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HomeMy WebLinkAboutPROS Staff Report 20260701 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA STAFF REPORT AGENDA DATE: July 7, 2026 ACTION REQUESTED: Request to Approve a Resolution Authorizing Chair Signature on the Application Authorization Form for a Planning for Recreation Access (PRA) grant fund to update the Kittitas County Parks, Recreation, and Open Space (PROS) Plan BACKGROUND: Kittitas County adopted its first Parks, Recreation and Open Space plan in 2016. During that time, the County produced a Tourism Plan that was not adopted. In winter 2021, staff began working with the Board of County Commissioners reviewing and revising the 2016 plan. This resulted in the adoption of a Kittitas County Recreation and Tourism Plan. The Plan is organized into two parts. Part One addresses recreation actions that are now led by the County while Part Two defines actions led by others. The State of Washington Recreation and Conservation Office accepted the 2021 Plan as meeting the planning requirements for recreation grant programs. The planning eligibility expires July 6, 2027. The Washington State Recreation and Conservation Office has provided notice of available funding through the Planning For Recreation Access (PRA) grant. To be eligible for future RCO grant funding, an updated PROS plan is needed. The Kittitas County Chamber of Commerce has available resources to complete the grant application. INTERACTION: Public Works RECOMMENDATION: Approve a Resolution Authorizing Chair Signature on the Application Authorization Form for a Planning for Recreation Access (PRA) grant fund to update the Kittitas County Parks, Recreation, and Open Space (PROS) Plan. HANDLING: Return One original to Public Works ATTACHMENTS: Resolution RCO Application/Resolution Authorization Form LEAD STAFF: Josh Fredrickson, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2026- AUTHORIZING CHAIR SIGNATURE ON THE APPLICATION AUTHORIZATION FORM FOR A RECREATION AND CONSERVATION OFFICE (RCO) FOR A PLANNING FOR RECREATION ACCESS (PRA) GRANT FUNDING TO UPDATE THE KITTITAS COUNTY PARKS, RECREATION, AND OPEN SPACE (PROS) PLAN WHEREAS: Kittitas County is responsible for planning and supporting parks, recreation, and open space facilities that serve residents and visitors throughout the County; and WHEREAS: The County's Parks, Recreation, and Open Space (PROS) Plan guides the development, maintenance, and expansion of recreation facilities and services; and WHEREAS: The current PROS Plan requires periodic updates to reflect changing community needs, growth patterns, tourism trends, and recreation demands; and WHEREAS: The Washington State Recreation and Conservation Office (RCO) administers the Planning for Recreation Access (PRA) grant program to assist local governments in developing and updating park, recreation, and open space plans; and WHEREAS: Kittitas County desires to apply for PRA grant funding to support a comprehensive update to the PROS Plan, including public engagement, inventory and analysis of recreation assets, identification of gaps in service, and development of updated goals, policies, and implementation strategies; and WHEREAS: If awarded, the anticipated funding amount is $125,000; and WHEREAS: The County finds that updating the PROS Plan will strengthen long-term recreation planning, improve access to outdoor recreation opportunities, and support future capital development projects throughout the County; and WHEREAS: It is in the best interest of the citizens of Kittitas County to pursue available grant funding to assist in the completion of this planning effort. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners finds it in the best interest of the public and does hereby authorize Chair signature on the grant application authorization form identifying the authorized agents. DATED this 7th day of July 2026, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner WASHINGTON STATE Recreation and Conservation Office Applicant Resolution/Authorization Organization Name (sponsor) Kittitas County Public Works Resolution No. or Document Project(s) Number(s), and Name(s) PROS Plan Update This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS, grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced above; NOW, THEREFORE, BE IT RESOLVED that: Our organization has applied for or intends to apply for funding assistance managed by the Office for the above "Project(s)." 2. Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Josh Fredrickson Project contact (day-to-day Josh Fredrickson administering of the grant and communicating with the RCO) RCO Grant Agreement (Agreement) Josh Fredrickson Agreement amendments Josh Fredrickson Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. 3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEB SITE at: https-//rco wa gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. We understand and acknowledge that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The Office reserves the right to revise the Agreement prior to execution. 4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. 5. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on our part. 6. Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of our organization. 7. Our organization further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. We also acknowledge and accept that if our authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with our authorization. 8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. 9. [for Recreation and Conservation Funding Board Grant Programs Only] If match is required for the grant, we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non -cash matching share commitments to this project should they not materialize. 10. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. 11. [for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and the Office. We agree to dedicate the property in a signed "Deed of Right" for fee acquisitions, or an "Assignment of Rights' for other than fee acquisitions (which documents will be based upon the Office's standard versions of those documents), to be recorded on the title of the property with the county auditor. Our organization acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the Agreement, or authorized in writing by the Office Director. 12. [for Development, Renovation, Enhancement, and Restoration Projects Only —If our organization owns the project property] Our organization acknowledges that any property owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the Agreement or an amendment thereto. 13. [for Development, Renovation, Enhancement, and Restoration Projects Only —If your organization DOES NOT own the property] Our organization acknowledges that any property not owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. 14. [Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds from the Critical Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian Protection, or Urban Wildlife Habitat grant categories, Aquatic Lands Enhancement Account; or the Puget Sound Acquisition and Restoration program, or a Salmon Recovery Funding Board approved grant] Our organization certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. 15. This resolution/authorization is deemed to be part of the formal grant application to the Office. 16. Our organization warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the following authorized member(s): Signed Title BoCC Chairman On File at: 205 W. 5th Ave Date This Applicant Resolution/Authorization was adopted by our organization during the meeting held: (Local Governments and Nonprofit Organizations Only): Location: Ellensburg, WA Washington State Attorney General's Office Date: Approved as to form ��— 2/13/2020 Assistant Attorney Genera( Date You may reproduce the above language in your own format; however, text may not change.