action is requested.
None
LEAD STAFF: Jesse Cox, Solid Waste Director
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11,2026
ACTION REQUESTED: Informational discussion regarding the long-term future of the
County's septage lagoon system.
BACKGROUND: Kittitas County Solid Waste operates the County's septage
lagoon system, which is currently at capacity. The system
depends on periodically removing accumulated septage and land
applying the material. The County may lose the ability to land
apply within approximately three years, requiring another
method of treatment, transport, or disposal. Because major
infrastructure takes significant time to plan, permit, finance, and
construct, staff is raising the issue now to begin discussion
regarding the County's long-term role.
DISCUSSION: The County will need to consider the long-term feasibility of
continuing to operate the septage lagoons. Potential alternatives
would require significant capital investment and increased
operating expenses, which would likely result in substantially
higher septage rates. Even with this investment, the County
could not guarantee a permanent solution because future
operations would remain subject to permitting requirements and
disposal limitations. Beginning this discussion now provides
time to evaluate whether continued County operation will
remain sustainable over the long term.
FISCAL IMPACT: Any County -funded alternative would require capital planning
and, because the system is supported by user fees, would place
upward pressure on septage rates.
RECOMMENDATION: Discuss the long-term future of the septage lagoon system. No
formal action is requested.
ATTACHMENTS: None
LEAD STAFF: Jesse Cox, Solid Waste Director
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11, 2026
ACTION REQUESTED: Informational discussion regarding the five-year septage rate
review.
BACKGROUND: The County septage lagoon system is supported by user fees
rather than the General Fund. The current septage fee is $0.28
per gallon. Staff reviewed five years of operating revenues and
expenses to evaluate whether the existing rate remains sufficient
to recover current costs and support the long-term financial
needs of the system.
DISCUSSION: Annual revenues have generally exceeded routine operating
expenses by a limited amount. However, the system also
requires funding for irregular and potentially significant
expenses, such as lagoon maintenance, relining, contractor cost
increases, and other necessary capital work. When proposed fee
updates occur, they intend to maintain cost recovery and provide
reasonable capacity to address these expenses without relying on
other County funding sources. Provided are the results of the
five-year review and the basis for any proposed rate.
FISCAL IMPACT: The financial effect will depend on the final rate adopted and the
volume of septage received.
RECOMMENDATION: Discuss the five-year rate review and the basis for any future
proposed septage fees. No formal action is requested.
ATTACHMENTS: Septage Yearly Revenue and Cost Tracking Sheet
LEAD STAFF: Jesse Cox, Solid Waste Director
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KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11, 2026
ACTION REQUESTED: Informational discussion regarding removal of the material
stockpile at the new transfer station.
BACKGROUND: Construction of the new transfer station generated
approximately 30,000 cubic yards of excavated material that is
currently stockpiled onsite. The material was retained for
potential beneficial use, including future cover needs at the
Ryegrass facility. Due to the volume of material involved,
moving the stockpile will require substantial equipment,
transportation, and placement work.
DISCUSSION: The stockpile will need to be removed as part of the County's
long-term management of the new transfer station site. The
preliminary cost of removal is approximately $700,000. This
estimate reflects the volume of material and the anticipated costs
of loading, hauling, and placing it at an appropriate location.
Staff is raising the issue now so the anticipated expense is
considered as part of future operational and capital planning.
FISCAL IMPACT: The preliminary cost of removing the stockpile is approximately
$700,000. Actual costs will depend on the final destination,
transportation distance, equipment requirements, and the extent
to which the material can be beneficially reused.
RECOMMENDATION: Discuss the anticipated removal of the material stockpile and
associated cost. No formal action is requested.
ATTACHMENTS: None
LEAD STAFF: Jesse Cox, Solid Waste Director
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11, 2026
ACTION REQUESTED: Informational discussion regarding wind -related operational
improvements at the new transfer station.
BACKGROUND: Since the new transfer station became operational, the effects
of strong winds at the site have become more apparent. Wind
conditions can affect the movement of loose material, litter
control, and day-to-day facility operations. These impacts are
being evaluated to determine whether practical improvements
can be made to improve operations and site control.
