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HomeMy WebLinkAboutResolution_TO3_ArdurraGroup_HungryJunctionRoadKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: May 5, 2026 ACTION REQUESTED: Request to Approve a Resolution to Authorize the Chair's Signature on Ardurra Group, Inc. Task Order No. 3 — Hungry Junction Road Project BACKGROUND: Kittitas County was awarded funds through the County Road Administration Board (CRAB) Rural Arterial Program (RAP) for the design and construction of road improvements on Hungry Junction Road. The design of the improvements includes a structure replacement at the intersection of Hungry Junction and Faust Road, as well as widening and improving the existing vertical curves on the roadway between Highway 97 and Reecer Creek Road. Public Works staff has been leading the design efforts of the project including project management and civil design. Consultant services are needed to advance the design to completion. Public Works previously solicited proposals and selected on -call civil support and selected Ardurra Group Inc. as an on -call consultant. Public Works has requested a scope and fee from Ardurra Group, Inc., for design and construction support for the project. The task order amount proposed is for $315,000.00 and Ardurra would be under contract through the end of 2028. At the April 27, 2026, Study Session, the Board of County Commissioners provided staff with direction to proceed with presenting enabling documents at a future agenda session. INTERACTION: Public Works RECOMMENDATION: Approve a Resolution to Authorize the Chair's Signature on Ardurra Group, Inc. Task Order No. 3 — Hungry Junction Road Project. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Task Order No LEAD STAFF: Josh Fredrickson Public Works Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2026- AUTHORIZING CHAIR SIGNATURE ON ARDURRA GROUP, INC. TASK ORDER NO.3 — HUNGRY JUNCTION ROAD PROJECT WHEREAS: The Department of Public Works procured on -call professional engineering services from Ardurra Group, Inc. consistent with state law and county code in July 2025; and WHEREAS: Ardurra Group, Inc. is being provided with 60% plans that were developed by County Staff; and WHEREAS: Ardurra Group, Inc. prepared a scope of work and fee proposal to provide bid ready plans, estimates, and specifications for said Project; and WHEREAS: The value of Task Order No. 3 exceeds the contract authorization amount currently provided to the Public Works Director; NOW THEREFORE, BE IT RESOLVED The Board of County Commissioners of Kittitas County, Washington, in the best interest of the public, does hereby authorize Chair signature on Ardurra Group, Inc. Task Order No. 3 — Hungry Junction Road Project. DATED this 51 day of May 2026, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner ��o���CpSCppGS ... 7'p !yF(,olGy 9 KITTITAS COUNTY KZTTZT'AlS COUNTY DEPARTMENT OF PUBLIC WORKS Formal Task Order Document Ardurra Group, Inc. Task Order Number 03 Maximum Amount Payable $315,000 Completion Date 12/31/2028 The general provisions and clauses of the Master Professional Services Agreement for On - Call Civil Engineering executed on November 11, 2025, shall be in full force and effect for this Task Order. Location of Project: Kittitas County Project Title: Hungry Junction Road Description of Work: See Attached Exhibit B Ardurra Group, Inc. (Consultant) shall perform design and develop bid ready plans, estimates and specifications for said Project. Ardurra Group, Inc. will continue with the 60% plans prepared by the County and Ardurra Group, Inc. will advance the project through several iterations of design review to bid documents, along with bidding assistance. Consultant shall complete all tasks as directed by and report to the Public Works Director and/or County Engineer. The level of detail of such tasks shall be performed by CONSULTANT commensurate with the level of effort allocated in the agreed upon budget. Cost Breakdown: See Attached Exhibit B Completion Date: 12/31/2028 Agency Signature: Consultant Signature: Date: 010 Date: 4-28-2026 Ardurra Group, Inc. 15. N Chelan Avenue Wenatchee, WA 98801 ARDURRA Exhibit B Scope of Work Kittitas County Public Works On -Call Transportation Engineering Ardurra Group