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HomeMy WebLinkAbout2023-12-11-minutes-ec-study-sessionKITTIT►4S COUNTY COMMISSIONERS EC Study Session Special Meeting Monday December 11, 2023 - 10:00 AM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Request to Approve Resolution for Declaration of Emergency - Event Hall Fire Sprinkler System 4. 2024 KVEC Rate Changes Discussion 5. Self Promoted Events Business * Patriot Nights Under the Lights Updates 6. Sponsorship Updates 7. Special Project Updates 8.Other Business - No Action to be taken 9. Concluded Created on 12/8/2023 2:58:26 PM KITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Special Meeting MONDAY 10:00 AM December 11, 2023 Board members present: Chairman Cory Wright, Vice -Chairman Brett Wachsmith, Commissioner Laura Osiadacz Others: Kady Porterfield (Event Center Director), and approximately 35 members of the public. 1. Call to Order: 10:03am by Chairman Wright after a venue change to the BOCC Auditorium to accommodate citizens in attendance. 2. Citizen Comments (1 min. time limit): The following citizens stated they were residents of Kittitas County and made comments on concerns around actions involving the City and Craig's Hill, Reed Park, and the American Legion: Jeff Whitman, Penny Whitman, Angela Lang, Cheryl Chance, Nicole Paxton, Bryan Ray, Bob Kibbler, Lynn McCowin, Lauren Harper, Erica Sanford, Josh Whister, Rhonda Griffin, and Judie Craig. Documents shared from citizens during the comments were submitted into the record. Comments ended at 10:20am. 3. Request to Approve Resolution for Declaration of Emergency — Event Hall Fire Sprinkler System: Kady requested approval of Resolution 2023-220 Declaration of Emergency - Event Hall Fire Sprinkler System to address an upcoming facility failure before it is too late. Vice -Chairman Wachsmith moved to approve the resolution and Commissioner Osiadacz seconded the motion. Motion passed. 4.2024 KVEC Rate Changes Discussion: A request for a public hearing is coming to the BOCC on December 191h with a public hearing on January 2"d to review and approve the rate changes for KVEC facilities in 2024. Changes include a 3-5% increase on indoor venues, new package options, post -event cleaning fees, and the addition of the Annex that was built along Bloom this year. 5. Self -Promoted Events Business: Patriot Night Under the Lights — Artists for the headline show and the After Party have been secured and contracts will be coming forward in the next study session. 6. Sponsorship Updates: Kady received the Fair Sponsorship report last Friday from the Friends of the Fair and said there are some corrections to come as the Friends of the Fair 2023-12-11 MINUTES Livestock Sale had items included in that that needed to be removed since the Fair is separate from the Livestock Sale put on by Friends of the Fair. She's awaiting an updated copy and will report back with final figures once that is turned in. The BOCC directed Kady to provide a sponsorship overview of the last 10 years complete with graphs for review of the program by the January Study Session. 7. Special Project Updates: None. 8.Other Business: BOCC discussed comments made earlier about Craig's Hill and talking with the City of Ellensburg. Vice -Chairman Wachsmith shared that he has a time being set already with the City Manager, Parks Director, and American Legion to sit and hear some things out. Document review was also discussed as it's important to know what statutes and resolutions are so they can be understood and clarified. It was emphasized that there are several interconnected issues to consider around this topic and those will need to be discussed as an agenda item in the January Study Session. Meeting concluded at 11:05AM. Kady Po rfiel 2023-12-11 