HomeMy WebLinkAbout2026-05-12-minutes-solid-waste-and-maintenanceKITTITAS COUNTY
SOLID WASTE AND MAINTENANCE MINUTES
BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG
Regular Meeting
TUESDAY 1 2:00 PM I May 12, 2026
Board members present: Chairman Cory Wright, Brett Wachsmith Vice- Chairman, and
Commissioner Laura Osiadacz
Others: Patti Stacey, Cody Cupp, Lisa Lawrence, Darren Higashiyama, Zach Dehaven and
Charlie Smith.
Call to Order at 2:00 p.m.
Citizen Comments (1 min. time limit) None
Solid Waste Updates: Patti informed the Board that she had an on -site visit with the Department
of Ecology yesterday at Ryegrass regarding future options for septage. Ecology will send a letter
addressing the options.
Discussion/Decision on day closure at Ellensburg Transfer Station on July 13th to re -open
at new Transfer Station on July 14th: Clarification, this is just an update no decision. Patti
informed the Board that she would bring a resolution for closure to the Board on the next agenda.
Cle Elum Transfer Station Entrance Project Update: Patti gave the Board an update that the
project has started and the Contractor should be surveying and laying out locations for tree
removal, after that the project should be completed in 45 days.
Discuss Search and Rescue Project timeline and grant funding: Patti presented the Board
with the Construction Progress Schedule. Discussion was held on delays with delivery dates for
the generator mid -September, and Manufacturer delays on the building being moved to late July,
pushing the completion date to the end of September. Discussion was held on the requested
extension dates and the dates on the letter from State of Washington regarding the Grant funding
from the Emergency Operations Center Grant Program. Further discussion included the timeline
for obtaining invoices and reimbursement deadlines for the project. The Board requested staff
provide them an update once clarification is received from the Emergency Operations Center
Grant Program regarding the Grant Extension Amendment.
Rodeo Arena Seating Project Update: Patti presented the Board with an updated schedule
from the Contractor along with a change order summary showing the project is scheduled to be
completed by July 22, 2026, including any punch list items that may be found during the final
inspection. Patti informed the Board that the Architect has not finished the change order for the
over excavation and structural fill. Further discussion included secured project funding shortfall
and the use of Reet 1 funds for the excess due to the unsuitable soil.
2026-05-12 MINUTES 1
Jail Project Update: Patti presented the Board with an updated schedule. Discussion was held
on the exterior painting being almost complete, skylights and the installation of toilets in J-Mod.
A brief discussion was held on the delay of doors.
Maintenance Updates: Cody informed the Board that he sent out an RFQ for various on -call
engineering services, conducted interviews and has selected three firms. He will be preparing
Professional Service Agreements for legal review and bring them forward to the Board for
approval.
OTHER BUSINESS: None
Meeting concluded at 2:24 p.m.
i
Lisa Lawrence
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Cory Wright, Chairman
2026-05-12 MINUTES
KITTITAS COUNTY COMMISSIONERS
Solid Waste and Maintenance
Regular Meeting
Tuesday May 12, 2026 - 2:00 PM
BOCC Conference Room
205 West 5th Room 108 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Solid Waste Updates
4. Discussion/Decision on day closure at Ellensburg Transfer Station on July 13th to re -open
at new Transfer Station on July 14th.
5. Cie Elum Transfer Station Entrance Project Update
6. Discuss Search & Rescue Project timeline and grant funding
7. Rodeo Arena Seating Project Update
8. Jail Project Update
9. Maintenance Updates
10. Other Business - No Action to be taken
11. Concluded
Created on 5/11/2026 12:38:22 PM
KITTITAS COUNTY
Board of County Commissioners
STAFF REPORT
AGENDA DATE: May 12, 2026
ACTION REQUESTED: EOC/SAR Project Update
BACKGROUND: In October 2025 Kittitas County awarded the bid for the Search and
Rescue/EOC Project. The project is partially funded by a grant
which is to be spent on the structure and the generator. We have
been notified by the contract that the building manufacturer has
moved the building delivery date until the end of July.
The revision of the delivery date of the building will push the
completion date of the project to the end of September.
Discussions have been held with the Darren Higashiyama, and Zack
DeHaven about the project and funding.
ACTION: Discussion regarding project funding.
INTERACTION: Finance, and Sheriff's office
ATTACHMENTS: Construction Progress schedule
LEAD STAFF: Patti Stacey, Facilities and Waste Operations Director
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STATE OF WASHINGTON
MILITARY DEPARTMENT
EMERGENCY MANAGEMENT DIVISION
MS: TA-20 Building 20
Camp Murray, Washington 98430-5122
Phone: (253) 512-7000 • FAX. (253) 512-7200
April 24, 2026
Mark Cook
Kittitas County
411 North Ruby Street, Suite 1
Ellensburg, WA 98926-6720
Re: FY 23 Emergency Operations Center Grant Program (EOC), E24-061 End Date Extension Amendment
Dear Mark Cook:
In accordance with Section A.3 of Attachment B, General Terms and Conditions of Grant Agreement E24-061, this
letter serves as written notification, Amendment 1, extending the Grant Agreement End Date from April 30, 2026
to May 31, 2026.
An extension of the period of performance is allowable under grant provisions, and the EOC Program Manager has
approved this extension.
The Grant Agreement Face Sheet Block 6, Grant Agreement End Date, has been changed from April 30, 2026 to
May 31, 2026.
