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HomeMy WebLinkAboutR2026-072BOARD OF COT]NTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2026- o ?A RESOLUTION TO AUTHORIZE CONTRACT AMENDMENT EXECUTION BETWEEN KITTITAS COT]NTY VIA KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT AND THE WASHINGTON STATE DEPARTMENT OF COMMERCE WHEREAS, Kittitas County, through the Kittitas County Public Health Department (KCPHD) and the Washington Siate Department of Commerce (Commerce) entered into a professional services contract on luty t, 2025, which is affached and hereby incorporated by this reference, and WHEREAS, section 3 of the General Terms and Conditions of the contract authorizes modifications that are in writing and signed by the parties; and WHEREAS, both the County and the Commerce desire to amend the contract in the manner detailed in the attached amendment that is hereby incorporated by this reference; NOW THEREFORE, BE IT RESOLVED that the Board of county commissioners of Kittitas county' Washington, authorizes execution of the contract amendment attached hereto and incorporated herein. DATED this 2lgf-day of 2026, at Ellensburg, Washington' BOARD OF COLINTY COMMISSIONERS KITTITAS COLINTY, WASHINGTON ABSENT C of the n Deputy Clerk of the Board o Kittitas County Public Health Contract/Agreement Review Form Kittitas County Public Health Deparimenl Today's Date 0313012026 f Legat Request#12358 Fund/Department:116-Public Health f Agenda Date: Contract/lnformation Contract/Agreement Agency: Washington State Department of Commerce COntfaCt/Agfeement Title: lnteragency Agreement with Kittitas County through Housing Division Homelessness Assistance Unit Amendment 1 Begin Date: 0710112025 End Date: OGl3Ol2O27 Contract/Agreement #: 26-46108-207 Amend'1Total S Amount: $666,189.00 Co ntract/Agreement Su mma ry: The lnteragency agreement is established for document recording fee backfill funds for "maintaining programs and investments" under local homeless housing plans and affordable housing under RCW 36.22..178. Amendment adds another $338,480.00 for a new contract total of $666,189.00. Kittitas County Prosecutor and Auditor Review and Comment: APP hk / z'2Q Si!-naturb of Prose\utb ls Offic{ / ,i e,X I/ tut, (,/ccn (.-to) Date q, 3.ZL Sisnatu \of Auditor's O#ic6 Date lnformation Revenue Code(s):114 - 3.334.04.20 HH1000-101t4101t4122Expense Code(s) lZ Rgency is not suspended/disbarred Not Checked (reason) Agency to Pass Through Expense CodeAmount to Pass Through Su b-Contract Approved Date Pass Thro h lnformation rsedes: 0 Date Ad t2lot/2024 Modified By: Katie Odiaga Approval By: Chelsey LoeffersADMINVersion: 0 3131126,10:05 AM Unique Entity lD K5CXYFV3DJAs CAGE/NCAGE 3MGT1 GOMMERCE, WASHINGTON STATE DEPARTMENT OF SAM.gov Mailing Address P. O. Box 42525 Olympia, Washington 98504-2525, United States Entity lnformation Active Registration Explration Date ' Dec 1A,2026 PhysicalAddress 1011 Plum ST SE Olympia, Washington 98501, United States Purpose of Registration AllAwards Version Current Record BUSINESS INFORMATION Registration Dates Activation Date Dec 11,2025 Submission Date Dec 10,2025 lnitial Registration Date Nov 24,2003 Owner CAGE Legal Business Name Doing Business As (blank) Division Name Washington Department Of Commerce Congressional District Washington 10 URL http://www.commerc e.wa.gov Division Number (blank) StatelCountry of lncorporation (blank), {blank) https://sam.gov/entities/view/K5CXYFV3DJA5/coreData?status=Active&emrKeyValue=2164842-1765309326452902&regld=16768374 1t3 3131126,10:05 AM lmmediate Owner Highest Level Owner {blank}{blank) {blank}{blank) Entity Dates Entity Start Date Mar 1,1994 FiscalYear End Close Date Jun 30 SAM.gov Executive Compensation Registrants in the System forAward Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. lt is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions. SAM SEARCH AUTHORIZATION I authorize my entity's non-sensitive information to be displayed in SAM public search results !f Yes ENTITY TYPES Entity Type US State Government Profit Structure (blank) Organization Factors (blank) Business Types Entity Structure, U'S. Government Entity Socio-Economic Types Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. https://sam.gov/entities/view/K5CXYFV3DJAs/coreData?status=Active&emrKeyValue=21648 42-1765309326452902&regld=16768374 2t3 3131126,10:05 AM SAM.gov Government Types U.S. State Government https://sam.gov/entities/view/K5CXYFV3DJA5/coreData?status=Active&emrKeyValue=2164842-1765309326452902&regld=1 6768374 3t3 Docusiin flnvetirpe tii A426B321-968A-8454-8297-FFA7442CB6A9,mendment r' )r $'*1lli9t3.ili"^1" tir:oiiimercc' Contract Number: 26'46108-207 Amendment A Washington State Department of Commerce Housing Division Homelessness Assistance Unit COMMERCE, defined as the Department of Commerce, and the Contractor, as defured above, acknowledge and accept the terms of this Conhact As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above, The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amindment and the following other documentJ incorporated by reference: Contract Terms and Conditions including Attachment .,B,'- Budget. A copy of this-Conhact Amendment shall be attached to and made a part of the griginal Contract between COMMERCE and thi Contractor. Any reference in the original Contract to the "Contract" shall mean the "Contract as Amended". B l. Conhactor Kittitas CountY 205 W 5ft Ave Ste 105 Ellensburg, WA, 98926 2.Contractor Doing Business As (optional) 3. Contractor Representative Kasey Knutson BA, Human Services Manager 509.962.7090 Kasev.knutson@co.kitlitas.wa. us 4. COMMERCE Representative Esmeralda Zav ala Montalvo Compliance Manager 360-725-281 6 esmeralda.zavala- montalvo@commerce.wa. gov POBox42525 l0ll Plum St SE Olympia, WA 98504-2525 