HomeMy WebLinkAboutAgreement 2023-2024 DCBG-SRSUBRECIPIENT AGREEMENT
Between
Kittitas County and HoPeSource
This Agreement is made between Kittitas County (herein called the Local Government) and HopeSource
(herein called Subrecipient) for the public Services to low- and moderate-income persons in Kittitas
County project (herein called the Project)'
As the Washington State Departrnent of Commerce (COMMERCE) is authorized by the federal
Department of Housing and uiban Development (HUD) to provide funds to units of local government
selected to undertak. uid .u.ry out projects under the washington State community Development Block
Grant (CDBG) program in compliance with all applicable local, state, and federal laws, regulations and
policies; and
As the Washipgton State Department of Commerce (COMMERCE) issued Contract Number 22-62210-
008 Amendment Number A, to fund the Project; and
As it benefits the Local Govemment to engage the Subrecipient to accomplish the Scope of Service and
the objectives of the local CDBG project;
The parties agree that:
1. SCOPE OF SERVICE
A. Local Government Responsibilities
The Local Government is responsible for administration of the CDBG contract, and ensuring CDBG
funds are used in accordance with all program requirements [(24 CFR 570.501(b)] and its CDBG
,ontruJ *ith COMMERCE referenced above. The Local Government will provide such assistance
and guidance to the Subrecipient as may be required to accomplish the objectives and conditions set
forth in this Agreement'
Agreement 2023 -2024 CDBG- SR
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ent entativetrveLocal Government
Susan Grindle, Chief Executive Officer
HopeSource
Phone 509-925-1448
Fax 509-925-1204
Email s oufce.us
Dora Van Epps, Accountant II
Phone 509-962-7621
Fax 509-962-7687
Email auditorsaccounting@co.kittitas.wa'us
0.00Federal Funds Amount $77End DateStart Date
US Department of Housing & Urban Development
ALN 14.228
Kittitas CPassed
Iune 30,2024July 1,2023
2.
B. Subrecipient Responsibilities
The Subrecipient will complete in a satisfactory and proper manner as determined by the Local
Governmentthe attached tasks (Attachment A) to accomplish the objectives of the Project. The
Subrecipient will periodically meet with the Local Government to review the status of these tasks.
TIME OF PERFORMANCE
The effective date of this Agreement will be July I ,2023, and complete execution of this agreement
will be June 30, 2024.
BUDGET
The Local Government will pass through to the Subrecipient no more than $77,500.00 in CDBG
052-Other public Services nrnOs for eligible incurred costs and expenses for the Project according
to the following budget per the Washington State Department of Commerce Contract Number 22-
62210-008 Amendment A Change (# months) 12.
6. Amendment Changes
J
Tlm* Hxtenslsn
Cxrrent lnd DCIte
6/30/?ff23
, chanse {* rrtonths}
1?
Revised tnd Date
613S/2034
Budget Code
? 1A * Generol S.dministration
0$Z * Oth*r Fublic Services
Tot*ls
eurrent Budget
$3,5ss
$79,S0*
$gg,ilcil
Change {+l-}
$3,5n0
$7?,silil
$81$il*
Revised Budget
$7,Sof]
$1$?,oo$
$'l$4,00{)
The Indirect Cost Rate used, is an allocation system not to exceed 10%.
The Local Govemment may require a more detailed budget breakdown, and the Subrecipient will
provide such supplementary budget information in a timely fashion in the form and content
prescribed by the Local Government. Any amendments to this Agreement's Budget must first be
ietermined by the Local Government as consistent with its CDBG contract with COMMERCE and
then approved in writing by the Local Govemment and the Subrecipient.
Indirect Cost Rate if the Subrecipient chooses to charge Indirect under this grant, the Subrecipient
shall provide their indirect cost iate that has been negotiated between their entity and the Federal
Government. lf no such rate exists, a de minimis indirect cost rate of 10% of modified total direct
costs (MTDC) will be used.
Agreement 2023 -2024 CDBG- SR
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4.
5. PERFO RMANCE M ONITO RING
The Local Government will monitor the performance of the Subrecipient by tracking project
progress, reviewing payment requests for applicable costs, managing the timely passthrough of
CDBG funds, ou.rr."irrg compliance with ibgC requirements, and ensuring recordkeeping and
audit requirements ur. *-.t. Substandard performan.. ur determined by the Local Government will
constitute noncompliance with this Agreement.
