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Home My WebLink About2023-11-29-minutes-sheriffs-office-budget-follow-upKITTITAS COUNTY COMMISSIONERS 2024 Budget Meeting Special Meeting Tuesday October 31, 2023 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Request to Approve a Resolution - Declaration of Emergency Grandstands Meeting Room Water Damage. 4. 2024 Preliminary Budget Meetings with: Kittitas County Solid Waste & Maintenance. 5. Other Business - No Action to be taken 6. Concluded Created on 10/30/2023 9:54:21 AM 2023-10-31 MINUTES 1 KITTITAS COUNTY BUDGET MEETING MINUTES BOCC AUDITORIUM ROOM, 205 WEST 5TH ROOM 215 - ELLENSBURG Tuesday 1:30 PM October 31, 2023 Board members present: Cory Wright, Brett Wachsmith, Laura Osiadacz Others: Brian Carlson, Bryan Elliot, Zack DeHaven, Andrew Yoder, Chris Whitsett, Mark Cook, Cody Cupp, Patti Stacy, Kady Porterfield, Sarah Keith, Barb Demory, Call to order: 1:30pm 1. Citizen Comments (1 min. time limit): None 2. Declaration of Emergency Event Center Ms. Poterfield explained the extent of the current fire system failure necessitating a declaration of emergency. A sprinkler head in the fire suppression system failed causing etensive water damage to multiple areas of the event center. To compound the issue dirt and debri were disloged by the flow adding further difficulty to the repair efforts. Until the system is repaired it must remain dry and unable serve in a fire supression function. The emergency has been submitted to the county insurance provider for review. 3. Mr. Carlson oriented the board with the current methodology for project evaluation. The roster presented includeds all projects and capital equpments requests omitting public works. Several large scale projects were removed from the analysis as they warrant stand alone consideration. The projects included in the mulitple listings were presented in tiers of criticallity. Projects scoring a one are health and safety issues given the highest criticallity score and projects scored as a three are less of an immediate concern. The first grouping presented were jail maintenance and repair projects to be funded by the 1/10th Jails reserve tax. The commissioners unanimously approved this list. 2023-10-31 MINUTES 2 The second grouping presented by Mr. Carslon were all projects for solid waste locations. These projects will all be funded by solid waste fee structure, outside loans, and existing fund balance. The commissioners unanimously approved this list. The third grouping included projects to be carried out on the county’s event center. This included a proposed 75,000 dollars of general fund and 65,000 dollars left to be determined. The commissioners approved the list with the modification that the general fund impact be adjusted to 140,000 dollars to abosrb the undetermined amount with the caveat that staff continue to look for external funding sources. The Fourth grouping offered for consideration included all the remaining projects. Ms. Demory explained the need for a jury box extension in the lower district court room, highlighting the increased functionality and ability to serve as a back up location for the superior court room. She expressed her desire that the trial courts fund not be used as a funding source. Further analysis will be conducted to quantify impacts and benefits. Water diversion away from the IT exterior door and the ADA motor replacement were both agreed upon as general fund expenses totaling 20,000 combined. Conversation shifted to the topic of exterior sidewalks and stairs and the county’s responsibility to maintain them. Comssioner Osiadacz raised the possibility of removing the south set of courthouse stairs leading from the courthouse parking lot to the sidewalk adjacent to the street. The proposed repair expense and minimal usage were highlighted as rationale for removing the stairs from services. Chairman Wright expressed his desire for clear direction regarding the