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Home My WebLink AboutRES 2023-227BOARD OF COTJNTY COMMISSIONERS COTJNTY OF KITTITAS STATE OF WASHINGTON RE SOLUTI ON TO AUTHORI ZE EXECUTION OF INTERLO CAL AGREEMENT WITH KITTITAS COUI{TY EMERGENCY MEDICAL SERVICE AND TRAUMA CARE COTJNCIL FOR COORDINATION OF EMERGENCY MEDICAL SERVICES RESoLUrtoNNo. 2 0 A b - AAT WHEREAS, RCW 39.34, the Interlocal Cooperation Act, provides the capability for public agencies to cooperate by providing services and facilities for mutual advantage; and WHEREAS, on December 26,1995, Kittitas County, in participation with the cities of Ellensburg, Cle Elum, Roslyn, Kittitas, and the Town of S. Cle Elum, entered into an Interlocal Cooperation Agreement (hereinafter, the "Agreement") with the Kittitas County Emergency Medical Service and Trauma Care Council (hereinafter, the "EMS Council"); and WHEREAS, the Agreement provided for coordination of the participating jurisdiction's emergency medical services personnel training, certification, and physician medical control through a shared Administrative/Education Coordinator/Staff; and WHEREAS, the Agreement provided for joint funding from the participating jurisdictions for the services described therein through the annual execution of a payment agreement pursuant to a proposed budget reviewed and approved by the EMS Council; and WHEREAS, the Board of County Commissioners authorized the execution of this payment agreement by action taken at a regular meeting; and NOW THEREFORE, BE IT HEREBY RESOLVED that the Board of County Commissioners of Kittitas County, Washington adopts the Interlocal Agreement with the EMS Council that is attached hereto. ADoprED tnis l7laav ot fhC(*th/2023. BOARD OF COUNTY COMMISSIONERS ouNTY, WASHINGTON cory OF TI{E BOARD Commissioner A.K Mandy Deputy Clerk Commissioner ((c)) Kittitas County Emergency Medical Services and TraumaCarc Council and Interlocal Cooperation Agreement Participating Jurisdictions PAYMENT AGREEMENT 1. Term. The term of this agreement will be from January 1,2024, until December 31, 2024. 2. Compensation. The named Participating Jurisdiction, Kittitas County. shall pay the Kittitas County EMS & Trauma Care Council (Council) a total of $ 113.528.00 or less, depending on actual expenses; to be paid in quarterly payments to the Council of $28.382.00 for their 44.8% of the daily operations of the Kittitas County EMS Division office in accordance with the Interlocal Cooperation Agreement. Actual expenses shall be documented by the Council to the Participating Jurisdiction in the form of a quarterly report to include a quarterly billing statement. Quarterly payments will be made at the beginning of each quarter. Revenue not expended will be credited to the Participating Jurisdiction for the following year or reimbursed at the close of the operating year, Agreed to and dated tLti, / q4^y "t tDt e r n-/(- ( 2023. Kittitas County EMS & Trauma Care Council: Y-- /zz- Lee Hadden, Chair George Long, Vice Chair Kittitas Board of County Commissioners: c ATTEST: CLERK OF THE BOARD Clerk *j -) A. Cot Mandy Buchholz, Deputy C t1t tl] Kittitas County Emergency Medical Services Division C@P\#Proposed 2024 - Office Budget Plan Decerlption Proiected Expendltures Actual 20in Amended 2A2a Revised Draft 2024 Nots Salary - Coordinator ('l FTE):83,724.00 87,073.00 89.685.00 3.0% COLA/MERIT (estimate) EMS Assistant (Program Support)45,885.00 52,256.00 53,825.00 3.0% COLA/MERIT (estimate) Benefits/Emp. Taxes Coord/Asst 39,461.46 65,334.00 73,000.00 50% oI salaries (' 23=43%l Professional Support (Acct. / Legal)48.30 2,000.00 2,000.00 As needed County Administrative Fee 600.00 600.00 600.00 $50 per month Rent & Utilities (new lease 9/21)15,499.10 20,000.00 18,000.00 $1,000 + avs. Utilities = $1,500 Phone/lnterneUCells:2,803.94 2,500.00 2,800.00 $235/mo Postage:265.91 200.00 300.00 Office Supplies:892.76 500.00 500.00 Photocopies/Pri nti ng :4,318.15 4,300.00 4,500.00 copier lease & other printinq Computer Serv./SoftwareAlVebsite 3,606.03 3,900.00 3,900.00 ERS/Acctin gA/Vebsite mai nt. Trave I/Gas/License/Other 2,064.28 2,400.00 2,400.00 Vehlcle: Gas/Travel/MainVLic. Training/Conferences (Best Practices)120.00 200.00 200.00 lnsurance 3,519.00 3,500.00 3,600.00 -vehicle insurance from User Fee Office Equipment (replacement)600.00 600.00 600.00 Miscellaneous (bank fees +)644.66 500.00 700.00 TOTAL EXPENDITURES:$204,852.59 $245,863.00 $256.610.00 Difference = $10,747 Veh icle/lnsurance/tires(user fee)800.00 1,200.00 1.200.00 insurance/maintenance Training Copier Lease fund transfer $2,000.00 $2.000.00 FY24 & FY25 training copies exp. Salary Credit Carryover:$25,113.4 18,372.77 0.00 ue to reduced staffinq circumstances. Jurisdiction Projected Contribution $179,739.15 $225,490.23 OFM Pop. 47.300 fdll23) Kittitas County:90,831.00 100,568.00 113,528.00 4.80o/o City of Ellensburg:86,430.00 '100, 1 18.00 112,007.00 M.20o/o City of Cle Elum:9 803.00 10,823.00 '12,16/,.00 4.80o/o City of Kittitas:6,402.00 6,765.00 7,602.00 3.00% City of Roslyn:4.201.00 4,510.00 5,068.00 2.00Yo Town of S. Cle Elum 2.401.00 2,706.00 3,041.00 1.20o/o TOTAL JURISDICTION REVENUE:$200,068.00 $225,490.00 100.00% Annual Jurisdiction % lncrease:11.0% User Fee=Vehlcle Replace (10 yr )$6,500.00 $6.500.00 $6,500.00 Fee based on #/tvpe providers Reserve/Accrual Fund Wage Survey Adjust or Credit to PJ 25,113.44 18,372.77 Due to reduced staffing circumstances. ASHI Training Site 12,020.21 11,932.32 Public Education (ASHI courses)2,263.47 2.814.60 Benefit Accrual Fund 9,000.00 9,000.00 Office Equip Accrual Fund 2,608.80 1,888.26 Professional Support (Acct. / Legal)987.05 1,951.70 User Fee (Capt Equip/ Special Proj.)22,235.83 27,716.83 Total Annual Budget:$280,796.80 $243,863.00 Particlpatlng Jurlcdlction Credlt:0;0O 0:00,., ., Population percentages derived from the Office of Financial Management, Forecasting Division for April 1,2023 (posted 712023) The 2024 (111-1213112024) Office Budget Plan Resolution #6-8-23-4 was approved for recommendation to the KCCOG by the Kitt1as County Trauma care council on 618123. Executive committee amended benefits projection+ i"i) t?\r2Jt 7/^j./-* Lee Hadden, Chairman ulation distribulion 7 I 1 I . :','.}: '1..eGFY INTERLOCAL COOPERATION AGREEMENT BETWEEN KITTITAS COUNTY' CnY OX'ELLENSBIIRG' CITY OF CLE ELtlM, CIIY OF ROSLYN' CITY OF KITTITAS' AND TOWN OX'SOUIH CLE ELIIM, OX' WASHINGTON STA1T AND IHE KITTITAS COI}NTY EMS & TRAIIIT{A CARE COI]NCXL PROVIDING F'OR THE COORDINATION OX'EMERGENCY MEDICAL SERVICES lYhereas, the Interlocal cooperation Act, Rcw 39.34, allows municipal corporation to make the most efficient use of their powers by enabling them to cooperate with each other on the basis of mutual advantage to provide services *A fu"ititi.s that will best fit the needs of eaoh community; and Whereas, the County ofKittitas and the Cities ofEllensburg Cle Elum, Roslyl Kittitas, and the Town of S. Cle Elum are desirous of providing forThe .oordinntioo of their emergency medical services personnel's training-certificaiioq and physioian medical control, through a sharbd Administrative/Education Coordinator (Coordinator) employed by one of the jurisdictions (hereinafter "contracting lurisdiction") Now, therefore, it is agreed in accord with the provisions of RCW 39.34.030 as follows: L Purpose It is the purpose of this agreement to establish the framework and means