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HomeMy WebLinkAboutLT2026-001 CLE ELUM DOWNTOWN-FINAL LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 1 2026 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND CLE ELUM DOWNTOWN ASSOCIATION This Contract, effective January 1, 2026, is made and entered into by and between KITTITAS COUNTY acting as agent for and on behalf of the CONSOLIDATED LODGING TAX COMMITTEE (“County”), and CLE ELUM DOWNTOWN ASSOCIATION (“Contractor”) for 2026 PIONEER DAYS, QUEEN CORONATION, BOO-ELUM, CHRISTMAS IN CLE ELUM, AND CLE ELUM VISITOR CENTER (“Event”). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, and; WHEREAS, the constituent members of the Consolidated Lodging Tax Committee are Kittitas County, City of Roslyn, City of Cle Elum, and the City of Ellensburg (the cities are individually and collectively referred to in this Agreement as “City”); NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scope of Work. a. Contractor shall provide the services and resources described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached as Exhibit “A” which is incorporated herein by reference. b. To perform the services described in Paragraph (a) above and in accordance with this Agreement, Contractor shall furnish necessary equipment, property, personnel, labor, supervision, and all necessary technical, professional, and other services. All such services, property, and other items furnished or required to be furnished, together with all other obligations performed or required to be performed by Contractor under this Agreement, are collectively referred to herein as the “Services.” c. Contractor shall commence, perform and complete such Services in accordance with Exhibit “B” which is attached hereto and incorporated herein by this reference. Section 2. Compensation. a. Pursuant to the grant award for year 2026, the maximum compensation allowed under this Agreement is $25,000 b. Compensation under this Agreement shall be provided on a reimbursement basis upon submission of a proper reimbursement request accompanied by the required supporting documentation for the applicable expenses (including, without limitation, receipts and invoices). c. Reimbursable expenses must be incurred between January 1, 2026, and December 31, 2026. All reimbursement requests must be submitted no later than January 11, 2027, at 5:00 p.m. LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 2 d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Auditor’s Accounting 205 West 5th Ave – Suite 105 Ellensburg, WA 98926 auditorsaccounting@co.kittitas.wa.us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f. Contractor is eligible to claim reimbursement only for the following items and in the amounts specified below: • Social Media/Online Media • Print Advertising • Venue Image Promotion • TV and Radio Advertising • Computer Maintenance and Expense • IT Support • Facility Hire (Rental, Sound Systems, Two-Way Radios, etc.) • Volunteer Training (food and clothing) • Portable Restrooms • Website Branding • Transport (Equipment Transport and Hire of Business) • Marketing Expenses • Communication • Office Supplies • Equipment Rental • Medical Fees (medical professional on-site) • Speaker and Talent Fees g. For event-related expenses, Contractors shall submit all reimbursement requests, together with the required supporting documentation, in no more than two (2) reimbursement requests submitted at the conclusion of the applicable event. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f). h. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor’s office prior to submitting a reimbursement request. Requests for reimbursement will not be accepted or approved by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor’s website at the following address: http://www.co.kittitas.wa.us/auditor/default.aspx i. Lodging Tax funds provided under this Agreement shall be used solely for the activities, operations, and expenditures expressly authorized herein. If the Contractor: (i) fails to expend LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 3 the Lodging Tax funds in accordance with this Agreement, and/or (ii) uses such funds for any unauthorized purpose, then any funds received and not properly expended or accounted for shall, without prejudice to any other available remedy or penalty, be repaid to the County together with interest at the rate of twelve percent (12%) per annum. Section 3. General Terms and Conditions. a. Assignment and Subcontracting: This Agreement may not be assigned or subcontracted in whole or in part without the express prior written approval of the County. Any such assignment or subcontracting without the County’s prior written consent shall be voidable at the County’s option. b. Independent Contractor: Contractor’s services shall be furnished by Contractor as an independent contractor, and nothing stated herein shall be construed to create a relationship of employer-employee or a guarantee of future employment. Contractor acknowledges that its entire compensation under this Agreement is specified in Attachment "B", and that Contractor is not entitled to any County benefits, including but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to County employees. c. Nondiscrimination: Contractor will not discriminate against any recipient of any services or benefits provided for under this Agreement on the grounds of age, race, creed, color, national origin, citizenship or immigration status, sex, sexual orientation, marital status, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. d. Right to Review; Maintenance of Records: This Agreement is subject to review by any Federal or State auditor. The County or their designee shall have the right to review and monitor the financial and service components of the work performed under this Agreement by whatever means are deemed expedient by the County. Such review may occur with or without notice, and may include, without limitation, on-site inspection, inspection of all records or other materials which the County deems pertinent, and any and all communications with or evaluation by service recipients under this Agreement. Contractor shall preserve and maintain all records relating to this Agreement for six (6) years after termination or expiration of the Agreement, and upon request shall make them available for review by any Federal or State auditor, the County and/or any persons authorized by the County. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor’s books, documents, papers and records related to the Services or this Agreement. e. Taxes: Contractor understands and acknowledges that neither the County will not withhold Federal or State income taxes from payments made to Contractor. Where required by State or Federal law, Contractor authorizes the County to make withholding for any taxes other than income taxes (e.g., Medicare). All compensation received by Contractor will be reported LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 4 to the Internal Revenue Service at the end of the calendar year in accordance with applicable IRS regulations. It is the responsibility of Contractor to make its necessary estimated tax payments throughout the year, if any, and Contractor is solely liable for any tax obligation arising from Contractor’s performance of this Agreement. The County will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. Contractor must pay all other taxes, including but not limited to: business and occupation tax; or taxes based on (1) Contractor’s gross or net income, or (2) personal property to which the County does not hold title. The County is exempt from federal excise tax. f. Non-Transferability of Grant Assets: The Grantee is prohibited from pledging, mortgaging, assigning, or otherwise encumbering any grant funds or property acquired or improved with such funds. Any such attempt shall be considered null and void and unenforceable against Kittitas County. Section 4. Indemnification. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold the County and their departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal or bodily injury, sickness, disease or death, for any damage to or destruction of any property (including the loss of use resulting therefrom), and for any other claims, damages, losses, and expenses sustained by the County, which (1) are caused in whole or in part by any act or omission, negligent or otherwise, of Contractor, its employees, agents or volunteers, or Contractor’s subcontractors, their employees, agents or volunteers; or (2) are directly or indirectly arising out of, resulting from, or otherwise connected with the performance of this Agreement; or (3) are based upon Contractor’s or its subcontractors’ use of, presence upon or proximity to the property of the County. This indemnification obligation of Contractor shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of the County. This indemnification obligation of Contractor shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and Contractor hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of Contractor are a material inducement to the County to enter into this Agreement, are reflected in Contractor’s compensation, and have been mutually negotiated by the parties. The County reserves the right, but not the obligation, to participate in the defense of any claim for damages, losses or expenses, and such participation shall not constitute a waiver of Contractor’s indemnity obligations contained in any section of this Agreement. In the event Contractor enters into subcontracts to the extent allowed under this Agreement, each such subcontractor shall indemnify the County on a basis equal to or exceeding Contractor’s indemnity obligations to the County. LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 5 Section 5. Termination. a. This Agreement may be terminated at any time by mutual written agreement of the parties. b. The County, by giving written notice, may terminate this Agreement at any time without cause and without further obligation to Contractor except for payment due for deliverables provided and/or services performed prior to the effective date of termination. An equitable adjustment in the contracted price for partially completed tasks will be made by the County, but such adjustment shall not include compensation for loss of anticipated profit on uncompleted work. c. If Contractor defaults by failing to perform any of its obligations under this Agreement, or becomes insolvent, is declared bankrupt or commits any act of bankruptcy or insolvency, or makes an assignment for the benefit of creditors, the County may, by written notice to Contractor, terminate the Agreement, and at the County's option, obtain performance of the work elsewhere. If the Agreement is terminated under this paragraph, Contractor shall not be entitled to receive any further payments under this Agreement until all of its obligations hereunder have been fully performed, and any extra cost or damage to the County shall be deducted from any money due or coming due to Contractor. Furthermore, in the event of termination under this paragraph, Contractor shall bear the costs of any extra expenses incurred by the County in completing the work, and all damages sustained, or which may be sustained, by the County. d. If the termination results from acts or omissions of Contractor, including but not limited to misappropriation of funds provided hereunder, nonperformance of required services, and/or fiscal mismanagement, Contractor shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Contractor by the County, together with applicable interest calculated at the rate of twelve percent (12%) per annum. e. Termination of this Agreement by any means provided herein shall not excuse any party’s performance of its obligations hereunder through the effective date of termination, except that the County shall not be obligated to pay for services that have not been performed or deliverables that have not been provided. Section 6. Miscellaneous. a. Cities as a Party. The other constituent members of the Consolidated Lodging Tax Committee (Cities of Roslyn, Cle Elum, and Ellensburg) are not direct parties to this Agreement but are intended third-party beneficiaries of this Agreement and to the extent set forth herein certain of its provisions are for the benefit of these Cities and are enforceable by these Cities in their own names (collectively and/or individually) and in their capacities as Washington municipal corporation(s). LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 6 b. Contractor Commitments, Warranties, and Representations: Contractor represents and warrants as follows: b.1. Contractor represents that it has been duly authorized by the County to enter into this Agreement and to perform the obligations set forth herein. Contractor warrants that it possesses all necessary legal authority to enter into and perform this Agreement. b.2. Contractor has the authority to execute this Agreement, to make the representations and warranties set forth herein, and to perform its obligations hereunder. b.3. This Agreement has been validly executed by an authorized representative of Contractor and constitutes a valid and legally binding and enforceable obligation of Contractor. b.4. Contractor holds, or will obtain prior to commencing work under this Agreement, such licenses, permits and other authorizations from federal, state and local governmental authorities, or from any applicable industrial or professional certification or licensing bodies, as are necessary for the lawful performance of its obligations under this Agreement, and will maintain such throughout the term of this Agreement. b.5. Contractor is not in violation of any applicable law, ordinance or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. Contractor is not subject to any order or judgment of any court, tribunal or governmental agency which materially and adversely affects its operations or assets in the State of Washington, or its ability to perform its obligations under this Agreement. b.6. Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. b.7. None of the representations or warranties in this Agreement, and none of the documents, statements, certificates or schedules furnished by Contractor in connection with the performance of the obligations contemplated under this Agreement, contains or will contain any untrue statement of a material fact or omits or will omit a material fact necessary to make the statements of fact contained therein not misleading. c. Waiver: The waiver of any default or breach of this Agreement, or the failure of a party to enforce any provision hereof or to exercise any right or privilege hereunder, shall not be deemed to waive any prior or subsequent default or breach, the enforcement of any provision hereof, or the exercise of any right or privilege hereunder, unless otherwise stated in a writing, signed by the parties hereto. LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 7 d. Ownership of Items Produced: All writings, programs, data, reports, films, recordings, or other materials prepared by Contractor and/or its consultants or subcontractors, in connection with the performance of this Agreement, shall be the sole and absolute property of the County. The County will have all rights of ownership therein, including but not limited to the right to use, copyright, trademark, and/or patent, and the ability to transfer any or all ownership rights. e. Complete Agreement: This Agreement constitutes the entire agreement between the parties and supersedes any and all other agreements, understandings, negotiations and discussions, oral or written, express or implied, regarding the work to be performed hereunder. The parties agree that no other representations, inducements, promises, agreements, or warranties relating to this Agreement, oral or otherwise, have been made between the parties. Except as provided elsewhere in this Agreement, no modification or waiver of this Agreement shall be valid or binding unless in writing and signed by the parties. f. Notice: Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor’s address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. g. Headings: The headings of sections and paragraphs of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of such sections or paragraphs. h. Severability: If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared to be severable.. i. Venue and Choice of Laws: In the event that any litigation should arise concerning this Agreement, the venue for such action shall be in the Superior Court of the State of Washington in and for the County of Kittitas. This Agreement shall be governed by the laws of the State of Washington. j. Force Majeure; Termination without Liability. The performance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any other agency of the United States Government, or any agency of the Government of the State of Washington of the occurrence of any circumstance beyond the control of either party—including, without limitation, acts of God, war, acts of terrorism within a fifty (50) mile radius of Kittitas County, government regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party’s own employees), civil disorder, or curtailment of transportation facilities—to the extent that LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 8 such circumstance makes it illegal , impossible or economically impracticable for the parties to complete the duties and mutual obligations agreed upon and imposed upon them herein. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occurrences. To the extent feasible within the constraints imposed by any event of the type described above, the parties agree that if the triggering event is of apparently or likely transitory effect, the parties may negotiate such amendments to the agreement that are mutually satisfactory and not otherwise contrary to law, including but not limited to a change in the dates for completion of any portion or the entirety of this agreement. k. Time: Time is of the essence in the performance of this Agreement unless otherwise agreed between the parties in a signed writing. l. Construction: This Agreement has been mutually reviewed and negotiated by the parties, and should not be construed against the drafter. m. Agreement Not for Benefit of Third Parties: This Agreement is entered into solely for the benefit of the parties hereto and vests no rights in, nor is it enforceable by, any third parties. LT-2026-001 CLE ELUM DOWNTOWN ASSOCIATION _______2026 County Lodging Tax Funding Agreement Page 9 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACTOR ________________________________ ______________________________ Chair [Print Name] ________________________________ Vice Chair [Sign Name] Commissioner [Address] Telephone] Date signed: ________________________________ ATTEST: _________________________ Clerk of the Board Letter to Prospective Applicants Dear Prospective Applicants, Thank you for considering applying for the 2026 Lodging Tax Fund. As a crucial part of our community's efforts to bolster tourism and enrich our local culture, we are excited to outline the specific goals and priorities of the Consolidated Lodging Tax Committee for the upcoming year. Our committee is dedicated to supporting events that not only draw visitors to our community but also contribute to its long-term vitality and prosperity. To this end, we are particularly focused on the following criteria for 2026: Off-Season Events: We are eager to fund events that take place during off-peak times, as these have the potential to stimulate economic activity during typically slower periods. Priority will be given to proposals for new events that diversify our community's offerings and attract visitors throughout the year. Uniqueness of Event: We seek events that stand out for their originality, creativity, and distinctiveness. Whether through innovative programming, cultural significance, or immersive experiences, we are interested in supporting events that capture the imagination and leave a lasting impression on attendees. Community Support and Strategic Alignment: It is essential that funded events have a tangible impact on the community in which they are held and align with its strategic goals. We encourage applicants to demonstrate how their event will contribute to local businesses, promote cultural exchange, or enhance community well-being, among other objectives. Emphasis on Tourism from Outside the 50-Mile Radius: Proposals should outline strategies for marketing and outreach to attract visitors from neighboring regions and beyond, thereby maximizing the economic and cultural benefits of the event. (RCW 67.28.1816) We believe that by prioritizing these criteria, we can support events that not only drive tourism but also foster community engagement, stimulate economic growth, and showcase the unique identity of Kittitas County. We encourage all interested applicants to carefully review the guidelines and criteria outlined in the application materials and to submit proposals that align closely with our goals and priorities. Together, we can create memorable experiences that enrich our community and leave a lasting legacy for years to come. Thank you for your interest in the 2026 Lodging Tax Fund. We look forward to receiving your applications and working together to make Kittitas County a vibrant destination for visitors and residents alike. Sincerely, Consolidated Lodging Tax Committee EXHIBIT A LTAC Application You are strongly encouraged to compose your responses to the questions of this form with a desktop text editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. In order to save a draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be sent to you in an email. Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of Commerce?* Confirmation and Acknowledgement:* Name of Organization * Organization Address * Organization Classification * Upload Proof of Organization Status (NOTE: incorrect/incomplete documentation will disqualify the application)* NOTE: The project contact listed below MUST be a volunteer/member/employee of the organization requesting funds. First Name * Last Name * Yes No I have read and understand Submittal Instructions and General Information for the Lodging Tax Grant Funding Process. I acknowledge that a representative for my organization will need to attend (either virtually or in-person) the oral presentation meeting to answer questions. Organization Information Cle Elum Downtown Association City Cle Elum State / Province / Region WA Postal / Zip Code 98922 Country USA Mailing Address PO Box 106 Business Non-Profit Click here to view sample documents (redacted). Acceptable file formats include: JPG, PDF or TIFF IRS Letter of Determination.pdf 46.33KB Project Contact Information Jordan Peterson Phone Number * Email * Project/Event Name * Project/Event Location * New or Ongoing Project/Event?* Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many dates or date ranges as necessary.* Start Dates *End Dates Service Categories * Tourism Seasons * Amount of Funding Requested * Funding Request Max 1| Project/Event Description 509-433-7330 jordan@cleelumdowntown.org Project or Event Information Various: Pioneer Days, Queen Coronation, Boo-Elum, Christmas in Cle Elum, Cle Elum Visitor Center Downtown Cle Elum Ongoing Project/Event (More than four years in existence) New Project/Event (Four or fewer years in existence) 1/1/2026 12/31/2026 6/1/2026 7/5/2026 10/31/2026 10/31/2026 11/27/2026 12/31/2026 Check all categories that apply to this application Tourism promotion/marketing Operation of a special event designed to attract tourists Operation of a tourism related facility Other From the list below, what season will your project enhance tourism? Select any which apply. Year-round (January - December) Off Season (November - February) Shoulder Season (October or March - May) High Season (June - September) If you selected "Ongoing Project/Event" above, this amount may not exceed 10% of the total expense budget of this project. 25000.00$ 62,586.70 Please answer each of the following questions completely, in the order listed. Please include any supporting data within the response narrative. Application Questions: Part 1 Response 1.1: Please provide a description of your project/event.* Response 1.2: Please provide us link to a brief video summary of you organization's event/project.* The Downtown Cle Elum Association (CEDA) is a non-profit whose mission is to Preserve, Protect, and Enhance Cle Elum’s Historic Downtown. We achieve this through partnerships, year-round marketing, and community engagement, with an emphasis on a family-friendly downtown core. In 2025, we also manage the Cle Elum Visitor Center, enhancing visitor services, promoting downtown businesses, and connecting locals and tourists to events and recreation. CEDA produces three signature events: Pioneer Days, Boo-Elum, and Christmas in Cle Elum. Pioneer Days, a 50+ year heritage celebration, drew 4,535 attendees in 2024, with 1.9K new website users and 81% mobile access, reflecting increased digital engagement. Event engagement from July 1–8, 2024 reached 11.8K, up significantly from previous years, while website traffic grew 40% year-over-year. Branded Pioneer Days water cans, in partnership with Dru Bru, were distributed statewide to expand tourism reach. In 2025, Placer Labs geofencing data allows more precise tracking, filtering only visitors present for 10+ minutes. Data show a 100-person increase in downtown activity during the Pioneer Days parade (10 AM–12 PM) over 2024. CEDA also assumed responsibility for fireworks at Pioneer Days and Christmas in Cle Elum, increasing costs but demonstrating strong tourism: over 35% of participants travel 50+ miles, and visitors come from all 50 states, with peaks during signature events. We attribute growth to strategic partnerships, enhanced marketing, data-driven insights, and the Visitor Center, along with collaborations with UKC Medic One, Cle Elum-Roslyn Schools, Dru Bru, Scouts, Fire Dept, City of Cle Elum, Chamber of Wolf Point (MT), WSDOT, and 38 Main Street communities statewide. These efforts position Cle Elum as a year-round destination for all ages, strengthening both economic and cultural vitality. 2500 character limit Note: You MUST be present at the Q&A meeting to qualify for funding. https://www.canva.com/design/DAFMycF7YQI/dJLG-gZTQZM6sx4pAFjYCQ/watch? utm_content=DAFMycF7YQI&utm_campaign=designshare&utm_medium=link2&utm_source=uniquelinks&utlId=hded572778d Response 1.3: List of Intended Use of Funds * Note: This language will be related in the contract if awarded. The CLTAC cannot approve funds not listed under RCW 67.28.1816. However, the committee has the right to be more restrictive. Employee Travel and Training Employee Travel and Training Social Media / Online Media Print Advertising Venue Image Promotion TV and Radio Adverstising Computer Maintenance and Expense IT Support Facility Hire (Rental, Sound Systems, Two-Way Radios, etc.) Volunteer Training (food & clothing) PPE (sanitizer, portable restrooms, handwashing stations, masks, etc) Website Branding Transport (Equipment Transport and Hire of Business) Marketing Expenses Communication Office Supplies Equipment Rental Medical Fees (medical professional on-site) Speaker and Talent Fees 2| Supporting Kittitas County as a tourism destination. 1. Away from their place of residence or business and staying overnight in paid accommodations; 2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; 3. Or from another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. Response 2.1: Why would tourists travel to Kittitas County to attend your event/activity/facility?