If action'to correct such substandard performance is not taken by the Subrecipient within a
reasonable period of time after being notified by the Local Government' contract suspension or
termination procedures will be initiated.
SPECIAL CONDITIONS
There are no special conditions'
.,Modified Total Direct Costs (MTDC)" shall mean all direct salaries and wages, applicable fringe
benefits, materials and suppli.r, ,.*i."s, travel, and'up to the first $25,000 of each subaward
(regardless of the period oi petfor-ance of the subawards under the award)' MTDC excludes
equipment, capital expenditureso and rental costs'
Any amendments to this Agreement's Budget must first be determined by the Local Government as
consistent with its CDBG contract with bommerce and then approved in writing by the Local
Government and the SubreciPient'
PAYMENT
The Local Government will reirnburse the Subrecipient in accordance with the payment procedures
outlined in the SDBG Management Handbook, Financial Management Section for all allowable
expenses agreed upon by the parties to complete the Scope of Service.
Reimbursement under this agreement will be based on billings, supported by detail invoices and
other appropriate detailed documentation of costs actually incurred. It is expressly understood that
claims for reimbursement will not be subrnitted in excess of actual, immediate cash requirements
necessary to carry out the pu{poses of the agreement. Funds available under this Agreement will be
utilized io supplement ratlier than supplant funds otherwise available'
It is understood that this agreement is funded in whole or in part with CDBG funds through the
Washington State CDBG Program as administered by COMMERCE and is subject to those
regulati6ns and restrictions nJrmally associated with federally-funded programs and any other
requirements that the state may prescribe.
6
7 ACKNO WLEDGEMENT OF FEDERAL FUNDS
Federal Award Date: August 08, 2023
Federal Award Identification Number (FAIN) : B -2 3 -DC-5 3 -000 I
Total amount of the federal award: 512,834,399
Awarding official: Carma E. Reed, CDP Acting Director
Research & Development (R&D): Award will not be used for R&D
Agreement 2023'2024 CDBG-SR
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8
The Grantee agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, und irrrr. anulyses, issued by the Grantee describing programs or projects funded in
whole or inpart with federal funds under this Contract, shall contain the following statements:
,,This project was supported by Grant No. B-22-DC-53-0001 awarded by the U'S.
Department of Housing and Urban Development (HUD). Points of view in this document
are those of the author and do not necessarily represent the official position or policies
of HUD. Grant funds are administered by the Community Development Block Grant
Program, Washington State Department of Commerce'"
GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with:
o The requiremints of Title 24 of the Code of Federal regulations, Part 570 (HUD
regulations conceming CDBG); and
o, All other applicable Federal, state and local laws, regulations, and policies, governing
the funds provided under this Agreement'
B. CDBG National Objective
Th. S,rbr..ipient certifies the activities carried out under this Agreement meet a CDBG
Program National Objective defined in 24 CFR 510'208'
C Indenendent Contractor
@isAgreementisintendedto,orwillbeconstruedinanymannef,as
creating or establishing the ielationship of employer/employee between the parties' The
Subrecipient will at ali times remain un "ind.p.ndent contractor" with respect to the services
to be peiformed under this Agreement. The Local Govemment will be exempt from payment
of all Unemployment Compe.-nsation, FICA, retirement, life and/or medical insurance and
Wopkers' Compensation Iniurance, as the Subrecipient is an independent contractor'
D Hold Harmless
Th. S.rb*"tpt.nt will hold harmless, defend and indemnify the Local Government from any
and all claims, actions, suits, charges and judgments whatsoever that arise out of the
Subrecipient's performance or noiperformanie of the services or subject matter called for in
this Agreement.
COMMERCE and the State of Washington are not liable for claims or damages arising from
the subrecipient's performance of this contract.
E Workers'on
The Subrecipient will provide Workers' Compensation Insurance Coverage for all of its
F
employees involved in the performance of this Agreement'
lnsurance and Bonding
fft. S.,U...tpi.trt *ilflurry sufficient insurance coverage to protect contract assets from loss
due to theft, fraud andlorundue physical damage, and as a minimum will purchase a blanket
Agreement 2023 -2024 CDBG-SR
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G
fidetity bond covering alt employees in an amount equal to cash advances from the Local
Government. A copy-of the certificate of insurance will be provided to the Local
Government.
