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Home My WebLink About2026-01-26-minutes-it-study-sessionCreated on 5/27/2026 2:42:53 PM KITTITAS COUNTY COMMISSIONERS IT Study Session Regular Meeting Monday January 26, 2026 - 11:00 AM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Discussion: ETF Budget Amendment Update 4. Discussion: Public Website/Intranet Update 5. Other Business - No Action to be taken 6. Concluded 1/26/2026 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONF. ROOM REGULAR MEETING MONDAY 11:00 A.M. January 26th, 2026 Board members present: Chairman Cory Wright, Vice-Chairman Brett Wachsmith, Commissioner Laura Osiadacz. Others: HR Director Jeanne Killgore, IT Director Doug Fessler; Assistant IT Director Zane Kinney; Infrastructure Manager Bill Davis; Admin Assistant Grant Shimada REGULAR MEETING IT STUDY SESSION COMMISSIONERS At 11:00 a.m. Chairman Cory Wright opened the Information Technology Study Session. CITIZEN COMMENTS There were no citizen comments. DISCUSSION ETF Budget Amendment Update IT Assistant IT Director Zane Kinney informed the BoCC of a regularly occurring problem with public users being unable to sign into the Laserfiche repository due to a limit on the number of concurrent users the Laserfiche app allows with the County’s current license. Cities Digital Inc., owner of the Laserfiche application, proposed upgrading the County’s license to an unlimited concurrent user license. This purchase was within the IT Director’s signing authority but will need a budget amendment. Chairman Cory Wright supported this move. Mr. Kinney also updated the BoCC about HR looking into acquiring an onboarding and offboarding module for their NeoGov application that would replace the County’s current pre-orientation and separation of service features in the County’s intranet. Additionally, acquiring these modules would help the County prepare for it’s transition to the new public website/intranet. DISCUSSION Public Website/Intranet Update IT Mr. Kinney updated the BoCC that the County’s new public website is progressing smoothly with some minor bumps that shouldn’t cause any issues. Diagram inc., the web developing company, has been reported to be very accommodating with all department’s about design and feature choices. 1/26/2026 MINUTES 2 Mr. Kinney reported that the IT department is making progress with replacing the County’s intranet. Mr. Kinney suggested for the Board to begin looking into moving the platform to Microsoft Sharepoint which IT Director Doug Fessler explained is similar to a “miniblog”. Mr.Fessler explained that the County is heavily invested in Microsoft’s software economy and predicts that Sharepoint will become the County’s new intranet platform. Other Business EXECUTIVE SESSION IT At 11:09 a.m., Chairman Wright announced the Board would recess into an Executive Session for 10 minutes with HR Director Jeanne Killgore, IT Director Doug Fessler, Assistant IT Director Zane Kinney, and Infrastructure Manager Bill Davis under RCW 42.30.110 (g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 11:19 a.m., The Board extended the session for another 5 minutes. At 11:24 a.m., the Board reconvened out of Executive Session. No action was taken. MEETING CONCLUSION COMMISSIONERS At 11:24 a.m., Chairman Wright concluded the Information Technology Study Session. KITTITAS COUNTY COMMISSIONERS IT Administrative Assistant KITTITAS COUNTY, WASHINGTON ________________________________ ________________________________ Grant Shimada Cory Wright, Chairman Page 1 of 2 Information Technology “Study Session Staff Report”, 1/26/2026 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS STAFF REPORT FOR STUDY SESSION Information Technology STUDY SESSION DATE: 1/26/26 TOPIC: Discussion of Unplanned Purchases Affecting the ETF ACTION REQUESTED: No Action - Information Only LEAD STAFF: Zane Kinney RECOMMENDATION: No recommendations. BRIEFING SUMMARY: • Users cannot login to the Laserfiche repository because of a concurrent user limitation. • CDI, owner of Laserfiche, proposed upgrading the County’s license to an unlimited concurrent user license. • IT has moved forward with upgrading the County’s Laserfiche user license. • This upgrade will be added to the County’s 1st round of budget amendments. • HR Director Jeanne Killgore is looking into replacing the County’s pre- orientation and separation of service with Neogov’s onboarding and offboarding training modules. DISCUSSION: The public can anonymously access this repository through a weblink that allows for a limited number of concurrent users to be logged in. The IT department’s app team have received reports of users having log in problems because of the concurrent user limitation. Cities Digital Inc., owner of Laserfiche, proposed upgrading the County’s user license to unlimited users. Assistant IT Director Zane Kinney has discussed this solution with Finance & Budget Director Zack DeHaven and the Central Services Committee who agreed that this was the most cost-efficient solution. This upgrade wasn’t budgeted for in 2026. HR Director Jeanne Killgore has been looking into replacing the County’s onboarding and separation of service. Neogov provides additional modules for onboarding and offboarding. Mrs. Killgore would like to use as the replacement for the current CAMAS features. FISCAL IMPACTS: One-Time Laserfiche License Upgrade Cost: $28,906.11 Annual Maintenance Cost: $10k Page 2 of 2 Information Technology “Study Session Staff Report”, 1/26/2026 ATTACHMENTS: None Legal consultation? No Finance consulted? Yes Page 1 of 1 Information Technology “Study Session Staff Report”, 1/26/2026 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS STAFF REPORT FOR STUDY SESSION Information Technology STUDY SESSION DATE: 1/26/26 TOPIC: Discussion of the Public Website/Intranet Update ACTION REQUESTED: No Action - Information Only LEAD STAFF: Zane Kinney RECOMMENDATION: No recommendation requested. BRIEFING SUMMARY: Work with Diagram on the county public website is progressing according to the timeline. Work continues BACKGROUND: In 2023 the Board directed IT to work on modernizing CAMAS. Since that time, IT has developed a project plan, and progress has been made to reach our goals. DISCUSSION: • CAMAS features currently being addressed are: o Preliminary Site Analysis (stalled), o Purchasing & Vouchering (planning), o Claim for Reduction of Assessment (awaiting user adoption), o Asset Management (nearly complete) In addition to feature replacement, IT is studying options for how Microsoft SharePoint might be best deployed to replace CAMAS as an intranet platform. IT met with a potential consultant, StoneShare, whose expertise and services could be very beneficial in launching this complicated task correctly. • Website project core team, and the Diagram team are meeting weekly. Each weekly meeting is dedicated to reviewing the progress being made. To date, Diagram has provided a preview of several components of the website, and some of those have moved to user acceptance testing (UAT). An initial color palette was proposed, and adjustments were made to attempt to accommodate the Public Health Department’s preselected style guide. Zane is also working with Diagram on data integrations.