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VOTEWA Data Sharing Agreement OSOS
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2023-08-15 10:00 AM - Commissioners' Agenda
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VOTEWA Data Sharing Agreement OSOS
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Last modified
1/30/2024 9:10:03 AM
Creation date
1/30/2024 9:09:58 AM
Metadata
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Template:
Meeting
Date
8/15/2023
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Item
Request to Acknowledge a Data Sharing Contract with the Secretary of State, Elections Division
Order
3
Placement
Consent Agenda
Row ID
107456
Type
Contract
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DocuSign Envelope lD: C2942058-FA84-451 F-A673-86C294E4E963 <br />t-7983 <br />VOTEWA DATA SHARING AGREEMENT <br />BETWEEN <br />THE WASHINGTON OFFICE OF THE SECRETARY OF STATE, ETECTIONS DIVISION <br />AND <br />KITTITAS COUNTY <br />This VoteWA Data Sharing Agreement (this "Agreement") is entered into by and between the <br />Washington Office of the Secretary of State, Elections Division (hereinafter referred to as "OSOS") and <br />Kittitas County (hereinafter referred to as "County"). <br />WHEREAS, OSOS and thirty-nine (39) Washington state counties have collaborated together in order to <br />modernize, streamline, and improve the elections process through the development and <br />implementation of a statewide modern Elections Management Project (EMP) for the state of <br />Washington, commonly known as VoteWA; and <br />WHEREAS, RCW 39.34.240 requires public agencies to enter into a written agreement that conforms to <br />the policies of the Office of Cybersecurity when a public agency requests Category 3 or higher data (as <br />defined in policy established in accordance with RCW 43.105.054) from another public agency; and <br />WHEREAS, OSOS has requested and is receiving Category 3 or higher data from County through the <br />VoteWA system; and <br />WHEREAS, while OSOS and County are parties to an agreement setting forth their obligations and duties <br />with respect to the annual vendor maintenance and support costs of the VoteWA system, that <br />agreement does not address VoteWA data sharing between County and OSOS; and <br />WHEREAS, OSOS and County desire to enter into this Agreement to comply with the provisions of RCW <br />39.34.240 and the policies of the Office of Cybersecurity for VoteWA data shared between them. <br />NOW, THEREFORE, in consideration of the foregoing and the mutual promises contained herein, OSOS <br />and County agree as follows: <br />1. PURPOSE <br />It is the purpose of this Agreement to establish the terms, conditions, and restrictions under which <br />County provides requested VoteWA data electronically to or OSOS provides requested VoteWA data <br />electronically to County. Both parties will receive and safeguard the data as set forth in this Agreement. <br />2. DATA TO BE SHARED UNDER THIS AGREEME CLASSIFICATION OF DATA <br />County is providing OSOS with the VoteWA data listed below, classified by Category (as defined in OC|O <br />Policy "Data Classification Standard"): <br />Description of Data Cateeorv (1-4) <br />Cotegory 3: Voter Registration Records, including data specifically protected from <br />disclosure by low <br />o Signature lmoge <br />o Form images <br />I <br />a <br />elr, 1,7
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