5. Original Contract Amount (and any previous amendments) $327,709 6. Amendmcnt Amount $338,4E0 7. New Contract Amount $666,189 8. Amendment tr'unding Source Federal: State: X Other:N/A: 9. Amendment Start Date SFY26 funds: February 1,2026 SFY27 tunds: July 1,2026 10. Amendment End Date SFY26 funds: June 30,2026 SFY27 firnds: June 30.2027 11. Federal Funds (as applicable): N/A Federal Agency: N/A CFDA Number: N/A 12. Amendment Purpose: . Adds SFY26 and SFY27 DRF Backfill Funds' r Document Recording Fee Backfill funds are "for maintaining programs and investments" under local homeless housing plans and aFordable housing under RCW 36,22,178, Funds must be prioritized for preserving and mainhining existing programs and service levels, as reported to Commerce in the SFY 2024 Annual Expenditure Report Date APPROVED ASTO FORM ONLY BY ASSISTANT ATTORTTEY GEI\ERAL APPROVAL ON FILE F'OR COMMERCE by: @-hJd- k,Jlr*+, 611112026 | 2:29 PM PDT Housing Division Tedd , Interim Assistant Director FORGRANTEE b Date Department of Commerce h-,{rri-- E-..-l--^ lh. EETAaEaA an.e 1A.A Docusign Envelope lD: 44268321 -9684-8454-8297-FF A7 442CBOA9 Amendment Thls Contract is amende4 as follows: Budget ALL OTHER TERMS AND COND]TIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT Attachment B Budget Categories Curent Contract Amount (and any previous amendments and revisionsl Amendment NewTotal DRF Backfill2026 i327.709 $9.366 s337-07s DRF Backfill2027 9329-lt4 s329.1 14 TOTAL $327,709 s138,480 $666,189 2 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASTIINGTON RES NO.2025- RESOLUTION TO AUTHORIZE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN KITTITAS COUNTY AND THE WASHINGTON STATE DEPARTMENT OF COMMERCE WHER-EAS, RCW 39.34,the Interlocal Cooperation Act, provides the capability for public agencies to cooperate for mutual advantage; and WHEREAS, Kittitas County, through the Kittitas County Public Health Department (KCPHD), is charged witir the preservation, promotion, and improvement of health in the CountY;and WHEREAS, one of the many ways KCPHD preserves and promotes health improvements is by overseeing the homeless and affordable housing committee; and WHEREAS, pursuant to State law, document recording fees are dedicated to funding homeless and affordable housing programs; and WHEREAS, as detailed in the attached interlocal agreement, the Washington State Department of Commerce is providing funding to Kittitas County for the specific purposes outlined in the agreement lelated to homeless and affordable housing programs. NOW THEREFORE, BE IT RESOLVED that the Board of county commissioners of Kittitas County, Washington, hereby authorizes execution of the attached interlocal agreement with the State Department of Commerce. 9"."4 day of 2025, at Ellensburg, Washington' BOARD OF COLINTY COMMISSIONERS , WASHINGTON Washington DAI'ED this rfrttnl Q of the Board a Kittitar CoutltY Kittitas County Public Health Contract/Agreement Review Form Public Health Deprrtrnent Today's Date 08ta112025 Legal Request #:1 1815 Fund/Department:1 16-Public Health -.I,i Agenda Date: Contract/Agreement AgencY: Wash State Department of Commerce Contract/Agreement UnitAssistanceessHomelessnDivisionKittitaswithHousingthroughCountyTitleAgreemenllnteragency End Date: 0613012027Begin Date: 0710112025 Co ntract/Agreement #: 26461 08'2Q7Total S Amount: $327,709.00 Contract/Agreement Sum ma ry: The lnteragency agreement is established for document recording fee backfill funds for ',maintaining progrims and investments" under local homeless housing plans and affordable housing under RCW 36.22..178. lnformation lnformation Pass lnformation Agency to Pass Through Amount to Pass Through Expense Code: Sub-Contract Approved Date: f Kittitas County Prosecutor and Auditor Review and Comment: t./z-.>f DateOfficeSignature /!4*^/)"*r- DateSignature of Auditor's Office Revenue Code(s):114 - 3.334.04.20 Expense Code(s)114 - 3.51001,52001 ,54101,54122 Agency is not suspended/disbarred Not Checked (reason) ADMIN Version:0 Supersedes: 0 Date Adopted : L2l OL/ 2A24 Modified By: Katie 0diaga Approval By: ChelseY Loeffers 8/6125,'t1:11AM Unique Entity lD KSCXYFV3DJA5 CAGE/NCAGE 3MGT1 COMMERCE, WASHINGTON STATE DEPARTMENT OF SAM.gov Mailing Address P. O. Box 42525 Olympia, Washington 985A4-2525, U n ited States EntitY lnformation Active Registration Expiration Date Feb 3, 2026 PhysicalAddress 1011 Plum ST SE Olympia, Washington 98501 -l 530, United States Purpose of Registration AllAwards Version Current Record BUSINESS INFORMATION Registration Dates Activation Date Feb 5, 2025 Submission Date Feb 3, 2025 lnitial Registration Date Nov 24,2003 Owner CAGE Legal Business Name Doing Business As (blank) Division Name Washington Department Of Commerce Congressional District Washington 10 URL http://www.commerc e.wa.gov Division Number (blank) State/Country of lncorporation {blank), (blank) https://sam.gov/entities/view/KSCXYFV3DJAS/coreData?status=Active&emrKeyvalue=2164842-1738583606420534 1t3 816125, 11:11 AM SAM.gov Government Types U.S. Local Government, U.S. State Government https:l/sam.gov/entilieslviewlK5CXYFV3DJASlcoreData?status=Active&emrKeyValue=2164842-1738583606420534 3/3 Docusign Envelope lD: F24ED3D0-D4Dil99A-9588-124694S365D1 {irffiffi*H lnteragency Agreement with Kittitas County Through Housing Division Homelessness Assistance Unit Gontract Number: 26-46108-207 For Document Recordlng Fee Backfill Dated: July 1 ,2025 Docusign Envelope lD: F24ED3D0'D4D6499A-9588-1246949365D1 ra >r f ''.Y-11't 3",:l lFtlr gffilirrnlq Table of Contents 4. BILLING PROCEDURESANDPAYT\4ENT. 5. SUBCONTRACTORDATACOLLECTION....."".. 7. FRAUDAND OTHER LOSS REPORTING GENERAL TERMS AND COND|TIONS.......... """"""""'7 ALL WRIIlNGS CONIAINED H EREIN ........... CONFIDENTIATITY AND SAFEGUARDIN6 OF IN FORMATION"'"....".".." GOVERNING LAW AND VEN UE.,...............,. LICENSING, ACCREDITATION AND REGISTRATION"."