DISCUSSION: The engineering team that was contracted through the Solid
Waste Dept is reviewing the wind -related
conditions observed since the facility opened and is working
to identify practical improvements. The evaluation will consider
potential facility or site modifications along with operational
measures that may reduce wind impacts. Staff is raising the
issue now to make the Board aware of the conditions and the
work underway before any specific improvement project is
proposed.
FISCAL IMPACT: The fiscal impact has not yet been determined. Costs will
depend on the improvements recommended through the
engineering evaluation.
RECOMMENDATION: Discuss the wind -related operational impacts and the
engineering work underway. No formal action is requested.
ATTACHMENTS: None
LEAD STAFF: Jesse Cox, Solid Waste Director
KITTITAS COUNTY
Board of County Commissioners
AGENDA STAFF REPORT
AGENDA DATE: August 5, 2026
ACTION REQUESTED: Recommend Boards Signature on Change Order Number 15 with
Belsaas and Smith Construction, Inc.
BACKGROUND: On September 3, 2024, the Board of County Commissioners approved
a resolution to award the bid for the Lower County Transfer station to
Belsaas & Smith Construction Inc.
We have completed the review of change order proposals (COP) COP
74, 75 and #76. These proposals have been incorporated into Change
Order No. 15 and is ready for the Boards approval and signature.
INTERACTION: Belsaas & Smith Construction, and SCS Engineers
RECOMMENDATION: Recommend Boards approval and signature on Change Order No. 15
with Belsaas & Smith Construction.
HANDLING: Original — Clerk of the Board
ATTACHMENTS: Change Order No. 15 with attached COP's.
LEAD STAFF: Patti Stacey, Facilities and Waste Operations Director
Kittitas County Solid Waste
925 Industrial Way
Ellensburg, WA 98926
August 4, 2026
Belsaas and Smith Construction
103 East 4th Avenue, Suite 209
Ellensburg, WA 98926
Project: Lower Valley Transfer, Change Order No. 15
Mr. Nelson,
I am writing to formally acknowledge and award change order number 15 for the following Change
Order Proposals (COP):
COP #74 Grinder Electrical $157,353.46
COP #75 Grinder Shed $33,680.55
COP #76 MRW North Wind Wall $70,477.93
Change Order No. 15 Total $261,511.94
Base Bid and Additive A2
$18,441,939.80
Additive Al
$642,000.00
Change Order No. 2
<$11,754.08>
Change Order No. 3
<$28,041.41>
Change Order No. 4
$145,224.93
Change Order No. 5
$233,662.44
Change Order No. 6
<$24,051.84>
Change Order No. 7
$96,439.74
Change Order No. 8
$104,401.24
Change Order No. 9
$127,737.00
Change Order No. 10
$46,392.94
Change Order No. 11
$49,209.69
Change Order No. 12
$142,300.43
Change Order No. 13
$68,044.01
Change Order No. 14
$123,878.51
Change Order No. 15
$261,511.94
Subtotal $20,482,742.67
WSST $1.756 024.93
Total $22,238,767.60
Please consider this letter as our formal acceptance of the change order.
We look forward to successfully completing this project together with these agreed -upon
adjustments. Thank you,
ryan Nelson
Secretary
Belsaas and Smith Construction
103 E 4th Ave # 209
Ellensburg, WA 98926
Brett chsmith
Chair, Board of County Commissioners
Kittitas County
205 W 5th Ave #108
Ellensburg WA 98926
QBELSAAS P.O. BOX 926 / 103 EAST 4TH AVE, SUITE 209
ELLENSBURG, WA 98926
509-925-9747 FAX: 509-962-3031
SMITH brandon@belsmith.com
BELSASC0330H
June 9,2026
Re: Grinder Shed and Grinder electrical
Per the description below, we present the following change order proposal #74 (COP#74).
COP #74 includes all the labor and materials needed to install:
• Branch circuit for the shed light, convenience receptacle, and AC receptacle
• Ground rods and electrodes for the shed
• Exterior raceways to be run above grade from shed to the grinder
• Raceways, conductors, and connections for grinder control and equipment.
