HomeMy WebLinkAboutFully Executed AgreementDocusign Envelope lD: C3A59BA0-FE3D-8324-81 88444C3E61297 D
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 3
TO AGREEMENT NO. AQOBC-2024-KiCPHD-00010
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department
of Ecology (ECOLOGY) and KITTITAS COLINTY PUBLIC HEALTH DEPARTMENT (RECIPIENT) for the
Community-Led Air Quality Improvement for Ellensburg (PROJECT).
The purpose of amendment 3 is to update project timeline tasks and remove project deliverables that are no longer
relevant. This is a no-cost amendment.
IT IS MUTUALLYAGREED that the AGREEMENT is amended as follows:
Project Long Description:
Amended:
Community-Led Air Quality Improvement for Ellensburg
Kittitas County Public Health Department (KCPHD) proposes a six month- two year project depending upon funding
availability, starting in Jan2025, to reduce criteria air pollutants----carbon monoxide, lead, nitrogen dioxide, sulfur
dioxide, ozone, and particulate mafter-in Ellensburg, an overburdened community. The project emphasizes
community involvement to design emissions reduction strategies that reflect local priorities. If funding is only available
for six months the focus will be on the initial community engagement and data analysis needed for future projects when
funding becomes available.
Project Tasks and Deliverables
The project will unfold in four phases:
l. Community Outreach and Engagement (April 2025 - Sept 2025):
Conduct community engagement through meetings, focus groups, and surveys, diverse community input will be
collected.
Deliverable: Stakeholder group and initial outreach plan.
2.Data Collection and Needs Assessment (Oct2025 -March2026):
Surveys, interviews, and focus groups will assess community air quality concems. Ouheach will target
underrepresented groups to ensure equitable participation.
Deliverable: Needs assessment report summarizing community input.
3. Design of Emission Reduction Projects (April2026'Dec2026):
KCPHD will collaborate with the community to design emissions reduction strategies based on collected data.
Workshops and technical analysis will guide the design process.
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Docusign Envelope lD: C3A59BA0-FE3D-8324-81 BB4A4C3E61297D
State of Washington Department of Ecology
K]TTITAS COLINTY PUBLIC HEALTH DEPARTMENT
Community-Led Air Quality Improvement for Ellensburg Project
Agreement No. AQOBC-2024-KiCPHD-O00 I 0
Amendment No. 3
Deliverable: Draft plans for emissions reduction strategies
4. Finalization and Reporting (Jan 2027 - Jvne 2027):
Final project designs will be completed, and a report will be prepared for the community and funders.
Deliverable: Finalized project plans and a comprehensive report.
Expected Outcomes
The project will result in actionable, community-designed emissions reduction plans that target key air quality concerns
It will improve air quality, health, and awareness among Ellensburg residents, particularly vulnerable groups.
Organ izational Capac ity
KCPHD has extensive experience in community health and environmental projects. We have partnered with
organizations like HopeSource and FISH Food Bank on initiatives such as the cold weather shelter program and
COVID-I9 quarantine services. We track milestones and report progress using EAGL, as demonstrated in our Local
Solid Waste Financial Assistance (LSWFA) grant. Our department manages multiple grants and revenue streams, with
dedicated staff overseeing financial management, ensuring responsible fund allocation and reporting.
Environmental Justice
The project prioritizes environmental justice by ensuring meaningful involvement of all Ellensburg residents, regardless
of race, income, or background. Community input will guide the distribution of resources and development of air
quality solutions, targeting those disproportionately impacted by air pollution. This approach will help reduce health
disparities and environmental burdens.
Community Engagement
KCPHD's Health Promotions division will lead outreach through email, phone, social media, and in-person meetings.
We also advertise events via radio, newspapers, and web platforms. Surveys, focus groups, and interviews will gather
community input, supported by our Assessment Coordinator and Epidemiologist, who have experience leading public
health assessments. In-person events will be held at ADA-accessible venues, like libraries and community centers, and
will be supplemented with virtual options to ensure inclusivity.
Through these collaborative efforts, KCPHD will empower Ellensburg residents to take an active role in improving
local air quality, leading to long-term health and environmental benefits.
CHANGES TO SCOPE OFWORK
Task Number: I Task Cost: $37,000.00
Task Title:Community outreach and engagement
Task Description:
Under this task, the RECIPIENT will conduct community outreach and engagement through workshops, surveys, and
focus groups to gather Ellensburg residents' input on criteria air pollution concems and potential solutions.
RECIPIENT must adhere to all requirements outlined in the grant guidelines for this program. Eligible costs must be
directly related to and necessary for the purpose of the grant, which is to conduct community engagement, develop, and
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Docusign Envelope lD: C3A59BA0-FE3D-8324-81 884A4C3E61297 D
State of Washington Department of Ecology
KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
Community-Led Air Quality Improvement for Ellensburg Project
Agreement No. AQOBC-2024-KiCPHD-00010
AmendmentNo.3
implement projects to reduce criteria air pollution. See page 15 of the grant guidelines for more information.