Inc., Project No. 250426 Task Order No. 03 HUNGRY JUNCTION ROAD April 2026 Master Agreement Description The following scope of work is structured as an individual task order under the On -Call Transportation Engineering master agreement between Kittitas County Public Works (county) and Ardurra Group, Inc. (Ardurra) Task Order Background and Introduction The county has requested Ardurra perform design and develop bid ready plans, estimates, specifications for approximately 1.7 miles of county roadway along Hungry Junction Road beginning at US 97 and ending approximately 200 feet west of Reecer Creek Road. The project generally consists of re -construction and widening of the existing roadway, re- alignment of the vertical profile to correct deficiencies, installing guardrail where required, replacement of a substandard culvert crossing with a box culvert, re -grading of driveways to address driveway grading challenges associated with the vertical re -alignment, and new roadway slopes, ditches, and driveway culverts etc. Preliminary scoping discussion between Ardurra and the county indicated that the objective of the project for the Ardurra team to pick up where the county left off with their in-house design which is currently at approximately a 60% level design. Ardurra's task will be to will advance the project through several iterations of design review to bid documents and provide bidding assistance. Project Understanding: The county has provided Ardurra with their current CAD files, plans, estimates and other project documentation that supports the following understanding of the scope of work: Page 1 of 10 Transportation On -Call Ardurra Group, Inc. Environmental: Environmental documentation tasks have been mostly completed by the county with assistance from Jacobs Engineering. Finalization of all environmental documentation will be completed by the county and/or Jacobs. This scope of work does not include completion of environmental documentation or any other environmental/permitting tasks. Ardurra will support the county and other consultants environmental efforts by providing design data, figures, and other information needed for the JARPA and other permit requirements. Box Culvert Structure: The project includes removal of two existing culverts on Reecer Creek near the intersection of Hungry Junction Road and Faust Road. Preliminary coordination regulatory agencies performed by the county has indicated that the new structure will a box culvert designed according to WSDOT Standard Plans. The county, in conjunction with Jacobs, has established concurrence from the Army Corps of Engineers and Washington Department of Fish and Wildlife on the approach described above. This scope of work does not include structural engineering. Structural design is provided by WSDOT standard plans. The box structure will be included in the project per the guidance in the document provided by the county entitled "Structure Justification_ Hungry Junction Road Over Reecer Creek" Finalization of all environmental documentation and agency concurrence for the box culvert replacement will be completed by the county with assistance as needed from Jacobs. This scope of work does not include completion of environmental documentation or permitting tasks. The county with assistance from another consultant, Natural Waters, will provide the hydrologic and hydraulic modeling required to design the structure geometry. This scope of work does not include completion of hydrologic or hydraulic modeling. The county with assistance from Geosyntec has completed geotechnical work related to the structure. This scope of work does not include additional geotechnical work for the box culvert structure. • Irrigation and Utilities. It is anticipated that irrigation (both piped systems and ditch systems) will be impacted by the project. It is anticipated that Ardurra will identify conflicts between the project and existing irrigation and utility facilities, attempt to find design solutions to minimize conflict, and identify irrigation and utility facilities that will need to be relocated. It is assumed that the county will lead coordination with effected irrigation districts and utility providers to have these facilities relocated ahead of the project. Ardurra