...."..". TERMINATION FOR CONVEN1ENCE................. """"""""""""""10 TERMINATION PROCEDURES. """"""""""""""'10 ATTACHMENTA: SOOPEOF 1,1IORK........'" """"""""L2 ATTACHMENT B: BUDGET.... """""""'13 ATTACHMENTC: G)MPIAINTPROCEDURE.. """""""14 4 4 4 4 5 5 6 6 L. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 74. 15. 16. 17. 18. 79. 20. 27. 7 7 7 7 7 8 8 8 9 9 9 9 9 9 9 Page 2 of 15 Docusign Envelope lD: F24ED3D0-04D6'499A-9588-124694936sD1 ^aD^ i'ldJ' ilrJ-urr St.rttD I :ra,r'r',-.,nrr\rtrJ ('iiiiinreriie Face Sheet Gontract N umbe r: 26461 08-247 Washington State Department of Gommerce Housing Division - Homelessness Assistance Unit (HAU)B l. Contractor Kittitas County 205 w 51i'Ave Ste 105 Ellensburg, WA,98926 2. Gontractor Doing Business As (as ap plicable) 3. Contractor RePresentative Kasey Knutson BA, Human Services Manager 509.962.7090 Kasev.kn u lson @co.kitUlas.wa.u s 4, COMMERCE RePresentative Esmeral da Zavala Montralvo Compliance Manager 360-725-2816 Esmeralda.zavala- mon tal vo @commerce.wa.qov 5. GontractAmount $327,709 6. Funding Source Federal: n state: X other: n Hla: n 7. Start Date July 1,2025 8. End Date June30,2027 9. Federal Funds (as applicable)Federal AgencY: N/A ALN N/A N/A 10. Tax lD # N1A 11. SWV # 001 0475-07 12. UBI f 192002673 13. UEI # N/A 14. Award Method Direct X Competitive: il NOFO/RFX # N/A Proviso # N/A 15. Contract Purpose Document Recording plans and affordable programs and service Fee Backfillfunds are "for maintaining prog rams and investments" under local homeless housing housing under RCW 36.22.178' Funds must be prioritized for preserving and maintaining existirg as to Commerce in the SFY 2024 Annual COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Gontract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this contract are governed by this Contract and the following docu.enits incorporateJ by reference: ContractorTerms and Conditions including Attachment "A'- Scope of work, Attachment "B" - Budget, and Attachment "c" - complaint Procedure. FOR CONTRACTOR Chelsey Loeffers Public Health Director C h elsey Loeffers, Director by, b,fu4 91212025l l2:36 PM PDT Date FOR COMMERCE Gbyi -^^U- k lLt*- er,m Assistant Director Housing Division Sl4l2o25l1:11 PM PDT Date APPROVED AS TO FORM ONIY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FIIE Page 3 of 15 Docusign Envelope lD: F24ED3D0-D4D6499A-9588-1246949365D.t ^a D^'"!'ashino.or) gtate a I r'a...i.-:1d,,tr\rl.Dt Ci)fimi;i'i; Soecial Terms and Gonditions 1. AUTHORITY COMMERCE and Contractor enler into this Contract pursuantto the authoritygranted by Chapter 39.34 RCW. 2. CONTRACTMANAGEMENT The Representative for each of the parties shall be responsible forand shall be the contract person for all communications and billings regarding the performance of this Contract' The RepresentativeforCOMMERCE and theircontact information are identified on the Face Sheetof this Confact, The Representative forthe Contractor and theircontact information are identified on the Face Sheetof ttis Contract. 3. COMPENSATION COMMERCE shall pay an amou nt notto exceed $327,709 for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation shall be based on the terms of the Scope of Work and Budget' Exoenses Grantee shall receive reimbursement for approved expenses as identified below or as authorized in "Ou"nc" byCOMMERCE as reimbursable.The maximum amountto be paid to the Grantee forauthorized expenses ihall not exceed $327,709, which amount is included in the Grant total above. lf lravel is requiredto completelhe scope of workand is approved in advancein writing, reimbursabletravd expenses may include airfare (economy or coach class only), other transportation,lodging' and food n ecessary during periods of required travel. Grantee shall be reimbursed ata rate notto exceed the current stale rate and in accordance with the Slate of Washington Office of Financial Manaoement Travel Reoulations. 4. BILLING PROCEDURES AND PAY.MENT COMMERCEwiII pay Grantee upon acceptianceof deliverablesorservices provided and receiptof properly completed invoices, whicir snail be subinitted to COMMERCE via the Contracts ManagemenlSystem (cMS). The invoicesshall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and anyexpensesto be reimbursed. The invoiceshallinclude Grant Number 2646108-207. lf applicable, Grantee must also include attachments that describe and document, to COMMERCEs satisiaction. a detailed description of the work performed, progress of the project, andior receipts or other p-of ot puyrent. Exceptfor ipproved indirectcosts, if any, oias olherwise authorized by COMMERCE in triting, a receipt must accompany every expense in the amount of $50.00 or more to receive reimbirsement.bOtvttUeRCE may requestaddilional documentation atanytime. Any expense reimbursed underlhis Grant which is later determined to be unallowable mustbe repaid according to the terms COMMERCE provides. payment shall be considered timely if made by COMMERCE within. thirty (30) calendardays after receipt oifi1gp"rf V completed invoices. Paymentshall be made electronically utilizing Grantee's Statewide Vendor (SVW) number. Page 4 of 15 Docusign Envelope lD: F24ED3D0-D4D6499A-9588-1246949365D1 '$lashinq:()rt SLate len:'irenl.:f Commen:tt COMMERCE may, in its sole discretion, tenninate th is Grant or withhold payments if the Grantee fails to satisfactorily comply with any term or condition of this Grant' No paymentsin advanceorin anticipation of servicesor suppliesto be provided underthisAgreementshall Ue fii'Oe 6V COfrlUenCE. No paymentsin advanceof orin'anticipation of anyexpensereimbursable under this Grant shall be made by COMMERCE lf subgranting andlorsubconfacting isauthorized