HomeMy WebLinkAbout2025-11-24-minutes-it-study-sessionCreated on 5/27/2026 2:30:07 PM
KITTITAS COUNTY COMMISSIONERS
IT Study Session
Regular Meeting
Monday November 24, 2025 - 11:00 AM
BOCC Conference Room
205 West 5th Room 108 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Request to Approve the Granicus Renewal Contract for SmartGov
4. Executive Session - RCW 42.30.110 "(1)(i) To discuss with legal counsel representing the
agency matters relating to agency enforcement actions, or to discuss with legal counsel
representing the agency litigation or potential litigation to which the agency, the governing
body, or a member acting in an official capacity is, or is likely to become, a party, when public
knowledge regarding the discussion is likely to result in an adverse legal or financial
consequence to the agency."
5. Requesting for Board Direction for the County Logo
6. Discussion: Public Website/Intranet Update
7. Other Business - No Action to be taken
8. Concluded
11/24/2025 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
BOCC CONF. ROOM
REGULAR MEETING
MONDAY 11:00 A.M. November 24th, 2025
Board members present: Chairman Laura Osiadacz, Vice-Chairman Cory
Wright, Commissioner Brett Wachsmith.
Others: Deputy Prosecutor III Therese Murphy, IT Director Doug Fessler;
Assistant IT Director Zane Kinney; Infrastructure Manager Bill Davis;
Admin Assistant Grant Shimada
REGULAR MEETING IT STUDY SESSION COMMISSIONERS
At 11:00 a.m. Chairman Laura Osiadacz opened the Information Technology
Study Session.
CITIZEN COMMENTS
There were no citizen comments.
Request APPROVAL FOR THE GRANICUS RENEWAL CONTRACT FOR
SMARTGOV
IT
Assistant IT Director Zane Kinney informed the Board that CDS has
received notice from the vendor, Granicus, about exceeding their user
license limit. Granicus has offered an unlimited user contract that is
a minor increase of $10k to the current amount for a total of $60k. IT
and AU have discussed the increase and agreed that it’s the best
financial path forward. Chairman Laura Osiadacz motioned to approve
the contract, Vice-Chairman Cory Wright and Commissioner Brett
Wachsmith approved. Motion passed 3:0.
Study
Session
EXECUTIVE SESSION IT
At 11:03 a.m., Chairman Osiadacz announced the Board would recess into
an Executive Session for 15 minutes with Deputy Prosecutor III Therese
Murphy, IT Director Doug Fessler, Assistant IT Director Zane Kinney,
Infrastructure Manager Bill Davis, and Admin Assistant Grant Shimada,
under RCW 42.30.110 "(1)(i) To discuss with legal counsel representing
the agency matters relating to agency enforcement actions, or to
discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a
party, when public knowledge regarding the discussion is likely to
result in an adverse legal or financial consequence to the agency.
Action was anticipated.
11/24/2025 MINUTES 2
At 11:18 a.m., The Board extended the session for another 10 minutes.
At 11:28 a.m., The Board reconvened out of Executive Session. Action
was taken.
Request REQUESTING BOARD DIRECTION FOR THE COUNTY LOGO IT
Mr. Kinney proposed assembling a focus group to get thoughts on his
logo designs. Commissioner Wachsmith suggested recruiting other
department elected officials into this group. The Board directs Mr.
Kinney to reach out directly to those on his list.
Discussion PUBLIC WEBSITE/INTRANET UPDATE IT
Mr. Kinney informed the Board that the work to move some of CAMAS’s
features to Laserfiche are in the early stages. Next steps will be
determining the best method to migrate department website content and
putting together a focus group consisting of the public who will test
the new County website to find common struggles and bugs.
MEETING CONCLUSION COMMISSIONERS
At 11:43 a.m., Chairman Osiadacz concluded the Information Technology
Study Session.
