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HomeMy WebLinkAboutResolution_COG Bylaw AmendmentsKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: May 19, 2026 ACTION REQUESTED: Request to Approve a Resolution to Amend the Conference of Governments Bylaws BACKGROUND: The Conference of Governments (COG) adopted committee bylaws in August of 1995 with amendments in the following years: October 1995; 2001 and 2016. INTERACTION: RECOMMENDATION: HANDLING: ATTACHMENTS: LEAD STAFF: COG met at several regularly scheduled meetings to discuss updates to the bylaws due to the outdated nature of the wording, update the required quorum, simplify the voting section and clarify the amendments section. At the May 21, 2025, COG meeting, the Bylaw amendments were approved and are being presented to the Board of County Commissioners for consideration. Public Works, Conference of Governments Approve and Sign the Resolution to Amend the Conference of Governments Bylaws Return one (1) original to Public Works Resolution; Amended Bylaws; Redline Bylaws Josh Fredrickson, Director Kittitas County , City of Cie Elum , City of Ellensburg ° City of Kittitas ° City of Roslyn o Town of South Cie Elum By -Laws of the Kittitas County Conference of Governments Section I — Meetings Meetings of the general membership will be held monthly on a day, time, and location set for the year by agreement of a simple majority of the members at the January meeting. That meeting will be considered the annual meeting. Special meetings of the general membership may be called by action of the Chair, Vice -Chair or petition of any member, with a majority of the membership. Written notice of meetings shall be given to each member at least seven (7) days prior to each meeting. Section II — Quorum Unless otherwise specified here, five (5)- seven 7 voting members of the general membership of the COG shall constitute a quorum necessary for the transaction of any business that may come before any meeting of the COG. Section III — Votin Each member of the jurisdiction of the COG shall be entitled to two (2) votes on any matter that may come before the COG. A simple majority vote of the quorum present shall be required to decide a question dealing with routine business of the COG, i.e., acceptance of minutes, requesting information, sending correspondence, etc. A super -majority vote of COG shall be necessary to decide issues appropriations, land use, or for other matters of regional significance, which may result in adoption or ratification of a COG action by the Board of County Commissioners. A super majority vote shall consist of at least 60% of the voting members. A list of names of the members and appointed alternates of each member shall be submitted to the Chair ten (10) days prior to the ja*u F�-February meeting of each year; vacancies shall be filled throughout the year as needed. Page 1 of 3 Kittitas County o City of Cie Elum o City of Ellensburg - City of Kittitas - City of Roslyn - Town of South Cie Elum Section IV — Election of Officers At the annual meeting, the COG shall elect a Chair and Vice -Chair. At the annual meeting, the nominations will be open from the floor. Election of the Chair and Vice -Chair shall be decided by a majority vote of the members present. Section V — Absences of Officers In the event the Chair is unable to attend a given meeting, the Vice -Chair shall assume the role temporarily for purposes of managing the meeting. In the event both the Chair and Vice -Chair are absent, the attending members may elect a temporary Chair from their number to manage the meeting. Section VI — Vacancies In the event of a vacancy in the office of the Chair, the Vice -Chair shall succeed to said office. In the event of a vacancy in the office of the Vice -Chair, the general membership, by a simple majority vote, shall elect a new Vice -Chair. Section VII — Duties of Officers The duties of the officers shall be those normally or usually assigned to such offices. Section VIII — Clerk The Clerk shall be provided and his or her compensation paid by an agreed -upon member jurisdiction, however, the jurisdiction may be reimbursed for the expense of the Clerk from the budget established by the members of the COG. The Clerk will be responsible for the recording and transcription of the minutes of the COG meetings, receipt and distribution of COG correspondence, and other duties as assigned by the Chair with concurrence of a simple majority of the members. Section IX — Committees Committees may be established and appointed by the Chair of the COG to assist the COG in the performance of its functions. Committees may be composed of the COG members, other elected or appointed officials, or citizens with particular knowledge or talent to contribute to the work of the committee. Section X — Amendments These By -Laws may be amended at any regular or special meeting of the COG by a super majority vote provided, however, a copy of the proposed amendment must be distributed to each jurisdiction at least 14 day prior to the meeting at which the vote is to be taken. Page 2 of 3 Kittitas County o City of Cle Elum o City of Ellensburg - City of Kittitas - City of Roslyn - Town