byCOMMERCE,all Subgranteelsubconfactorpaymenb are reimbursaUfeeipenses*itnintE"r""ningof thisAgreement.Graniee musthave,andmay be required to demonstrate, the means to pay eacf, and every Subgrantee/Subcontractor. Failure to pay SuOgrantees/Subconlractrrrs u= "gieed may result in suspension ortermination of this Grant' lnvoicgs and End otfl€calYegl lnvoices are due on the 20th of the month following the provision of services' Final invoicesfora state liscalyearmay be duesoonerthan the20th and Commerce will provide notificalion of the end of fiscal Year due date. The Contractormust invoiceforall expensesfromthe beginning of tfrecontractthrough June 30' regardless of the contact start and end date. Duplication of Billed Costs The Contractorshall notbill COMMERCE forservices performed underthis Agreement,and COMMERCE shall not paytne Contractor, if the Contractoris entitleci to paymentor has been orwill be paid by any other sou rce, in clu di ng grants, for that service. Disallowed Costs The Grantee is responsibleforany auditexceptions ordisallowed costs incuned by its own organization or that of its subgrantees. Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not indude employee overtime norbonus PaY. COMMERCE may, in its sole discretion, withhold ten percent (1070) from each payment until acceptance by COMMERCe ot me final report (or completion of the projeci, etc')' Cost Date Allowable expenses paid by Grantee from July 1,2025 through the end date listed on the Face Sheet are eligible for reimbursement under this Conbact subject to reimbursement requirements stated herein ' 5. SUBCONTRACTORDATACOLLECTION Contractorwill submitreports, in a form and formatto be provided by Commerce and atintervals as agreed by the parties, r"S"iding-;otli underthis Confactperformed by subcontractors and the portion of Contact funds expended-forwo-rk performed by subcontractors, including but not necessarily limited to minority- owned, woman-owned, and veteran-owned business subcontractors. "subcontractors" shall mean subcontractors of anY tier' 6. INSURANCE Each party certifies that it is self-insured under ihe State's or local government self-insurance liabiliv program ahd sfratl be responsible for losses for which it is found liable. Additionally, the Contractor is responsible for ensuring that any *Subgrantees provide adequate insurance coverage for the activities arising out of subgrants, as follows: t{t?rf Page 5 of 15 Docusign Envelope lD: F24ED3D0-D4D6499A-9588-1246949365D1 \ lashing:on Sla[e DeF;r':rent.Jl Commex:e Commercial General Liabilitylnsurance Poticy. Provide a Commercial General Liability lnsurance policy, including contractuat tilUitity, written on a-n occurrence basis, in adequate quantity to protect agalrist legd li;bility arising out of Subgrant activity but no less than $1,000,000 per occurrence. Automobile Liability. ln the event that performance pursuant.to this Grant involves the use of vehicles, owned or oierated by the Subgrintee, automobile liabilityinsutance s.hall be required. The minimum limitfor aut6moUile liiUility is $i,OOO,OOO per occurrence, using a Combined Single Limit for bodily injury and ProPertY damage' 7. FRAUDAND OTHERLOSS REPORTING Conlractor shall report in writing all known or suspected fraud or other loss of any funds orother property furnished underthis Contract immediately or as soon as praclicable to lhe Commerce Representalive identified on the Face Sheet. 8. ORDEROFPRECEDENCE ln the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedene in the following order: o Applicable federal and slate of Washington stiatutes and regulations Special Tenns and Conditions r General Terms and Conditions r AttachmentA- Scope of Work r AttachmentB-Budgete CHG Guidelines, incorporated by reference on the Face Sheet' r.h?tj Page 5 of 15 Docusign Envelope lD: F24ED3D0-D4D6-4S9A-9588-1 246949365D1 ^{ }^ Y./asl rifl ulor) Statea- |l rri r.::-.,nlr.'rrt Dt Ciffimi;i:f(' General Terms and Conditions 1. DEFINITIONS As used throughoul ihis Contract, the following terms shall have the meaning set forth below: A ?uthorized Representative"shall mean the Director and/orthe designeeauthorized in writingto act on ihe Director's behalf. B. "COMMERCE" shall mean the washington Department of commerce. C. ,,Contract' or'Agreement' or "Granf' means the entire written agreemenl between COMMERCE and the Contraclor, inctuOing any Atlachments, docu ments, or materials incorporated by reference' E-mail or Facsimile Fanimis-sioiot a signed copy of this contract shall be the same as delivery of an original. D. "contracto/,or ,,Grantee" shall mean the entity identified on the face sheet performing service(s) underthis Contract, and shatl include all empioyees and agents of the Conlractor. E. ,personal lnformalion"shall mean information identifiableto any person, including,butnotlimited to, intormationthatrelates}ip"oon'tname,heallh,finances,education,business'useorreceipt oJ g.""rn;"ntat services or olher activities, addresses, telephone numbers, social securily nu,iU"r", driver license nrrO"o, other iden1fyng numbers, and any.financial identiliers' and ,,protected Health lnformation" u nderthe federal Heilth lnsurance Portability and Accountability Act of 1996 (HIPAA). F. "State" shall mean the state of Washington' G. ,subcontractoi'shall mean one not in the employment of the Contractor, who is performing.all or pirt of ttor" "ervices underthis Confactund6ra separate contract with the Contractor' The terms lsu bcon tracto/' and "su bcon tractors" mean su bcontracto(s) i n an y tier. 2, ALL WRITINGS CONTAINED HEREIN This Confactcontiainsall theterms and conditionsagreed upon bythe parties. No otherunderstandings' orat oiotterwise,regardingtn""ubj""t*atterof thiiContractshall bedeemedto existorto bindanyof the Parties hereto. 