"fhe Subrecipient shall fumish the Local Government with properly executed certificate of
insurance oia signed policy endorsement which shall clearly evidence all insurance required
in this section prior to commencement of services. The certificates will, at a minirnum, list
limits of liability and coverage. The certificate will provide that the underlying insurance
contract will not be cancelled or allowed to expire except on thirty (30) days prior written
notice to the Local Government. .
Funding Source Recosnition
Th. S,rbt*"pt.nt *itt* recognition of the roles of COMMERCE, the WA State CDBG
program, und th. Local Government in providing services through this Agreement' All
acti-vities, facilities ald items utilized pursuant to this Agreement will be prominently labeled
as to funding source. In addition, the Subrecipient will include a reference to the support
provided heiein in all publications made possible with funds made available under this
Agreement.
H Amendments
The Local Government or Subrecipient may amend this Agreement at any time provided that
such amendments make specific ,.f...n.. to this Agreement, and are executed in writing,
signed by a duly authorized representative of each organization, and approved by the Local
G6vemment's governing body. Such amendments will not invalidate this Agreement, nor
relieve or release the Local Government or Subrecipient from its obligations under this
Agreement.
I.Suspension or Tetmination
fn u.*raunce with Z Cfn ZOO.338-9, the Local Governmentmay suspend or terminate this
Agreement if the Subrecipient materially fails to comply with any terms of this Agreement,
*hlch include (but are not limited to) the following:
l. Failure to comply with any of the rules, regulations or provisions referred to herein, or
such statues, ,egulations, executive orders, and HUD guidelines, policies or directives as
may become apPlicable at anY time;
2. Faiiure, for any reason, of the Subrecipient to fuIfilI in a timely and proper manner its
obligations under this Agreement.
3. Inefiective of improper use of ftinds provided under this Agreement; or
4. Submission by the Subrecipient to the Local Government of reports that are incorrect or
incomplete in any material respect'
In accordance with 2 CFR 200.33g,this Agreement may also be terminated for convenience
by either the Local Government or the Subrecipient, in whole or in paft, by setting forth the
reasons for such termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, if in the case of a paftial termination, the Local
Government determines that the remaining portion of the award will not accomplish the
purpose for which the award was made, G-Local Government may terminate the award in
its entirety.
Agreement 2023 -2024 CDBG- SR
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9
A. FinancialManagement
Cost Principles
Th. S"b*"tptrnt will administer its program in conformance with 2 CFR 200' These
principles *itt b. applied for all costs incurred whether charged on a direct or indirect
basis.
I Accountine Standards
Th. S"b*rtpt*t agiees to comply with 2 CFR 200 and agrees to adhere to the
accounting principies and procedures required therein, utllize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2
B
3. Duolication of Costs
t'..;pi.''t..'tifiesthatworktobeperformedunderthisAgreementdoesnot
duplicate any work to be charged against any other contract, subcontract or other source.
Documentation and Record Keeping
l. Records to Be Maintained
@tainal1recordsrequiredbytheFedera1regulationsspecifiedin
24 CFR 570.506 that arepertinent to the activities to be funded under this Agreement and
those records described in ttre CDBG Management Handbook. Such records will include
but not be limited to:
a. Records providing a full description of each activity undertaken;
b. Records demonstiating that each activity undertaken meets one of the National
Objectives of the CDBG Program;
c. Records required to determine the eligibility of activities;
d. Records required to document the acquisition, improvement, use or disposition of
real property acquired or improved with CDBG assistance;
e. Records documenting.o*pliance with the civil rights components of the CDBG
program;
f. pinancial records as required by 24 cFR 570.5 02, and 2 cFR 200-333;
g. Labor standards recordi required to document compliance with the Davis Bacon
Act, the provisions of the Contract Work Hours and Safety Standards Act, and all
other applicable Federal, state and local laws and regulations applicable to
CDBG-funded construction projects; and
h. Other records necessary to document compliance with Subpart K of 24 CFR Part
570.
Access to Records and Retention
Local Government, lhe Washington State Department of Commerce, and other
authorized representatives of the state and federal govefiIments shall have access to any
books, documents, papers and records of the Subrecipient that are directly pertinent to
Agreement 2023 -2024 CDBG- SR
Page 6 of 13
2
C.
this Agreement for the purposes of making audit, examination, excerpts and
transcriptions
All such records and all other records pertinent to this agreement and work undertaken
under this Agreement will be retained by the Subrecipient for a period of six years after
final audit of the Local Government's CDBG project, unless a longer period is required
to resolve audit findings or litigation. In such cases, the Local Government will request a
longer period of record retention'
3. Audits and Inspections
All S"b*.plent recor,as with respect to any matters covered by this Agreement will be
made available to the Local Government, COMMERCE, and duly authorized officials of
the state and federal govemment, at any time during normal business hours, as often as
deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant
data.
Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within
30 iays after receipt by the Subreiipient. Failure of the Subrecipient to comply with the
above audit requit.**ntr will constitute a violation of this Agreement and may result in
the withholding of future payments.
The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all
sources trereby agrees to have an annual agency audit conducted in accordance with
curent Local Government policy concerning Subrecipient audits and2 CRF 200.501'
The Catalog of Federal Domestic Assistance (CFDA) number is 14.228.
Reporting
l. Program Income
Th. S,rbt*tptent will report annually all program income (as defined at 24 CFR
570.500(a)) lenerated by activities carried out with CDBG funds made available under
this Agreement. The usl of program income by the Subrecipient will comply with the
requirements set forth at 24 CFR 570.504.
2. Periodic Reports
The Subrecipient, at such times and in such forms as the Local Government may requre,
will furnish the Local Government such periodic reports as it may request pertaining to
the work or services undertaken pursuant to this agreement, the costs and obligations
incurred or to be incurred in connection therewith, and any other matters covered by this
agreement.
3. Beneficiary Data
The grante" und subrecipient must develop a system up front to collect data on the
beneiiciaries of the CpgG-funded activity(s). Public Services Grants report this
beneficiary data quarterly using the form "attachment 4-H" to the County'
Agreement 2023 -2024 CDBG- SR
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D.Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement will be in
compliance with the requirements of Z-Cfn ZOO.:1 1 and 313,24 CFR 570'5 02' 570'503 '
510.'504,as applicable,
^which
include but are not limited to the following:
1. The Subrecipient will transfer to the Local Government any CDBG funds on hand and
any accounts receivable attributable to the use of funds under this Agreement atthe time
of expiration, cancellation, or termination'
2. Real property under the subrecipient's conffol that was acquired or improved' in whole
o, in puri, *ith fund, under this Agreement in excess of $25,000 will be used to meet one
of the CDBG National objectives pursuant to 24 CFR 570.208 until ten (10) years after
the contract between COMMERCE and the Local Government is closed' If the
Subrecipient fails to use cDBG-assisted real property in a manner that meets a GDBG
l^iational objective for this lO-year period of time, the Subrecipient will pay the Local
Government an amount equal io tt're current fair market value of the property less any
portion of the value attributable to expenditures of non-CDBG funds for acquisitiorr of' or
improvement to, the property after thl CDBG program's approval- Such payment will
constitute program income to the Local Government. The Subrecipient may retain real
property ucquired or improved under this Agreement after the expiration of the ten-year
period.
In cases in which equipment acquired, in whole or in part, with funds under this
Agreement is sold, th. pro...ds^will be program ilcome, Equipment not needed by the
Sribrecipient for activities under this Agieement will be (a) transferred to the Local
Government for cpBG-eligible activities as approved by the CDBG program or (b)
retained after compensating the Local Government'
J
l0
A. Civil ishts
Title VI of the Civil Rights Act of 1964:
UnderTitleVIortr,Ftrugnt'Actofl964,noperSonwill,onthegroundsofrace,color,
creed, religion, sex or national origin, be excluded from participation in, be denied the
benefits of, or be subjected to disciimination under any program or activity receiving federal
financial assistance.
section 109 of the Housing and communitv Development Act of 1974'
N" p.""" - tl* Urrlt"d St-_--ut.t *ill on the grounds of race,-color, creed, religion' sex or
national origin be excluded from participation in, be- denied benefits of, or be subjected to
discrimination under any program o, u.iiuity funded in whole or in part with funds made
Agreement 2023'2024 CDBG-SR
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available under this title.
B
No person will be excluded from participation, denied program benefits, or subjected to
discrimination on the basis of age under any program or activity receiving federal funding
assistance. (42 U.S.C. 610 et. seq.)