Option A: Vermeer recommended VFD Cable
Option B: Vermeer allowable substitute XHHW CU Wire
Due to the lack of readily available information and the issues encountered after the equipment
arrived onsite, Belsaas is requesting a time extension of 116 calendar days.
The grinder shed and surrounding area were not shown or identified on the contract drawings.
Once the equipment arrived onsite, numerous discrepancies were discovered between the
conditions shown on Vermeer's drawings and the actual field conditions. These discrepancies
included:
• The electrical panel that arrived onsite differed from the panel shown on Vermeer's
drawings.
The control panel was not UL listed as anticipated.
Due to these discrepancies, additional coordination and communication with
Washington State Labor & Industries (L&I) was required to verify that the grinder shed
installation and configuration would be acceptable and compliant.
The unforeseen site conditions, design discrepancies, and resulting regulatory coordination
efforts impacted the project schedule and were outside of Belsaas's control. Therefore, Belsaas
respectfully requests a time extension of 116 calendar days to account for these delays.
Total cost added to contract
Time extension required: 116 days
Base + Option A: $164,407.86 + WSST
Base + Option B: $157,353.46 + WSST
Sincerely,
Ri|eyEres,
8ebaasQ'Smith Construction
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TITAN
ELECTr210AL
TO: Riley Eres
Contractor Belsaas & Smith Construction
FROM: Ian Toms
Subcontractor Titan Electrical LLC
CHANGE TITLE I Grinder Installation (Base Total)
THIS CONTRACT WILL BE MODIFIED AS FOLLOWS:
Project: Lower Valley Transfer Station
2603 Green Ave
Ellensburg, WA 98926
Subcontract #
Date:
6/8/2026
Change #
34
Amount:
$80,462.50
Initiated By:
Titan Electrical
Reason:
Design Change
Type:
Additive - Lump Sum
Grinder Installation and Shed Wiring
■ F&I raceways, conductors, and connections for grinder control cabinet and equipment
■ Exterior raceways to be run above grade in GRC from shed to equipment per Owner direction
■ F&I branch circuit for shed light, (1) 120V 20A convenience receptacle, and (1) 120V 20A
receptacle for existing AC unit
■ F&I Ground rods and electrode for shed structure
Mill Motor Wiring **NOT INCLUDED IN TOTAL BELOW, PLEASE SEE ADDITIONAL SHEETS FOR OPTION A
AND OPTION B PRICING**
■ Option A. Provide Belden 29534 VFD cable per Vermeer Installation wiring recommendation
■ Option B. Provide XHHW CU wire alternative
Clarifications
■ Steel frame required for cabinet mounting to be fabricated and installed by others. Dimensions
to be determined prior to installation
■ Setting and securing cabinet by others. Coordination with Titan will be required for feeder wire
routing
■ Deviations from this scope and means/methods, commissioning of equipment, and alterations
requested byAHJ are not included
Cost Breakdown This Change:
Labor
$42,996.20
Material
$24,055.88
Other
O&P
$13,410.42
Total
$80,462.50
Page 1 of 2
Authorized By:
CONTRACTOR
Signature:
Print Name:
Title:
Date:
Accepted By:
Signature:
Print Name:
Title:
Date:
SUBCONTRACTOR
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6/4/2026 2:20:20 PM Titan Electrical LLC Page 1
Lower valley transfer station, (kittitas) : PCO 034- Grinder Wiring
Totals (Summary) - Bid Summary: Grinder Installation Breakout
Material
Non -Quoted
$24,055.88
Quotes
0.00
Sales Tax (0.00%)
0.00
Total Material
$24,055.88
Labor
Direct (373.88 hours @ $115,00)
$42,996.20
Non -Productive Labor
0.00
Total Labor (373.88 hours)
$42,996.20
Direct Job Expenses
$0.00
Tools and Miscellaneous Materials
0.00
Subcontracts
0.00
Job Subtotal (Prime Cost)
$67,052.08
Overhead (10.00%)
6,705.21
Profit (10.00%)
6,705.21
Job Total
$80,462.50
Actual Bid Price $80,462.50
Material to Direct Labor ratio: 0.36
Prime Cost per square foot
$0.00
Job Total per square foot
$0.00
Actual Bid Price per square It
$0.00
Labor cost per square foot
$0.00
Labor hours per square foot
0.00
Gross Profit %
16.67
Gross Profit $
$13,410.42
Net Profit %
8.33
=1 r=.