for the shared zupport services of thg Coordinator (see attachment,'8") to assure training, certification and physician medical control of emergency medical services personnel ofthe sixjurisdic'tions and to 9o,oti*g to rmprove upon servic"r pto"nily provided by the Kittitas lounty Emergency Medical Services and Trauma Care@MS/Ti) Council with funds from a "Washington State Department ofHealttrl'training grant. This agreement supersedes any prior agreement, all or any amendments thereo{ and all d, *y modifications or changes to any agreement that may oonflict with this agreenient. n Kittitas County Conference of Govemments (KCCOG) KCCOGvvill be responsible forjointly reviewing amendments to the Interlocal coop^eration Agreement and the annual budgets in the Kittitas county EMS Division five- ryar lorecryted budget plan (see attachment "A') recommended bV th. EMS/TC Council. The Coordinator shall serve as an operational representative to td KCCOG on behalf of the EMS/TC Council in a non-voting capacity. IIt Membership A. Participating Jurisdictions I INTERLOCAL COOPERATION AGRF.EMENT . Z Kittitas County, the Cities of Ellensburg Cle Elurq Roslp, Kittitas, and Town of S. Cle Elum, Washingto4 are'?articipating Jurisdictions" and the only parties to this Interlocal Cooperation Agreement. Each jurisdiction is eligible to bi the "operating Jurisdiction.' The county is the operating Jurisdiction. IV. Maintenance The Coordinator shall be financed through the contract jurisdictions based on an annual assessment upon each Participating Jurisdiction. The annual assessment for participating Jurisdictions shall be apportioned such that oosts are distributed among the partioipating Jurisdictions based ol th" percentage oftheir overall population. Their percentage of - overall population*{ b. their percentage ofthe annualbudget for eachbudget !*rtr*.State grants will continue to be sought to provide training and training equipment for the EMS providers to the greatest extent possible. A Budget Preparation The budget shall be prepared in accordance with the budget cycle of the Operating Jurisdiction by the Coordinator and recommended by the-EMS/fC Councii. rn"- budget shall be approved by the bodies ofthe Participating Jurisdictions prior to implementation by the Operating Jurisdiction. B. Management The KCCOG rvill review the annual budget and any contraot amendments for the Interlocal Cooperation Agreement at least once a year. The Participating Jurisdictions will receive a quarterly status report and appropriate financlal reports ftom the Coordinator for their review. C. Payment Agreement Attachment *C' !v'rl serye as the annual payment agreement. It will serve only for the approved budget year term. Each Participating Jurisdiction will sign to ttreir own payment agreement annually (See attaohment..C,,). V. DurationofAgreement/Termination Jhig tntelocal Cooperation Agreement shall be effective when signed by the participating Jurisdictions and shall continue indefinitely unless terminated by mutualigeement oftnJ Participating Jurisdictions at tlre end of a budget year. Writtennotice must be given to the EMS/TC Council no later than the preoeding November L Vt Ovrnership of Property .i INTERLOCAL COOPERATION AGREEMENT - T The property, acquired for the purpose of providing services under this agreement, and with fees from contract and Partioipating Jurisdictions, shall be and remain the joint property of the Participating Jurisdictions. Existing property, owned or acquired by a former grant shall be reflected on an asset inventory and attaohed to this Interlocal Cooperation Agreement for the purposes of responsible management and use by all jurisdiction's EMS