HomeMy WebLinkAbout2026-125 J-U-BBOARD OF' COUNTY COMMISSIONERS
COUNTY OF KTTTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2026 - \LV
AUTHORIZING THE CHAIR'S SIGNATURE ON J-U-B ENGINEERING TASK ORDER
2026-0I FOR THE BOWERS F'IELD HANGAR TAXILANE CONSTRUCTION
PROJECT
WHEREAS: J-U-B Engineers is currently the service provider to Publio Works for projeots at
Bowers Field selected from County procurement process in2023; and
WHEREAS: J-U-B Engineering has submitted Task Order No. 2026-01 for the Hangar
Taxilane Construction Project in the amount of $228,160'00; and
WHEREAS: Funding for Task Order 2026-01 is through Federal Aviation Administration
grant with a 5 percent County match.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best
interest of the public, does hereby authorize the Chair's signature on J-U-B
Engineering Task Order No. 2026-01 for the Hangar Taxilane Construction
Project.
DATED on of July, 2026, at Ellensburg, Washington.
BOARD OF COUNTY
COMMISSIONERS
COLINTY, WASHINGTON
cory Chairman
Attest:
n Clerk of the Board- Julie Kjorsvik
Vice-Chairman
ANCFNT
{peputy crerk orthe Board- ilS$"[#U"r
Commissioner
6rg)
J.U.E EI{GINEERS, I}IC.
TASK ORDER 2026.01
HANGARTAXILANEGoMPLEXPHASEIcoNSTRUcT|oN
A I P -3 -53-0 026 -025 -2025
A MASTER AGREEMENT for Engineering Services entered into and effective on,the ?td_ fl3Y of January
2023, shatt be appended herein as Task Order No. 2026-01, made as of Zt. - dqV ot ---[JJ.t{--, :"uzo:,
by and between'Kittitas County, 205 West 5th Avenue, Suite '108, Ellensburg, Washington, hereiGfter referred
to as the OWNER, and J-U-B ENGINEERS, lnc., 999 W Riverside Ave. Suite 700, Spokane, Washington,
hereinafter referred to as the ENGINEER.
The referenced Agreement for Professional Services executed between J-U-B ENGINEERS, lnc. (J-U-B)
and the CLIENT is amended and supplemented to include the following provisions regarding the Scope of
Services, Basis of Fee, and/or Schedule:
PART 1 -PROJECT UNDERSTANDING
FAA Alp 3-53-0026-025-2026 includes the Project Formulation, Construction and Project Closeout
Engineering Services for the following ltems:
. Construct approximately 900 linear feet of Taxilane(s) for GA Aircraft and Hangar Development
adjacent to the main GA aPron.
. Grade the Taxilane Safety and Object Free Areas to meet FAA Standards.
. Relocate approximately 1,000 linear feet of chain link airport perimeter fencing.
. lnstall utility sleeves as needed to avoid future pavement cuts to the paved Taxilane.
o lmprove drainage in the vicinity of the Taxilane. Work includes grading and installation of catch
basins and/or pipes to collect stormwater.
PART 2 - SCOPE OF SERVICES BY J-U-B
J-U-B's Services under this Agreement are limited to the following tasks. Any other items necessary to plan
and implement the project, including but not limited to those specifically listed in PART 3, are the
responsibility of CLIENT.
A. Task 001: Project Formulation Phase
1. AssisttheCLIENTwithProjectScopedevelopmentandformulation. J-U-Bwill prepareaScope
of Services narrative and detailed description of all work tasks for CLIENT and FAA review and
approval. Discuss review comments and revise accordingly'
2. prepare a listing of work tasks in a spreadsheet with person-hours, hourly rates, expenses, and
costs based on-the Scope of Services. This spreadsheet will be used for both J-U-B and the
lndependent Fee estimate. J-U-B shall prepare a detailed cost proposal on the spreadsheet, based
on estimates of work to accomplish the Scope of Services'
3. provide the CLIENT and the lndependent Fee Estimator (lFE) with a blank person-hour
spreadsheet, Scope of Services, Project Layout Map, and overall project estimate.
4. prepare an Agreement for Professional Services for submittal and review by the CLIENT and FAA,
including thi FAA Professional Service Agreement Checklist. The Agreement shall be
"omprefiensive
in description of services and responsibilities of all contract parties.
