HomeMy WebLinkAboutResolution_Airport_Taxilane_Consultant_ServicesKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA SESSION STAFF REPORT
AGENDA SESSION DATE: July 21, 2026
ACTION REQUESTED: Request to Approve a Resolution Authorizing the
Chair’s Signature on Task Order 2026-01 with J-U-B
Engineering to Perform Construction Support Services
for the Bowers Field Hangar Taxilane Complex – Phase
1 Design.
______________________________________________________________________________
BACKGROUND: The Board of County Commissioners approved a
resolution to award J-U-B Engineers the contract to be
the Bowers Field consultant on January 3, 2023,
providing general planning and engineering services.
Task Order No. 2026-01 for the construction support
services of the Hangar Taxilane Complex project is
being submitted for consideration. J-U-B has submitted a
task order in the amount of $228,160.00. Concurrence
has been made by the FAA for the task fee for this
project.
Project funding for Bowers Field construction project
FAA/AIP No. 3-53-0026-025-2026 has been awarded
and accepted by resolution 2026-109. Funding requires
a 5% local match. Match funds are available in the
Airport Fund.
INTERACTION: Public Works
RECOMMENDATION: Approve a Resolution authorizing the Chair’s signature
on Task Order 2026-01 with J-U-B Engineering to
perform construction support services for the Bowers
Field Hangar Taxilane Complex – Phase 1 Construction.
HANDLING: Return one (1) original to Public Works
ATTACHMENTS: Resolution; Task Order 2026-01
LEAD STAFF: Josh Fredrickson, Public Works Director
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2026 -
AUTHORIZING THE CHAIR’S SIGNATURE ON J-U-B ENGINEERING TASK ORDER
2026-01 FOR THE BOWERS FIELD HANGAR TAXILANE CONSTRUCTION
PROJECT
WHEREAS: J-U-B Engineers is currently the service provider to Public Works for projects at
Bowers Field selected from County procurement process in 2023; and
WHEREAS: J-U-B Engineering has submitted Task Order No. 2026-01 for the Hangar
Taxilane Construction Project in the amount of $228,160.00; and
WHEREAS: Funding for Task Order 2026-01 is through Federal Aviation Administration
grant with a 5 percent County match.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best
interest of the public, does hereby authorize the Chair’s signature on J-U-B
Engineering Task Order No. 2026-01 for the Hangar Taxilane Construction
Project.
DATED on this 21st day of July, 2026, at Ellensburg, Washington.
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
__________________________
Cory Wright, Chairman
Attest:
☐ Clerk of the Board- Julie Kjorsvik __________________________
Brett Wachsmith, Vice-Chairman
☐ Deputy Clerk of the Board- Mandy Buchholz ___________________________
Laura Osiadacz, Commissioner
______________________________
Page 1
TASK ORDER 2026-01
HANGAR TAXILANE COMPLEX PHASE 1 CONSTRUCTION
AIP-3-53-0026-025-2025
A MASTER AGREEMENT for Engineering Services entered into and effective on the 3rd day of January
2023, shall be appended herein as Task Order No. 2026-01, made as of _____ day of _____________, 2026,
by and between Kittitas County, 205 West 5th Avenue, Suite 108, Ellensburg, Washington, hereinafter referred
to as the OWNER, and J-U-B ENGINEERS, Inc., 999 W. Riverside Ave. Suite 700, Spokane, Washington,
hereinafter referred to as the ENGINEER.
The referenced Agreement for Professional Services executed between J-U-B ENGINEERS, Inc. (J-U-B)
and the CLIENT is amended and supplemented to include the following provisions regarding the Scope of
Services, Basis of Fee, and/or Schedule:
PROJECT UNDERSTANDING
FAA AIP 3-53-0026-025-2026 includes the Project Formulation, Construction and Project Closeout
Engineering Services for the following Items:
• Construct approximately 900 linear feet of Taxilane(s) for GA Aircraft and Hangar Development
adjacent to the main GA apron.
• Grade the Taxilane Safety and Object Free Areas to meet FAA Standards.
• Relocate approximately 1,000 linear feet of chain link airport perimeter fencing.
• Install utility sleeves as needed to avoid future pavement cuts to the paved Taxilane.
• Improve drainage in the vicinity of the Taxilane. Work includes grading and installation of catch
basins and/or pipes to collect stormwater.
SCOPE OF SERVICES BY J-U-B
J-U-B’s Services under this Agreement are limited to the following tasks. Any other items necessary to plan
and implement the project, including but not limited to those specifically listed in PART 3, are the
responsibility of CLIENT.