agenoies. Ownership of existing property shall remain with that person or corporation holding legal title or claim. Property on loan for use or legally owned by outside 4gencies, shafl 6e reflected on an . asset inventory attached to this agreement. Vtr Amendments This agreement can be amended by unanimous approval of the governing bodies ofthe partioipating jurisdiotions. VIIL Withdrawal A Participating Jurisdiction may withdraw from this agreement effective December 3l of any year' provided written notice is given to the EMS/TC Council and a copy to the KCCOG no later than the preceding November l. Upon withdrawal of thijareemen! the withdrawn jurisdiction will no longer automatically benefit from the serviis provided by the Kittitas County Medical Program Director and the Coordinator of the fittitas CountyEMS Division, DL Dissolution ffthis agreement is revoked or terminated, or if one ofthe Participating Jurisdictions withdraws, the joint properry and assets ofthe Participating Jurisdictions shall be distributed among the Participating Jurisdictions as equally as possiblg as determined by the KCCOG. Dated ufudayof 199s County: Mary Commissioner Kittitas County EMS & Trauma Care Council: to Smith Chairperson Amendment II INTERLOCAL COOPERATTON AGREEMENT BETWEEN KITTITAS COt NTy, CrTy oFELLENSBURG, CITY oF cLE ELrlM, cITY otr'RosLYN, cITy oF KrrTrTAs, Atln tbwrv oF sourHCLE ELT]M, OF WASHINGTON STATE AIID THE KITTITAS COUNTY EMS & TRAUITIA CARE COT]NCXL PROVIDING T'OR THE COORDINATION OX'EMERGENCY MEDIC.AL SERVICES. I. Purpose This Amendment transfers existing jointly owned property to the Kittitas County EMS Division, which operates under the authority of the Kittitas County EMS and Trauma Care Council (Council), and authorizes the Council to diqpose of surplus property at the end of said property's useful service life. II. Amendment Section VI of the Interlocal Cooperation Agreement is hereby amended to read: Ownership of Property Existing property and property acquired in the future for the purpose of providing services under this agreement and with fees from contract and Participating Jurisdictions, shall become the property of the Kittitas CountyEMS Division and be under the authority of the Division's govenringBoarO, tle fittitas County EMS and Trauma Care Council. All property shall be reflected on an asset inventory maintained by the Kittitas County EMS Division for the puposes of responsible management and use by all jwisdictions' EMS agencies. Ownership of all property shall remain with the Kittitas County EMS Division until such time the Council declares said property to be surplus property. Said surplus property shall be disposed of by sale, tansfer of legal title or claim to a partnering government agency, other government agencies, nonprofit agencies, a recycle program or, for items with no salvage or othervalue, by disposal. Agreed to and dated this :fu^v ot tI4An( ll .2005. Kittitas County Board of Commissioners by: A,pproved as to form by: Perry Prosecuting Attonrey Kittitas County EMSITC Council by: Steven Chairman Craig Vice Chairman llAR U 12N Kittit* co"#"*s Division AdministrativelEducation Coordinator Support Seryices Initial training of EMS Personnel - (First Responders, Emergency Medical Technicians,EMT-ry Technicians) * Coordinate courses * Maintain training records * Proctor exams Process paperwork for course completion and oertification Continuing Medical Education - (First Responders, EmergencyMedical Technicians, EMT-IV Technicians, and Paramedics) * Coordinate classes* Track training records * Proctor exams * Process necessary paperwork (quizzes, practical exatns, training records) Emergengv Medical service & Trauma