HomeMy WebLinkAboutRFQ_Code Enforcement_Abatement_ServicesKITTITAS COUNTY
COMMUNITY DEVELOPMENT SERVICES
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
April 21 F% 2026
Request to Approve a Request for Qualifications (RFQ) for
Abatement Services
BACKGROUND: The Kittitas County Community Development Services
Department and its Code Enforcement have been
discussing and dealing with abatements for the last two
years and preparing for upcoming abatements.
As part of these discussions and actual on the ground
processing of recent abatements the realization of the
processes involved with abatements has warranted a more
in-depth review of our processes, specifically being legally
correct in selecting contractors for abatement work.
An RFQ has been drafted for advertisement with
submittals due by 10:00 am local time on May 21', 2026,
to the Community Development Services Office.
Once submittals are received, they will be reviewed by a
review committee put together by CDS for final
recommendation to the Board of County Commissioners.
INTERACTION: Community Development Services
RECOMMENDATION: Authorize the issuance of the Request for Qualifications as
requested by Community Development Services.
HANDLING: Return one original to Community Development Services.
ATTACHMENTS: Notice of Request for Qualifications; Request for
Qualifications
LEAD STAFF: Chad Bala, Director
4/14/26, 9:07 AM newspaper -text (1).html
Public Notice
Kittitas County, Ellensburg WA
All submittals received after 10:00 AM Thursday, May 21 st, 2026, will be discarded.
Kittitas County is soliciting this request for qualifications (RFQ) from qualified companies to provide Code Enforcement
support services related to property maintenance, nuisance abatements, and court -ordered or voluntary corrective actions.
For full project details please see the Request for Qualifications.
Direct all inquiries regarding this request for services to Chad Bala, Director of Community Development Services at (509)
962-7506, or via e-mail: Chad Bala chad.bala@co.kittitas.wa.us
Clerk of the Board
Publish
North Kittitas County Tribune: 04-30-2026; 05-07-2026; 05-14-2026
Daily Journal of Commerce: 04-30-2026; 5-7-2026; 05-14-2026
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4/14/26, 9:08 AM
www-text (1).html
For more information, contact Community Development Services
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed project. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss the project and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the
county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well
as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally
terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm.
The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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°p5CNDFS. r°T` KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES
G
�R • . yy4 411 N. Ruby St., Suite 2, Ellensburg, WA 98926
CDS@CO.KITTITAS. WA.US
Office (509) 962-7506
"Building Partnerships — Building Communities"
KITTITAS CE15; NTY
REQUEST FOR QUALIFICATIONS
Code Enforcement Abatement and Construction Services
ADVERTISEMENT: April 30th, May 71h, May 14th, 2026
All submittals received after 10:00 AM Thursday MAY 211t , 2026, will be discarded
PURPOSE:
Kittitas County is soliciting a Request for Qualifications (RFQ) from qualified firms to provide code
enforcement support services related to nuisance abatements, and court -ordered or voluntary corrective
actions. The purpose of this RFQ is to identify experienced and qualified contractors capable of
performing abatement, remediation, demolition, cleanup, and related construction services in support of
the County's Code Enforcement Program. These services will assist the County in achieving compliance
with County codes and ordinances, addressing public health and safety concerns, and resolving
violations involving unsafe, unpermitted, or substandard properties. This RFQ is intended to establish a
pool of qualified firms eligible to enter into a Professional Services Agreement (PSA) for work
assignments as needed.
SCOPE OF PROJECT:
A. Code Enforcement Abatement Services
Perform abatement of code violations related to:
• Unsafe or hazardous structure.
• Accumulation of debris, junk, or solid waste.
• Unpermitted structures or site improvements.
• Fire, health, or environmental hazards.
• Provide labor, equipment, materials, and disposal necessary to bring properties into compliance
with County code and enforcement orders.
Respond to abatement actions initiated through:
Voluntary compliance agreements
Notices and Orders
Administrative hearings
Court orders or warrants
B. Construction. Repair. and Demolition Activities
Demolition and removal of unsafe or unpermitted structures, including partial or full demolition.
Securing structures that are deemed unsafe, including boarding, fencing or temporary
stabilization.
Minor construction or repair work necessary to correct the violations, such as:
• Structural repairs.
• Removal of illegal additions and structures.
COMMUNITY PLANNING • BUILDING INSPECTION • PLAN REVIEW • ADMINISTRATION • PERMIT SERVICES • CODE ENFORCEMENT
Restoration of properties to a safe condition.
Site cleanup, grading, and restoration following abatement activities.
C. Environmental and Safety Compliance
Ensure all work complies with applicable:
• State and local building codes.
• Environmental regulations.
• Disposal and hazardous material requirements
• Identify and properly handle materials (e.g., asbestos -contains materials, contaminated debris)
when encountered, or coordinate with qualified subcontractors as necessary.
D. Coordination and Documentation
Coordinate closely with Code Enforcement staff before, during, and after abatement activities and provide:
• Written estimates prior to work when requested.
• Photo documentation before, during, and after abatement.
• Invoices and itemized billing suitable for cost recovery actions.
• Attend site meetings or court -relation proceedings if required to support enforcement actions.
E. Emergency and Time Sensitive Abatement
Provide expedited or emergency abatement services when conditions present an immediate
threat to the public.
Ability to mobilize quickly and perform work within specified timelines established by the
county.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for the work under this RFQ, you must be a registered consultant on the
Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster
(www. m rscroster.org).
If interested in providing this product to the County, submit a sealed envelope to Chad Bala, Kittitas
County Community Development Director, at 411 N. Ruby St. Suite 2, Ellensburg WA 98926 by 10:00 am
on May 21st , 2026, indicating your interest.
Submittals shall include a one -page cover letter with the firm's name as listed on the MRSC web site and
contact information. Submittals shall also include four (4) copies of your Statement of Qualifications
describing the firm's or team's ability to provide the aforementioned services and references. This
includes the project understanding and approach, team qualifications, relevant project experience, and a
draft project schedule.
For your records, the County will provide a confirmation email to the contacts provided in the submittal
confirming receipt of your interest in the proposal. Submittals received after 10:00 AM on May 14th, 2026,
will be disregarded.
Kittitas County will build an internal interview committee, invite two to four companies to interview for the
project as listed in this RFQ, and then provide for firm selections. Kittitas County encourages
disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon:
1. The company's understanding of SOC and NFPA standards;
2. Demonstrated experience with similar projects;
3. Qualifications of project team;
4. Project approach and methodology;
5. References and past performance.
Anticipated Dates
Tasks
May 21 st , 2026, at 10:00 AM
Deadline for SOQ submittals
May 181h, 2026
Selection of Firms to Interview
May 25th, 2026
Interviews and Reference Checks
June 1st, 2026
Select firm, negotiate, and prepare contract
June 161h, 2026
BOCC Award of Contracts
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for late May 2026.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement.
Insurance requirements are included in that agreement. The contract period shall be for a one (1) year
period.
Persons with disabilities may request this information be prepared and supplied in alternate forms by
calling collect (509-962-7506).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or
to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to
determine the most responsible proposal.
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d
to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of
the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that
in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, national origin or sex in consideration for
an award.
INQUIRIES:
Direct all inquiries regarding this request for services to Chad Bala, Director of Community Development
Services at (509) 962-7506, or via e-mail:
Chad Bala
chad.bala@co.kittitas.wa.us
Dates of publication:
Northern Kittitas County Tribune — April 30th, May 7th, May 141h, 2026
Daily Journal of Commerce — April 30th, May 71h, May 141h, 2026