TITAN
E L E C T R I C A L
TO: Riley Eres
Contractor Belsaas & Smith Construction
FROM: Ian Toms
Subcontractor Titan Electrical LLC
Project: Lower Valley Transfer Station
2603 Green Ave
Ellensburg, WA 98926
Subcontract #
Date:
6/8/2026
Change #
34
Amount:
$63,125.15
Initiated By:
Titan Electrical
Reason:
Design Change
Type:
Additive - Lump Sum
CHANGE TITLE I Grinder Installation (Option A- VFD Cable)
THIS CONTRACT WILL BE MODIFIED AS FOLLOWS:
Mill Motor Wiring
■ Option A. Provide Belden 29534 VFD cable per Vermeer Installation wiring recommendation
Clarifications
■ Steel frame required for cabinet mounting to be fabricated and installed by others. Dimensions
to be determined prior to installation
■ Setting and securing cabinet by others. Coordination with Titan will be required for feeder wire
routing
• Deviations from this scope and means/methods, commissioning of equipment, and alterations
requested by AHJ are not included
Cost Breakdown This Change:
Labor
$16,717.55
Material
$35,886.74
Other
O&P
$10,520.86
Total
$63,125.15
Page 1 of 2
6/8/2026 11:22:04 AM Titan Electrical LLC Page I
Lower valley transfer station, (kiftitas) : PCO 034- Grinder Wiring
Totals (Summary) - Bid Summary: Mill Motor (VFD Cable Option)
Material
Non -Quoted
$35,886.74
Quotes
0.00
Sales Tax (0.00%)
0.00
Total Material
$35,886.74
Labor
Direct (145.37 hours @ $115.00)
$16,717.55
Non -Productive Labor
0.00
Total Labor (145.37 hours)
$16,717.55
Direct Job Expenses
$0.00
Tools and Miscellaneous Materials
0.00
Subcontracts
0.00
Job Subtotal (Prime Cost)
$52,604.29
Overhead (10.00%)
5,260A3
Profit (10.00%)
5,260.43
Job Total
$63,125.15
Actual Bid Price $63,125.15
Material to Direct Labor ratio: 0.68
Prime Cost per square foot
$0.00
Job Total per square foot
$0.00
Actual Bid Price per square It
$0.00
Labor cost per square foot
$0.00
Labor hours per square foot
0.00
Gross Profit %
16.67
Gross Profit $
$10,520.86
Net Profit %
8.33
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TITAN
ELEC "rR L-
10
1
TO: Riley Eres
Contractor Belsaas & Smith Construction
FROM: Ian Toms
Subcontractor Titan Electrical LLC
Project: Lower Valley Transfer Station
2603 Green Ave
Ellensburg, WA 98926
Subcontract #
Date:
6/8/2026
Change #
34
Amount:
$56,964.10
Initiated By:
Titan Electrical
Reason:
Design Change
Type:
Additive - Lump Sum
CHANGE TITLE I Grinder Installation (Option B-XHHW CU)
THIS CONTRACT WILL BE MODIFIED AS FOLLOWS:
Mill Motor Wiring
■ Option B. Provide XHHW CU wire alternative
Clarifications
■ Steel frame required for cabinet mounting to be fabricated and installed by others. Dimensions
to be determined priorto installation
■ Setting and securing cabinet by others. Coordination with Titan will be required for feeder wire
routing
■ Deviations from this scope and means/methods, commissioning of equipment, and alterations
requested byAHJ are not included
Cost Breakdown This Change:
Labor
$24,505.35
Material
$22,964.73
Other
O&P
$9,494.02
Total
$56,964.10
Page 1 of 2
6/4/2026 2:13:03 PM Titan Electrical LLC Page 1
Lower valley transfer station, (kittitas) : PCO 034- Grinder Wiring
Totals (Summary) - Bid Summary: Mill Motor (XHHW CU Option)
Material
Non -Quoted
$22,964.73
Quotes
0.00
Sales Tax (0.00%)
0.00
Total Material
$22,964.73
Labor
Direct (213.09 hours @ $115.00)
$24,505.35
Non -Productive Labor
0.00