5. Assist CLIENT with preparation and submittal of a FAA Grant Application for Federal Assistance
for the project, including estimated project costs, drawings, and a schedule for FAA submittal prior
to beginning of the Project.
Page 1
B.
6. Assist CLIENT in the submittal of FM sponsor cerlifications. These include the "selection of
Consultants", "project Plans and Specificaiions", "Drug Free Workplace", "EquipmenVConstruction
Contracts", "Oisctosure iegarding Fotential Conflicts" bnd "Construction Project FinalAcceptance".
T. provide the following services related to Federal Disadvantaged Business Enterprise requirements
(DBE)
a. Redevelop sponsor's DBE Program Plan in accordance with the Disadvantaged Business
Enterprise lfiAf; Rrogram triggered by the lnterim Final Rule dated October 3, 2025 and
submit to FM Civil Rights for review and approval'
b. Analyze opportunitiesior Disadvantaged Business Enterprise (DBE) participation during
construction and assist CLIENT in preparing a three-year goal for the ACIP projects'
coordlnate cLlEN|T DBE GoalAdvertlsements for the new three-year goalutt tlre
CLIENT's website for a minimum of 30 days. Finalize and submit new three-year goal to
FAA Civil Rights office, notify FAA ADO in writing once goal has been submitted.
c. Prepare and submit annual DBE reporting'
B. Prepare and submit four (4) FAA Quarterly Performance Reporls and two (2) Fiscal Year End
Financial FAA271 and 425 forms throughout the project'
g. Attend eight (8) meetings with the Airport Advisory Board and/or County (6 virtualand 2 in person)
during tn6 prbjbct in orier to keep Aiiport personneland management abreast.of the progress of
the piojects. Discussions will inciude project phasing, budget and schedule updates
,10. Assist CLIENT in preparation and processing of monthly Retuest for Reimbursement (RFR) by
submitting data as described. lt is anticipate.O tnatthe CLlENTwill prepare and process ten (10)
monthly Jets of RFR 'packages' for this project. J-U-B will provide documentation of costs for the
CLIENT,s use in performin! the Requesi for Reimbursements including consultant invoices,
reimbursement spreadsheet and Standard Form 271'
Subtask 002: Construction Phase
1. prepare and distribute Notice of Award, Construction Agreement and other contract documents'
Review Construction Agreement, bonds and insurance documents submitted by Contractor, and
assist cLIENT and contractor in processing documents for the project.
Z. Coordinate with FAA and the CLIENT throughout the award process. Submit bid documentation
including copies of all executed contract documents as required by the FAA'
3. provide pre-construction coordination; prepare a detailed Pre-Construction Conference agenda
and displays, conduct a Pre-Construction Conference on behalf of the CLIENT and prepare and
issue minutes of the pre-Construction Conference; include FAA items in conference agenda. lt is
anticipated that J-U-B will conduct this meeting at the Airpod'
4. Review the Contractor's Work Schedule and verify that it is consistent with the requirements of the
Contract Documents. Coordinate construction activity schedule with CLIENT and Airport
operations.
5. Review submitted shop drawings, Contractor Safety and Security Plan, Quality Control Plan and
all submittals required by thJ Contract Documents. Comment and return all submittals to
Contractor for their use andior revisions and resubmittal'
6. Construction staking shall be provided by the contractor as part of the construction contract'
J-U-B will provide b6nchmarks and horizontal control points for the contractor's use. Prior to staft
of construction, .l-U-g survey crew will provide survey check to confirm control still has not be
altered prior.
7. prepare a Construction Management Plan in accordance with FAA guidelines. lncorporate
Contractor's euality Control Plin information into the plan. Submit document to the FAA and
CLIENT for review.
Page 2
c
B. Organize and conduct weekly construction meetings with CLIENT, Contractor and others as-
ap[ropriate. The Resident Prolect Representative will hold these meetings on the construction site'
g. provide one full-time project representative to monitor and document construction activities as
appropriate. lt is anticipaied ttrai .l-U-e will provide a Reside-nt Project Representative for a period
oi bZ worXing days at 10 hours per day plus 5 hours a week for drive time and 39 nights of lodging'
tn addition, the Project Manager will visit the site once a week (13 visits) for 3 hours each visit plus
5 hours of drive time to provide construction review.
