HomeMy WebLinkAbout2026-04-27-minutes-ec-study-sessionKITTITAS COUNTY COMMISSIONERS
EC Study Session
Regular Meeting
Monday April 27, 2026 -10:00 AM
BOCC Conference Room
205 West 5th Room 108 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Review and Approval of Change Order No. 7 for Rodeo Grandstands Project
4. Grandstands Project Updates
5. Red Cross Shelter Facility Plan
6. Approve Continued Use of Temporary Fair Aide
7. Update on City Sidewalk Project
8. Other Business - No Action to be taken
9. Concluded
Created on 4/24/2026 8:19:25 AM
KITTITAS COUNTY
EC STUDY SESSION MINUTES
BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG
Regular Meeting
MONDAY 1 10:00 AM I Aril 27, 2026
Board members present: Vice -Chairman Brett Wachsmith, Commissioner Laura Osiadacz
Others: Event Center Director Kady Porterfield, Maintenance and Solid Waste Director Patti
Stacey
1. Call to Order 10:00am
2. Citizen Comments (1 min. time limit) None
3. Review and Approval of Change Order No. 7 for Rodeo Grandstands Project: Porterfield
shared the staff report (attached) and requested Vice -Chairman's signature in absence of the
Chairman. Commissioner Osiadacz moved to approve the change order. Vice -Chairman
Wachsmith seconded the motion. Motion passes.
4. Grandstands Project Updates: Porterfield shared the staff report (attached) and added an
update about the delays and progress of the contractor's rock picking of the arena to bring it back
to original existing condition. This week's barrel race had to be cancelled, but we are currently
on track to hold the 5-Header event. Patti Stacey shared information about a couple pending
change order proposals that are being reviewed.
5. Red Cross Shelter Facility Plan: Porterfield shared the staff report (attached). There were no
questions and all were in agreement it's a good thing to keep moving forward.
6. Approve Continued Use of Temporary Fair Aide: Porterfield shared the staff report
(attached). Commissioner Osiadacz added that this proposal fits within the current processes
allowed within the budget policy and has budget saving benefits. Commissioner Osiadacz moved
to approve the continued use of a temporary fair aide for 2026. Vice -Chairman seconded the
motion. Motion passes.
7. Update on City Sidewalk Project: Porterfield shared the staff report (attached). She added
that she has a meeting scheduled on -site with the City today to do a walk-through. Stacey added
that the electrical re-routing project for the future RV Park is being coordinated with this project.
The City approved the permit last week and bids for the contract work are due next week. Bids
were requested through use of the Small Works Roster given the size and scope of the project.
8. Other Business: Porterfield shared that KVEC just closed out the big Back Country
Horseman event this weekend and feel it was a successful move for them to have their event in
April over March. The weather was great and they had a great crowd in attendance.
2026-04-27 MINUTES
Porterfield shared that the Rodeo Association was able to secure the land the radio station
was on, so that was positive news, so they didn't lose valuable space for Labor Day weekend. A
question was brought up about the PUD property and potential future sale. Porterfield had not
heard anything recent on when that could be happening but has been in discussion with the
Rodeo Board about future uses, if it does come up for sale. The Commissioners both agreed this
is something to keep on the radar as it is also a valuable piece of information regarding the
KVEC Master Plan update in 2027 (pending budget approval).
Furthering discussion of updates to the Master Plan, the current bowling alley lease was
mentioned, and Stacey shared their lease has been extended to the end of this year. She will be
sending a letter to the lessee soon about not maintaining the parking lot area and requesting more
information on future timeline of opening. Porterfield shared the Fair is still concerned about the
future loss of the some of the parking area based on the terms in the lease. She would encourage
a renegotiation on those terms upon a lease renewal to solve the detriment to the Fair.