county’s desire to maintain the current courthouse and corresponding infrastructure versus a serious effort toward relocation and/or rebuilding. Mr. Carlson offered a condensed list of Courthouse centric projects for consideration at a future meeting. The Fifth and final grouping was composed of equipment. Vehicle requests were highlighted as being subject to change as we await the outcome of the fleet analysis currently underway. Mr. Whitsett spoke to the need and funding behind the equipment requests for the Sherrif’s office. The jet ski request will be primarily funded by the 2023-10-31 MINUTES 3 vessel replacement fees collected and with the remainder being sourced from 3/10ths funds. The snowmobile trailer is primarily used for search and rescue and has no other appropriate source but the general fund. Mr. Whitsett emphasized the need for an underwater rescue drone while acknowledging its cost of 250,000 and lack of outside funding sources. ARPA funds were mentioned as a possibility to consider. The listed vehicle uplifts are a carryforward of work begun and budgeted for in 2023 that will not be completed until 2024. The equipment listing will be revisited at a future meeting for consideration. Next steps for Mr. Carlson and team finance include: • Award status of outside funding applications. • Concise listing of county funds identified in this presentation including their sources, levels and uses. • Inventory of Trial Court’s designated project list with estimates. • Isolated analysis of Courthouse and Jail projects. • Defined scope and deliverables of the countywide security camera project • Results of the 2023 North Jail Parking lot discussion 4. Concluded: 2:58 PM KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brian Carlson Cory Wright, Chairman Budget Hearing, October 31, 2023 Projects and Equipment: Agenda 1. Review 2024 Budget Requests and Funding Sources •Exclude Public Works 2. Discuss Next Steps a. Stand-alone project topics ($30MM) •Transfer station •Upper County EOC •New courthouse •Fire Station 7 •Ellensburg fieldhouse b. Updates •Quarterly review with BOCC, stakeholders c. Assessments •deferred and ongoing maintenance •staff project capacity with/without contracted PMs •Financial capacity •Planning documents •“2024 Gen Fund Status” does not include projects / equipment requests •Current projects increase GenFund deficit to $5.8MM •Most ($10.4MM) of “TBD” funding (below) is Transfer Station & Upper County EOC •Staff is exploring how to source remaining $1.2MM of “TBD” Beg Deficit 7,700,000 Bake Sale (2,900,000) COLA (150,000) Health Bene (345,000) Airport Subs 545,000 CDS Subs 705,000 Curr Deficit 5,555,000 2024 Gen Fund Status PROJECT & EQUIPMENT REQUESTS AND FUNDING SOURCES Fund Balance Estimates 2024 REQUESTS TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste TOTAL YE 2023 18,000,000 9,000,000 5,000,000 335,000 1,950,000 6,000,000 2,600,000 1,800,000 44,685,000 2024 BUDGET NET (5,600,000) 1,000,000 (200,000) - - 1,000,000 - (1,100,000) (4,900,000) YE 2024 12,400,000 10,000,000 4,800,000 335,000 1,950,000 7,000,000 2,600,000 700,000 39,785,000 - PROJECT REQUESTS 11,065,000 235,000 1,600,000 230,000 70,000 250,000 50,000 1,450,000 3,885,000 EQUP REQUESTS 582,000 - - - - - - 1,000,000 730,000 1,730,000 ADJ YE 2024 12,165,000 8,400,000 4,570,000 265,000 1,700,000 6,950,000 1,600,000 (1,480,000) 34,170,000 COUNTYWIDE PROJECTS REQUESTS Priority Facility Grants Pending Loan TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste 1 Courthouse 280,000 20,000 175,000 70,000 600,000 Events Center 10,000 50,000 Jail 1,611,212 Morris Sorenson 55,000 Sheriff 70,000 Transfer Station LC 10,000,000 7,000,000 Transfer Station UC 350,000 1,150,000 1 Total 10,000,000 7,360,000 20,000 1,611,212 230,000 70,000 50,000 950,000 1,150,000 2 County wide 250,000 Courthouse - 250,000 Events Center 300,000 55,000 Landfill 300,000 Permit Center 15,000 Upper County EOC 1,200,000 3,400,000 2 Total 1,500,000 