* Cle Elum is increasingly recognized as a desirable destination, with a vibrant downtown, historic charm, and diverse attractions. Strategically located as “Halfway to Everywhere”, it offers easy access to SeaTac and Yakima airports, outdoor recreation, and year-round events, making it ideal for day trips or overnight stays. Visitors attend our events from outside their residence or business, traveling 50+ miles for day trips or overnight stays, or coming from other states and countries. Placer Labs geofencing data (filtered for visitors present 10+ minutes) show that during signature events like Pioneer Days and Christmas in Cle Elum, over 35% of attendees traveled 50+ miles, with visitors from all 50 states. Physical attendance estimates, zip code tracking, website analytics, and social media engagement confirm these trends. For example, Pioneer Days 2024 drew 4,535 attendees, with 1.9K new website users, and event engagement reached 11.8K from July 1–8. Branded water cans distributed statewide over the last 3 years further expanded outreach. Cle Elum has welcomed 20+ new businesses over the past five years, enhancing shopping, dining, and entertainment options. Our sidewalk improvement project, completing in June 2025, creates more walkable, attractive streets, while management of the Cle Elum Visitor Center provides real-time information and supports tourism throughout the downtown core. Signature events, including Pioneer Days, Boo-Elum, and Christmas in Cle Elum, now feature fireworks displays, unique attractions, and family-focused programming, drawing visitors from across the state and country. Feedback from shoppers, business owners, and social media demonstrates that tourists are attracted to Cle Elum for its historic character, curated events, recreational access, and vibrant downtown experiences. Through these efforts, Cle Elum actively supports tourism in Kittitas County, attracting overnight and day-trip visitors, driving economic activity, and strengthening the region’s reputation as a year-round travel destination. 2500 character limit 3| Impact Response 2.2: Describe the prior success of your event/activity/facility to attract tourists.* Since 2020, the Downtown Cle Elum Association (CEDA) has significantly expanded its social media and online presence, resulting in a 453% increase in post reach and a 168% rise in Facebook engagement. Followers have grown from 4,800 to 6,500, with organic reach reaching 90,000 on Facebook and 25,000 on Instagram. Targeted marketing, including rack cards with QR codes, is distributed in 50 local businesses and key locations from Snoqualmie Pass to Ellensburg, reaching travelers along their journey. CEDA signature events—Pioneer Days, Boo-Elum, and Christmas in Cle Elum—draw visitors from near and far. Placer Labs geofencing data (filtered for visitors present 10+ minutes) shows that while overall downtown visitation has slightly decreased, consistent with national trends, visitation peaks during signature events. Pioneer Days 2024 drew 4,535 attendees, with 1.9K new website users and 11.8K total engagement across digital platforms. Over 35% of attendees traveled 50+ miles, with visitors from all 50 states. The Pioneer Days parade and 4th of July fireworks saw historically high participation: 130+ vehicles, 50 walking groups, and 50 horses/livestock, with visitors from across the state. Downtown core counts increased by 100 people along the parade route, excluding children, demonstrating strong event-driven visitation. CEDA also engages directly with local businesses to assess visitor impact, gather feedback, and guide future programming. Management of the Cle Elum Visitor Center provides real-time support to tourists, further enhancing the downtown experience. Through strategic marketing, measured attendance growth, Placer data insights, and community partnerships, CEDA has consistently attracted overnight and long-distance tourists, strengthened downtown commerce, and reinforced Cle Elum and Kittitas County as a year-round travel destination. 2500 character limit Application Questions: Part 2 Response 3: Describe how you will promote your event/activity/facility to attract tourists.* 4| Collaboration The Downtown Cle Elum Association (CEDA) uses a multi-faceted marketing strategy to attract tourists to its signature events— Pioneer Days, Boo-Elum, and Christmas in Cle Elum—and to the downtown core year-round. Digital Marketing & Social Media: Targeted campaigns on Facebook, Instagram, and Google Ads reach both local and out-of-area audiences, building on prior success: a 453% increase in social media reach and 168% rise in engagement since 2020. QR-coded rack cards distributed in 50 local businesses and key travel locations (Snoqualmie Pass to Ellensburg) link directly to event landing pages. Regularly updated website content and email newsletters inform potential visitors of schedules, activities, and downtown highlights, encouraging planning for overnight and day-trip visits. Partnerships & Community Outreach: Collaborations with local businesses, regional chambers, Main Street communities, and travel organizations expand outreach beyond Cle Elum. Statewide partnerships, including Dru Bru beverage distribution, school districts, and civic organizations, increase awareness and attract visitors from other regions. Visitor-Centric Strategies: The Cle Elum Visitor Center serves as a hub for event promotion, providing maps, event information, and travel resources to tourists. Event-specific promotions highlight family-friendly experiences, historic charm, and seasonal programming, appealing to both new and returning visitors. On-the-Ground & Media Promotion: Local media, radio, and print advertising complement digital efforts, while engagement at festivals, farmers markets, and tourism events extends visibility. Strategic signage, banners, and branded materials enhance recognition and drive foot traffic to downtown events. Measuring Impact & Adjusting Outreach: Using Placer Labs geofencing data, website analytics, and social media metrics, CEDA evaluates which promotional tactics drive visitation, ensuring marketing resources effectively reach tourists. Feedback from local businesses and visitor interactions informs ongoing improvements, helping refine messaging and event experiences to maximize tourist engagement. Through this integrated, data-driven marketing approach, CEDA will continue to attract overnight and long-distance visitors, strengthen tourism in Kittitas County, and showcase Cle Elum as a vibrant, year-round destination. 2500 character limit Application Questions: Part 3 Response 4.1: If your organization collaborates or has created partnerships with other organizations, groups, or other events, how is this accomplished?