No otherwise qualified individual will, solely by reason or his or her disability, be excluded
from participation (including employment),denied program benefits, or subjected to
discrimination under any program or activity receiving Federal funds' (29 U.S.C. 794)
Agreement 2023 -2024 CDBG- SR
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Public Law 101-336. Americans with Disabilities Act of 1990
S,rbl..t t" th. pr*trioro of tnis title, no qualified individual with a disability will, by reason
of such disability, be excluded from partiiipation in or be denied the benefits of the services,
programs, or activities of a publi. .niity, oibe subjected to discrimination by any such entity
Compliance in the Provision of Training, Employment, and Business Opportunities:
l. The work to be performed under this agreement is on a project assisted under a program
providing direcifederal financial assistance from HUD and is subject to the requirements
of Section 3 of the Housing and Urban Development Act of 1968, as amended, l2 U'S'C'
I 701u. Section 3 requiresihat to the greatest extent feasible opportunities for training
and employment be !iu"n lower-income residents of the project atea; and contracts for
work in connection'ilttt th. project be awarded to business concerns which are located
in, or owned in substantialpirt,by persons residing in the area of the project'
2. The parties to this contract will comply with the provisions of said Section 3 and the
reguiations set forth in 24 CFR 135, and all applicable rules and orders of HUD and
COMMERCE issued thereunder prior to the execution of this contract. The parties to
this contract certify and agree thai they are under no contractual or other disability that
would prevent them fi-om complying with these provisions.
3. The Subrecipient will send to each labor organrzatronor representative_of workers with
which he has a collective bargaining agreement or other contract or understanding, if any'
a notiee advising the said labor organ rzatron or workers' representative of his
commitments under this Section 3 clause and will post copies of the notice in
conspicuous places available to ernployees and applicants for employment or training'
4. The Subrecipient will include this Section 3 clause in every subcontract for work in
connection with the project and will, at the direction of the applicant, or recipient of
federal financial assistance, take appropriate action pursuant to the subcontract upon a
finding that the subcontractor is in violation of regulations issued by the Secretary of
HIJD,24CFR part 135. The Subrecipient will not subcontract with any subcontractor
where it has notice or knowledge that the latter has been found in violation of regulations
under 24 CFR part 135 and wii not let any subcontract, unless the subcontractor has first
of
C.
provided it with a preliminary statement of ability to comply with the requirements of
these regulations.
5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part
135, and all applicabG rules and orders of HUD and COMMERCE issued hereunder
prior to the execution of the contract, will be a condition of the federal financial
assistance provided to the project, binding upon the applicant or recipient for such
assistance, its successors, andassigns. Failure to fulfill these requirements will subject
the applicant, or recipieni, it, cons=ultants and subcontractors, its successors and assigned
to those sanctions spfcified by the grant or loan agreement or contract through which
federal assistance is provided, and to such sanctions as are specifiedby 24 CFR Part 135
Conduct
L Assignability
Tl* S"br*tpient will not assign or transfer any interest in this Agreement without the
prior written consent of the Local Govemmeni thereto; provided, however, that claims for
money due or to become due to the Subrecipient from the Local Government under this.
contract may be assigned to a bank, trust company, or other financial institution without
such approval. NotiJe of any such assignment or transfer will be furnished promptly to
Kittitas County and COMMERCE.
2. Conflict of Interest
No member of the Local Government's governing body and no other public official of
such locality, who exercises any functions or responsibilities in connection with the
planning or carrying out of the project, will have any personal financial interest, direct or
indirect, in this agreement; and the Subrecipient will take appropriate steps to assure
compliance.
The subrecipient agrees to abide by the provisions of 2 cFR 200.318 and 24 CFR
5:.0.611, which inJludes maintaining a written code or standards of conduct that will
govem tle performance of its officeis, employees or agents engaged in the award and
administration of contracts supported by Federal funds'
i-
The Subrecipient covenants that its employees have no interest and will not acquire
interest, direit or indirect, in the study area or any parcels therein or any other interest
which would conflict in any manner or degree with the performance of services
hereunder. The Subrecipient further covenants that in the performance of this
Agreement, no person having such interest will be employed.
Lower Tier Covered Transactions
a. The lower ti"r.or,trurt-ol..ttifies, by signing this contract that neither it nor its
principals is presently debarred, suspended, propo.sed for debarment, declared
ineligible, orvoluntarily excluded from parlicipation in this transaction by any
Federal department or agencY.
b. Where the lower tier contracior is unable to certify to any of the statements in this
contract, such contractor will attach an explanation to this contract'
Agreement 2023 -2024 CDBG- SR
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-)
c.The contractor further agrees by signing this contract that it will not knowingly enter
into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered
transaction.