3. AMENDMENTS This Contractmay be amended by mutual agreementof the parties. Such amendmentsshall notbebinding untessfhey are in writing and signed by pJrsonnel authorized to bind each of the parties' 4. ASSIGNMENT Neitherthis Contract, work thereunder, nor any claim arising 9nd91t!r9-Contract, shall be transfened or assignedbytheContractorwithoutpriorwrittenconsentofcoMMERcE' 5. A..'Confidentiallnformation,'asusedinthissectionincludes: l. All material provided to the Conlractor by GOMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidenlial'by COMMERCE; and iii. All Personal lnformation in lhe possession of the Contractor that may not be disclosed under state orfederal law. Page 7 of 15 Docusign Envelope lD: F24ED3D0-D4D5499A-9588-1 246949365D'l l'l J J'iitr{l :rx r tld{a f.qt-13.!Fqnl :lf Comnrt't't:e B. The Contractor shall complywith all state and federal laws related to the use, sharing, transfer, sale, or disclosure of ConfiOential lnformation, The Contractor shall use Confidential lnformation solely for tne purpoies of this Conlract and shall not use, sh are, transfer, sell or disclose any Confidenlial lnformation to any third party except with the prior written consentof GOMMERCE or as may be requireo ny llw. ftre Contra*orshailtakeall necessarystepsto assurethatConfidential lnformalion is safeguardeJto prevent unauthorized use, sharing, trangler, sale or disclosure of Confidenlial lnformation or violition of any slate or federal laws related thereto. Upon reque-st, lh-e Contractor shall provide COMMER6E wit its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to.this contract whenetrer COMMERC-"reasonably determines ttiat changes are necessary to prevent unauthorized disclosures. The Contraclor shall make the ctianges within the time period spectlted by COMMERCE. Upon request, the Conbactor shall immediately retum to COMMERCE any Confidential lnformation that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure' C. Unauthorized Use or Disclosure.The Contractor shall notify COMMERCE within five (5) working days of anyunauthorized useordisclosure of anyconlidentialinformation, and shalltake necessary steps to mitigate the harmful effectrs of such use or disclosure' 6. COPYRIGHT Unless otherwise provided, all Materials produced underthis Conlractshall be considered "wortsforhild' as defined by thi U.S. iopyrlght Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. ln the event the Mateiials are not considercd "works for hire' underthe U.S. Copy6ghtlaws, the Contractor hereby inevocably assigns all right, tifle, and jnterest in all Materials, incluOing aii intellectual property rights, moral righls, and rights of publicity to COMMERCE effective from th e moment of creation of su ch Materials' ',Materials" means all items in any format and includes, but is not limited to, data, reports, documenb, pampfrt.ts, aOvertisements, books, magazines, surveys, studies, compuler programs, films, tapes, and/or sound reproductions. "Ownenhip" inchidesthe rightto copyright, patent, register and the abilityto transler these rights. For Materials thatare delivered underthe contract, butthatincorporatepre-existing materialsnotproduced u nderthe Contraci, ttre iontractor hereby grants to COMMERCE a nonexclusive, royalty-free, inevocaUe llcense (with rights to sublicense to otneri) in such Materials to fanslate, reproduce, distribute, prepare derivative works, publicly perform, anO pu Ulicty Oisplay. The Contractor wanants and represents that the Confactor fras atirlgnts and permissions, inctirOinb intetteduat property rights, moral rightrs and rights of publicity, necessary to grant such a license to COMMERCE' The Contractorshatl exert all reasonable effortto advise COMMERCE, at the time of d.elivery of Materials fumishedunderlhisContract,of all known orpotential invasionsof privacycontainedthereinandof any portion of such documentwhicfr wasnotproduced in the performanceof this Contract. The Contractorshall broviOe COMMERCE with prompt written notice of eacir notice or claim of infringement received by the Contractorwitn r"spe-cito a'ny Mit"tiuts O"livered underthis Contract. COMMERCE shallhave the rightb modify or remove any restriciive markings placed upon the Materials by the Contractor. 7. DISPUTES ln theeventthata disputearises underlhisAgreement,itshall be determinedbyaDisputeBoard in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board' The members "o "ppoipt"O shall.!ointly appointan additional memberto the Dispute Board. The Dispute Boad shall reviewthe facts, Agreementterms and applicable statutes and rules and make a determination of tre dispute. The Dispuie board shall thereaftei decide the dispute with the majority prevailing. The determination of the Dispute Board shall befinal and binding on theparties hereto. As an altemative to this process, eitherof the parties may request intervention bythe Govemor, as provided by RCW 43'17'330' in which event the Govemo/s process will control' 8. GOYERNING LAWAND VEI'IUE ThisContractshall beconstruedandinterpretedin accordancewiththelawsof thestrate of Washin@n' and the venue of any action brought herzundershall be in the Superior Court for Thurston County' Page I of 15 Docusign Envelope lD: F24ED3DGD4D6-499A-9588-1 246949365D,| '/, i{'Jl"i tllQ :{JI I 5l;,Jlt: $trot':.",elttl -ri Commet'ce9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents" 10. lJcENslNG. ACCREDITATION ANp REGISTRATION The Confiactor shall comply with all applicable local, state, and federal licensing, accreditation and registration requ irements or itandards nebessary for th e performance of th is Conlract. 