Additionally, the Grant Agreement Revision 1 Timeline, Attachment E has been updated to reflect the following
changes:
• Change Grant Agreement End Date from April 30, 2026 to May 31, 2026;
• Change Submit Final Reimbursement Request and Closeout Report from June 14, 2026 to July 15, 2026.
No other changes are required. All other terms and conditions of the original Grant Agreement and any previous
amendments remain in full force and effect.
If there are questions regarding the amendment, please contact Deborah Henderson at
deborah.henderson@mil.wa.gov, or 253-512-7470.
Sincerely,
Christopher B u rd Digitally signed by Christopher Burd
Date: 2026.04.24 13:57:21-07'00'
Chris Burd
EOC Program Manager
cc: Contracts Office, Washington Military Department
KITTITAS COUNTY
Board of County Commissioners
STAFF REPORT
AGENDA DATE: May 12, 2026
ACTION REQUESTED: Rodeo Arena Seating Project Update
PROJECT UPDATE: The contractor has provided us with an updated schedule showing
that the project is scheduled to be completed July 22, 2026. The
schedule is attached and you can see that the July date includes
completing any punch list items that maybe found during the final
inspection.
An updates change order summary for the project is also attached.
ACTION: Discussion regarding project funding.
INTERACTION: Finance, Event Center, ALSC Architects, Cascade Central and
NorPac.
ATTACHMENTS: Construction Progress schedule and Change Order Summary
LEAD STAFF: Patti Stacey, Facilities and Waste Operations Director
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Rodeo Arena Seating Project
Change Order
Number
COP#
Cost
Description
Status
Base
$ 5,030,000.00
Base Bid
Contract
Added to
contract
Alternate
$ 35,000.00
Additive Alternate
Contract
CO 1
1
$ 9,211.93
Temporary Fiber
Approved
C01
2
$ 1,182.24
Existing RV Outlet Jbox
Approved
C01
3
$ 12,517.81
Buckaroo Grandstand Receptacles
Approved
4
Teleearn Changes &Additions
Revise and resubmit
CO2
411
$ 95,181.67
Telecom Changes &Additions
Approved
C01
5
$ 24,059.39
Buckaroo Press Box Panel
Approved
C01
6
$ 7,208.00
Megaphone lowering
Approved
7
$ -
Stadia footings, 400,662.94
In review
7R
713823.59
C05
7R2
$ 678,651.17
Stadia footings, and overtime
CO2
8
$ 15,220.74
Existing Feeder Investigation & replace to Vault
Approved
CO2
9
$ 6,397.41
First Aid Station Refeed removing NonCode compliance wiring
Approved
10
Event Lighting Clarification- Non Compliant existing wiring
CO2
10R
$ 37,750.00
Event Lighting Clarification -
Non Compliant existing
wiring
11
Buckaroo Seating curcuit breaker and switch to be added
CO3
11R
$ 7,573.49
Buckaroo Seating curcuit breaker and switch to be added
12
3 RV Hydrants and Revision to Concourse slabs at stadia
CO3
12R
$ 65,888.37
3 RV Hydrants and Revision to Concourse slabs at stadia
13
Stage redesign $197,203.21
C04
13R
$ 196,742.12
Stage redesign
14
Footing Required at HSS RFI 38
CO2
14R
$ 4,620.63
1
Approved
CO2
15
$ 15,232.00
Tie in existing storm water system
Approved
16
$ -
Expedite Schedule 502,243.68
T&M
CO3
17
$ 41,806.43
Pipe Change per city requirements.
CO2
$ (4,290.45)
Sales tax on C01
C04
18
$ 1,310.03
Hardware for exiting and new Mirrors
C06
19
$ 58,301.31
Electrical Utility connects to City
20
$ 16,416.86
Luminaire & Receptacle Attachment
C06
21R
$ 65,165.15
Additional water line to connect to new location required by
City of Ellensburg Original 67,356.50
C05
22
$ 4,377.75
Arena Safety Steps
C06
231
729.06
Painting 6recepticals
C06
24
$ 732.31
FRP Behind Mop sink
C06
25
$ 21,870.87
South Walk bridge landing and planter removal
C06
26
$ (12,655.20)
HDPE Credit for changing from copper
C06
27
$ 3,981.32
buckaroo seating gate valve
C06 1
28
$ 2,052.65
Add new 2" conduit to video board fiber location to fiber vault
Rodeo Arena Seating Project
29
Not accepted
C07
30
$ 30,865.69
Additional Pickets at east and west ramps.
C07
31
$ 7,217.91
Revised Circuits breakers for Stage and Bar Equipment
C07
32
$ 20,018.38
South walkway bridge landing
33
$ 178,668.66
Over Excavation & Structural Fill
34
$ (40,664.53)
Delete lights and fixtures on Fence line and circuiting
35
$ 4,335.30
Find and connect old waterlines
36
$ 25,008.99
PIV Valve per City
37
$ (6,542.97)
Credit for not using Cast Iron piping
base + alternate
$ 5,065,000.00
Total Proposed
Changes
$ 1,377,235.06
Subtotal
WSST
Total
Change Order
No 1
$ 21,729.74
$ 1,825.30
$ 23,555.04
Change Order No 2
$167,807.12
$ 14,095.80
$ 181,902.92
Change Order No 3
$115,268.29
$ 9,682.54
$ 124,950.83
Change Order No 4
$198,052.15
$ 16,636.38
$ 214,688.53
Change Order No 5
$683,028.92
$ 57,374.43
$ 740,403.35
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