9. Concluded at 10:32am
= _ell
Kady 'o
lferfield
2026-04-27 MINUTES 2
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Cory Wright, Chairman
KITTITAS VALLEY EVENT CENTER
Home of the Kittitas County Fair and Ellensburg Rodeo
l x{TTITAS VALLEY � 901 E. 711 Ave, Suite 1, Ellensburg, WA 98926
EventCenter@co.kittitas.wa.us
Office (509) 962-7639
xi TT1TAk r of N 1 t Fax (509) 962-7010
STUDY SESSION STAFF REPORT
AGENDA DATE: April 27, 2026
AGENDA ITEM: Review and Approval of Change Order No. 7 for Rodeo
Grandstands Project
BACKGROUND: Change Order No. 7 increases the contract with Cascade Central
Construction by $58,101.98, raising the contract amount
from $6,377,999.35 to $6,436,101.33. The change order does not
add any calendar days to the contract time, so the substantial
completion date remains July 23, 2026, and the final acceptance
date remains August 22, 2026.
This change order incorporates three items that were identified and
require additional work to complete the project as intended:
1. COP 30 — Picketed Railings in the amount of $30,865.69.
This work adds pickets to the east -side and west -side ramps
to address railing modifications associated with the
completed ramp installations.
2. COP 31 — Electrical modifications in the amount
of $7,217.91. This work revises electrical infrastructure
behind the chutes and at the FOH/MIX location, including
replacement of receptacles and installation of electrical
components to serve a new beer cooler.
3. COP 32 — Concrete Additions in the amount of $20,018.38.
This work includes additional concrete and reinforcing steel
associated with the south walk bridge landing, concourse
seating, and stage wall improvements that were identified
through RFIs during construction.
The architect, ALSC Architects, reviewed the proposals and
recommended acceptance.
INTERACTION: Kittitas Valley Event Center
Project Construction Manager
Board of County Commissioners
ACTION REQUESTED: Approval of Change Order No. 7
ATTACHMENT(S): Change Order No. 7
LEAD STAFF: Kady Porterfield, CFE — Event Center Director
/-\Lc)c
CHANGE ORDER NO. 7
PROJECT NAME: Ellensburg Rodeo Arena Completion
OWNER: Kittitas County
CONTRACTOR: Cascade Central Construction
PROJECT NO: 2025-009
DESCRIPTION OF CHANGE:
COP 30 - Picketed Railings
COP 31 - RFP 7 Electrical Modifications
COP 32 - RFI 076, 077, 086 - Concrete Additions
Original Contract Sum
Net Amount of Previously Approved Changes:
Contract Sum Prior to This Change Order:
Contract Sum is increased by This Change Order:
Revised Contract Sum:
Original Contract Completion Date:
Previously Approved Increases in Time:
Completion Date Prior to This Change Order:
Contract time will be changed by
Calendar Days This Change Order
Revised Substantial Completion Date:
Revised Final Acceptance Date:
*Does not include State or Local Sales Tax
PAGE 1 of 12
$5,065,000.00
$1,312,999.35
$6,377,999.35
$58,101.98
$6,436,101.33
7/20/2026
7
7/23/2026
0
7/27/2026
8/22/2026
SPOKANE
Amount
$30,865.69
$7,217.91
$20,018.38
Total This Change Order: $58,101.98
Accepted by Contractor:
Cascade Central Construction
By: !
Date 4/24/26
Recommended By:
ALSC Architects, P.S.
By: V- -- 1
Date Li I z LA I Z do
Approved by Owner
By:
Date
ALSC Architects I We bring our clients' stories to life.