D Copyrieht
If this Agreement results in any copyrightable material or inventions, the Local Government
and/or CbiUVtnnCE reserves the right to royalty-free, non-exclusive and irrevocable license
to reproduce, publish or otherwise use and to authorize others to use, the work or materials
for governmental purposes.
Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be utilized for
inherently r.ligiou* activities prohibited by 24 CFR 570.200C), such as worship, religious
instructi on, or proselytization.
I 1. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement will not be
affected thereby and all other parts of this Agreement will nevertheless be in full force and effect
12.PERFORMA WAIVER
The Local Government's failure to act with respect to a breach by the Subrecipient does not waive
its right to act with respect to subsequent or similar breaches. The failure of the Local Government
to exircise or enforce any right or provision will not constitute a waiver of such right or provision.
13. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the Local Government and the
Subrecipient for the use of funds received under this Agreement and it supersedes all prior
.o1n1nutri"utions and proposals, whether electronic, oral, or written between the Local Govetnment
and the Subrecipient with respect to this Agreement.
Attached to this Agreement is the scope of work regarding original Contract 22-62210-008.
Agreement 2023 -2024 CDBG- SR
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E
IN WITNESS WHEREOF, the Local Government and the Subrecipient have executed this agreement as
of the date and year last written below.
KITTITAS
Si
H
C ov l-i t Srrs
Name Name
Title: Chair, Board of Co Commissioners Title Ceo
Date: 09-19-2023 Date:
Approved As To Legal Form
Attorney
Agreement 2023 -2024 CDBG-SR
Page 12 of l3
C*l ^A)v
Attaclrment A - gmpe of Work and Budget
Grantee: Xittites County
Contrac{l 22-6221G00E
9rolcrl Ocrcrigtion / Dclfuer:rbls
Xhtitar County i: rwrrded a CDBG Public $ervices 6ranr for eli3iblc public :eryices through HopeSource,
Thc gervices will bc directed to limited clientrlc with low and mod*rte incomel (LMl] besrd on HUO Lltll criterir. This;rrnt
wlll cx€lulively bcnelit.pptotimattey 2,500 peruonl rcsidiog ift the of non-rnrltl€mant area{s} ol t(init6 County.
Milrsloncr
Before firgt
psyment requcst
Not more thrn monthly
Oelile r the dircct rervices identified in the CDBG applicalicn th.ouEh the loca! community
action program.
Allocite lnd mrnage public rervicar funds ar established in tha epprov€d subrecipient
agreement end budget.
Meet the toBG national objective of principalty benefiting low- rnd mod*rate-rncome
a
Agreement 2023-2024 CDBG-SR
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Proi.ct ActiYirias
I
a
Exrcute grrnt (ontracl with Comme rce,
Complcte the anvironmenlal rrview in conrpliance '*ith Federal relrted lrws and aulhoriria5-
Vcrify rubrecipienr doer not htv€ an activ€ exclulion rccord in SAM.gov.
Establilh I subtc.ipaent aEreement that includes the Froirct budget rnd the semi-rnni,al
benaficiery reporting r€quiremrnt. Subrnh a 3igned copy to Commerce.
a
I
a
Rrview subrecipirnt rcimbur:ement r€qucrts rgainst the projrct costs. proj€ct budg.t, rnd
contract start dat€.
Oocument the eountt's CO86 genetat adnrinirlr.tion cost'.
Prcprre and ;ubmit paymcnt raqu€Jts'rlith supponing do{um€nlation to Commerce.
Document receipt of grant funds and reimburse ment of eligible corts.
Submit CDBG Senefici:rY Report! by the end ol the rnonth following the i€mi-rnnurl dete Jan 31, July 31
a As neceslaryn .raang! tn sudit with thc td/ashin$on Srate Auditor ln rccord:nce with tha
Utiform 6uidoa*,2 CFR 2OO, Subpon F- Audit Requircmcnts.Annually
Complcre applicable <ivil rights re guirements.
Conduct monitoring of lhe rubreclpient to rierify CDBG requirem€n!! end rll costs reimbursed
rre allo'*rble.
Conduct a linal public heering lo radew project performance, resolv€ all rnocitoring issuer
with CD66, and rubmit a COBG Contrict Cloreout Repor-r.
Before finrl p.yment
request
Sefcre contract
end dile