10. provide office administration support and assistance to the Resident Project Representative with
the Project Manager or Office Administration as field activities may require'
'11..1-l-l-B shall receive ancl review the Contractor's monthly requests for payment' J-U-B shall
determine whether the amount requested reflects the progress of the Contractor's work and is in
accordance with the contract for construction.
12. Monitor and coordinate Contractor Quality Control Testing Program pursuant lo-current FAA
specifications for Quatity Control and Quality Assurance. lt is anticipated that J-U-B will monitor
and test for Quality A.rutan." testing on asphalt placement only, through the use of a
subconsultant. Fees for the Geotechnicil Testing Firm Subconsultant shall be reflected in the
"subconsultant" line below.
13. The pavement contract on this project is expected to exceed $500,000; as such a Quality Control
(aCj/ auatity Assurance (AA) Workshop shall be conducted by the ENGINEER in accordance with
the latest version of AC 1'50/5370-12. This workshop is anticipated to be conducted virtually.
14. Assist CLIENT with review of Contractor Wage and EEO documentation review. Conduct Wage
interviews with Contractor personnel as required.
15. Coordinate with CLIENT and FAA throughout the construction process Submit required
construction documentation, including weekty activity report forms, mix designs, change orders,
etc. Coordinate with CLIENT and FAA verbally concerning change orders, as required.
16. prepare Contract Change Order/Supplemental Agreements in accordance with FAA Order
5100.3gD-Appendix U. Conduct services associated with evaluation, negotiation, and preparation
and processing of Contract Change Orders or Supplemental Agreements. Cost estimate is based
on the production of two Change Orders.
17. Conduct final and substantial completion inspections. The apron project will be constructed in two
phases. With the completion of each phase a substantial. completion and punch list will be
performed. Therefore, two substantial completions and a combined final completion will take place
during the project. Produce substantial and final completion inspection certificates and field review
and documentation of "punch list" items.
1B- prepare Record drawings of "As Constructed" revisions to Design and Construction Drawings for
project improvements Js provided by the 'contractor. Provide CLIENT and FAA with copies of
ifecorO Drawings and one electronic copy to be submitted to the FAA as required. Provide CLIENT
with one set of prints of Record Drawings.
Subtask 003: Project Closeout Phase
L prepare the final project report and close-out documents according to FAA requirements and
submit to CLIENT and FAA.
2. prepare an Airport Layout Plan Set (ALP) Revision to document improvements. A draft copy of the
revised ALp will be submitted to the FAA and CLIENT for review. Upon review and comment
changes, copies with be distributed to the FAA and CLIENT for signatures'
3- Report Disadvantaged Business Enterprise (DBE) project participation to FAA dbE-Connect
inciuding all calculaiions and background information for review and approval.
4. Assist and coordinate with independent auditors in locating appropriate documents for performing
A-133 annual audit. ln addition to finding appropriate project files, answer questions as required'
Page 3
5. provide assistance to the CLIENT in assessing, costing, and updating the five-year Capital
lmprovement Plan for submittal to State Division of Aeronautics'
PART 3 . ASSUMPTIONS AND EXCEPTIONS
. No SMS plan is required on this project during the design or other portions of the project.
r No initial AGIS survey is required for this project.
PART 4 - SCHEDULE OF SERVICES
J-U-B will perform all services according to the following schedule:
July '1"t, 20261o June 30th, 2027
This Agreement shall be in effect from July 1,2026 to September 30,2027 . ln the event the services
described shall not be completed during the term of this Agreement, the Agreement shall be amended.
This schedule shall be equitably adjusted as the PROJECT progresses, allowing for changes in scope,
character or size of the PROJECT requested by the CLIENT or for delays or other causes beyond J-
U-B's control.