CCASCADE
CENTRAL
P.O. Box 119
Wenatchee, WA. 98807-0119
Phone 509.662-7119
Fax 509-662-6380
To:
Kittitas County Comissioners
205 West 5th Ave, Suite 108
Ellensburg, WA 98926
PROPOSAL
PROJECT: Ellensburg Rodeo Arena Improvements
COP# 30
DATE: April 6, 2026
TITLE: Picketed Railings
Date
DIMMPTION
DUANRTTY
UOM
UNIT PIUCE
AMOUNT
4/6/2026
Subcontractor Cost
East Side Ramp Added Pickets
1
LS
$ 13.550.00
$13,550,00
West Side Ramp Added Pickets
1
LS
$ 14,900.00
$14.900.00
$0.00
6 % Mark-up
1.707.00
Subcontractor- Sub Total
30.157.00
4/6/2026
Cascade Central Construction Cost
Supervision
0
HR
$ 128.18
$0.00
General Conditions
0
WD
$ 925.00
$0.00
(Project Management & Coordination
0
HR
$ 161.54
$0.00
Project Engineer
0
HR
$ 116.25
$0.00
Laborer
0
HR
$ 63.08
$0.00
Carpenter
0
HR
$ 119.00
$D.00
15% Mark-up
0.00
General Contractor - Sub Total
0.00
Subtotal
30,157.00
Bond
B&O Tax
Schedule Impact:
TOTAL:30.8615.69
MAKE CHECKS PAYABLE TO:
Cascade Central Construction, LLC
P.O Box 119
Wenatchee, WA.98807-0119
THANK YOU FOR YOUR BUSINESS!
& METAL FABNATION
Change Order Form # 3 PO/CO: Ellensburg Rodeo
I authorize Cascade Powder Coatingto perform the following work:
Job/Customer Name: Ellensburg Rodeo / Cascade Central Construction
Description of work added or changed: Changes for the East Side Ramp and the West Side Ramp
Materials: Adding 3/8" (.0675" O.D.) pickets to both ramps.
Powder Coating: Y/N Interior Exterior Specific Color Code: Primer and Flat Black (BK109)
Quoted Price for change requested: Adding $13,550.00 to the east side ramp and $14,900.00 to the west side
ramp, for an increase of $28,450.00 for both ramps.
Submitted By: Shane Dressel (Please Print)
Signature: Aamz 0ke44zZ
Date: 3-30-2026
Approved By: (Please Print)
Signature:
Date:
Docusign Envelope ID: ABE14BF3-B233-8618-81 FB-5120F8B0490C
REQUEST FOR PROPOSAL NO: 07
Project Name: Ellensburg Rodeo Arena Completion
Owner: Kittitas County
Contractor: Cascade Central Construction
Job Number: 2025-009
Page 1 of 5
/_\L5
SPOKANE
203 N Washington
Suite 400
Spokane, WA
99201
a 509.838.8568
al search itects.com
TO: Cascade Central Construction, Contractor, please furnish your proposal for performing the changes outlined
below and/or detailed on the attachments referred to:
E-103 — OVERALL PLAN — BEHIND THE CHUTES — FLOOR PLAN — ELECTRICAL,
DELETED: (2)5-20R Duplex Receptacles and associated circuit callouts located at the FOH/MIX
portable riser position.
ADDED: (1)14-50R Simplex Receptacle where the (2)Duplex Receptacles were deleted and added
callout to read, "14-50R" and circuits, "25,27,29".
ADDED: (1)Equipment Tag labeled, "BC-1 " at the northwest corner of the southwest restrooms.
E-601 —SCHEDULES— ELECTRICAL,
PANEL L1 M SCHEDULE:
REVISED: Circuits 38,40,42, to be protected by 313-60A circuit breaker and description to read, "Beer
Cooler BC-1, Stage" with a load of 6000 VA for each phase.
PANEL L3A SCHEDULE:
• REVISED: Circuits 25,27,29, to be protected by 3P-50A circuit breaker and description to read,
"Receptacle, 14-50R, FOH/MIX" with a load of 3000 VA for each phase.
E-602 — SCHEDULES — ELECTRICAL,
BAR EQUIPMENT SCHEDULE —SCHEDULE:
ADDED: Equipment Item, "BC-1" with associated disconnect, fuse, and branch circuit feeder as shown
on attached E-602 markup.