care council - (sub-committees: training/education and quality assurance) * Secretary * Treasurer (management of grant funds) * Project coordinator * PIan developer * Representative forRegionalEMs & Trauma Care Council, sub-committees and . State meetings Medical Program Director (It0D) - * Administrative assistant * Protocol and polioy development and disbursement* Quality assurance * Service licensing * Certification ani recertification ofEMS personnel * EMS system development * Liaison between MPD and state, region, local council, regional council, EMS agencies, and EMS personnel. Community * Promote injury prevention (health fairs and demonstrations)* Coordinate injury prevention classes 8t95 present/jobdesc2.doc Kittitas County Emergency Medicat Services Division CGPYProposed 2024 - Office Budget plan Peacrlflion -lroieeted E:ocndttrc! Actlal zou-* Anieniffi attzE Reviaed Draft m24 l{ctuc Salary - Coordinator (1 FTE):83,724.00 87,073.00 3.0% COLA/MERIT (estimate) EMS Assistant (Program Support)45,885.00 52,256.00 3.0% COLA/MERIT (estimate) Benefits/Emp. Taxes Coord/Asst 39,46'1.46 73,000.00 50% of salaries ('23=43%) Professlonal S upport (Acct. / Legal)48.30 2,000.00 2,000.00 As needed County Administrative Fee 600.00 600.00 600.00 $50 per month Rent & Utilities lease 9/21 15,499.10 20,000.00 18,000.00 $1,000 + avg. Utilities = $1,500 Phone/lnterneUCells:2,803.94 2,500.00 2,800.00 $235/mo Postage:265.91 200.00 300.00 Office Supplies:892.76 500.00 500.00 Photocopies/Printi ng :4,318.15 4,300.00 4,500.00 copier lease & other printing Computer Serv./SoftwareAfi ebsite 3,606 03 3,900.00 3,900.00 ERS/Accti ngAftebsite maint. Travel/Gas/Li cense/Other 2,064.28 2,400.00 2,400.00 Vehicle: Gas/Travel/MainULic. TrainingiConferences (Best Practices)1 20.00 200.00 200.00 Insurance 3,519.00 3,500.00 3,600.00 -vehicle insurance from User Fee Office Equipment (replacement)600.00 600.00 600.00 Miscellaneous (bank fees +)644.66 500.00 700.00 TOTAL EXPENDITURES:$204,852.59 $245,863.00 $256,610.00 Difference = $10,747 Vehic r fee)800.00 1,200.00 1,200.00 insurance/maintenance Training Gopier Lease fund transfer $2,000.00 $2,000.00 FY24 & FY25 training copies exp. geEry Credit Carryover;$25,113.44 18,372.77 0.00 .ie to reduced staffinq circumstances. Jurisdiction Projected Contribution $1 79,739.15 $225,490.23 Kittitas County 90,831.00 100,568.00 113,528.00 4.80% City of Ellensburg:86,430.00 100, 1 18.00 112,007.00 44.20% City of Cle Elum:9,803.00 10,823.00 12,164.00 4.80To City of Kittitas:6,402.00 6,765.00 7,602.00 3.00% City of Roslyn:4,201.00 4,510.00 5,068.00 2.00% Town of S. Cle Elum 2,401.00 2,706.00 3,041.00 1.20% TOTAL JURISDICTION REVENUE:$200,068.00 s225,490.00 100.00% Annual Jurisdiction %lncrease:11.0Yo User Fee=Vehicle Replace (10 yr )$6.500.00 $6,500.00 $6,500.00 Fee based on #/type providens Reserve/Accrual Fund Su ust or Credit to PJ 25,113.44 18,372.77 Due to reduced staffing circumstances ASHlTraining Site 12,020,21 11,932.32 Public Education (ASHIcourses)2,263.47 2,814.60 Benefit Accrual Fund 9,000.00 9,000.00 Office Equip Accrual Fund 2,608.80 1,888.26 Profegsional Support (Acct. / Legal)987.05 1 ,951 .70 User Fee (9apt Equip/ Speciat proj.)22,235.83 27,716.83 Total Annual Budget:$280,796.80 $243,863.00 Pa(iqlpatiig Jurhdhf on Credtr:0.( Population percentages derived from the Office of Financial Management, Forecasting Division for April 1,2023 (posted 7t2023) fhe 2Q24 (111-1213112024) Office Budget Plan Resolution #6-8-23-4 was approved for recommendation to the KCCOG Trauma Care 1.,..r-J !J\-Q.k-- Council on 618123. Executive a ..,/TtJd* Lee Hadden, Chairman Committee amended benefits projection+on distribution 7/1 by the Kittitas County