3,705,000 15,000 250,000 300,000 3 Courthouse 125,000 Events Center 75,000 3 Total 200,000 Grand Total 1,500,000 10,000,000 11,065,000 235,000 1,611,212 230,000 70,000 250,000 50,000 950,000 1,450,000 Facility Jail Priority Project Grants Pending Loan TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste 1 Elevator 120,000 enclosure 50,000 entry doors 81,212 Exterior 400,000 fire line repairs 750,000 outdoor rec re-seal 150,000 vinyl flooring 60,000 Grand Total 1,611,212 SOLID WASTE PROJECTS AND EQUIPMENT Priority Facility Project Notes Grants Pending Loan TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste 1 Transfer Station LC New Transfer Station Project $17, loan $10; remaining funding pending/unknown; how does $5MM to-date relate to $17 estimate? Stand-alone discussion 10,000,000 7,000,000 Transfer Station UC Entrance and updates $1.1MM in SW budget; CleElum Scale House; 350K ARPA $377K short of $1.5MM 350,000 1,150,000 1 Total 10,000,000 7,000,000 350,000 1,150,000 2 Landfill Closure of LPL Landfill Start design and closure of the LPL landfill.300,000 Equipment Compost Screen New Screen 285,000 Compost Turner Compost turner 175,000 Vehicle Replace 18 year old expedition 80,000 Replace F150 Truck 65,000 Water Truck Replace existing truck that has failed.125,000 2 Total 1,030,000 Grand Total 10,000,000 7,000,000 350,000 2,180,000 Facility Events Center Priority Project Notes Grants Pending Loan TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste 1 Granstand Rooms fire system 10k = min maintenance, not upgrade or replacement; replacement costs unknown; $500K BC/ZD placeholder Big LTAC grant? ("stadium", 140) Consider contract scopw w/similar Jails project 10,000 Replace Expo Hall Exterior Doors Contract Job - will apply for LTAC small capital in 2024 50,000 1 Total 10,000 50,000 2 Armory AV Contract Job - Applied for grant for $30K did not receive 40,000 Barn Sound System Upgrade/Repair Applied for Law and Justice Grant 100% Barn/Vendor Electrical Upgrades Applied for $50K through WSDA Grant 50,000 15,000 RV Park Design Planning Applied for WSDA Grant 100% get award date from Kady 50,000 RV Park Utility Installation Applied for WSDA Grant 100% get award date from Kady 200,000 2 Total 300,000 55,000 3 South Grandstands Exterior Painting Contract Job 75,000 3 Total 75,000 Grand Total 300,000 65,000 75,000 50,000 ALL OTHER PROPERTIES (EXCLUDING JAIL, EVENTS CENTER, SOLID WASTE) Priority Facility Project Grants Pending Loan TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste 1 Courthouse Extend Jury Box 70,000 New Door 10,000 North Jail Parking lot 280,000 600,000 Replace ADA Motor 10,000 Sidewalk Replacement 175,000 Morris Sorenson Sidewalk Replacement 55,000 Sheriff Evidence bay build- out 70,000 1 Total 350,000 20,000 230,000 70,000 600,000 2 County wide County-wide security cameras 250,000 Courthouse Courthouse Design services - 250,000 Permit Center Crack Seal Permit Center 15,000 Upper County EOC EOC Building 1,200,000 3,400,000 2 Total 1,200,000 3,650,000 15,000 250,000 3 Courthouse Replace Interior Vestibule door 25,000 Window glazing 100,000 3 Total 125,000 Grand Total 1,200,000 4,000,000 160,000 230,000 70,000 250,000 600,000 Facility Equipment Dept Project Notes Grants Pending Loan TBD GenFund Jail CIP REET1 TrialCt Improv New CtHouse Lodging Tax ARPA Solid Waste Building Maintenance Two new trucks Two new trucks for Maintenance 100,000 Coroner Truck Approved for 2023 - did not purchase attempted surplus 55,000 Sheriff Marine Rescue Jetski Majority (16k?) funded by state vessel registrations fees.20,000 Search and Rescue Snowmobile Trailer Replacement of aging emergency response equipment.40,000 Underwater rescue drone Enhance underwater search and recovery capabilities; replace high-risk and high- liabiliity divers. Exploring grant funding and regional asset sharing.250,000 Vehicle Upfits 5 vehicle upfits in progress not anticipated to be completed until 2024 117,000 Grand Total 582,000