ALSC Architects, P.S. By Todd Keller Date: 2/24/26
PROPOSAL:
To the Owner: We propose to perform all changes described in the above request for a total ADDITION/46946+B,M-
(cross out one) to the contract sum of:
Seven Thousand Two Hundred Seventeen and 91/100 Dollars s 7.217.91
(not including Sales Tax)
We have attached cost estimate detail sheets, and the foregoing amount covers all direct and indirect costs related to
this proposal and to the effect of the proposal on the remainder of the project. All other provisions of the contract
remain in full force and effect. We request the completion date be EXTENDED/REDUCED (cross one out) 0
calendar days because of this work. The Contractor agrees to be bound to this proposal quotation for sixty (60) days
after this date.
ALSC Architects 11 We bring our clients' stories to life.
Docusign Envelope ID: ABE14BF3-B233-8618-81FB-5120F8B0490C
k\�5 D.ilFCis
egnm er:
Cascade Central Construction By KC Carroll E'9�Awa . Date 4/6/2026
Contractor
RECOMMENDATION:
TO: Owner, we have examined the foregoing proposal and find it to be appropriate for the request. We recommend
its acceptance.
ALSC Architects, P.S. By Date:
PROPOSAL ACCEPTANCE:
The Owner hereby accepts the foregoing proposal. This instrument, when signed below, constitutes the conditions
upon which a Change Order will be issued.
is
Owner
Date
ALSC Architects 11 We bring our clients' to life.
Docusign Envelope ID: ABE14BF3-B233-8618-81F13-5120F8130490C
CASCADE
CENTRAL
P.O. Box 119
Wenatchee, WA. 98807-0119
Phone 509-662-7119
Fax 509-662-6380
To:
Kittitas County Comissioners
205 West 5th Ave, Suite 108
Ellensburg, WA 98926
PROPOSAL
PROJECT: Ellensburg Rodeo Arena Improvements
COP# 31
DATE: April 6, 2026
TITLE: RFP 7 Electrical Modifications
Dm
DESCRIPTION
OUANRITY
UOM
UNITPRICE
AMOUNT
4/6/2026
Subcontractor Cost
Electrical Subcontractor- See attached Back-up
1
LS
$ 6.653.00
$6,653.00
6% Mark-up
399.1 B
Subcontractor - Sub Total
7.052.18
4/6/2026
Cascade Central Construction Cost
Supervision
0
HR
$ 128.18
$0.00
General Conditions
0
WD
$ 925.00
$0.00
Project Management & Coordination
0
HR
$ 161.54
$0.00
'Project Engineer
0
HR
$ 116.25
$0.00
(Laborer
0
HR
$ 63.08
$0.00
Carpenter
0
HR
$ 119.00
$0.00
15% Mark-up
0.00
General Contractor- Sub Total
0.00
Subtolal
7.052.18
Band
$67.OD
B&O Tax
$98.73
'Schedule Impact:
TOTAL
7,217.91
MAKE CHECKS PAYABLE TO:
Cascade Central Construction, LLC
P.O Box 119
Wenatchee, WA. 98807-0119
THANK YOU FOR YOUR BUSINESSI
Docusign Envelope ID: ABE 1 4BF3-B233-8618-81 FB-5120F8130490C
McGann Electric I CCC
Contractor Breakdown Summary
Project Name: Ellensburg Rodeo Arena RFI 018 Event Lighting RFP-07
Project No. Source Documents: Jack McGann Date: 3/27/2026
Contractor: McGann Electric Contractor Ref. No.
Description: Provide and install 1 25 conduit, wire, fittings, breaker, disconnect and fuses for new beer cooler per RFP-07 Delete two
20amp receptacles and replace with a 3ph 50amp receptacle at FOH/MIX location. Exclusions:cut and patch, trenching
and backfill, painting.