PART 5 . COMPENSATION
cLIENT shall pay J-U-B for the identified services herein as follows:
1. project Formulation and Closeout Phase. The CLIENT shallcompensate J-U-B on the basis
of a lLrmp sum amount of Thirty Three Thousand Seven Hundred Thirty Eight Dollars and Ninety
Nine Cents ($33,738.99). See Attachment '1B for a detailed cost breakdown'
2. Construction Phase
a.The CLIENT shall compensate J-U-B for the Bidding and Construction Phase, on a Cost-
plus-Fixed-Fee basis. The CLIENT shall reimburse J-U-B for the following items:
i. payroll Cost: Actual salaries paid J-U-B's employees, without markup, for the time
such employees are directly used on work necessary to fulfill the terms of this
AGREEMENT. At the request of the CLIENT, a list of names of personnel actually
working on this project and their salaries shall be submitted prior to the start of work on
the project and shall be updated as needed to reflect any reasonable salary increases,
promotions and other payroll adjustments during the course of this work.
ii. payrollAdditives: Additives representing the employee benefits based on payroll cost
shall be computed as a percentage of the payroll cost above. For the purposes of this
AGREEMENT, that additive shall be 64.08 percent of the payroll cost based on existing
audits, cost data, and other information mutually agreed to by both parties. This factor is
subject to adjustment by the parties based on audits occurring during the life of this
AGREEMENI. lndependently prepared cost data shall be submitted, at the request of the
CLIENT, at intervals not less than every 18 months to support the payroll additives for
this AGREEMENT.
iii. General and Administrative Overhead Cost: These overhead costs shall be in
accordance with Federal requirements contained in the 41 CFR 1-'15. These costs shall
be computed at 117 52% percent of the payroll costs above. This percentage may !9
adjusted by the parties based on audits occurring during the life of this AGREEMENT.
tndependehtly prepared cost data shall be submitted, at the request of the CLIENT, at
intervals not less than every 18 months to support the General and Administrative
Overhead for this AGREEMENT.
iv. Direct Cost and Out-of-Pocket Cost: These costs shall be directly related to this
project and determined in accordance with Federal requirements contained in 41 CFR 1-
15.
Page 4
v. Fixed Fee: The Fixed Fee for performance completed under this task shall be Twenty
Thousand Six Hundred Six Dollars and Twenty Five Cents ($20,606.25). Should there be
a change in the scope of work under this AGREEMENT; the fixed fee shall be negotiated
with ariappropriate adjustment for change in the scope of work. Additional fixed fees, as
"pprou"d'
as a portion of Supplemental Engineering Agreements,.shall be in addition to
the above agreed upon amount. FAA participation in those costs is condittoned on their
approval of the increased costs
b. Total estimate for Construction Phase, including fixed fee, for the work under this
AGREEMENT shall not exceed One Hundred Ninety Four Thousand Four Hundred Twenty
One Dollars and One Cent ($194,421.01). This maximum amount is subject to adjustment in
the event of any approvecl increases in scope of service as approved hy the Cl IFNT and the
FM and documented by approved Authorization for Additional Services.
3. Total Project Fees. Total fees as outlined above are Two Hundred Thirty Six Thousand Four
Hundred f ighty Dollars ($228,160.00). See Attachment 1B for a detailed fee breakdown.