Task 001: Project Formulation Phase
Assist the CLIENT with Project Scope development and formulation. J -U-B will prepare a Scope
of Services narrative and detailed description of all work tasks for CLIENT and FAA review and
approval. Discuss review comments and revise accordingly.
Prepare a listing of work tasks in a spreadsheet with person-hours, hourly rates, expenses, and
costs based on the Scope of Services. This spreadsheet will be used for both J-U-B and the
Independent Fee estimate. J-U-B shall prepare a detailed cost proposal on the spreadsheet, based
on estimates of work to accomplish the Scope of Services.
Provide the CLIENT and the Independent Fee Estimator (IFE) with a blank person-hour
spreadsheet, Scope of Services, Project Layout Map, and overall project estimate.
Prepare an Agreement for Professional Services for submittal and review by the CLIENT and FAA,
including the FAA Professional Service Agreement Checklist. The Agreement shall be
comprehensive in description of services and responsibilities of all contract parties.
Assist CLIENT with preparation and submittal of a FAA Grant Application for Federal Assistance
for the project, including estimated project costs, drawings, and a schedule for FAA submittal prior
to beginning of the project.
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Assist CLIENT in the submittal of FAA Sponsor Certifications. These include the “Selection of
Consultants”, “Project Plans and Specifications”, “Drug Free Workplace”, “Equipment/Construction
Contracts”, “Disclosure Regarding Potential Conflicts” and “Construction Project Final Acceptance”.
Provide the following services related to Federal Disadvantaged Business Enterprise requirements
(DBE).
a. Redevelop sponsor's DBE Program Plan in accordance with the Disadvantaged Business
Enterprise (DBE) Program triggered by the Interim Final Rule dated October 3, 2025 and
submit to FAA Civil Rights for review and approval.
b. Analyze opportunities for Disadvantaged Business Enterprise (DBE) participation during
construction and assist CLIENT in preparing a three-year goal for the ACIP projects.
Coordinate CLIENT DBE Goal Advertisements for the new three-year goal on the
CLIENT’s website for a minimum of 30 days. Finalize and submit new three-year goal to
FAA Civil Rights office, notify FAA ADO in writing once goal has been submitted.
c. Prepare and submit annual DBE reporting.
Prepare and submit four (4) FAA Quarterly Performance Reports and two (2) Fiscal Year End
Financial FAA 271 and 425 forms throughout the project.
Attend eight (8) meetings with the Airport Advisory Board and/or County (6 virtual and 2 in person)
during the project in order to keep Airport personnel and management abreast of the progress of
the projects. Discussions will include project phasing, budget and schedule updates.
Assist CLIENT in preparation and processing of monthly Request for Reimbursement (RFR) by
submitting data as described. It is anticipated that the CLIENT will prepare and process ten (10)
monthly sets of RFR ‘packages’ for this project. J-U-B will provide documentation of costs for the
CLIENT’s use in performing the Request for Reimbursements including consultant invoices,
reimbursement spreadsheet and Standard Form 271.
Subtask 002: Construction Phase
Prepare and distribute Notice of Award, Construction Agreement and other contract documents.
Review Construction Agreement, bonds and insurance documents submitted by Contractor, and
assist CLIENT and Contractor in processing documents for the project.
Coordinate with FAA and the CLIENT throughout the award process. Submit bid documentation
including copies of all executed contract documents as required by the FAA.
Provide pre-construction coordination; prepare a detailed Pre-Construction Conference agenda
and displays; conduct a Pre-Construction Conference on behalf of the CLIENT and prepare and
issue minutes of the Pre-Construction Conference; include FAA items in conference agenda. It is
anticipated that J-U-B will conduct this meeting at the Airport.
Review the Contractor’s Work Schedule and verify that it is consistent with the requirements of the
Contract Documents. Coordinate construction activity schedule with CLIENT and Airport
operations.
Review submitted shop drawings, Contractor Safety and Security Plan, Quality Control Plan and
all submittals required by the Contract Documents. Comment and return all submittals to
Contractor for their use and/or revisions and resubmittal.
Construction staking shall be provided by the contractor as part of the construction contract.
J-U-B will provide benchmarks and horizontal control points for the contractor’s use. Prior to start
of construction, J-U-B survey crew will provide survey check to confirm control still has not be
altered prior.
Prepare a Construction Management Plan in accordance with FAA guidelines. Incorporate
Contractor’s Quality Control Plan information into the plan. Submit document to the FAA and
CLIENT for review.
Page 3
Organize and conduct weekly construction meetings with CLIENT, Contractor and others as
appropriate. The Resident Project Representative will hold these meetings on the construction site.