Total Labor (213.09 hours)
$24,505.35
Direct Job Expenses
$0.00
Tools and Miscellaneous Materials
0.00
Subcontracts
0.00
Job Subtotal (Prime Cost)
$47,470.08
Overhead (10.00%)
4,747.01
Profit (10.00%)
4,747.01
Job Total
$56,964.10
Actual Bid Price $56,964.10
Material to Direct Labor ratio: 0.48
Prime Cost per square foot
$0.00
Job Total per square foot
$0.00
Actual Bid Price per square ft
$0.00
Labor cost per square foot
$0.00
Labor hours per square foot
0.00
Gross Profit %
16.87
Gross Profit $
$9,494.02
Net Profit %
8.33
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BELSAA
SMITH
BELSASCO330H
June 18,2026
Re: Grinder Shed Building Construction
P.O. BOX 926 / 103 EAST 4T" AVE, SUITE 209
ELLENSBURG, WA 98926
509-925-9747 FAX: 509-962-3031
brandon@beismith.com
Per the description below, we present the following change order proposal #75 (COP#75).
COP #74 includes all the labor and materials needed to construct the grinder shed. As
determined in our meetings the grinder shed is a stick built 20' x 6' building used the house the
grinder control panel. The building scope includes:
• 2x6 framing
• One man door
• One roller door
• Siding and roofing
• Plug in AC unit
• Insulation
• Interior sheeting
• Grinder control panel stand
Please note that the electrical package for this was captured in COP 74 and that the majority of
the work was performed as a force account per the county. The only work currently remaining
is the insulation, panel stand placement, and interior sheeting.
Total cost added to contract:
Time extension required: 0 Days
Sincerely,
Riley Eres,
Belsaas & Smith Construction
FA #06: $21,981.77 + WSST
COP #75: $11,698.78 + WSST
Complete Scope: $33,680.55 + WSST
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VALLEY STEEL WORKS, LLC
4530 Badger Pocket Rd
Ellensburg, WA 98926
509-306-2119
vafleysteelworks@gmail.com
I Flame /Address I
Belsaas & Smith Construction
P.O. Box 926
Ellensburg, WA 98926
Estimate
Date
Estimate #
6/10/2026
E24124
Project
Item
Description
Qty
Rate
Total
Fabrication
Transfer Station
Chipper power box stand
4" sq tube construction, bare steel
144"X24"X 12"
1
3,300.00
3,300.00
Subtotal $3,300.00
Sales Tax (8.3%) $0.00
Total $3,300.00
B E LSA AS P.O. BOX 926 / 103 EAST 4TH AVE, SUITE 209
ELLENSBURG, WA 98926
& 509-925-9747 FAX: 509-962-3031
SMITHbrandon@belsmith.com
no
BELSASC0330H
June 20,2026
Re: MRW North Wall
Per the description below, we present the following change order proposal #76 (COP#76).
COP #76 includes all the labor and materials needed to construct the additional northern wall
of the MRW Facility. The items included in this proposal are as shown below.
• Steel Framing and misc. need brackets
• All fasteners and anchors
• Metal siding and trim
• Gutter extension
• Any needed equipment
A more detailed cost breakdown is shown below along with the plans that we will be building
off. If the plans have changed or if you have any additional questions, please feel free to reach
out.
Total cost added to contract:
Time extension required: 0 Days
Sincerely,
Riley Eres,
Belsaas & Smith Construction
$70,477.93+WSST
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KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11, 2026
ACTION REQUESTED: Informational discussion regarding remediation of the former
transfer station site.