of South Cle Elum Adopted this day of , 2025. Signed by: Mayor, City of Cle Elum Mayor, City of Ellensburg Mayor, City of Kittitas Mayor, City of Roslyn Mayor, Town of South Cle Elum Chair, Kittitas County Board of Commissioners Adopted 8/24/95 Amended 10/12/95; 09/26/01; 3/16/16 Page 3 of 3 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2026 - ADOPTING AMENDMENTS TO THE CONFERENCE OF GOVERNMENTS BYLAWS WHEREAS: The Board of County Commissioners of Kittitas County established the Conference of Governments (COG) said Bylaws; and WHEREAS: The Board has the authority to establish and amend the COG Bylaws by Resolution; and WHEREAS: The COG met and reviewed the suggested amendments to the COG Bylaws at a regularly scheduled meeting; and WHEREAS: The Board of County Commissioners concur with the Bylaw amendments as presented. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby adopt the attached amendments to the Conference of Governments Bylaws. DATED this 19th day of May 2026, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner Kittitas County - City of Cle Elum o City of Ellensburg o City of Kittitas o City of Roslyn - Town of South Cle Elum By -Laws of the Kittitas County Conference of Governments Section I — Meetings Meetings of the general membership will be held monthly on a day, time, and location set for the year by agreement of a simple majority of the members at the January meeting. That meeting will be considered the annual meeting. Special meetings of the general membership may be called by action of the Chair, Vice -Chair or petition of any member, with a majority of the membership. Written notice of meetings shall be given to each member at least seven (7) days prior to each meeting. Section 11-- Ouorum Unless otherwise specified here, seven (7) voting members of the general membership of the COG shall constitute a quorum necessary for the transaction of any business that may come before any meeting of the COG. Section lit — Votinp Each member of the jurisdiction of the COG shall be entitled to two (2) votes on any matter that may come before the COG. A simple majority vote of the quorum present shall be required to decide a question dealing with routine business of the COG, i.e., acceptance of minutes, requesting information, sending correspondence, etc. A super -majority vote of COG shall be necessary to decide issues appropriations, land use, or for other matters of regional significance, which may result in adoption or ratification of a COG action by the Board of County Commissioners. A super majority vote shall consist of at least 60% of the voting members. A list of names of the members and appointed alternates of each member shall be submitted to the Chair ten (10) days prior to the February meeting of each year; vacancies shall be filled throughout the year as needed. Section IV —Election of Officers At the annual meeting, the COG shall elect a Chair and Vice -Chair. At the annual meeting, the nominations will be open from the floor. Election of the Chair and Vice -Chair shall be decided by a majority vote of the members present. Section V — Absences of Officers In the event the Chair is unable to attend a given meeting, the Vice -Chair shall assume the role temporarily for purposes of managing the meeting. In the event both the Chair and Vice -Chair are absent, the attending members may elect a temporary Chair from their number to manage the meeting. Page 1 of 2 Kittitas County o City of Cle Elum - City of Ellensburg - City of Kittitas - City of Roslyn o Town of South Cie Elum Section VI — Vacancies In the event of a vacancy in the office of the Chair, the Vice -Chair shall succeed to said office. In the event of a vacancy in the office of the Vice -Chair, the general membership, by a simple majority vote, shall elect a new Vice -Chair. Section VII -- Duties of Officers The duties of the officers shall be those normally or usually assigned to such offices. Section VIII — Clerk The Clerk shall be provided and his or her compensation paid by an agreed -upon member jurisdiction, however, the jurisdiction may be reimbursed for the expense of the Clerk from the budget established by the members of the COG. The Clerk will be responsible for the recording and transcription of the minutes of the COG meetings, receipt and distribution of COG correspondence, and other duties as assigned by the Chair with concurrence of a simple majority of the members. Section IX — Committees Committees may be established and appointed by the Chair of the COG to assist the COG in the performance of its functions. Committees may be composed of the COG members, other elected or appointed officials, or citizens with particular knowledge or talent to contribute to the work of the committee. Section X —Amendments These By -Laws may be amended at any regular or special meeting of the COG by a super majority vote provided, however, a copy of the proposed amendment must be distributed to each jurisdiction at least 14 days prior to the meeting at which the vote is to be taken. Adopted this 2l st day of May 2025. Signed by: Chairman, Conference of Governments Adopted 8/24/95 Amended 10/12/95; 09/26/01; 3/16/16; 05/21/25 Page 2 of 2