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KITTITAS COUNTY <br />Board of County Commissioners <br /> <br />AGENDA STAFF REPORT <br /> <br />AGENDA DATE: April 2, 2024 <br /> <br />ACTION REQUESTED: Approve Request for Chair’s Signature on a Termination Letter for <br />Fire Monitoring and System Services and Have the Clerk of the Board <br />Send Through Certified Mail <br /> <br /> <br />BACKGROUND: A termination for System Services was provided to Rells Fire <br />Protection on October 13, 2023 for the following reasons: <br />- Not providing services at agreed upon times of the year. <br />- Not providing the requested estimates to proactively service systems <br />meeting end of life. <br />- Not providing reports in a timely fashion. <br />- Not responding to County Directors/Management or contractors for <br />needs or construction projects involving fire system installation and <br />servicing. <br /> <br />Rells Fire Protection claimed a contract was in place that did not <br />allow us to terminate any services until 2029. A true and accurate <br />contract could not be provided and is not on record. However, Kittitas <br />County allowed services to continue until we could hire a new service <br />provider from the State Contract, which has now been conducted and <br />is processing approval. <br /> <br />This letter serves as official termination for all services provided by <br />Rells Fire Protection across all County facilities and departments by <br />April 30, 2024. <br /> <br />INTERACTION: Maintenance <br /> Kittitas Valley Event Center <br /> Prosecutor <br /> Board of County Commissioners <br /> <br />RECOMMENDATION: Approve Request for Chair’s Signature on a Termination Letter for <br />Fire Monitoring and System Services and Have the Clerk of the Board <br />Send Through Certified Mail <br /> <br />HANDLING: Original – Clerk of the Board <br /> Copy – Maintenance Director <br /> Copy – KVEC Director <br /> <br />ATTACHMENTS: Termination Letter <br /> <br />LEAD STAFF: Kady Porterfield, KVEC Director <br /> <br />