BACKGROUND: Solid waste operations have moved from the former transfer
station to the new facility. Before the former site is returned to
the City of Ellensburg, the County must develop an appropriate
approach for addressing conditions associated with its prior
use. Parametrix has prepared a draft remediation plan to begin
defining the work that may be necessary.
DISCUSSION: The draft remediation plan has been provided to Waste
Management for review because both the County and Waste
Management have responsibilities associated with the former
site. Staff intends to work with Waste Management to develop a
coordinated approach before beginning discussions with the City
of Ellensburg. This process will help clarify the scope of work,
responsibilities, anticipated costs, and the steps necessary to
return the property in an acceptable condition.
FISCAL IMPACT: The fiscal impact has not yet been determined. Costs will
depend on the final remediation scope and the allocation of
responsibilities between the County and Waste Management.
RECOMMENDATION: Discuss the status of remediation planning for the former
transfer station site. No formal action is requested.
ATTACHMENTS: None
LEAD STAFF: Jesse Cox, Solid Waste Director
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT
STUDY SESSION DATE: August 11, 2026
ACTION REQUESTED: Direction to proceed with establishing a separate study session
for the Solid Waste Department.
BACKGROUND: Solid Waste, Maintenance, and Project Management are
currently scheduled together for a combined study session with
the Board of County Commissioners. These functions have
different operational responsibilities, priorities, and reporting
needs. Solid Waste has a sufficient number of regulatory,
financial, contractual, and capital -planning matters to support a
separate departmental study session.
DISCUSSION: A separate Solid Waste study session would provide dedicated
time for the Board and department staff to discuss Solid Waste
operations and long-term planning without competing with
unrelated departmental topics If the Board supports the change,
staff would coordinate with BOCC Administration and legal
staff to determine the required process and prepare a resolution,
calendar amendment, and other documentation necessary
to establish a separate Solid Waste study session.
FISCAL IMPACT: No direct fiscal impact is anticipated. The change may require
minor administrative adjustments to the Board's study session
calendar.
RECOMMENDATION: Authorize the proposed study session separation.
ATTACHMENTS: None
LEAD STAFF: Jesse Cox, Solid Waste Director
KITTITAS COUNTY
Board of County Commissioners
STUDY SESSION STAFF REPORT
AGENDA DATE: August 11, 2026
ACTION REQUESTED: Saniglaze Discussion
BACKGROUND: Kittitas County Maintenance would like to discuss the process of
getting Saniglaze applied in the main public restrooms for the
Courthouse. This is a viable option to give more of an updated look,
easier surfaces to clean, and a lesser cost than remodel.
INTERACTION: Maintenance, BOCC.
RECOMMENDATION: No Action requested at this time.
HANDLING: N/A
ATTACHMENTS: Saniglaze documents
LEAD STAFF: Cody Cupp, Facilities Maintenance Director
PACIFIC
AODULAR
►i�1
Pacific Modular - WA
820 SW 34th St #E
Renton, WA, 98057
Office: 425-243-1866
public@pacificmodular.com
pacificmodular.com
Reid Bucy
Business Development
rbucy@12acificmodular.com
pacificmodular.com
m: 503.504.8194
Services
Qty Item
Service Details
Service Location:
205 West 5th Avenue
Ellensburg, WA, 98926
Proposal
#10121-Men's Restroo
m: Saniglaze Installati
on
Aug 3, 2026
Client
Kittitas County
Cody Cupp
205 West 5th Avenue
Ellensburg, WA, 98926
509-962-7509
cody.cupp.ma@co.kittitas.wa.us
1 VariGLAZE MAX Q Process
A multi -step process utilizing proprietary chemicals and compounds
that removes embedded contaminants and surface soils from ceramic
tile and other hard surfaces, and installs a durable, chemical and urine
resistant, opaque tinted Xolite or epoxy based coating over the entire
surface. Next a full broadcast of quartz -based solids is spread evenly
over the surface while the coating is uncured. After the coating has
cured, the loose solids are removed and an encapsulation coat of
chemical and urine resistant, clear epoxy coating is applied over the
surface. When the encapsulation coat cures, a final coat of a high-
performance urethane -based coating is applied over the entire surface.