KITTITAS COUNTY COMMISSIONERS
IT Administrative Assistant KITTITAS COUNTY, WASHINGTON
________________________________ ________________________________
Grant Shimada Laura Osiadacz, Chairman
Page 1 of 1
Information Technology “Study Session Staff Report”, 11/24/2025
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT FOR
STUDY SESSION
Information Technology
STUDY SESSION DATE: 11/24/25
TOPIC: Request to Approve the Granicus Renewal Contract for SmartGov
ACTION REQUESTED: Approval and Signature
LEAD STAFF: Assistant IT Director Zane Kinney & Finance Director Zack DeHaven
RECOMMENDATION:
The IT department is recommending for the approval and signing of the Granicus
renewal contract for SmartGov.
BRIEFING SUMMARY:
The CDS department has exceeded their user license limit and been requested by the
vendor, Granicus, to resolve this by the end of the year. Granicus has sent over a contract
for an unlimited user plan that increases the current amount by $10k for a total of $60k
annually. Assistant IT Director Zane Kinney and Finance Director Zack DeHaven have
discussed and approved this increase. IT’s legal counselor, Therese Murphy, has
reviewed and greenlit this contract.
The IT department is requesting for the BoCC to review and sign the contract for the
renewal of SmartGov. The new contract price will take effect when the new term begins
on April 1, 2026 through March 31, 2027.
BACKGROUND:
SmartGov is a cloud-based license and permit management software, owned and sold by
Granicus, that provides organizational benefits for permits, licensing, code enforcement,
and inspections. This is a software that is utilized by several County departments.
FISCAL IMPACTS:
Increase of $10k for a total of $60k annually.
ATTACHMENTS:
Granicus SmartGov Contract
Legal consultation? Yes
Finance consulted? Yes
THIS IS NOT AN INVOICE Order Form
Prepared for
Kittitas County, WA
Order #: Q-498823
Prepared: 18 Nov 2025
Page 1 of 5
Granicus Proposal for Kittitas County, WA
ORDER DETAILS
Prepared By:Cristina Leon
Phone:
Email:cristina.leon@granicus.com
Order #:Q-498823
Prepared On:18 Nov 2025
Expires On:31 Mar 2026
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: 01 Apr 2026 - 31 Mar 2027
ORDER TERMS
Order Form
Kittitas County, WA
Order #: Q-498823
Prepared: 18 Nov 2025
Page 2 of 5
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Terminating Subscriptions
Solution Quantity/Unit Prior Annual Fee
SmartGov Citizen Portal 0 Each $3,806.42
SmartGov - Enterprise 0 Each $42,613.29
SUBTOTAL:$46,419.71
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid
fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of
this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the
annual fees for new subscriptions.
Client will continue to have access to and use the terminating solution until the new subscription(s) is/are
deployed.
Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove
access to the Client's terminating subscription(s).
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
SmartGov - Enterprise Annual 1 Each $55,295.20
SmartGov Code Enforcement Annual 1 Each $0.00
SmartGov Licensing Annual 1 Each $0.00
SmartGov Permitting Annual 1 Each $0.00
SUBTOTAL:$55,295.20
Order Form
Kittitas County, WA
Order #: Q-498823
Prepared: 18 Nov 2025
Page 3 of 5
PRODUCT UPDATES
FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS
PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/
PRODUCT DESCRIPTIONS
Solution Description
SmartGov - Enterprise Annual subscription to SmartGov software for: Permitting, Licensing, and
Code Enforcement. Subscription includes the Public Portal.
SmartGov Code Enforcement Annual subscription for SmartGov Code Enforcement Module for
managing service requests and complaints.
SmartGov Licensing Annual subscription for SmartGov Licensing Module for contractor
registration, rental registration, business licensing.
SmartGov Permitting Annual subscription for SmartGov Permitting Module for building and
planning permits, inspections, and contacts.