Overhead/indirect costs may not exceed 25Yo of salaries and benefits'
Administrative costs are eligible for reimbursement under this grant agreement. All administrative costs must be
necessary for and directly related to the purpose of the grant, which is to conduct community engagement, develop, and
implement projects to reduce criteria air pollution. Reimbursement requests for administrative costs must include staff
name, position, hourly rate, hours worked, and work completed.
The RECIPIENT must have a standard procurement process and follow curent Washington State procurement laws for
the solicitation of bids and the selection of vendors and contractors for the performance of any grant assisted work.
RECIPIENT must provide documentation confirming procurement requirements are followed. Documentation for both
equipment and services must include:
. method of vendor notification of bid opportunity
. how many bidders were notified
. evaluation summary of bids received
. award letter or notice of contract award
. awarded contractor name, contract number, date contract was executed
This agreement is supported with funding from Washington's Climate Commitment Act and funded must satisff the
requirements of directive 24-01, detailed in the Agreement Specific Terms and Conditions.
Task Goal Statement:
Conduct community outreach and engagement through workshops, suryeys, and interviews to gather Ellensburg
residents' input on criteria air pollution concerns and potential solutions
Task Expected Outcome:
Community feedback, key concerns, and proposed solutions to reduce local criteria air pollution concerns
Recipient Task Coordinator: Recipient Grant Manager
Deliverables
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Number Description Due Date
1.1 RECIPIENT will submit documentation of the procurement process
used to procure equipment and services. This may be included in the
quarterly PRPR. Documentation must include:
. method of vendor notification of bid opportunity
. how many bidders were notified
. evaluation summary of bids received
. award letter or notice of contract award
. awarded contractor name, contract number, date contract was
executed
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1.2 RECIPIENT will submit an outreach and engagement plan including
key audience, methods of outreach and engagement, and timeline.
1.3 RECIPEINT will submit materials from all community engagement
and outreach activities, such as agendas, notes, and presentations,
including proof that CCA branding requirements under directive
24-01 are satisfied.
1.4 RECIPIENT will submit a copy of any survey(s) conducted related
to this agreement and a summary of responses received.
1.5 RECIPIENT will submit a summary of community engagement that
summarizes input received from all outreach and engagement
activities and includes:
. Estimated number of people engaged
. Description of events or activities
. Community priorities to address criteria air pollution emissions
. Lessons learned
Docusign Envelope lD: C3A59BA0-FE3D-8324-81 BB-4A4C3E61297D
State of Washington Department of Ecology
KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
Community-Led Air Quality Improvement for Ellensburg Project
Agreement No. AQOBC-2024-KiCPHD-00010
Amendment No. 3
CHANGES TO THE BUDGET
Funding Distribution 8G250243
Funding Title: Improving Air Quality in Overburdened Communities
Funding Type: Grant
Funding Effective Date: 0210112025 Funding Expiration Date
Funding Source:
Title: ImprovingAQ Overb Comm
Fund: FD
Type: State
' Funding Source oZ: 100%
Description: Improving Air Quality in overburdened communities
Approved Indirect Costs Rate: Approved State Indirect: 25 %
Recipient MatchVo: 0%
InKind Interlocal Allowed: No
InKind OtherAllowed: No
Is this Funding Distribution used to match a federal grant? No
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06130/2027
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Improving Air Quality in Overburdened Communities Task Total
Community outreach and engagement $ 37,000.00
Identify priority criteria air pollutant emission $ 22,000.00
Design criteria air pollutant reduction strategies $ 23,000.00
Improve Communication $ 20,000.00
Grant Management $ 2,625.00
Docusign Envelope lD: C3A59BA0-FE3D-8324-81 88.444C3E61297D
State ofWashington Departrnent of Ecology
KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
Community-Led Air Quality Improvement for Ellensburg Project
Agreement No. AQOBC-2024-KiCPHD-00010
Amendment No. 3
Page 5 of 6
Total: $ 104,625.00
Template Version 10/30/2015
Docusign Envelope lD: C3A59BA0-FE3D-8324-81 884A4C3E61297 D
State of Washington Department of Ecology
KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
Community-Led Air Quality Improvement for Ellensburg Project
Agreement No. AQOBC-2024-KiCPHD-00010
Amendment No. 3
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and efflect,
except as expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their
respective organizations to this Amendment.
This amendment will be effective 0210112025.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do
agree in each and every particular and have thus set their hands hereunto.
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Washington State
Department of Ecology
Kathy Taylor
Air Quality
Program Manager
Template Approved to Form by
Aftorney General's Office
by:by:
KITTITAS COLTNTY PUBLIC HEALTH
DEPARTMENT
By
Chelsey Loeffers
Director
7t9t2026 7t9t2026
Date Date
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