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON%5 { RESOLUTION NO.2023 aZ2�0 DECLARATION OF EMERGENCY — EVENT HALL FIRE SPRINKLER SYSTEM WHEREAS: the Kittitas Valley Event Center offers renting of numerous facilities year-round that are necessary to service a mass number of patrons for both public and private events outside of the Kittitas County Fair; and WHEREAS: there is a dry fire sprinkler system installed in the conjoined Teanaway and Umtanum Halls that contain large event spaces and bathroom facilities that are critical to the Kittitas Valley Event Center operations; and WHEREAS: upon inspection prompted from a fire sprinkler failure in the South Grandstands it was found that the fire sprinkler heads in these event halls are outdated by a minimum of 13 years; and WHEREAS: immediate replacement is needed to ensure damage loss does not occur through sprinkler head failure; and WHEREAS: winter conditions and outdated fire sprinkler systems have proven to prompt such damage and losses as seen in recent events; and WHEREAS: it is also necessary to allow the Event Center Director to authorize the emergency work to be completed due to time -sensitivity; and WHEREAS: declaring a state of emergency based upon the above circumstances will allow the Kittitas Valley Event Center to waive bidding and small works requirements and contact restoration contractors directly to see who may be able to implement a mitigation response and repairs as quickly as possible; and WHEREAS: legal authority for such action is contained within RCW 36.40.180; RCW 36.32.270; and RCW 39.04.280, allowing for competitive bids to be waived in the event of the emergency; and WHEREAS: The term "emergency" is defined by RCW 39.04.280(3) to mean unforeseen circumstances beyond the control of the county that either: "(a) Present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. THEREFORE, BE IT RESOLVED: that it is hereby declared that there is an emergency due severely outdated sprinkler heads that will lead to failure at the Kittitas Valley Event Center in in Teanaway and Umtanum Halls and that the Kittitas Valley Event Center Director is authorized to enter into contracts and incur obligations necessary to combat such emergency to protect the health and safety of persons and property. 11 ADOPTED this Ii day of December 2023. Approved as to form: Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Chairm ATTEST: CLERK OF THE BOARD Q Ithe Board, Julie Kjorsvik Clerk of the Board, Mandy Buchholz 1: 57 W 5GW * - October 5 Edit O � 4:37 AM 1 = Z7 u F rans ", ---- a Q 4!I Reed Park Recr,rdad Volune 52 A rd of Deeds KI T177AS GOTiTY t0 }e�t•s, if: 9 �,.�°e.<%,r""� �.. a:in'1 lt.. ]s so the c=er cif she 21Mdu n :.°£3in ton, co1 r y. rt�3 bo -!,- .°aid City i1r Go-anty deviro to .cooper c,f' �: l�ubi arl� ��h :°�at�$ er o c aPo or, c�ontz� p cyi r�*x es contdtruction operate FEND hi: I , S.t i.s 6 as acr-v4" aael to LI .,:1 dis•dhfA. go they eittLi GR .1€' c:anruc on a p:t ci p I- t ei'con 9 ah�-ta cLL o r, era Maintain �� a�ta�a �_•t� cx:^1�°9j o� - Pn por�c:r or evxty of sa7d County �t,hrrein---.�-----�— 11101p, , 'Flit i lUi1p, Faro ,3�t to the authority of r-saciliat,ion, cal, &&opted Irf the Poi:-rd of c,oixnty CoL•.rni€sniont rz; of. Vii t•.ita6 1.011fity,, �Uashingto.n2 this CjWy, Rnd as thB: -,— __in r.i,clo 'ed, sbd diref ted, 111ittaLr , Gvunty, as Jr?`nntor C:Uii'>foyt- and quit c1r, fi-ii 'to the City of 1.11i,n3"3ur-p "asi ,tingy on, t` Corporation, all in1lorss,�. In f h.e ie1? c,rr3 a << of. land for pLrlic ryv)po 'to-nif„ at'n in thf3 e, 7.;3t� 3 n;au t7 lc,o�� c iilii+Crfa�.rt, i;Io a 1, jc? Craz�i.ai a lfu.bdiViVian o",Oaond 11a Ll o d Addii,a C-a to , lr GA Al r o f Sll ,� Es? 1:..';; aad ;Lots is and 5 and ��n i`] �� t r,4' 1-Af.0 " Sv;hO3 "11 ZJ o- rf Hid 12-C^.d t" the cibi of 11- .t crlrtain portion or ' lov°>a X -of vecord -RaiLoad Addition to the City of Ys�lnt;.