1. CRAFT LABOR COSTS Itemize ap costs on attached COP Cost Breakdown form.
Direct Labor Costs:
a.
crew (apprentices, journeymen, & laborers)
$
2,352.90
b.
foreman
$
-
c.
superintendent
$
DIRECT LABOR SUBTOTAL $
2,352.90
Supervision:
d.
direct supervision (NTE 15% of 1a)
e.
safety (NTE 2% of lines la, b, & c)
$
4706
2. MATERIAL COSTS
a.
material costs
$
3,198.34
b.
freight costs (itemize)
3. EQUIPMENT COSTS
a.
owned equipment (per spec approved source)
$
b.
rental equipment (per invoices attached)
4. SMALL TOOLS
a.
small tools (NTE 5% of 1a & b)
$
120.00
5. OVERHEAD & PROFIT
a. NTE 15% portion of 1, 2, 3, & 4 up to $50,000 $ 914.88
b. $
6. SUB -SUBCONTRACTORS
a.
b.
C.
d. $
7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS
a. NTE 15% of Line 6 up to $50,000 for each sub $
8. INSURANCE
a. payroll driven liability insurance
b. volume driven liability insurance
9. BOND
a. bond
Farm Revised 04/25/15
1. CRAFT LABOR COSTS $ 2,40000
2. MATERIAL COSTS $ 3,198.00
3. EQUIPMENT COSTS $
4. SMALL TOOLS $ 120.00
SUBTOTAL 1 thru 4 $ 5.718.00
5. OVERHEAD & PROFIT $ 915.00
6. SUB -SUBCONTRACTORS $
7. OVERHEAD & PROFIT ON SUB -SUBCONTRACTORS $ -
0.15 %of1 $ 3.60
0.25 % of 1-7 $ 16.58 8. INSURANCE $ 20.18
0.03 % of 1-8
9. BOND $
TOTAL COST $ 6.15.7300
hftps://mcgannelectric-my.sharepoint com/personal/jackmcgann_mcgannelectric_com/Documents/McGann Electric/2025 Ellensburg Rodeo 9.30/COPs/RFP-07 beer
cooler/Ellensburg Rodeo Arena RFP-07 Beer Cooler Summary Issued 3/27/2026
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CASCADE
CENTRAL
P.O. Box 119
Wenatchee, WA. 98807-0119
Phone 509-662-7119
Fax 509-662-6380
To:
Kittitas County Comissioners
205 West 5th Ave, Suite 108
Ellensburg, WA 98926
PROPOSAL
PROJECT: Ellensburg Rodeo Arena Improvements
COP# 32
DATE: April 6, 2026
TITLE: RFI 076 (scope increase) - South Walk Bridge
Landing, RFI 077 - Concourse Seating Added
Reber, RFI 086-Stage Wall
Dab
DESCRIPTION
OUANRI7Y
UOM
UNIT PRICE
AMOUNT
4/6/2026
Subcontractor Cost
Concrete Subcontractor- Scope Increase to RFI 076 South Walk Bridge
(Landing (includes RFI 079 and RFI 099) - See attached Back-up
1
LS
$ 1,427.20
$1,427.20
Concrete Subcontractor- RFI077 Concourse Seating Added Reber- See
attached Back-up
1
LS
$ 11,333.01
$11,333.01
Concrete Subcontractor- RFI 086 Stage Wall- See attached Back-up
1
LS
$ 5,691.44
$5,691.44
6% Mark-up
1.107.10
Subcontractor- Sub Total
19,558.75
4/6/2026
Cascade Central Construction Cost
Supervision
0
HR
$ 128.18
$0.00
General Conditions
0
WO,
$ 925.00
$0.00
Project Management & Coordination
0
HR
$ 161.54
$0.00
Project Engineer
0
HR
$ 116.25
$0.00
Laborer
0
HR
$ 63.08
$0.00
Carpenter
0
HR
$ 119.00
$0.00
15% Mario -up
0.00
General Contractor - Sub Total
0.00
Subtotal
19.558.75
Bond
$185.81
B&O Tax
$273.82
Schedule Impact:
TOTAL
20,018.38
MAKE CHECKS PAYABLE TO:
Cascade Central Construction, LLC
P.O Box 119
Wenatchee, WA. 98807-0119
THANK YOU FOR YOUR BUSINESSI
ATTN: General Contractor
Scope Increase to RF176
