HomeMy WebLinkAboutG - Fully ExecutedBOARD OF' COIINTY COMMISSIONERS
COT]I\TY OF'KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2026- C
AUTHORIZING CHAIR SIGNATUR_E ON ARDURRA GROUP,INC. TASK ORDER NO.3 -
HI]NGRY JI]I\CTION ROAD PROJECT
WHEREAS: The Department of Public Works procured on-call professional engineering services from
Ardurra Group, Inc. consistent with state law and county code in luly 2025; and
WHEREAS: Ardurra Group, Inc. is being provided with 60% plans that were developed by County
Staff; and
WIIEREAS: Ardurra Group, Inc. prepared a scope of work and fee proposal to provide bid ready plans,
estimates, and specifications for said Project; and
WHEREAS: The value of Task Order No. 3 exceeds the contract authorization amount currently
provided to the Public Works Director;
NOW TIIEREFORE, BE IT RESOLVED The Board of County Commissioners of Kittitas County,
Washington, in the best interest of the public, does hereby authorize Chair signature on
Ardurra Group, Inc. Task Order No. 3 - Hungry Junction Road Project.
DATED this 5ft day of May 2026, at Ellensburg, Washington.
BOARD OF COLINTY COMMISSIONERS
KITTITAS COTINTY, WASHINGTON
cory Chairman
Board- Julie Kjorsvik
Vice-Chairman
Clerk of th6 B Mandy Buchholz
ABSENT
Laura Osiadacz, Commisstoner
KITTIINA.SI C(OIITTTY
DEPARTMENT OF PUBTIC WORKS
Formal Tas k Order Document
Ardurra Groupr lnc.
Task Order Number 03
Maximum Amount Payable $315"000 Completion Date 12t3u2028
The general provisions and clauses of the Master Professional Services Agreement for On-
Call Civil Engineering executed on November 110 2025, shalt be in full force and effect for
this Task Order.
Location of Project: Kittitas County
Project Title: Hungry Junction Road
Description of Work: See Attached Exhibit B
Ardurra Group, Inc. (Consultant) shall perform design and develop bid ready plans, estimates
and specifications for said Project. Ardurra Group, Inc. will continue with the 60% plans
prepared by the County and Ardurra Group, Inc. will advance the project through several
iterations of design review to bid documents, along with bidding assistance.
Consultant shall complete all tasks as directed by and report to the Public Works Director and/or
County Engineer. The level of detail of such tasks shall be performed by CONSULTANT
commensurate with the level of effort allocated in the agreed upon budget.
Cost Breakdown: See Attached Exhibit B
Completion Date: l2l3l 12028
Date: 0t'Agency Signature:
Consultant Signature:Date: 4-28'2026
Ardurra Groupr lnc.
15. N Chelan Avenue
Wenatchee, WA 98801
ARDURRA
Exhibit B
Scope of Work
Kittitas County Public Works
On-Call Transportation Engineeri ng
Ardurra Group lnc., Project No. 250426
Task Order No. 03
HUNGRY JUNCTION ROAD
April 2026
Master Agreement Description
The following scope of work is structured as an individual task order under the On-Call
Transportation Engineering master agreement between Kittitas County Public Works (county)
and Ardurra Group, Inc. (Ardurra)
Task Order Background and lntroduction
The county has requested Ardurra perform design and develop bid ready plans, estimates,
specifications for approximately 1.7 miles of county roadway along Hungry Junction Road
beginning at US 97 and ending approximately 200 feet west of Reecer Creek Road.
The project generally consists of re-construction and widening of the existing roadway, re-
alignment of the vertical profile to correct deficiencies, installing guardrail where required,
replacement of a substandard culvert crossing with a box culvert, re-grading of driveways to
address driveway grading challenges associated with the vertical re-alignment, and new
roadway slopes, ditches, and driveway culverts etc.
Preliminary scoping discussion between Ardurra and the county indicated that the objective of
the project for the Ardurra team to pick up where the county left off with their in-house design
which is currently at approximately a 60% level design. Ardurra's task will be to will advance the
project through several iterations of design review to bid documents and provide bidding
assistance.