Order Form
Kittitas County, WA
Order #: Q-498823
Prepared: 18 Nov 2025
Page 4 of 5
TERMS & CONDITIONS
·This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a
contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate
agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved
in favor of the separate agreement or contract vehicle to the extent applicable.
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of
quote Q-498823 dated 18 Nov 2025 are incorporated into this Purchase Order by reference and shall take
precedence over any terms and conditions included in this Purchase Order.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.
It is the responsibility of Kittitas County, WA to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to
reinstate the subscription.
Order Form
Kittitas County, WA
Order #: Q-498823
Prepared: 18 Nov 2025
Page 5 of 5
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-498823 dated 18 Nov 2025 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Kittitas County, WA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
IN WITNESS WHEREOF, this Agreement has been executed by and on behalf of the parties through their
authorized representatives, effective as of the latest date written below.
Kittitas County Agreement for Services (rev. 5/14/25)
Page 2 of 19
Page 1 of 2
Information Technology “Study Session Staff Report”, 11/24/2025
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT FOR
STUDY SESSION
Information Technology
STUDY SESSION DATE: 11/24/25
TOPIC: Requesting Board Direction for the County Logo
ACTION REQUESTED: Board Direction
LEAD STAFF: Zane Kinney
RECOMMENDATION:
IT is requesting Board input on whether this focus-group approach aligns with
expectations or whether another direction should be considered.
BRIEFING SUMMARY:
• Initial concept drafts have generated a range of feedback
• County staff have voiced opinions about alternative approaches to this project.
• IT proposes forming a small focus group composed of staff and community
representatives
BACKGROUND:
The first set of draft ideas was presented to the Board at last IT study session. At that
meeting, the Board responded with feedback and asked that the draft presentation remain
with them for further consideration. Other county staff also responded to the concepts
presented.
DISCUSSION:
IT would like to request guidance from the Board regarding the next steps for the logo
redevelopment project. Initial concept drafts have generated a range of feedback, and
there has been discussion among staff about alternative approaches such as a public
design contest, engaging a university program, or seeking external designers. While Mr.
Kinney is fully willing to continue developing concepts, it may be valuable to introduce a
structured process to better capture stakeholder input.
One possible approach is forming a small focus group composed of staff and community
representatives. This group would not design the logo but would provide feedback on
criteria, usability, values, and overall direction, ensuring that the final design reflects
organizational identity and community expectations.
FISCAL IMPACTS:
No fiscal impact at this time.
Page 2 of 2
Information Technology “Study Session Staff Report”, 11/24/2025
ATTACHMENTS:
No Attachments
Legal consultation? No
Finance consulted? No
Page 1 of 1
Information Technology “Study Session Staff Report”, 11/24/2025
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT FOR
STUDY SESSION
Information Technology
STUDY SESSION DATE: 11/24/25
TOPIC: Discussion of the Public Website/Intranet Update
ACTION REQUESTED: No Action - Information Only
LEAD STAFF: Zane Kinney
RECOMMENDATION:
No recommendation requested.
BRIEFING SUMMARY:
The Website Project Team and Diagram Inc. held a discovery meeting to go over design
and technical criteria. This in-depth meeting will iron out all the wrinkles to create a web
platform that gives County staff and the public a better user experience.
BACKGROUND:
In 2023 the Board directed IT to work on modernizing CAMAS. Since that time, IT has
developed a project plan, and progress has been made to reach our goals.
DISCUSSION:
• CAMAS features currently being addressed are:
o Preliminary Site Analysis (stalled),
o Purchasing & Vouchering (planning),
o Claim for Reduction of Assessment (nearly complete),
o Asset Management (in progress – migrating data from FATS)
• Website Project core team, stakeholders, and Diagram Inc. held a discovery
meeting to discuss:
o Webpage Needs,
o Goals and Objectives,
o Risk and Obstacles,
o Language Selection,
o User Account Functionality,
o Branding, and
o Page Templating