11. RECAPTURE ln the eventthaflhe Contractorfailsto perform thisContractin accordancewith state laws, federal laws, and/ortheprovisionsof thisContract, iOfUUgnCEreseryes therightto recapturefundsinan amountto compensaie COMMERGE forthe noncompliance in addition to any other remedies available at law or in equ ity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period spticified oy iotilvencE. ln the altemative, CoMMEnbe miy recaplure such funds from payments due underthis Contract. 12. RECORDSMAINTENANCE The Contractorshall maintain books, records, documents, dala and otherevidence relating to this contrac{ and performance of lhe services described herein, including but notlimited to accounting procedures and practices that sutficienflV "nJ prop"tfy reflect all direct andindirect costs of any nature expended in he performance of this Contract. TheContractorshall retainsuchrecordsforaperiodof sixyearsfollowingthedateof final payment. Atno additional cost, ttrese records, including matertals generated underthe Conkact, shall be subject at all reasonable times to inspecton, reviJw or auoii uy COMMERCE, personnel duly authorized by COMMERcE,tne Oiiice oftheStaie Auditor,andfederaland state officialssoauthorized bylaw' regulalion or agreement. tf any litigation, claim oraudit is started before the expiration of.the six (6) year period, the records shall be retained until all fitigation, claims, orauditfindings ihvolving the records have been resolved' 13. SAVINGS ln the eventfunding from state, federal, or other sources iswithdrawn, reduced, orlimited in anywayafter the effective d"tu oitnir Contractand prior to normal completion, COMMERCE may suspend orterminab the Contract unOer me "Termination for Convenience'i clause, without lhe ten calendar day notice requirement, ln lieu of termination, the Contractmay be amended to rellectthe new funding limitations and condilions. 14. SEVERABILITY The provisions of this Contraclare intended to be severable.lf any term or provision.is illegal orinvalid for any reason whatsoever, such illegality or invalidity shall not aff6ct the validity of the remainder of the Contracl 15- SUBCONTRACTING The Contractor may only subconlractwork contemplated underthis Contract if it obtains the prior wriften approval of COMMERCE. lf COMMERCE approves subcontracting, the Contractor shall maintjain written procedures related to subcontracting, aj;e[ as copies of all tubcontracts and records related to subcontracts' For cause, COMMERCE in wrli'ng *"Vr tll require the Contractor to amend its subcontracting procedures as ihey relate to tirisContraa;iUl piotriUittni Coniractorfrom subcontractingwith a particularperson orenlity; or (c) require the Contractor to rescind or amend a subconfact' Every subcontact shall bind the Subcontractor to follow all applicable terms of this Contract' The contractor is responsible to CoMMERCE if the subconlractorfails to comply with any applicable term or condition of his Conkact. The Contractorshall appropriately monitorthe activities of the Subcontractorto assure fiscal conditions of this Contract. tn no eventsirall the existenceof a su bcontract operate to release a{}alrrl Page 9 of 15 Docusign Envelope lD: F24ED3D0-D4D64994-9588-1 246949365D1 ^{}- ili,J' Ml.(r:r 5l.ll(a l n.,..'--.nr.,lr1f 1 iffin1[i1!1' or reduce the liability of the Coniractor to COMMERCE for any breach in the performance of the Contractofs duties. Every subcontractshall include a term that COMMERCE and lhe Strate of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warnnties contained in his Contract thal by their sense and context are intended to survive the completion of the performance, cancellation ortermination of this Contractshall so su rvive. 17. TERMINATION FORCAUSE ln the event COMMERCE determines the Contractor has failed to comply with the conditions of ihis Contract in a timely manner, COMMERCE has the right to suspend or terminate lhis Contract. Before ru"p"nOingorterminatingthe Conkact, COMMERCEshaII notifytheContractorinwritingof the need.to take conective action. lf conective acdon is not taken within30 calendardays, the Contractmay be terminated or susPended. ln the eventof termination orsuspension, the Contractorshall be liable for damages as authorized by lavr including,butnotlimitedto, anycbstdifferencebetweentheoriginal.contractandthereplacementorc-over contract-and all administratiJecosts direcfiy related to the replacement conlract, e.9., cost of the competitive bidding, mailing, advertising and slaff time' COMMERCE reserveslhe rightto suspend allorpart of the Conlract,withhold furtherpayments,orprohibit the Contractorfrom incu ning additional obligations of fu nds during investigation-of the alleged compliance breach and pending corrective jction by th-e Contractor or a deiision by COMMERCE to terminate the Contact. A termination shall be OeemeO a "Termination for Convenience" if it is determined that the Contracior: 1tl wjs not in default; or (2) failureto perform was outrside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in th is Contract are not exclusive and are, in addition lr any other rights and remedies, provided by law' ,l8. TERMINATION FOR CONVENIENCE Exceptas otherwise provided in this Confact,COMMERCE may, by ten (10) businessdays'written notice, beginning on the second day after the mailing, terminate th is Contract, in whole or in part. lf this Contract is so teiriinated, C9MMER|E shall be liabld only for payment required unde.rthe terms of this Contract for services rendered or goods delivered priorto the effective date of termination. 1e. TERMINATION PROCEDURES Upon termination of this Contract, COMMERCE, in a_ddition to any other-ri.ghts provided in this Contract, may require the Contractor fo deliver to COMMERCE any property specifically produced or acquired for the performance of such part oitfri" Contractas has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property kansfer' COMMERCE shallpay to the Contractorthe agreed upon price, if separately stated, for coryn-t9!9{-yg{ anO "ervices a"""pieO oy COtrltrarnCe, and th6 amountagl'eed upon oyt!.9 Contractorand COMMERCE for (i)iompleted worx ario services for which no separate lrice'rs st?tli.