will support the counties efforts by providing design information as needed. Page 2 of 10 Transportation On -Call Ardurra Group, Inc. This scope of work is limited to identifying geometric conflicts and identifying potential locations for irrigation and utilities to relocate to and limited design coordination. This scope does not include significant irrigation or utility planning or design work such as system evaluation, inspection, modeling, load calcs, construction plans and details, relocation oversight, detailed coordination with utility owners etc. • Stormwater: The county provided Ardurra with an internal memo identifying that the stormwater requirements for this project will be met by BMP 6.42. Per the county's memo: "The Stormwater Management Manual for Eastern Washington (SWMMEW) indicates this project falls under the definition of a Redevelopment project as defined in Chapter 2.6. Following the guidance provided in the Flow Chart for Determining Applicable Core Elements for Redevelopment Projects (Figure 2.2), all Core Element 5 is required for new and replaced PGIS, and Core Element 6 is only required for the new PGIS. The County proposes utilizing BMP 6.42: Full Dispersion. Runoff will be required to be concentrated in some locations through cut slopes and driveway locations, but through use of Dispersion Trenches, Full Dispersion can still be met." It is assumed that no additional stormwater calculations, reports, or other documentation are included in this scope of work. Ardurra will review the geometric requirements in BMP 6.42 and utilize those geometric requirements as a design parameter. No additional treatment or infiltration BMPs are included in this scope of work. If additional stormwater design or documentation is needed Ardurra may request authorization of management reserve funds. Schedule: In scoping discussions, the county identified that the fish window for in - creek work associated with the box culvert is between August and the end of September. Irrigation flows will also be a consideration. Additionally, lead times for pre- cast structures are anticipated to require advertisement of the project no later than the February preceding the fish window. It is understood that the county's goal is to construct this project in 2027. However, it is acknowledged that multiple factors including but not limited lead times for precast structures, in water work windows, permitting approvals, funding approvals, the need for additional geotechnical work to support retaining wall design, right of way needs, etc. could push the project into the 2028 construction year. Ardurra will initiate this project targeting 2027 construction with the understanding that, with the county's input and approval, we may need to pivot to 2028. It is further understood that the project cannot slip beyond 2028 without jeopardizing the project funding. Other Identified Challenges: The county has identified that right of way and/or permanent easements as well as temporary construction easements may be needed to support the proposed roadway prism and to support reconnection of driveways. The Page 3 of 10 Transportation On -Call Ardurra Group, Inc. project does not currently have an identified right of way phase, however right of way work may be required. It is anticipated that the Ardurra team will identify areas of concern and work with the county to identify a solution which might consist of a right of way phase, retaining walls, or both. A design objective will be to design right of way needs "out of the project" as much as possible. This scope of work does not include right of way acquisition or related tasks. However, Ardurra will generate proposed right of way, easement, and temporary construction easement line work, produce figures for property owner meetings, and attend property owner meetings as needed (Up to 6). It is assumed that property owner meetings will be led by the county. Proiect Approach: Ardurra's general approach for the following scope of work will include: • Independently re-establishing the 60% design using the county's 60% as a basis. Effectively this means re -doing the work that's been done by the county from 30% to 60%. • The new iteration of the 60% design will verify the county's