Concrete Estimate
Estimate Date: 3/20/2026
Project
Ellensburg Rodeo Improvements
Project Location
Ellensburg,
Washington
Item
Work Description
Class
Quantity
Unit
Unit Price
Amount (US $)
1
Forms, Stakes, Small Tools, Exp Joint,
Material
1
EA
$ 50.00
$ 50.00
2
Ready Mix Concrete
Material
2.5
Cy
$ 255.75
$ 639.38
3
#4 Rebar
Material
1
EA
$ 50.00
$ 50.00
4
Cement Mason
Labor
5
HR
$ 65.71
$ 328.55
5
Ironworker
Labor
2
HR
$ 86.56
$ 173.12
Includes:
loft x 7in Concrete Step
27ft x 10in Thickened Edge
100sf of 6in Thick Concrete Sidewalk
Forming, Pouring of Concrete Sidewalk
114 Rebar @18in OC EW
Jones Concrete & Excavation
Customer:
Estimator - Carson Chester
Authorized Signature:
541-861-8060
Name:
Date of Acceptance:
Sub Total $ 1,241.05
O&P Markup 15.00% 186.16
TOTAL $ 1,427.20
www.JonesConcrete.pro 1/1
RFI 77 - Concourse Seating Rebar
ATTN: General Contractor
RFI 77 - Concrete Estimate
Estimate Date: 3/20/2026
Project
Ellensburg Rodeo Improvements
Project Location
Ellensburg,
Washington
Item
Work Description
Class
Quantity
Unit
Unit Price
Amount (US $)
1
Hydraulic Rebar Bender, Twinmaxx Tie Gun, Rotohammer,
Misc.
1
LS
$ 1,384.29
$ 1,384.29
Rotohammer Drill Bits, Tie Wire, Hot Saw, Hot saw Blades
2
Simpson Set 3G Epoxy
Materials
14
EA
$ 38.99
$ 545.86
3
#4 Rebar - Stock 20' Length
Materials
42
EA
$ 11.39
$ 478.38
4
Ironworker
Labor
41
HR
$ 86.56
$ 3,548.96
5
Laborer
Labor
30
HR
$ 62.41
$ 1,872.30
6
Per Diem & Lodging
Labor
9
EA
$ 225.00
$ 2,025.00
Includes:
170 Drilled & Epoxied #4 Rebar Hooks & Additional #4 Rebar
Continious
Jones Concrete & Excavation
Customer:
Estimator - Carson Chester
Authorized Signature:
541-861-8060
Name:
Sub Total $ 9,854.79
Date of Acceptance:
0&P Markup 15.00% 1,478.22
_
TOTAL $ 11,333.01
1/1
RFI 86 -Stage Ramp Wall
ATTN: General Contractor
RFI#86 Concrete Estimate
Estimate Date: 3/20/2026
Project
Ellensburg Rodeo Improvements
Project Location
Ellensburg,
Washington
Item
Work Description
Class
Quantity
Unit
Unit Price
Amount (US $)
1
Ready Mix Concrete - 3000PSI (Includes 30•.6 Spillage)
Material
2
CY
$ 210.75
$ 421.50
2
Ready Mix Concrete - 450OPSI (Includes 10% Spillage)
Material
1
CY
$ 255.75
$ 255.75
3
Rebar, Forms, Form Oil, Curing Compound, Simpson Set 3g Epox
Material
1
EA
$ 482.89
$ 482.89
4
Hydraulic Rebar Bender, Twinmaxx Tie Gun, Rotohammer,
TOOIS
1
LS
$ 231.20
$ 231.20
Rotohammer Drill Bits, Tie Wire, Hot Saw, Hot Saw Blades
5
Ironworker
Labor
6
HR
$ 86.56
$ 519.36
6
Carpenter
Labor
16
HR
$ 94.23
$ 1,507.68
7
Cement Mason
Labor
2
HR
$ 65.71
$ 131.42
8
Laborer
Labor
8
HR
$ 62.41
$ 499.28
9
'Per Diem & Lodging
Labor
4
EA
$ 225.00
$ 900.00
Jones Concrete & Excavation
Customer:
Estimator - Carson Chester
Authorized Signature:
541-861-8060
Name:
Sub Total $ 4,949.08
Date of Acceptance:
O&P Markup 15.00% 742.36
TOTAL $ 5,691.44
www.JonesConcrete. pro 1/1
KITTITAS VALLEY EVENT CENTER
Home of the Kittitas County Fair and Ellensburg Rodeo
XI rrrrASvn- ,�°� rf 901 E. 71 Ave, Suite 1, Ellensburg, WA 98926