* The Downtown Cle Elum Association (CEDA) actively cultivates partnerships with a wide variety of organizations, groups, and events to maximize impact, share resources, and attract visitors. Collaboration is accomplished through structured outreach, shared planning, and mutual promotion: Local Businesses and Retailers: CEDA engages directly with downtown retailers, restaurants, and service providers to coordinate event participation, cross-promote activities, and distribute marketing materials. This includes rack cards, flyers, and QR codes linking to event landing pages and the business directory. Feedback from business owners informs event planning, visitor services, and promotional strategies. Regional and Statewide Organizations: Partnerships with entities such as Dru Bru, UKC Medic One, local schools, civic groups, and Main Street communities extend marketing reach and provide operational support for events. CEDA collaborates on programming, publicity, and sponsorship, creating a shared investment in attracting tourists. Lodging and Hospitality Partners: CEDA works with local hotels, resorts, and Airbnb hosts to distribute event materials, feature links on websites, and encourage social media tagging. This increases awareness of downtown events and drives overnight stays. Event and Tourism Coordination: CEDA co-produces events with civic and community partners, such as Pioneer Days, Boo- Elum, and Christmas in Cle Elum, leveraging shared resources like fireworks, parade logistics, and marketing platforms. Data from Placer Labs geofencing informs where partnerships are most effective in attracting visitors. Digital and Media Collaborations: Social media campaigns, email newsletters, and website features are coordinated with partners to amplify messaging and reach statewide audiences, including travelers from all 50 states and beyond. Through these collaborative efforts, CEDA strengthens community engagement, tourism impact, and economic benefits while efficiently utilizing resources. Partnerships are ongoing, adaptable, and driven by shared goals of promoting Cle Elum as a dynamic, visitor-friendly destination. 2500 character limit Response 4.2: Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County * Response 4.3: Is there a host hotel for your event or grant project? If yes, list the hotel.* 5| Future Plans The Downtown Cle Elum Association (CEDA) actively promotes lodging, restaurants, and businesses in Kittitas County through a combination of digital, event-based, and partnership strategies. While we are still building formal relationships with traditional lodging facilities, data from booking websites and Placer Labs geofencing informs our strategies, including booking trends, occupancy rates, and visitor travel patterns. Currently, lodging within a 1-mile radius of downtown Cle Elum is often fully booked during major events, with occupancy at establishments within 5 miles ranging from 75%–100%. In 2025, CEDA has strengthened collaboration with local VRBOs, Airbnb hosts, and campgrounds, integrating their data to better understand accommodation trends. Marketing and Event Integration: CEDA promotes lodging, dining, and retail partners through social media, email campaigns, event maps, and Visitor Center resources. Signature events—Pioneer Days, Boo-Elum, and Christmas in Cle Elum—feature participating restaurants and lodging options, encouraging visitors to explore local businesses and stay overnight. Printed rack cards and QR codes distributed in downtown businesses and regional travel corridors provide easy access to lodging and dining information. Partnerships and Community Outreach: We collaborate with Roslyn and Ellensburg Downtown Associations, Kittitas County Chamber of Commerce, and regional tourism partners to cross-promote county businesses and direct visitors to additional attractions. Co-marketing with local businesses and lodging providers—including social media amplification and event promotions— enhances visibility and drives tourism while maintaining budget efficiency. CEDA also provides expertise on heritage assets and historic preservation, linking cultural tourism with local business promotion. Through these strategies—data-informed planning, targeted marketing, collaborative partnerships, and event integration—CEDA promotes Kittitas County lodging, restaurants, and businesses, increases overnight stays, and strengthens the overall visitor experience. 2500 character limit No Yes Response 5: Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket sales, event sponsors, and other cost-recovery models.* The Downtown Cle Elum Association (CEDA) has implemented multiple cost-recovery models to ensure events and programs are financially sustainable while continuing to attract visitors and support local businesses. Sponsorships and Partnerships: CEDA has expanded business sponsorship opportunities, engaging local, regional, and corporate partners, including banking institutions, resorts, and tourism-related businesses. Sponsorships provide both funding and marketing recognition, supporting event operations and promotions. Our Investor Program offers tiered donor opportunities for businesses, organizations, and individuals, encouraging ongoing support and community engagement. Collaborative partnerships with entities like the Kittitas County Chamber, lodging providers, and regional tourism organizations allow cost-sharing for services and event resources, such as equipment rentals, portable facilities, and marketing materials, resulting in significant savings. Revenue Streams: Certain event elements—such as vendor fees, merchandise sales, ticketed workshops, and premium event experiences— generate direct revenue. Ongoing evaluation of attendance, visitor data (including Placer Labs insights), and regional demand informs pricing strategies and sponsorship targeting. Operational Efficiency and Strategic Planning: Recent increases in Main Street Tax Incentive Program funding have enabled CEDA to allocate additional staff hours for in- house marketing, programming, and event coordination. The Board of Directors conducts annual budget reviews to ensure the Promotions Committee has sufficient resources for contracted services that cannot be completed internally. These measures, combined with in-kind contributions and volunteer support, reduce operational costs and enhance the ability to maintain high-quality, visitor-attracting events. Through this combination of sponsorships, ticket and vendor revenue, collaborative cost-sharing, and strategic budgeting, CEDA is positioned to sustain its signature events—including Pioneer Days, Boo-Elum, and Christmas in Cle Elum—while continuing to boost tourism, local business engagement, and economic impact in Cle Elum and Kittitas County. 