(ii) partially gompleted wok and services, iliil other property or services that are accepted by COMIMERCE, and (iv) the protection and preservation of properly, unless the termination is ford6fault, in which case the Authorized Representalive shall determinethe extenlof he liabilityof COMMERCE. Failureto agree ryl.t!.such determination shall o" " J"pri"*itnin tte m""ning ofih" "bisputes" clause of this ContraCt. coMvERCE maywithholdflom any amounls due the Contract& such su m as the Authorized Representatlve determines to be necessary to protect GOMMERCE against potential loss or liability' The rights and remedies of COMMERCE provided in this section shall notbe exclusive and are in additon to an/other rights and remedies provided by law or underthis Contract. Afterreceipt of a noticeof termination, andexcept as otherwisedirected by theAuthorized Representative' the Contractor shall: Page 10 of 15 Docusign Envelope lD: F24ED3D0-D4D6'499A-9588-1 246949365D1 f{ lt v, fj }11-s..?ll"s,, :,f*trrt criiiiririiirle A.stop work under the contract on the date, and to the extent specified, in the notice; Place no furtherorders or subconlracts for materials, services, or facilities except as may.be n""li""w iot comptetion of "rir, portion of the work underthe contract thal is not terminated; Assign to GoMMERCE, in the manner, at the times, and to the-extentdirecled by the Authorized-Cepiesentative, all of ini,-rlgftG, tiile, and_inter""t ot lhe Contractor underthe orders and subconbacts so terminated, iriwnicn case COMMERCE has the right, at its discretion, to settle or pay "nV oi"f f daims arising out of the termination of such orders and subcontracts; setfle all outstanding liabilities and all claims arising eut of.such tenninalion of orders and subcontracts, with the d;il;t;i rititication of tne Aithorized Representative to the extent the nufnorizeO n"pr""entatiu'" t"y t"qrlt", which approval or ratification shall be final for all the purposes of this clause; Transfertitleto COMMERCEanddeliverin themanner,atthetimes' andto theextentdirected by theAuthorized Representaiiu""nvptop"rtywhich, if theContracthad been compleled,wouldhave been required to be fumished to COMMERCE; Completeperformanceof such partof theworkas shall nothavebeenterminated bytheAuthorized Representative; and Take such action as may be necessary, or as the Authorized Representative may direct' for-the p.i""rion "no prr"u*atln otit'e proprirty r"lated to this Contract, wh ich is in the possession of he bontractor and in which COMMERCE has or may acquire an inlerest. 20. TREATMENTOFASSETS Tile to all property furnished byCOMMERCEshall remain in COMMERCE.Tit|e to all property fumished by the Contractor, for the cost 5f which the Conhactoris entitled to be reimbursed as a direct item of cost under this conlract shall pass to and vest in CoMMERCE upon delivery of such property by the Conkactor. Tifletootherpriperry,thecostofwhichisreimbursabietotheContractorunderthisContrad' shall pass to and vest in cotvturence u pon (i) issu ancefor u.se.of such prop,erty in ih: t"I"^T:nce of his Contract, or (ii) commencementof use of 'Juch property in the performance of this Contract' or (iii) reimbursemeniot tne cost thereof by COMMERCE in whole or in part, whichever first occu rs' A. Any property of coMMERCE fumished to the contractorshall, unless otherwise provided herein or apiroveO Oy COtrlUgnCE, be used onlyforthe performance of this Contract' B. TheContractorshall beresponsibleforanylossordamageto properly of CoMMERCEthatresulb from the negiigen; otthe bontractoror w-hich results froh the failure on the part of the contaclor to maintain irid administerthat property in accordance with sound management practices' C. lf any COMMERCE property is lost, destroyed or damaged, the Contractorshall immediately nolihT COMMERCE anO snaljtaX6 all reasonable steps to protect lhe property from furlher damage' D. The Contractorshallsunenderto COMMERCE all properly of COMMERCE priorto setdement upon completion, termination or cancellalion of this Contract' E. All reference to the Contractor underthis clause shall also include Confacto/s employees, agenb or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiverof an y subsequentdefaultor breach' Any waivershall not be construed to be a modification of the terms of ihis Contracl unless slated to be ","h in writing and signed by Authorized Representative of CoMMERCE. B. c. D. E. F G. Page 11 of 15 Docusign Envelope lD: F24ED3DGD4D649SA-958&1246S49365D1 {};.$#itri}:[ Attachment A: Scope of Work Document Recording Fees (DRF) Backflll must be priorltized for preserving and maint'alning exisung program levets and ""ril"}*uif i,- Rt6waUte u."i"foi inete funds are- for lny allowable Consolidated Homeress Grant activity'I"i j.J, i6i""i;r#tilty piiiii"ritJuies of local iocument recordlng fees' LeadandsubgranteesmustcommittoreportingqualityandtimelyHMlsdataforprojectsfundedwith DRF Backfill. Page 12 of 15 Docuslgn Envelope lD: F24ED3DGD4D6-499A-958&1 24694s3tt5Dl {3;ffiffi# Attachment B: Budqet $327.709.00 $:vr?.?00,00Total Page 13 of 15 Docusign Envelope lD: F24ED3D0-D4D6-499A-9588-1 246349365D1 ttlrf }1idsl'tilq:clr SlJte D€oiJ'1rent i)t(krmnretce Attachment G: Comolaint Procedure Leadlsubgrantees must have a complaint procedure for: / all households seeking or receiving services, '/ employees and volunteers, and/ public upon request The Complaint Procedure must include: { contaci information for who is responsible for handling complaints { A description of how to submit a complaint r The submission process must allow for submission of anonymous