FiCeft.t, EventCenter@co.kittitas.wa.us
_ Office (509) 962-7639
kITTtT.I�C'OUYT�' Fax (509) 962-7010
STUDY SESSION STAFF REPORT
AGENDA DATE: April 27, 2026
AGENDA ITEM: Grandstands Project Updates
BACKGROUND: We had a strong presence at Field Day and provided stakeholders
with a clear update on the project's history and current status.
The ribbon cutting for the grandstands is scheduled for August 11 at
5:30 PM. A handshake dinner with the Fair and Rodeo Board will
follow, and all Commissioners are invited to attend.
Contractors were approximately one week behind in turning over
the arena in a usable condition. Despite this delay, we remain on
track for the 5 Header event. To date, the delay has only impacted
one barrel race originally scheduled for April 29. Upon turnover,
there was a significant amount of rock remaining from hauling and
excavation work completed to improve roadway access to the
arena.
I met with the Rodeo Grounds Director to review plans for
executing and funding ancillary projects resulting from the
construction. Current project items include:
■ Updated and new section signage
• Track fence materials and gate installation
• Stair nosing material and installation
• South grandstand gate entrance
Quotes are in progress, and a proposed budget will be presented for
review soon.
The Rodeo will be responsible for:
• Electrical upgrades to the track fence
• Improvements to the east end to accommodate relocated
vendors (due to loss of the west end)
Development of a new food court area
• Upgrades and retrofit of the Shop 6 bar for use as a
volunteer space
I will continue evaluating funding options within my budget,
including potential trades, to help cover costs associated with
fencing, gate materials, and seating signage. The Rodeo plans to
fund the remaining ancillary projects.
INTERACTION: Kittitas Valley Event Center
Board of County Commissioners
ACTION REQUESTED: None
ATTACHMENT(S): None
LEAD STAFF: Kady Porterfield, CFE — Event Center Director
C�S�ppEs.. ro rkE KITTITAS VALLEY EVENT CENTER
i Home of the Kittitas County Fair and Ellensburg Rodeo
KEYTITAS VALLEY °� r 901 E. 71' Ave, Suite 1, Ellensburg, WA 98926
EventCenter@co.kittitas.wa.us
Office (509) 962-7639
Ri r ri i'A CO N r Fax (509) 962-7010
STUDY SESSION STAFF REPORT
AGENDA DATE: April 27, 2026
AGENDA ITEM: Red Cross Shelter Facility Plan
BACKGROUND: We have been approached by the American Red Cross regarding
the potential designation of the fairgrounds as an emergency shelter
during large-scale disasters. While supporting emergency response
efforts aligns with our core mission (and we have experience
assisting with various emergency situations) this opportunity would
formalize our role within an established response plan and place us
on an official call list.
At present, we do not have a formalized agreement or coordinated
procedures with partner agencies for mass evacuation and
sheltering operations, so this a great opportunity to gain alignment.