This Task Order No. 2026-0l will become part of the referenced AGREEMENT when executed by both
parties. lN WITNESS WHEREOF, the parties execute below:
For the Owner, Kittitas County, Washington
Dated this A-2026
Title
//
By:
For the ENGINEER,
Dated this 10 day
J-U-B ENGINEERS,lnc
e1 July 2026
Toby J . e P I er ;;-td11'ffig;:,;ig1.r'*::a;r:'-By:
Name Title
Page 5
ATTACHMENT 1B- Fee Breakdown
0 0 l3 0 26 0 0 0 0 39 850.00
0 2 0 0 0 $3,040.000416022
Proiect Formulation Phase
s575.00DBE P 40000J000
$716.006400000200AuditAs
Assist with 5-year 160.000000660000rz
pdate $1,664.0010004040200ALPU
Close Out Phase
Sub -Total 66 30 ll'ts $166,709.0010t5052459428883
0 0 8 8 0 0 0 0 18 002t2
$645.00rr Conduct 40000I2I00w
rr Review Contractor age 0 0 t2 0 0 0 0 0 28 40 $4.612.00
$2,600.00l3l300000000l5
Construction Change Orders 8 2020044200l6
Conduct Final &0 0 l0 10 0 0 0 0 2022 $3.758.00l7
$2.040.00t4
IN 000084200
Shop Drar,vings & Submittals 0 2 2 4 l6 0 0 0 0 24 $3,5 r 8.00)
Survey Control Checks 0 0 0 0 0 0 l0 0 I 11 00I6
Construction Management 0 0 I z 6 0 0 0 0 9 $ 1,270.001
c ,Conduct
0 0 104 0 0 s85 0 0 0 26 689 $90,415.00t)
ro Provide 0 0 I3 0 26 0 0 0 0 39 $5.850.00
Review Contlactor's Pay Request 0 0 5 0 0 5 0 0 2 t2 I 753.00lt
e Attend Airport 0 6 38 0 0 0 0 a244 $9.034.000
tbr Reimbursements 0 0 2 0 0 0 0 0 10 12 r 90.00l0
Construction Phase
Construction Award Documents 0 0 2 0 0 0 0 0 6 8 $874.00
on Award 0 0 8 0 0 0 0 0 t2 $ 1,916.0042
r ConductPre-Constmction 0 0 8 0 8 0 0 0 0l16 00
Review &,0 0 4 4 0 0 0 0 0 8 $1,440.004
& FormulationI
2
9
6
2
1
0
0
0
0
0
0
0
0
0
0
6
4
0
0
I
I 140.00$
$ 1,619.00
Cost Proposal
cope
0 0 3 0 0 0 0 0 0 t s600.003
Prol-essional Service Agreement I 0 2 0 0 0 0 0 2 5 s819.004
FAA App 0 0 4 4 0 0 0 0 2 10 $ r,598.005
e Prepare Certifications 0 0 I 0 0 0 0 0 I 2 $279.00AA
DBE Services 0 0 4 0 20 0 0 0 0 24 $3 00.00'|
FAA Quarterly Reports 0 0 8 0 0 0 0 0 0 8 $1 008
Senior
Principal Bngineer
s261.00 $239.00
Project
Manager
$200.00
Project
Engineer
$ 160.00
Design Construct
Engineer Observer
$125.00 $119.00
Senior
Planner
$ 191.00
Survey
Crew
$268.00
Admin.
$79.00
Trips TOTAL
IIRS
TASK
DIRECT
COSTSPI{OJECT TASK
IASK
NO
PIIOJECT TITLE:
CLIENT:
JOB NUMBEII:
DATE:
Hangar Taxilane Complex - Phase 2 Construction
Kittitas County
RP-26-00315
February 26,2026
ASG_Attach ment 1 B-FeeBreakdown-Loaded Page 1B-'1
ATTACHMENT 1B- Fee Breakdown
PROJECT TITLE
CLIENT:
.IOB NT]MBER:
DATE:
Ilangar Taxilane Complex - Phase 2 Construction
Kittitas County
RP-26-0031s
February 26,2026
rASK
NO PROJECT TASK
Principal
$261.00
Senior
Engineer
$239.00
Project
Manager
$200.00
Project
Engineer
$160.00
Design Construct
Engineer Observer
$125.00 s119.00
Senior
Planner
$r91.00
Survey
Crew
s268.00
Admin.
s79.00
Trips TOTAL
HRS
TASK
DIRECT
COSTS
LABOR:
Fixed Fee
Total Labor + Overhead + Fixed Fee
15.0%006.35
Cost
Per Unit
$600.00
$0.725
$68.00
$ 150.00
Air Ground
Trips
Trip
Miles
356
EXPENSES:Trips Davs Hours Markup
1.0
1.0
1.0
1.0
Air Travel
Mileage
Per Diem
Lodging
0 $0.00
$7,743.00
s3,536.00
$s,850.00
30
52
39
GPS Survey Unit
Printing
$53.94
$1,000.00
4 l.o
1.0
$zts.76
s1,000.00
I
3
Geotechnical $16,45 0 1.1
1.0
1.0
$18,095.00
$0.00
s0.00
$0
$0
Subtotal - Labor + Overhead + Fixed Fee
Subtotal - Expenses
Subtotal - Subconsultants
Total - Project Bidding & Construction Fees
ASG-Attachment I B-FeeB reakdown-Loaded Page 1B-2