assumptions and design intent, identify new ways to optimize the design, verify the extents of right of way challenges, and identify solutions to be implemented in subsequent design submittals. Typical 90%, 100%, and Bid Document design submittal iterations will proceed after re- establishing the 60%. A management reserve has been included in the scope of work to provide for currently unidentified project needs including but not limited to additional civil design not already identified below, right-of-way services, geotechnical design, structural design, or other consultant/subconsultant design needs. The following is Ardurra's specific scope of services. Page 4 of 10 Transportation On -Call Scope of Services Ardurra Group, Inc. Task 1.0 Project Management Ardurra will manage internal resources, invoicing, project delivery schedule, and project related coordination. Specific tasks include: Consultant Responsibilities: • Task 1.1: General Project Coordination and Management: General coordination, communication, scheduling of work, and meetings. Management of internal resources, project delivery schedule, and budget trajectory tracking. • Task 1.2: Invoicing, Progress Reports, and Contract Administration: Prepare, review, and finalize monthly invoices, progress reports, and perform general contract administration and labor tracking tasks. Task Specific Assumptions: • The duration of this task order will be no more than 12 months. Additional hours for project management may be needed via supplement if the project extends to 2028 construction. • The project is state funded. The county will coordinate funding agency requirements. • Ardurra is not leading any formal stakeholder coordination meetings or public meetings. • See assumptions and exclusions below. Deliverables: Meeting agendas/notes Monthly invoices and progress reports Task 2.0 Independently Re -Establish the 60% Design The county will provide Ardurra with the topographic survey, right of way delineation, design files, cost estimate, and other supporting documentation associated with the county's 60% design. Using the county's 60% design as a basis, Ardurra will independently develop a new 60% design. Consultant Responsibilities: Task 2.1: Review County Performed 60% Design. Ardurra will review the county's 60% design, meet with the county, and get familiar with the design and assumptions that the county used. Page 5 of 10 Transportation On -Call Ardurra Group, Inc. • Task 2.2: Update Files and Standards and Create a new Sheet Set. Ardurra will create a new sheet set for the Ardurra 60% design and transfer survey and design documents over to the new design file. • Task 2.3 Weekly Meetings with the County (Up to 10 Total). Ardurra will coordinate and lead up to 10 informal weekly meetings with the county during this task to get input from the county on work to help inform design decisions for the new 60% design. Task 2.4 Independently Re -Establish the 60% Design. Ardurra will independently re- establish the 60% design using the county's 60% as a basis. The new iteration of the 60% design will verify the county's assumptions and design intent, check for new ways to optimize the design, verify the extents of right of way challenges, and identify solutions to be implemented in subsequent design submittals. Task Specific Assumptions: • The county will perform all survey work and provide all survey files. If additional survey needs are identified, the county will perform that work. • The county will provide the 60% design and supporting documentation. • The county will attend regular meetings and provide design feedback. • No Ardurra survey work is included in this scope. • See assumptions and exclusions below. Deliverables: • Meeting agendas and notes • New 60% Review Plans and Construction Cost Estimate Task 3.0 Design Ardurra will progress through multiple design iterations with the ultimate goal of delivering bid ready plans, specifications, and estimate (PS&E) Consultant Responsibilities: Task 3.1 — 90% Design Task 3.1.1 Incorporate Final 60% Design Comments. Ardurra will respond to final comments provided by the county on the 60% Review Submittal. • Task 3.1.2. 