Provide one full-time project representative to monitor and document construction activities as
appropriate. It is anticipated that J-U-B will provide a Resident Project Representative for a period
of 52 working days at 10 hours per day plus 5 hours a week for drive time and 39 nights of lodging.
In addition, the Project Manager will visit the site once a week (13 visits) for 3 hours each visit plus
5 hours of drive time to provide construction review.
Provide office administration support and assistance to the Resident Project Representative with
the Project Manager or Office Administration as field activities may require.
J-U-B shall receive and review the Contractor’s monthly requests for payment. J -U-B shall
determine whether the amount requested reflects the progress of the Contractor’s work and is in
accordance with the contract for construction.
Monitor and coordinate Contractor Quality Control Testing Program pursuant to current FAA
specifications for Quality Control and Quality Assurance. It is anticipated that J -U-B will monitor
and test for Quality Assurance testing on asphalt placement only, through the use of a
subconsultant. Fees for the Geotechnical Testing Firm Subconsultant shall be reflected in the
“Subconsultant” line below.
The pavement contract on this project is expected to exceed $500,000; as such a Quality Control
(QC)/ Quality Assurance (QA) Workshop shall be conducted by the ENGINEER in accordance with
the latest version of AC 150/5370-12. This workshop is anticipated to be conducted virtually.
Assist CLIENT with review of Contractor Wage and EEO documentation review. Conduct Wage
interviews with Contractor personnel as required.
Coordinate with CLIENT and FAA throughout the construction process. Submit required
construction documentation, including weekly activity report forms, mix designs, change orders,
etc. Coordinate with CLIENT and FAA verbally concerning change orders, as required.
Prepare Contract Change Order/Supplemental Agreements in accordance with FAA Order
5100.38D-Appendix U. Conduct services associated with evaluation, negotiation, and preparation
and processing of Contract Change Orders or Supplemental Agreements. Cost estimate is based
on the production of two Change Orders.
Conduct final and substantial completion inspections. The apron project will be constructed in two
phases. With the completion of each phase a substantial completion and punch list will be
performed. Therefore, two substantial completions and a combined final completion will take place
during the project. Produce substantial and final completion inspection certificates and field review
and documentation of “punch list” items.
Prepare Record drawings of “As Constructed” revisions to Design and Construction Drawings for
project improvements as provided by the contractor. Provide CLIENT and FAA with copies of
Record Drawings and one electronic copy to be submitted to the FAA as re quired. Provide CLIENT
with one set of prints of Record Drawings.
Subtask 003: Project Closeout Phase
Prepare the final project report and close-out documents according to FAA requirements and
submit to CLIENT and FAA.
Prepare an Airport Layout Plan Set (ALP) Revision to document improvements. A draft copy of the
revised ALP will be submitted to the FAA and CLIENT for review. Upon review and comment
changes, copies with be distributed to the FAA and CLIENT for signatures.
Report Disadvantaged Business Enterprise (DBE) project participation to FAA dbE-Connect
including all calculations and background information for review and approval.
Assist and coordinate with independent auditors in locating appropriate documents for performing
A-133 annual audit. In addition to finding appropriate project files, answer questions as required.
Page 4
Provide assistance to the CLI ENT in assessing, costing, and updating the five-year Capital
Improvement Plan for submittal to State Division of Aeronautics.
ASSUMPTIONS AND EXCEPTIONS
• No SMS plan is required on this project during the design or other portions of the project.
• No initial AGIS survey is required for this project.
SCHEDULE OF SERVICES
J-U-B will perform all services according to the following schedule:
July 1st, 2026 to June 30th, 2027
This Agreement shall be in effect from July 1, 2026 to September 30, 2027. In the event the services
described shall not be completed during the term of this Agreement, the Agreement shall be amended.
This schedule shall be equitably adjusted as the PROJECT progresses, allowing for changes in scope,
character or size of the PROJECT requested by the CLIENT or for delays or other causes beyond J -
U-B’s control.
COMPENSATION
CLIENT shall pay J-U-B for the identified Services herein as follows:
1. Project Formulation and Closeout Phase. The CLIENT shall compensate J-U-B on the basis
of a lump sum amount of Thirty Three Thousand Seven Hundred Thirty Eight Dollars and Ninety
Nine Cents ($33,738.99). See Attachment 1B for a detailed cost breakdown.