As a first step, I will complete a preliminary assessment survey to
determine whether our facilities meet the Red Cross requirements
for inclusion. If we qualify, we will then proceed through the next
phases of review and coordination.
INTERACTION: Kittitas Valley Event Center
Board of County Commissioners
ACTION REQUESTED: Seeking feedback, support, and any concerns that should be
considered as we evaluate participation in this program.
ATTACHMENT(S): None
LEAD STAFF: Kady Porterfield, CFE — Event Center Director
C�St Afl ES.:-rp rkE KITTITAS VALLEY EVENT CENTER
Home of the Kittitas County Fair and Ellensburg Rodeo
xtTriTAS VALLEY ��° T 901 E. 71 Ave, Suite 1, Ellensburg, WA 98926
EventCenter@co.kittitas.wa.us
Office (509) 962-7639
ssTnr,�s ti-x r� Fax (509) 962-7010
STUDY SESSION STAFF REPORT
AGENDA DATE: April 27, 2026
AGENDA ITEM: Approve Continued Use of Temporary Fair Aide
BACKGROUND: Seeking approval to hire a temporary three-month Fair Aide
position for the upcoming season, approximately mid -June through
mid -September, in order to address current staffing limitations
within the department. At present, the department is operating with
one fewer full-time Maintenance Technician (FTE), and while
salary savings are being realized by not immediately filling that
position, the reduction in workforce presents operational challenges
during the peak fair and summer grounds season.
In previous years, the department maintained adequate seasonal
staffing by utilizing a six-month seasonal position that was split
into two three-month roles (temporary fair aides); however, due to
current staffing circumstances, that flexibility is no longer available
as one of the past temporary employees was now able to,serve as a
seasonal employee, working the full six-month term. The request to
continue with a temporary three-month Fair Aide is intended to
maintain the level of seasonal support historically relied upon the
last few years, as the department typically operates with three
additional seasonal staff during this period while also being fully
staffed with FTEs. Without this temporary position, the department
would effectively be down two staff members compared to normal
operations.
Additionally, maintaining this temporary role will provide
necessary time to evaluate long-term staffing structure and
operational efficiency, including assessing whether the current
Maintenance Technician I position is appropriately classified or if a
transition to a new role would better meet departmental needs. This
evaluation period is critical to developing a well -supported and
data -driven recommendation for the upcoming budget cycle.
Overall, the temporary position is requested as a practical short-
term solution to ensure continuity of service levels while allowing
for thoughtful analysis and planning regarding permanent staffing
adjustments. There will be no added budget impacts, if approved.
INTERACTION: Kittitas Valley Event Center
Human Resources
Board of County Commissioners
ACTION REQUESTED: Approve continuation of temporary staff position.
ATTACHMENT(S): None
LEAD STAFF: Kady Porterfield, CFE — Event Center Director
C PSCPMES... To TEE KITTITAS VALLEY EVENT CENTER
Home of the Kittitas County Fair and Ellensburg Rodeo
X7T7l7AS 0/ALLIEY �° 901 E. 7t` Ave, Suite 1, Ellensburg, WA 98926
EventCenter@co.kittitas.wa.us
Office (509) 962-7639
irrir.�s roerrTv Fax (509) 962-7010
STUDY SESSION STAFF REPORT
AGENDA DATE: April 27, 2026
AGENDA ITEM: Update on City Sidewalk Project
BACKGROUND: We are currently reviewing the 30% design with the RV Project
contractors and have met on site with City officials to identify and
address any potential conflicts as the design process continues.
I also attended the project open house, where representatives from
the Rodeo Board and our neighboring business, First and Last
Chance Tavern, were present and actively providing input to the
City on the design.
INTERACTION: Kittitas Valley Event Center
Board of County Commissioners
ACTION REQUESTED: None
ATTACHMENT(S): None
LEAD STAFF: Kady Porterfield, CFE — Event Center Director