90% Plans. Ardurra will develop 90% design level plans. • Task 3.1.3 90% Cost Estimate. Ardurra will develop 90% construction cost estimate based on the design files. Page 6 of 10 Transportation On -Call Ardurra Group, Inc. • Task 3.1.4 Internal QC. Ardurra will provide an internal review of the draft 90% submittal and update the deliverables before final submittal. • Task 3.1.5 Contract and Specification Documents. Ardurra will develop the 90% contract and specification package to accompany the 90% design deliverable. • Task 3.1.6 Submit for Review (PS&E). Ardurra will assemble and backcheck documents and formally submit to the county for review. Task 3.2 — 100% Design • Task 3.2.1 Incorporate Final 90% Design Comments. Ardurra will respond to final comments provided by the county on the 90% Review Submittal. • Task 3.2.2. 100% Plans. Ardurra will develop 100% design. • Task 3.2.3 100% Cost Estimate. Ardurra will develop 100% construction cost estimate based on the design files. • Task 3.2.4 Internal QC. Ardurra will provide an internal review of the draft 100% submittal and update the deliverables before final submittal. • Task 3.2.5 Contract and Specification Documents. Ardurra will develop the 100% contract and specification package to accompany the 100% design deliverable. • Task 3.2.6 Submit for Review (PS&E). Ardurra will assemble and backcheck documents and formally submit to the county for review. Task 3.3 — Bid Documents • Task 3.3.1 Incorporate 100% Design Comments. Ardurra will respond to final comments provided by the county on the 100% Review Submittal. • Task 3.3.2. Bid Document Plans. Ardurra will develop Bid Document design level plans based on the previous design iteration. • Task 3.3.3 Bid Document Cost Estimate. Ardurra will develop Bid Document construction cost estimate based on the design files. • Task 3.3.4 Internal QC. Ardurra will provide an internal review of the draft Bid Document submittal and update the deliverables before final submittal. Page 7 of 10 Transportation On -Call Ardurra Group, Inc. • Task 3.3.5 Contract and Specification Documents. Ardurra will develop the Bid Document contract and specification package to accompany the Bid Document design deliverable. • Task 3.3.6 Submit for Review (PS&E). Ardurra will assemble and backcheck documents and formally submit Bid Documents to the county. Task Specific Assumptions: • The county will provide the survey basemap and any subsequent survey needs. • The county will provide their internal 60% design and documentation. • Hydraulic modeling will be provided by the county and is not included in this scope • Geotech work has been completed for the structure but more may be needed as a supplement. • Right of way services are not included in this scope of work but may be needed as a supplement. • Right of way plans and legal exhibits are not included in this scope of work. • Structural design is not included in this scope of work. • Environmental will be handled by the county and is not included in this scope. • See additional assumptions and exclusions below. Deliverables: Meeting Agendas and Notes • 90% Plans, Specs, and Estimate • 100% Plans, Specs, and Estimate • Bid Document Plans, Specs, and Estimate Task 4.0 Bid Phase Support Ardurra will address bidder questions, issue addendums if needed, and facilitate the bid review process. Consultant Responsibilities: • Task 4.1 Respond to Bidder Questions & Addendums: Ardurra will review and respond to bidder questions, document responses, and issue addendums as needed. • Task 4.2 Bid Opening: Ardurra will attend the bid opening, and assist the county as needed. • Task 4.3 Bid Tabulation and Bid Review: Ardurra review the bid packages, develop a bid tabulation, provide a recommendation for award letter as needed. Page 8 of 10 Transportation On -Call Ardurra Group, Inc. Task 4.4 Bid Award: Ardurra will develop a notice of award letter on behalf of the county as needed. Assumptions: • See general assumptions and exclusions below. • County will lead the bid opening. Deliverables: • Bid Tabulation • Recommendation for Award Letter • Notice of Award Letter Task 5.0 Construction Services The Client may elect to retain the services of Ardurra to provide construction services, including but not limited to construction management, observation, inspection, and support. At the request of the