Flake Color TBD
Process specified for floors only
1 ChromaGLAZE Process
A multi -step process utilizing proprietary chemicals and compounds
that removes embedded contaminants and surface soils from ceramic
tile and other hard surfaces, and installs a durable, chemical and urine
resistant, opaque tinted Xolite-based coating over the entire surface.
For walls only
Color TBD
Unit Price Line Subtotal
$8,000.00 $8,000.00
$4,000.00 $4,000.00
Qty Item
Unit Price Line Subtotal
ChromaGLAZE Process
A multi -step process utilizing proprietary chemicals and compounds
that removes embedded contaminants and surface soils from ceramic
tile and other hard surfaces, and installs a durable, chemical and urine
resistant, opaque tinted Xolite-based coating over the entire surface.
Color TBD
For partitions only
Miscellaneous
Services that fall outside of the floor and textile norm.
Pricing for housing and per diem
Materials
Notes
• Terms Net 30
Sales tax not included in pricing
Priced using prevailing wage
Mobilization and housing included in pricing
Pac Mod is not responsible for removal and replacement of wall fixtures
Inspection pricing attached separately
Terms and conditions sheet attached separately
Project to be completed two separate weekends
Sourcewell and Omnia certificate attached separately
$1,500.00 $1,500.00
$2,250.00 $2,250.00
$3,500.00 $3,500.00
Service Subtotal $19,250.00
Total $19,250.00
This program was designed for your facility to provide the highest possible level of appearance, improve indoor air
quality, and maximize the life of your flooring and textiles. These fixed prices include all labor, materials, equipment,
and supervision necessary to perform the specified services. All work will be done in a safe, professional manner in
accordance with all applicable Federal, State, and local laws, codes, regulations, and ordinances.
For additional visits outside the scope of this maintenance program, a minimum trip fee will apply.
Name (Print)
Signature
KITTITAS COUNTY
Board of County Commissioners
STUDY SESSION STAFF REPORT
AGENDA DATE: August 11, 2026
ACTION REQUESTED: Project Updates
BACKGROUND: Jail Project — Door Install, Skylight Update, Floors
Rodeo Grandstands — Back Punch Aug 12
EOC/SAR — Building Erection, Concrete, Gen Set Delivery
INTERACTION: Maintenance, BOCC.
RECOMMENDATION: No Action requested at this time.
HANDLING: N/A
ATTACHMENTS: N/A
LEAD STAFF: Cody Cupp, Facilities Maintenance Director
$OJeA C'kite ure
PROJECT: New Regional Search and Rescue/EOC Facility
Kittitas County
2021 Airport Rd
Cle Elum, WA 98922
TO: Belsaas & Smith Construction inc. INITIATION DATE:
PO Box 926
Ellensburg, WA 98926
ARCHITECT'S PROJECT NO.:
CONTRACT FOR:
Notice to Proceed Date:
Substantial Completion Date:
The following work has been completed and incorporated as changes in this Contract:
COP-07
Secondary Conductors from Meter to Building
COP-09
Credit for Sewer Cleanout Revisions
COP-10
Culvert at Airport Road
COP-11
Pressure Tank & switch for Well
COP-12
Widen drive north of building/generator
COP-13
Additional tree removal
July 30, 2026
2516
General Construction
November 3, 2025
July 31, 2026
CHANGE ORDER NO.: 3
revised
Amount Days
$35,454.24 65
($1,096.00) 0
$4,563.43 2
$8,999.90 2
$5,802.90 0
$2,045.85 0
TOTAL $55,770.32 69
Not valid until signed by both the Owner and Architect.
Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time.
The original Contract Sum was................................................................................................................ $2,955,300.00
Net change by previously authorized Change Orders......................................................................... $93,062.40
The Contract Sum will be (increased) by this Change Order.................................................................. $55,770.32
The new Contract Sum including this Change Order will be............................................................... $3,104,132.72
Net change in Contract Time by previously authorized Change Orders ................... 5
The Contract Time will be changed per this Change Order 69
The Date of Substantial Completion is now............................................................... October 13, 2026
Authorized:
$D"ckitecture, nllc Kittitas County Belsaas & Smith Construction inc.