^^:1' :r; 'ic.,A nnin7,, at a pc+int North 460-10 if'1n,.LL;ca o;5t h1.5 fa'dt from the ,tci�c monument at the as thr fst'cor-nes of aril d h1 o:lcv thene o<� h 28c 24 minutes z aat, lla4 4oeV, thn>uco Worth 10 16 a.nutfms Uost 1:106 fit to the intersection with 11cr"th line cf Zlection 1 in Tovrachip 17 Ncrth, of RM ge..18 Za.Wd . thesa� e WoWtl a.3.o az4d section lino 52.5 f oot, thence SoAl th 2n0 42 iaillutes Trest a!i 7e6+ feet th ance South 180 34 r., zz .tes' vrestr 73.3 feat thence Sovtb 300 57 wizates west 1r6*3 feat- thrsnci South 460 10 Minutes Fast 1044 feet to port• of I.efsinninpt said ts,aet containkig i aerea Also. for-t certain portion of 131e'ck nl" ,Second F.ailroad Addition to the City of glen=t.kz°p t ginin:�n� at a point lycrth 460 i0 ffdnutee Brost, 40 fart from store moninisut M6 the northeast owner of said block, thence North 460 10 minutes west 156A fast, ihanae south 620 12 rinut6s west 161AI fact thence Booth 600 31L r.inuteo Trost 18M feat, thence South 400 7 minutes west 94ol fast, thence South 350 56 minut•cs west 1.26.5 feat, thence South 460 10 minutes €,sat 237 f'e3- _i:!"wn 2,'-.rth 430 50 minutes east 54".4 fdet to the point of bo 7Eririirlgr'excFptir. rptherefrom the following tract, to -wits +3eginning at a poing 3outh),?ft-8 rainute6 vest-200,73 feet from $tons monument at tha North— east corner X Block "1" 4f Sscond Bailrnsd Addition to the City of Ellensburg, tltenba, Se)l 570 59 Lgnutns want 70 feet, thenco herth 320 1 minute greet 60 rest, th%ice Nor h 5'70 a9 r�inutels e2st 70 feast -thence 5duth 320 1 minute' east 60 feet to paint o bo€rinr�i.n� o . Subject to the following conditions and liars tations to -wit That t.)le paid lands e� a.11 be closed to &11 )vri4on3 dur�i.r.g s� or night n wld.t h a hf) Fair or ftoft* 1t la progr©" and during such hour z of any day rr �Z; 3i t a: k4 az a.,rf char t;a tv" authorlt Y c'z' tfs e C aiuitj C omeai say onora i $ �+ein ra d�a t•c, E•}r Ccriy�:�r � r t roundq axe any porti.i;n �thsr ets#`9 t�,a }�er':ioi�a nay bs, aeanitt.ed t-0 said landa at vuell ti,ass upon payra:it of the acwi.-,dasion fee and pa or i dcd tuxt.".e: t:3tt suvh aiPjien fee thall b01 any; ivltc Ccsunty or the ;�arsan or orjanizz�ti.on which was t,t'E-n authorLzed to ueo eai.cl Fair grow du .prey' Atha the park Comi,s*lonsrs nay have c:6rtain r. tass and reCulit.iorlb to protect tho park which do not, milita.t o F;gainst parsons eceiaig the exhI !anion in the Fd r groundse L That nothisig aha.11 btu orectsd or permitted on tiie K31blope wilich vrill prevent vicmr of the aree►.a by }:persons charged-afinissi.on 'to tho Ptv�'1~, � 'That ,surl: xg' placc,�s shall b� prov'idcd between the Visits Flous-o and the reser; cir• t,o. a de;rJanstad '�h3 sv.,�rr�v p% fl:a County kiiginoor under the orders of the Co�nr` ' CCf,111t1�4F31G±16Z"uo • -- - - - �JTlirs4, it Yaitl.�. be, us�atterstood t; €tt the City i.s not reiqui.rnst to provide funds fn,• the irrnaro�reraeni of said 7.a d� ?.sit tl:ai; aid improvement, will be nadcq try volxinta27 aRF''r,cbA% accord.in; to ?hc a�.�n accptod the CriurtAl under the direct; author3.ty and :�izpe,•., c1;,i Urr Qx -Z-11. 3 Park Flom r1zli31one. `What tho heii'oin tic) ib,3d 3hal.1 riot o drjt4 tiicl kvi^d.ono by the C:sty for raxk prarpOsea excepii by pr-)p • r affi.rrati ve P.ct,io•; of t•ha than Ct{,y Gouncil n,:• upon Fa pr.il�lary' sa4-a4 subuLanti�l usei ti; 1}�a4�neaz inm�vrrsrlw,tto1rPt;: n-v.oe jar C puzypta c: ioY` a contil�i OUS period _of'..0 R 7n ��i tY:esslt�b eof p said �i GGixntyA ,iii�"�lk c�;'; Gc�I� f ixy t�7Ci. uhi•auoh its }1ozrd of Couait,y Cc ::i. : io:a sr s has. exeor&'ard this instr",eat, this 5tb day of Jwiunry, 1933. 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