2. Construction Phase
a. The CLIENT shall compensate J-U-B for the Bidding and Construction Phase, on a Cost-
Plus-Fixed-Fee basis. The CLIENT shall reimburse J-U-B for the following items:
i. Payroll Cost: Actual salaries paid J-U-B’s employees, without markup, for the time
such employees are directly used on work necessary to fulfill the terms of this
AGREEMENT. At the request of the CLIENT, a list of names of personnel actually
working on this project and their salaries shall be submitted prior to the start of work on
the project and shall be updated as needed to reflect any reasonable salary increases,
promotions and other payroll adjustments during the course of this work.
ii. Payroll Additives: Additives representing the employee benefits based on payroll cost
shall be computed as a percentage of the payroll cost above. For the purposes of this
AGREEMENT, that additive shall be 64.08 percent of the payroll cost based on existing
audits, cost data, and other information mutually agreed to by both parties. This factor is
subject to adjustment by the parties based on audits occurring during the life of this
AGREEMENT. Independently prepared cost data shall be submitted, at the request of the
CLIENT, at intervals not less than every 18 months to support the payroll additives for
this AGREEMENT.
iii. General and Administrative Overhead Cost: These overhead costs shall be in
accordance with Federal requirements contained in the 41 CFR 1-15. These costs shall
be computed at 117.52% percent of the payroll costs above. This percentage may be
adjusted by the parties based on audits occurring duri ng the life of this AGREEMENT.
Independently prepared cost data shall be submitted, at the request of the CLIENT, at
intervals not less than every 18 months to support the General and Administrative
Overhead for this AGREEMENT.
iv. Direct Cost and Out-of-Pocket Cost: These costs shall be directly related to this
project and determined in accordance with Federal requirements contained in 41 CFR 1-
15.
Page 5
v. Fixed Fee: The Fixed Fee for performance completed under this task shall be Twenty
Thousand Six Hundred Six Dollars and Twenty Five Cents ($20,606.25). Should there be
a change in the scope of work under this AGREEMENT; the fixed fee shall be negotiated
with an appropriate adjustment for change in the scope of work. Additional fixed fees, as
approved as a portion of Supplemental Engineering Agreements, shall be in addition to
the above agreed upon amount. FAA participation in those costs is conditioned o n their
approval of the increased costs.
b. Total estimate for Construction Phase, including fixed fee, for the work under this
AGREEMENT shall not exceed One Hundred Ninety Four Thousand Four Hundred Twenty
One Dollars and One Cent ($194,421.01). This maximum amount is subject to adjustment in
the event of any approved increases in scope of service as approved by the CLIENT and the
FAA and documented by approved Authorization for Additional Services.
3. Total Project Fees. Total fees as outlined above are Two Hundred Thirty Six Thousand Four
Hundred Eighty Dollars ($228,160.00). See Attachment 1B for a detailed fee breakdown.
This Task Order No. 2026-01 will become part of the referenced AGREEMENT when executed by both
parties. IN WITNESS WHEREOF, the parties execute below:
For the Owner, Kittitas County, Washington
Dated this _____ day of _________________, 2026,
By: _______________________________________
Name Title
For the ENGINEER, J-U-B ENGINEERS, Inc.
Dated this _____ day of _________________, 2026,
By: _______________________________________________________Aviation Services Group Manager
Name Title
ATTACHMENT 1B- Fee Breakdown
PROJECT TITLE: Hangar Taxilane Complex - Phase 2 Construction
CLIENT: Kittitas County
JOB NUMBER: RP-26-00315
DATE: J-U-B Engineers, Inc. Fee Estimate (Construction Phase)