2500 character limit Application Questions: Part 4 6| Additional Information Response 6.1: Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. The Downtown Cle Elum Association (CEDA) successfully completed the Downtown Revitalization Project at the beginning of 2025, transforming a key section of downtown with expanded sidewalks, new trees, planters, and light poles, enhancing walkability and visitor access to retail and dining. Building on this, CEDA is continuing a “3rd Phase” focused on space activation, beautification, and tourism promotion through living and design elements. In partnership with Columbia Bank (formerly Umpqua Bank), CEDA is dedicated to completing the new pocket park -- a project that has been on hold pending corporate approval from the bank. Seasonal activations include holiday lighting on downtown trees and spring hanging flower baskets (“Cle Elum in Bloom”), while a phased rooftop lighting project across buildings enhances year-round visual appeal. Facade and Beautification Efforts: In 2024, improvements included the painting of the Historic Carpenter House, façade upgrades to 509 Bakehouse and Mountain Elegance Buildings, and funding assistance for a new awning at Gemini Fish Market (this has not been completed at this time). In 2025, a new round of grants has been approved to finish the Mountain Elegance space, Jensen Farms Outpost, and Bright and Day, including new windows and paint, creating a consistent, historically-aligned façade along this connected block. These efforts reinforce downtown’s historic charm while enhancing visitor experience and tourism appeal. CEDA continues to support small business improvements ($20,000 annually), while Wayfinding signage, the historic walking tour, and signature events—Pioneer Days, Boo-Elum, and Christmas in Cle Elum—attract visitors statewide and nationally. Placer Labs data shows over 35% of attendees travel 50+ miles, supporting overnight stays and economic impact. Through these completed and ongoing initiatives—revitalization, pocket park development, seasonal beautification, façade improvements, strategic events, and marketing—CEDA ensures downtown Cle Elum remains a dynamic, visitor-friendly destination, directly benefiting tourism, local businesses, and Kittitas County’s economy. 2500 character limit Response 6.2: You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc. You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format 7| Previous Lodging Tax Grant Information Response 7.1: Has your event received Lodging Tax funds in previous years?* No, this event/project has not previously received Lodging Tax Funding Yes, 1 year previous Yes, 2 years previous Yes, 3 years previous Yes, 4 or more years previous Response 7.2: Overall Attendance * Past Actual *Projected * 17,710 20,930 Response 7.3: Number of people travelling more than 50 miles for your event?* Past Actual *Projected * 8,323 9,837 Response 7.4: Number of people traveling from outside WA State for your event?* Past Actual *Projected * 1,381 1,633 Response 7.5: The number of overnight guests who stay in paid accommodations in Kittitas County for your event?* Past Actual *Projected * 1,381 1,633 Response 7.6: Number of paid lodging room nights resulting from you event/activity/facility?* Past Actual *Projected * 1,948 2,302 Response 7.7: In addition to fields above, you may upload the evidence to support the prior years' room/night information. You may upload up to three single pages (US Letter), of information. If you a single multi-page document, only the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF Comparative Analysis for CEDA Major Events & Visitor Count 2024-2025_LTAC.pdf 823.83KB Response 7.8: What methodology did you use to calculate the prior years' actual numbers?* Direct Count (preferred) Indirect Count Representative Survey Informal Survey (preferred) Structured Estimate Other Placer Labs, geo- fencing data (data goes back to 2017 for comparative analytics) Response 7.9: What methodology will you use to calculate the upcoming numbers?* Direct Count (preferred) Indirect Count Representative Survey Informal Survey (preferred) Structured Estimate Other Placer Labs, geo- fencing data Response 7.10: Please explain your methodology.* Please explain. To gauge visitor origins and estimate event participation, the Cle Elum Downtown Association (CEDA) employs a combination of direct counts, digital analytics, and geospatial data. Historically, this has included zip code tracking, walk-through counts, and retail partner observations, confirming that visitors come from over 50 miles away, other states, and even internationally. In 2025, we contracted Placer Labs, a geo-fencing analytics platform, to obtain more precise data on visitor locations and movement patterns. Placer data allows us to analyze visitors who remain at an event for 10 minutes or longer, providing a more accurate representation of active engagement. Limitations exist: data only reports when sample sizes are sufficient (≥300 people) and relies on cell phone location services, so children or individuals without phones are not captured. To address these limitations, we cross-validate Placer data with direct counts at youth- and family-focused events. For example, Boo-Elum 2024 had a direct count of 1,500 participants, indicating a 2.5x multiplier adjustment for Placer data for this event. Similarly, Flagpole Park Holiday Lighting is directly counted due to its small scale and surrounding residential areas, averaging 200–250 participants. Additional metrics include Google Analytics, registration forms, and social media performance, which help us track engagement, website traffic, and outreach effectiveness. While informal surveys were trialed to assess overnight stays, Placer Labs now provides a more reliable method for analyzing lodging patterns, showing where visitors go before and after visiting downtown Cle Elum. By integrating direct counts, geo-fencing analytics, and digital engagement data, CEDA ensures a comprehensive understanding of visitor origins, behavior, and lodging trends, enabling more effective event planning, marketing, and tourism development strategies. 2500 character limit 8| Funding Response 8.1: Does your organization have, or have you applied for funding from other sources?* Funding Source Amount Response 8.3: What changes will be made if funding for your request is not available or recommended?* Matching Funds Percentage 9| Project Budget Overview Please complete budget for this project/proposal. If your agency operates independently of this project application it may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the project/event for which you are requesting funding and adheres to the basic budget format shown below. The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not be consecutive) for the project/proposal if applicable. For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each party must be provided. ATTENTION: In an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so will potentially jeopardize your application's chance for review. Budget Year Application Questions: Part 5 Yes No Response 8.2b: List all funding sources and amounts for which you have applied but have not yet secured.