complainls. An anonymous complaint and/or a comptainl submitted using an alias must be identifled as such for records Purposes./ Timelines, including expected follow-up response times' ,/ A descripiion of hoil complaints will be addiessed at the lead/subgrantee level. The complaint procedure must: / Be in written form using plain talk language, including how to request translation services or other accommodatidns and assis6nce needed to complete the complaint' ./ Be posted at facilities and on websites' '/ Be available to the public upon request.,/ Be accessible to ali households seeking or receiving services. . Be communicated and provided to households, including within all materials, such as client handbooks and signatory paperwork, and discussed/verbalized during intake. ,/ Be provided to all employees upon hiring. o Must prohibit any'form of reialiation via fines, fees, or other strictly enforced contractual terms.r' Explain how to escalate the complaintfor external review if the issue has been uniatisfactorily resolved with the lead/subgrantee, or if the person is fearing retaliation, including:. How to escalate the complaint to the lead grantee, if applicable r How to escalate the complaint to Commerce, including sl'bmitting anonymously, via the Commerce CHG Program Manager or Commerce's Quality Assurance Manager- The lead/subgrantee's internal complaint procedure must be implemented firsl before escalating it to the external process of the lead grantee or Commerce, unless lhe person filing a complaint fears retaliation working with the internal complaint process' Lead/subgrantees are required to maintain a complaint log. The complaint log will indicate the complainiand actions taken to resolve the complaint. The complaint log may be reviewed during monitoring or upon request by Commerce' The complaint procedure does not replace landlord-tenant law or established processes such as Medicaid fair hearings processes. Note; Some federal funding sources also require that the U.S. Department of Housing and Urban Development (HUD) also be listed for complaint submission if all other avenues have been exhausted. Page 14 of 15 Docusign Envelope lD: F24ED3D0-D4D64994-9588-1246949365D,t -aDr \ lashinu:or) StdLel- -l r-^"i-..r rftrrtcoiiimiifi Page 15 of 15 Certificate S GomPletion Envelope ld : F24ED3D0'D4D6-499A-9588-1 246949365D1 Subject: Complete with Docusign: Kittitas- DRF Backfill SFY 2026 Contract 'pdf Division: Community Services and Housing Program: chg ContractN umber i 26-461 O8'2O7 DocumentType: Contract Source EnveloPe: Document Pages: 15 Signatures:2 Certificate Pages: 5 lnitials:2 AuloNav: Enabled Envelopeld StamPing: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) dl docusign Status: Completed Envelope Originator: Esmeralda Zavala-Montalvo 10'll Plum Street SE MS 42525 Olympia, WA 98504-2525 esmeralda.zava la-montalvo@commerce.wa. gov lP Address: 198.238.75.163 Location: DocuSign Location: Docusign Timestamp Sent: 8/4/2025 1:58:10 PM Viev,red: II412A25 3:30:23 PM Signed: 814i2025 3:30:42 PM Sent: 8/4/2025 3:30:43 PM Viewed: 8t4 12025 4:05:41 PM Signed: 8/4/2025 4:06:39 PM Sent: 8/512025 8:01:20 AM Viewed: 81512025 8:07:46 AM Signed: 9/2/2025 12:36:43 PM Record Tracking Status: Original 81412025 '1:49:01 PM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Julie Montgomery julie.montgomery@commerce.wa-gov Washington State Department of Commerce Security L€vel: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Kathy Kinard Kathy. Kinard@commerce'wa. gov Managing Director Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Ghelsey Loeffers Chelsey.loeffers@co. kittitas.wa. us Public Health Direcior Security Level: Email, Account Authentication (None) Electronic Record and Signature Dlsclosure: Accepled: 81512025 8:07:46 AM lD: e4927969-daff-46e1 -bb20-2dcc2geaca78 Holdet: Esmeralda Zavala'Montalvo esmeralda.zavala-montalvo@commerce-wa.gov Pool: Statelocal Pool: Washington Siate Department of Commerce Signatum Signalure Adoption: Pre-selected Style Using lP Address: 147.55'149.237 Signature Adoption: Pre-selected Style Using lP Address: 147.55.149.143 Signature Adoption: Pre-selected Style Using lP Address: 66.243.254.,l8 B g ffi,,s^ Signer Events Tedd Kelleher tedd. kelleher@commerce.wa. gov Acting Assistant Director Washington State Department of Commerce Security Level: Ernail, Account Authentication (None) Agent Dellvery Events lntermediary Dellvery Events Signature Adoption: Pre-selected Style Using lP Address: 67 .168.97.32 VIEWED Timestamp Sent: 9/2/2025 12:36:45 PM Viewed:91412O25 1:1 1:38 PM Signed: 9/4/2025 l:11:52 PM Timesiamp Timestamp Tlmestamp Timestamp Timestamp Sent: 8/4/2025 4:06;40 PM Viewed: 815/2025 8:01:19 AM Tlmestamp Tlmestamp Timestamp Timestamps 81412025 'l:58:10 PM 91412025 1:11:38 PM Sl4l2O25 1:1 1:52 PM 91412025 1:11:52 PM Timestamps Slgnalure W,y Electronic Record and Signature Disclosure: Not Offered via Docusign ln Person Slgner Events Slgnature Status Status Status Status Edltor DellverY Events Certifted Delivery Events Kasey Knutson kasey. knutson@co.kittilas.wa' us Security Level: Email, Account Authentication (None)Using lP Address: 66.243.254.18 Electronic Record and Signature Disclosur€: Accepted: 81512025 8;01 :19 AM lD: 3d3aab89-9a47-4e3$b58&c3 1b3t4abd7 8 Carbon Gopy Events Statss Wtness Events Slgnature Notary Events Signature Envelope Summary Events Status Envelope Sent Hashed/EncryPted Certified Delivered Security Checked Signing Complete Security Checked Completed Security Checked Payment Events Status Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8l11l2Q2Q 4:44:12 PM Parties agreed io: Chelsey Loeffers, Kasey Knutson ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you ceftaitwritten notices or disclosures. 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