Proiect U nderstandinq :
The county has provided Ardurra with their current CAD files, plans, estimates and other project
documentation that supports the following understanding of the scope of work:
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Environmental: Environmental documentation tasks have been mostly completed by
the county with assistance from Jacobs Engineering. Finalization of all environmental
documentation will be completed by the county and/or Jacobs. This scope of work does
not include completion of environmental documentation or any other
environmentallpermitting tasks. Ardurra will support the county and other consultants
environmental efforts by providing design data, figures, and other information needed
for the JARPA and other permit requirements.
Box Gulvert Structure: The project includes removal of two existing culverts on
Reecer Creek near the intersection of Hungry Junction Road and Faust Road.
Preliminary coordination regulatory agencies performed by the county has indicated
that the new structure will a box culvert designed according to WSDOT Standard Plans
The county, in conjunction with Jacobs, has established concurrence from the Army
Corps of Engineers and Washington Department of Fish and Wildlife on the approach
described above.
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This scope of work does not include structural engineering. Structural design is
provided by WSDOT standard plans. The box structure will be included in the project
per the guidance in the document provided by the county entitled "Structure
Justification_ Hungry Junction Road Over Reecer Creek"
Finalization of all environmental documentation and agency concurrence for the box
culvert replacement will be completed by the county with assistance as needed from
Jacobs. This scope of work does not include completion of environmental
documentation or permitting tasks.
The county wlth assistance from another consultant, Natural Waters, will provide the
hydrologic and hydraulic modeling required to design the structure geometry. This
scope of work does not include completion of hydrologic or hydraulic modeling.
The county with assistance from Geosyntec has completed geotechnicalwork related
to the structure. This scope of work does not include additional geotechnical work for
the box culvert structure.
lrrigation and Utilities. lt is anticipated that irrigation (both piped systems and ditch
systems) will be impacted by the project. lt is anticipated that Ardurra will identify
conflicts between the project and existing irrigation and utility facilities, attempt to find
design solutions to minimize conflict, and identify irrigation and utility facilities that will
need to be relocated.
It is assumed that the county will lead coordination with effected irrigation districts and
utility providers to have these facilities relocated ahead of the project. Ardurra will
support the counties efforts by providing design information as needed.
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This scope of work is limited to identifying geometric conflicts and identifying potential
locations for irrigation and utilities to relocate to and limited design coordination. This
scope does not include significant irrigation or utility planning or design work such as
system evaluation, inspection, modeling, load calcs, construction plans and details,
relocation oversight, detailed coordination with utility owners etc.
Stormwater: The county provided Ardurra with an internal memo identifying that the
stormwater requirements for this project will be met by BMP 6.42. Per the county's
memo;
"The Stormwater Management Manualfor Eastern Washington (SWMMEW) indicates
this project falls under the definition of a Redevelopment project as defined in Chapter
2.6. Following the guidance provided in the Flow Chart for Determining Applicable Core
Elements for Redevelopment Projects (Figure 2.2), all Core Element 5 is required for
new and replaced PGIS, and Core Element 6 is only required for the new PGIS. The
County proposes utilizing BMP 6.42: Full Dispersion. Runoff will be required to be
concentrated in some locations through cut slopes and driveway locations, but through
use of Dispersion Trenches, Full Dispersion can still be met."
It is assumed that no additional stormwater calculations, reports, or other
documentation are included in this scope of work. Ardurra will review the geometric
requirements in BMP 6.42 and utilize those geometric requirements as a design
parameter. No additional treatment or infiltration BMPs are included in this scope of
work. lf additional stormwater design or documentation is needed Ardurra may request
authorization of management reserve funds,
Schedule: ln scoping discussions, the county identified that the fish window for in-
creek work associated with the box culvert is between August and the end of
September. lrrigation flows will also be a consideration. Additionally, lead times for pre-
cast structures are anticipated to require advertisement of the project no later than the
February preceding the fish window.
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It is understood that the county's goal is to construct this project in 2027. However, it
is acknowledged that multiple factors including but not limited lead times for precast
structures, in water work windows, permitting approvals, funding approvals, the need
for additional geotechnical work to support retaining wall design, right of way needs,
etc. could push the project into the 2028 construction year. Ardurra will initiate this
project targeting 2027 conslruction with the understanding that, with the county's input
and approval, we may need to pivot to 2028.|t is further understood that the project
cannot slip beyond 2028 without jeopardizing the project funding.