TASK
TASK Trips TOTAL DIRECT
NO PROJECT TASK $261.00 $239.00 $200.00 $160.00 $125.00 $119.00 $191.00 $268.00 $79.00 HRS COSTS
1 Project Scope Development & Formulation 1 0 6 0 0 0 0 0 2 9 $1,619.00
2 Prepare Cost Proposal 1 0 4 0 0 0 0 0 1 6 $1,140.00
3 Assist with Record of Negotiations 0 0 3 0 0 0 0 0 0 3 $600.00
4 Prepare Professional Service Agreement 1 0 2 0 0 0 0 0 2 5 $819.00
5 Prepare FAA Grant Application 0 0 4 4 0 0 0 0 2 10 $1,598.00
6 Prepare FAA Sponsor Certifications 0 0 1 0 0 0 0 0 1 2 $279.00
7 Provide DBE Requirement Services 0 0 4 0 20 0 0 0 0 24 $3,300.00
8 Prepare FAA Quarterly Reports 0 0 8 0 0 0 0 0 0 8 $1,600.00
9 Attend Airport Meetings 0 6 38 0 0 0 0 0 0 2 44 $9,034.00
10 Prepare Request for Reimbursements 0 0 2 0 0 0 0 0 10 12 $1,190.00
1 Prepare Construction Award Documents 0 0 2 0 0 0 0 0 6 8 $874.00
2 Coordinate with FAA & Client on Award 0 0 8 0 0 0 0 0 4 12 $1,916.00
3 Conduct Pre-Construction Conference 0 0 8 0 8 0 0 0 0 1 16 $2,600.00
4 Review & Coordinate Contractor Schedule 0 0 4 4 0 0 0 0 0 8 $1,440.00
5 Review Shop Drawings & Submittals 0 2 2 4 16 0 0 0 0 24 $3,518.00
6 Survey Control Checks 0 0 1 0 0 0 0 10 0 1 11 $2,880.00
7 Prepare Construction Management Plan 0 0 1 2 6 0 0 0 0 9 $1,270.00
8 Conduct Weekly Construction Meeting 0 0 13 0 26 0 0 0 0 39 $5,850.00
9 Provide Project Representative 0 0 104 0 0 585 0 0 0 26 689 $90,415.00
10 Provide Office Administration Support 0 0 13 0 26 0 0 0 0 39 $5,850.00
11 Review Contractor's Pay Request 0 0 5 0 0 5 0 0 2 12 $1,753.00
12 Monitor and Coordinate QA/QC 0 0 2 8 8 0 0 0 0 18 $2,680.00
13 Conduct QA/QC Workshop 0 0 1 2 1 0 0 0 0 4 $645.00
14 Review Contractor Wage & EEO Docs 0 0 12 0 0 0 0 0 28 40 $4,612.00
15 Client and FAA Coordination 0 0 13 0 0 0 0 0 0 13 $2,600.00
16 Prepare Construction Change Orders 0 0 2 4 8 4 0 0 2 20 $2,674.00
17 Conduct Final & Substantial Completion 0 0 10 10 0 0 0 0 2 0 22 $3,758.00
18 Prepare Record Drawings 0 0 2 4 8 0 0 0 0 14 $2,040.00
003. Project Close Out Phase
1 Prepare Final Report 0 0 2 4 16 0 0 0 0 22 $3,040.00
2 Update ALP Drawing 0 0 2 0 4 0 4 0 0 10 $1,664.00
3 Report DBE Participation 0 0 1 0 3 0 0 0 0 4 $575.00
4 Assist with Independent Audit 0 0 2 0 0 0 0 0 4 6 $716.00
5 Assist with 5-year CIP 0 0 6 6 0 0 0 0 0 0 12 $2,160.00
Sub -Total Design 3 8 288 52 150 594 4 10 66 30 1175 $166,709.00
February 26, 2026
Admin.
002. Construction Phase
Principal
Senior
Engineer
Project
Manager
Project
Engineer
Design
Engineer
Construct
Observer
Senior
Planner
2-Person
Survey
Crew
001. Project Formulation Phase
ASG_Attachment1B_FeeBreakdown_Loaded Page 1B-1
ATTACHMENT 1B- Fee Breakdown
PROJECT TITLE: Hangar Taxilane Complex - Phase 2 Construction
CLIENT: Kittitas County
JOB NUMBER: RP-26-00315
DATE: J-U-B Engineers, Inc. Fee Estimate (Construction Phase)
TASK
TASK Trips TOTAL DIRECT
NO PROJECT TASK $261.00 $239.00 $200.00 $160.00 $125.00 $119.00 $191.00 $268.00 $79.00 HRS COSTS
February 26, 2026
Admin.Principal
Senior
Engineer
Project
Manager
Project
Engineer
Design
Engineer
Construct
Observer
Senior
Planner
2-Person
Survey
Crew
001. Project Formulation Phase
LABOR:
Labor + Direct Overhead Subtotal 3 8 288 52 150 594 4 10 66 30 1175 $166,709.00
Fixed Fee 15.0%$25,006.35
Total Labor + Overhead + Fixed Fee $191,715.35
Cost Air Ground Trip
EXPENSES:Per Unit Trips Trips Days Hours Miles Markup
Air Travel $600.00 0 1.0 $0.00
Mileage $0.725 30 356 1.0 $7,743.00
Per Diem $68.00 52 1.0 $3,536.00
Lodging $150.00 39 1.0 $5,850.00
GPS Survey Unit $53.94 4 1.0 $215.76
Printing $1,000.00 1.0 $1,000.00
SUBCONSULTANTS:
1 Geotechnical $16,450 1.1 $18,095.00
2 $0 1.0 $0.00
3 $0 1.0 $0.00
Subtotal - Labor + Overhead + Fixed Fee $191,715.35
Subtotal - Expenses $18,344.76
Subtotal - Subconsultants $18,095.00
Total - Project Bidding & Construction Fees $228,160.00
ASG_Attachment1B_FeeBreakdown_Loaded Page 1B-2