* Sponsorships - Various Partners 25,000.00$ Community Donations 3,000.00$ If funding for this request is not available or recommended, the Cle Elum Downtown Association (CEDA) will adjust by reallocating Main Street Tax Credit Incentive Program funds and seeking alternative grant opportunities. We will also continue leveraging support from City of Cle Elum programs, including the Certified Local Government (CLG) program, to sustain Facade and Beautification initiatives. CEDA is actively expanding donation and investment outreach, growing sponsorship opportunities, and pursuing additional grant funding to meet program needs. These strategic objectives are led by our Outreach and Promotions Committees. The success of our signature events demonstrates that sponsorship offers tangible marketing benefits while positioning sponsors as prominent community supporters, with many eager to continue and expand their participation. The Promotions Committee is exploring innovative fundraising strategies, assessing how these can be effectively implemented through community partnerships and volunteer involvement. While a portion of event and marketing costs is covered by the CEDA operating budget, sponsorships, donations, and grants remain critical to sustaining our year-round marketing and event initiatives. Without requested funding, CEDA will rely more heavily on these channels, ensuring that program quality and tourism impact are maintained, albeit at a potentially reduced scale. 2500 character limit. 520.40 This field will auto fill with the correct percentage based on your input to budget section below. Edit if necessary Revenues Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected Verification of In-kind Contributions Contributions of Volunteer Time Past Actual 3 Past Actual 2 Past Actual 1 Projected Number of Hours Evidence of Volunteer Contributions * Calculated Value of Projected Volunteer Time Total Revenues Past Actual 3 Past Actual 2 Past Actual 1 Projected Expenses Expense Item Past Actual 3 Past Actual 2 Past Actual 1 Projected 2023 2024 2025 2026 LTAC Grant Funding 15,000.00$15,000.00$25,000.00$25,000.00$ Other Revenues Event Sponsorship 5000.00$10000.00$20000.00$30000.00$ Main Street Tax Credit Incentive Program (MSTCIP) 165000.00$180000.00$70250.00$100000.00$ Community Donation 2000.00$100.00$100.00$100.00$ Cle Elum in Bloom (discontinued in 2025) 11500.00$0.00$0.00$0.00$ In-Kind Contributions For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided. 5,511 1,744 1,096 2,100 Please upload a single file which offers evidence in support of the projected volunteer hours. Quarterly Reporting Template2025.pdf 119.74KB 49,476.00$ 198500.00$205100.00$115350.00$204576.00$ Promotions - Events 58000.00$89750.00$102500.00$102500.00$ Design (Holiday Lighting, Spring & Fall Clean-up, Cle Elum in Bloom, Facade and Beautification Grants,etc) 68000.00$132750.00$218250.00$218250.00$ Economic Vitality - Small Business 15000.00$62500.00$22500.00$22500.00$ Expense Totals Profit & Loss Past Actual 3 Past Actual 2 Past Actual 1 Projected The applicant hereby certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and regulations and; 3. That it has read the information contained in the Instructions on pages 1 and 2 and understands and will comply with all provisions thereof. Certified by:* Name * Applicant's Title * Infrastucture (Wayfinding, Parklets, Main Street Upkeep Strategy, etc) - absorbed into Design 30000.00$25000.00$0.00$0.00$ Grant Programs (absorbed into Design) 20000.00$20000.00$25000.00$0.00$ Operations 185000.00$186137.48$174470.00$191917.00$ Facilities (absorbed into Promotions) 2000.00$0.00$0.00$0.00$ Speaker & Talent (absorbed in part to Org, Promo and EV) 7500.00$0.00$0.00$0.00$ Organization 6500.00$12500.00$50700.00$50700.00$ Cle Elum Vistor Center (NEW April 2025) 0.00$0.00$26973.23$40000.00$ 392000.00$528637.48$620393.23$625867.00$ -193500.00$-323537.48$-505043.23$-421291.00$ Application Certification Jordan Peterson Executive Director Exhibit “B” Guidelines and Requirements for Expenditure Reimbursements from Lodging Tax Section 1. Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County’s and appropriate City’s tourism website logo or URL with an operational link to the site(s). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (If you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be displayed on the contractor’s home page, it must be sized no smaller than ½ inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Display Advertising of all types (including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party websites, streaming displays, social media etc.) must include the County’s and appropriate City’s tourism website logo (or URL with a one-click away operational hyperlink). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (If you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than ½ inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County’s and appropriate City’s tourism website logo. The logo must be sized no smaller than ½ inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section 2. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertising: 1. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at 100% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 10 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the timeframe in Section 2 A, (2)(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertising: 1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertising: 1. Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: 1. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. Flyers/Posters: 1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. In order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate, and a copy of the poster/flyer must be provided along with other required documentation. 2. Banners which are placed inside of Kittitas County may be reimbursed at 100% of the cost, including any production costs. In order to receive reimbursement, the banner cannot list a specified date or location. Requests can only be made one time. 3. Signage (site layout use only) which are placed inside of the venue/facility of the event may be reimbursed at 100% of the cost, including any production costs. In order to receive reimbursement, the signage cannot list specified date or location. Request can only be made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and Stage locations) F. Radio Advertising: 1. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production cost. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs. G. Operation Reimbursement: 1. Operation costs may be reimbursed 100% of the paid invoice cost. In order to receive reimbursement operations invoice must an approved cost from the Consolidated Lodging Tax committee members list. Invoice provided must include notation of payment with proof of payment. 2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed at 100% of cost. In order to receive reimbursement, a signed statement from the receiver along with other required documentation. Mileage reimbursement is subject to IRS mileage reimbursement rates which may change annually. 3. Items not eligible for reimbursement: a. Salaries of employees. b. Capitol purchases- any item with 3+ years life and over $5,000. c. Licenses, permits, insurance, or credit card fees.