Other ldentified Challenges: The county has identified that right of way and/or
permanent easements as well as temporary construction easements may be needed to
support the proposed roadway prism and to support reconnection of driveways. The
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Transportation On-Gall Ardurra Group, Inc.
project does not currently have an identified right of way phase, however right of way
work may be required. lt is anticipated that the Ardurra team will identify areas of
concern and work with the county to identify a solution which might consist of a right of
way phase, retaining walls, or both. A design objective will be to design right of way
needs "out of the project" as much as possible.
This scope of work does not include right of way acquisition or related tasks. However,
Ardurra will generate proposed right of way, easement, and temporary construction
easement line work, produce figures for property owner meetings, and attend property
owner meetings as needed (Up to 6). lt is assumed that property owner meetings will
be led by the county.
Proiect Approach:
Ardurra's general approach for the following scope of work will include:
lndependently re-establishing the 60% design using the county's 60% as a basis.
Effectively this means re-doing the work that's been done by the county from 30% to
60o/o.
The new iteration of the 60% design will verify the county's assumptions and design
intent, identify new ways to optimize the design, verify the extents of right of way
challenges, and identify solutions to be implemented in subsequent design submittals.
Typical 9Oo/o,100o/u and Bid Document design submittal iterations will proceed after re-
establishing the 60%.
A management reserve has been included in the scope of work to provide for currently
unidentified project needs including but not limited to additional civil design not already identified
below, right-of-way services, geotechnical design, structural design, or other
consultanVsubconsultant design needs. The following is Ardurra's specific scope of services.
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Scope of Services
Task 1.0 Project Management
Ardurra will manage internal resources, invoicing, project delivery schedule, and project related
coordination. Specific tasks include:
Consultant Responsibilities
Task 1.1: General Project Goordination and Management: General coordination,
communication, scheduling of work, and meetings. Management of internal resources,
project delivery schedule, and budget trajectory tracking.
Task 1.2: lnvoicing, Progress Reports, and Contract Administration: Prepare,
review, and finalize monthly invoices, progress reports, and perform general contract
administration and labor tracking tasks.
Task Specific Assumptions:
. The duration of this task order will be no more than 12 months. Additional hours for
project management may be needed via supplement if the project extends to 2028
construction.
e The project is state funded. The county will coordinate funding agency requirements.
. Ardurra is not leading any formal stakeholder coordination meetings or public meetings
. See assumptions and exclusions below.
o Meetingagendas/notes
o Monthly invoices and progress repofts
Task 2.0 Independently Re-Establish the 60% Design
The county will provide Ardurra with the topographic survey, right of way delineation, design
files, cost estimate, and other supporting documentation associated with the county's 60%
design. Using the county's 60% design as a basis, Ardurra will independently develop a new
60% design.
Consultant Responsibilities:
Task 2.1: Review County Performed 60% Design. Ardurra will review the county's
60% design, meet with the county, and get familiar with the design and assumptions that
the county used.
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Deliverables
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Task?.Z: Update Files and Standards and Greate a new Sheet Set. Ardurra will
create a new sheet set for the Ardurra 60% design and transfer survey and design
documents over to the new design file.
Task 2.3 Weekly Meetings with the County (Up to 10 Total). Ardurra will coordinate
and lead up to 10 informal weekly meetings with the county during this task to get input
from the county on work to help inform design decisions for the new 60% design.
Task 2.4lndependently Re-Establish the 60% Design. Ardurra will independently re-
establish the 60% design using the county's 60% as a basis. The new iteration of the
60% design will verify the county's assumptions and design intent, check for new ways
to optimize the design, verify the extents of right of way challenges, and identify
solutions to be implemented in subsequent design submittals.
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Task Specific Assumptions:
The county will perform all survey work and provide all survey files. lf additional survey
needs are identified, the county will perform that work.
The county will provide the 60% design and supporting documentation.
The county will attend regular meetings and provide design feedback.
No Ardurra survey work is included in this scope.
See assumptions and exclusions below.
Deliverables
Meeting agendas and notes
New 60% Review Plans and Construction Cost Estimate
Task 3.0 Design
Ardurra will progress through multiple design iterations with the ultimate goal of delivering bid
ready plans, specifications, and estimate (PS&E)
Consultant Responsibilities
Task 3.1 - 90% Desiqn
Task 3.1.1 lncorporate Final 60% Design Gomments. Ardurra will respond to final
comments provided by the county on the 60% Review Submittal.