ARCHITECT OWNER CONTRACTOR
1320 North 16th Avenue, Suite C 205 West 5th Ave PO Box 926
Yakima, Washington 98902 Ellensburg, WA 98926 Ellensbur A 2
I
By By
Date 07/30/2026 Date / t 0 Date
� MW "jFA I
BO"Crvitetture
PROJECT: New Regional Search and RescuelEOC Facility
Kittitas County
2021 Airport Rd
Cie Elum, WA 98922
TO: Belsaas & Smith Construction inc. INITIATION DATE:
PO Box 926
Ellensburg, WA 98926 ARCHITECT'S PROJECT NO.:
CONTRACT FOR:
Notice to Proceed Date:
Substantial Completion Date
The following work has been completed and incorporated as changes in this Contract
COP-07
Secondary Conductors from Meter to Building
COP-09
Credit for Sewer Cleanout Revisions
COP-10
Culvert at Airport Road
COP-11
Pressure Tank & switch for Well
COP-12
Widen drive north of building/generator
COP-13
Additional tree removal
July 30, 2026
2516
General Construction
November 3, 2025
July 31, 2026
Not valid until signed by both the Owner and Architect.
Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time.
Theoriginal Contract Sum was................................................................................................................
Net change by previously authorized Change Orders.........................................................................
The Contract Sum will be (increased) by this Change Order..................................................................
The new Contract Sum including this Change Order will be...............................................................
Net change in Contract Time by previously authorized Change Orders ...................
The Contract Time will be changed per this Change Order
The Date of Substantial Completion is now...............................................................
B'Mmkit a"re, vllc
Kittitas County
ARCHITECT
OWNER
1320 North 16th Avenue, Suite C
Yakima, Washington 98902
205 West 5th Ave f
Ellensburg, WA 98926
By --7—
gy f
Date 07/30/2026
Date / rf
CHANGE ORDER NO.: 3
reviser
Amount Days
$35,454.24 65
($1,096.00) 0
$4,563.43 2
$8,999.90 2
$5,802.90 0
$2,045.85 0
TOTAL $55,770.32 69
$2,955,300.00
$93,062.40
$55,770.32
$3,104,132.72
5
69
October 13, 2026
Authorized:
Belsaas & Smith Construction inc.
CONTRACTOR
PO Box 926
Ellensburg, A 98 6
By
Date '2/ )3 li�v
KITTITAS COUNTY
Board of County Commissioners
STAFF REPORT
AGENDA DATE: August 11, 2026
ACTION REQUESTED: Request to Approval to proceed with Change Order Proposal 7, and 9-
13 for the Search & Rescue/EOC to incorporate into a Change Order.
BACKGROUND: The Sheriff's office in conjunction with public works received
Federal funds to assist with building a new Emergency Operations
Center sited with the new Search and Rescue facility. Phase one of
the project included clearing and rough grading of the site along with
the installation of a well. This portion of the work has been
completed.
Phase 2 of the project went out to bid and on September 18, 2025, 10
bids were received. After review of the bids it was determined that
Belsaas and Smith Construction Inc., was the lowest responsive
bidder.
The following proposals have been reviewed by the architect and
recommended for board's approval to move forward with adding to
the contract.
Change Order Proposal 7, Secondary Conductors from Meter to
Building
Change Order Proposal 9, Credit for sewer cleanouts.
Change Order Proposal 10, Culvert on Airport Road
Change Order Proposal 11, Pressure Tand & switch for Well
Change Order Proposal 12, Widen driveway to the north of building
Change Order Proposal 13, Additional tree removal.
INTERACTION: BORArchitecture
RECOMMENDATION: Request Boards Approval for chairs signature on Change Order No. 3
for the Search & Rescue/ EOC.
HANDLING: Return copy to maintenance
ATTACHMENTS: Change Order No. 3
LEAD STAFF: Patti Stacey, Facilities and Waste Operations Director