Client, Ardurra will provide a supplemental scope of services for this work. Page 9 of 10 Transportation On -Call Ardurra Group, Inc. General Assumptions and Exclusions The following are a list of assumptions that apply to this scope of work and services that are specifically excluded from this agreement, but may be added by written authorization of the Client: Ardurra Design: • Exclusions and/or Additional Services: • Master Planning and/or Capital Improvement Planning. • Ordinance preparation. • Any other review submittals not specifically identified in the list of deliverables. • Funding Applications • Construction management. • Environmental permitting and documentation. • Cultural Resources work. • Geotechnical work. • Structural work. • Topographical surveying or base mapping. • Right of way delineation • Title reports. • Environmental mitigation or cleanup. • Traffic control • Legal services. • Agency submittal fees, review fees or permit fees. • Client inspired changes or unforeseen changes arising due to regulatory decisions. • Any services, product or professional responsibility not specifically described above. Page 10 of 10 Exhibit B Project Budget Kitthas County Public Works On -Call Transportation Engineering Ardurra Group, Inc. Project No 250426 Task Order No 03 HUNGRY JUNCTION ROAD Aorii 2026 ITEM N'O, DESCRIPTION'OF WORK "fetal Hours by Task Project Manager Project Engineer Dedgn Engineer CAD Tech. 67 Project Accountant Total Prime an Csultane Labor Cost Computation by Task Anticipated Staff Member Iu.+b Fedora Mtchelll Ryan Peri Th xhy Fisch Ililiary S. Direct Salary Rate S 235.00 S 210.00 S 140.00 S 130.00 $ 105.00 1.0 1 Project Management 1.1 Gencml Pni act Coordination and Mans xucrt 25 25 $ 7,125.00 1.2 Invoici , Prrercss Revorts, and Contract Administration 25 10 15 S 4,425.00 Subtotal Estimated Hours and Fee 50 35 0 0 0 15 s 11550.00 2.0 Independently Re -Establish the 60 % Design 2.1 Review Cuun Performed 60% Desi r 30 10 10 10 $ 6350.00 2.2 U ate'Recreate Files & Stds & Create New Sheet Set 135 20 35 40 40 $ 23,850.00 2.3 Weekly Mectirw with Counry (Up to 10 Total) 40 20 20 1 $ 9,900.00 2.4 Inder-dently Develop aNew 60% Submittal(Plans&mat Estie) 170 30 40 60 40 $ 30550.00 m Subtota Estiated Hours and Fee 375 80 ins Ito 80 0 s 70,650.00 3.9 Design 3.1 90%Design 3.I.1 General Conrdintion 50 IS 15 IS 5 $ 10,175.00 3.1.2 Plans (Draft) 150 25 25 60 40 $ 25.975.00 3.1.3 Coat Estimate 60 20 25 15 $ 11050.00 3.1 A 30 10 10 10 $ 6,350 3.1,5 Contract and Does on 65 40 15 10 $ 15,9 50,00 3.1.6 Submit for Review(PS&E) 20 10 10 $ 4950.00 Subtotal Estimated Hours and Fee 375 120 too Ito 45 0 s 76,450.00 32 100% Design 3.2.1 General Coordination 50 IS 15 15 5 $ 10,175.00 3.2.2 Plans (Draft) 130 IS IS 60 40 $ 21.025.00 3.2.3 Cost Estimate 35 i5 10 10 $ 7,775.00 32.4 A 30 10 10 10 $ 6350.00 3.2.5 Contract and Spor Docs 45 25 10 10 $ 10625.00 3.2.6 Submit fo Review IPS&E 10 5 5 $ 2,475.00 Subtotal Estimated Hours and Fee 300 85 65 Ins 45 0 s 58,425.00 3.3 Iffid Documents 3.3.1 General Coordination 35 10 10 10 5 $ 7000.00 3.3.2 Plans Draft 90 IS 15 40 20 $ 15,625.00 3.3.3 Cost Estimate 30 10 10 10 $ 6.350,00 33q 30 10 to 10 $ 6.35000 3.3.5 Contract end Src, Does 45 25 10 10 $ 10,625600 3.3.6 Final Submittal PS&E 20 10 10 $ 4,950.00 Subtotal Estimated Hours and Fee 250 80 65 80 25 0 s 501900.00 Subtotal Estimated Hours and Fee 925 285 230 295 115 0 $ 195,775.00 4.0 Bid Phase Support 4.1 Bidder 0ucstions and Addends t0 5 5 $ 2,475.00 4.2 Bid Ope.i.v 5 5 $ 1425'00 4.3 Bid Tabulation and Bid Review 5 5 $ 1A25.00 4A Bid Award 5 5 $ 1,425.00 Task Total 25 20 5 0 0 0 s 6,750.00 5.0 Construction Support 5.1 To Be Sco ed as a Supplemental A cement 0 $ - Task Total 0 0 0 0 0 0 $0.00 TOTAL OF ESTIMATED HOURS & FEE (PRIME) 1375 4204340 405 195 15 $ 274,725.00 Subconsuttants N/A $ Subtotal $ Administrative Charge $ Total Subconsubust Expense $ - Reimbursable Direct Non -Salary Costs Dmign Team Mileage; 12 trips (. 150 mile RT x$0.725/mi $ 1.305.00 'Foral Reimbursible Expense $ 1,305.00 Budget Summary Subtotal Estimated Budget (Total Ardurra Group Fee+Total Subcomultant Expeme+Tom! Reimburaible Expense) S 276,030.00 Management Reserve $ 38,970.00 Total Estimated Project Budget $ 315,000.00 Ardurra Group, Inc. Page t of I