Task 3.1 .2.90% Plans. Ardurra will develop 90% design level plans
Task 3.1.3 90% Gost Estimate. Ardurra will develop 90% construction cost estimate
based on the design files.
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Task 3.1.4 Internat QC. Ardurra will provide an internal review of the draft 90%
submittal and update the deliverables before final submittal.
Task 3.1.5 Gontract and Specification Documents. Ardurra willdevelop the g0%
contract and specification package to accompany the 90% design deliverable.
Task 3.1.6 Submit for Review (PS&E). Ardurra will assemble and backcheck
documents and formally submit to the county for review.
Task 3.2 - 100% Desiqn
Task 3.2.1 lncorporate Final 90% Design Gomments. Ardurra will respond to final
comments provided by the county on the 90% Review Submittal.
Task 3.2.2. 100o/o Plans. Ardurra willdevelop 100% design
Task 3.2.3 l}Oo/o Cost Estimate. Ardurra will develop 1OO% construction cost estimate
based on the design files.
Task 3.2.4 lnternal QC. Ardurra will provide an internal review of the draft 100%
submittal and update the deliverables before finalsubmittal.
Task 3.2.5 Gontract and Specification Documents. Ardurra will develop the 100%
contract and specification package to accompany the 100% design deliverable.
Task 3.2.6 Submit for Review (PS&E). Ardurra will assemble and backcheck
documents and formally submit to the county for review.
Task 3.3 - Bid Documents
Task 3.3.1 lncorporate 100% Design Comments. Ardurra will respond to final
comments provided by the county on the 100% Review Submittal.
Task 3.3.2. Bid Document Plans. Ardurra will develop Bid Document design level
plans based on the previous design iteration.
Task 3.3.3 Bid Document Cost Estimate. Ardurra will develop Bid Document
construction cost estimate based on the design files.
Task 3.3.4 Internal QG. Ardurra will provide an internal review of the draft Bid
Document submittal and update the deliverables before final submittal.
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Task 3.3.5 Gontract and Specification Documents. Ardurra will develop the Bid
Document contract and specification package to accompany the Bid Document design
deliverable.
Task 3.3.6 Submit for Review (PS&E). Ardurra will assemble and backcheck
documents and formally submit Bid Documents to the county.
Task Specific Assumptions:
. The county will provide the survey basemap and any subsequent survey needs.
. The county will provide their internal 60% design and documentation'
o Hydraulic modeling will be provided by the county and is not included in this scope
. Geotech work has been completed for the structure but more may be needed as a
supplement.
o Right of way services are not included in this scope of work but may be needed as a
supplement.
. Right of way plans and legal exhibits are not included in this scope of work.
. Structural design is not included in this scope of work.
. Environmental wilt be handled by the county and is not included in this scope.
o See additionalassumptions and exclusions below.
r Meeting Agendas and Notes
o 90Yo Plans, Specs, and Estimate
. l0OTo Plans, Specs, and Estimate
o Bid Document Plans, Specs, and Estimate
Task 4.0 Bid Phase Support
Ardurra will address bidder questions, issue addendums if needed, and facilitate the bid review
process.
Gonsultant Responsibilities:
Task 4.1 Respond to Bidder Questions & Addendums: Ardurra will review and
respond to bidder questions, document responses, and issue addendums as needed
Task 4.2 Bid Opening: Ardurra will attend the bid opening, and assist the county as
needed.
Task 4.3 Bid Tabulation and Bid Review: Ardurra review the bid packages, develop a
bid tabulation, provide a recommendation for award letter as needed.
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Deliverables
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Task 4.4 Bid Award: Ardurra will develop a notice of award letter on behalf of the
county as needed.
Assumptions:
. See general assumptions and exclusions below
r County will lead the bid opening.
. Bid Tabulation
o Recommendation for Award Letter
. Notice of Award Letter
Task 5.0 Gonstruction Services
The Client may elect to retain the services of Ardurra to provide construction services, including
but not limited to construction management, observation, inspection, and support. At the
request of the Client, Ardurra will provide a supplemental scope of services for this work.
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Deliverables
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Transportation On-Gall Ardurra Group, lnc
General Assumptions and Exclusions
The following are a list of assumptions that apply to this scope of work and services that are
specifically excluded from this agreement, but may be added by written authorization of the
Client:
Ardurra Design:
a Exclusions and/or Additional Services:
. Master Planning and/or Capital lmprovement Planning.
. Ordinancepreparation.
. Any other review submiftals not specifically identified in the list of deliverables.
. Funding Applications
. Construction management.
. Environmental permitting and documentation.
. Cultural Resources work.
. Geotechnicalwork.
o Structuralwork.
. Topographical surveying or base mapping.
. Right of way delineation
. Title reports.
. Environmental mitigation or cleanup.
. Traffic control
r Legal services.
o Agency submittal fees, review fees or permit fees.
. Client inspired changes or unforeseen changes arising due to regulatory decisions.
. Any services, product or professional responsibility not specifically described above.
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ErHblI B
Proiecl Budget
KlIitas counry Pnblic \Yorls
On-Crll Transporisti0n En8hrccring
Arduur Croup, Inc. Project No 250426
Task Order No 03
HUNCRY JUNC'IION ROAI)
2026
NO.
ITEM DESCRIPTION OF WORK Accouhtut cosput.llon
Tsl
Subconsultanls
Total Subcotrsulent 3
Reimbu6able Direct
s
s
Totsl Relmbunible Erpens.t r,305.00
Budget Summar
Budgct (l otal A rdurrs G ro up Fe€ + Totrl Subconsullanl Erpcnse + Tolol lrcim bursi blc Erpcnsc ) | $ 276,030.00SubtotalEilimNted
$ 38,970.00
Total Estlmated ProJect s 315,000.00
Tobl Hows
bt Trrk
Proled
Mrmgr
ProJed
f,D8ln€!r
Desig!
Etr3lreei CAD T€cb. Vl Prolftt
Total lti6.
CoBdffi ltbor
Ti@lhy Fish HilturyS.,sh Fcdon Mrchenc Ry.n PsiAidclprted Strfi MeDber
s 2t0.00 $ 140.00 s 130.00 I 105.00t 2E5.00DlrdSrlry Rst(
t-0 Projcct MEnsgcmona
7 r25 00c"^^r.l pr^iFr arhrdinntnrn rnd Mnnrs.mcnl
t5l0lnvn.,n! pro!rc\r Rcmns- bnd Conlrr(l Admrnisnalkilr
ta00050l5Suhtot l Eltimatcd Hours lnd Fcc
2.0 Re-Errabllsh !he M70
l0Desicnlo1l q 2i 850 0040r lilar./ll.fr.,r. pil.. & Sric & a-'.rr. Nc* Shel S.l2.2
$9.900.00?0 20fe.!lw Mmrina\ wirh Cillhrv rl ln ro I0 lbmll
401101024lndenendenrlv Develoo a New 60% Subnri(al (llans & Estimale)
0 s 70.650,00a0I05il0t0Subtotrl gillmrled Hourr rnd Fe€315
3,0 Desisn
3.t 9070 ltcaisn
<n t5
40ts0317 s t1 050 007tt5
s 6.t50_00t010
!06540cdn6.r ind Sm Dfrr
4 950 00(nhhir tir Dewie\! /DSX.tsl 20r.t.6
I t0 {5 0 s 76.4s0.00t7st20100Subloial E$lmrled llours rod F€c
100% Desilr3.2
s t0. I 75_00l5I5
40130l5
1 175 00t0321g6.350.00t0t0
s t0.625.0010
s , 4?l o010726
a5 0 I 58,425.001008565r05Subrotal EilimEld llous and F&
Bid Dftum€nrst.l
7 000.00ql0IOt0rl.h.r.l a'^n.dinili.n
,o0[ls
lo30
$6 150 00lol03.3.4
7S l0
t0 t0Finsl Sshnrittal lPS&E)
25 0 t 50.q10.002508065EOSubtotsl f,(inrated Hourr rnd Fcc
I t5 0 s 185,775.00925283230795Suhrotrl Esrimlred lrouff 2nd Fce
4.0 Bid Phaie Supporl
s a 415 00Rtth n'!.(r;nL ani Aid.ddt
s 1.425.00
5 5
$I 425 005
0 0 0 5 6,750.0025205Tark Total
Conlrruction Support5.0
s1; Ar s.6n.d rv S'n$lenr.nlrl Aprenrcnl
30.00000000Trsk Total
t 274,725.00340{05 195 l5l3?5 42nIOTAL OF ESTIMATED HOURS & FEE (PRIME)
Ardurra Crotrp. Inc.