HomeMy WebLinkAboutSOQ_SS4_Consulting ServicesKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: December 19, 2023
ACTION REQUESTED: Request to Advertise a Request for Statement of
Qualifications for Consulting Services Relating to
Transportation Modeling and Planning Services; Planning
Services; Professional Civil Engineering Services for the
Snoqualmie Pass Comprehensive Safety Plan project.
BACKGROUND: On January 31, 2023, Kittitas County was noticed of Safe
Streets and Roads for All grant funding award for the
development of the Snoqualmie Pass Comprehensive
Safety Plan. Initial coordination with stakeholder groups
has been ongoing. The project tasks now require outside
consulting services to complete. Public Works is requesting
Statement of Qualifications (SOQ) from qualified
professionals for consulting services relating to
transportation modeling and planning, planning services
and professional civil engineering services for the creation
of the Snoqualmie Pass Comprehensive Safety Plan.
Funding for the planning work will require a 20% local
match. Funding for the local match is available from the
Road fund.
INTERACTION: Public Works.
RECOMMENDATION: Authorize issuing a Request for Statement of Qualifications
for Consulting Services Relating to Transportation
Modeling and Planning Services; Planning Services;
Professional Civil Engineering Services for the Snoqualmie
Pass Comprehensive Safety Plan.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Notice of Request of Statement of Qualifications; Request
for Statement of Qualifications supporting the Snoqualmie
Pass Comprehensive Safety Plan
LEAD STAFF: Josh Fredrickson, County Engineer
12/13/23, 8:50 AM
Public Notice
Kittitas County, Ellensburg WA
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REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING TRANSPORTATION MODELING AND
PLANNING, PLANNING SERVICES AND PROFESSIONAL CIVIL ENGINEERING SERVICES FOR THE
SNOQUALMIE PASS COMPREHENSIVE SAFETY PLAN
All submittals received after 10:00 AM Local Time, January 18, 2024, will be discarded
PURPOSE:
Kittitas County, in partnership with King County and Washington State Department of Transportation, is developing a
Snoqualmie Pass Comprehensive Safety Plan encompassing the areas of Snoqualmie Pass and Hyak. Kittitas County is
requesting Statement of Qualifications (SOQ) from qualified professionals for consulting services for the development of
the comprehensive safety plan. The consultant(s) will provide a variety of services to the County for the creation of the
Snoqualmie Pass Comprehensive Safety Plan.
The Snoqualmie Pass Comprehensive Safety Plan project will include services in the following areas:
• Outreach and public involvement activities
• Transportation Modeling and Planning
• Data Collection, including motorized and nonmotorized
• Comprehensive Safety Plan for all transportation elements
• CADD support
• GIS support
• Other technical planning support
SCOPE OF PROJECT:
1. Transportation Modeling and Planning Services
The consultant must be able to provide engineers and transportation planners knowledgeable in traffic engineering and travel
demand planning software and analysis and other related support and professional staff for on -call consulting to Kittitas
County. These services may include but are not limited, including the services of planning, inventory, delineation,
permitting, design, implementation, and construction management of mitigation.
The consultant must demonstrate competence and qualifications related to the services performed including:
1. Travel demand forecasting and distribution
2. Travel demand modeling including specific knowledge of the County's existing transportation model used in creating
the County's current twenty-year transportation plan
3. Highway safety plan development
4. Traffic report analysis and creation
5. Traffic calming devices and device deployment strategies.
6. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
7. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
2. Planning Services
The consultant must be able to provide a variety of community planning services to Kittitas County including but not limited
to: expertise implementing the Growth Management Act, code amendments, urban and rural design, community education
and coordination, economic development, transportation planning, development review capabilities, GIS support, and
project scheduling and coordination experience.
The consultant must demonstrate competence and qualifications related to the services performed including:
1. The consultant must have extensive experience working with local governments on both current and long-range land
use and transportation planning projects.
2. Demonstrated ability to conduct outreach efforts to engage community participation.
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3. Successful experience implementing GIS systems, training abilities, and ability to communicate with non -technical
people about GIS functions and capabilities.
4. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
5. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
6. Formulate transportation element review and ranking criterion
7. Develop financial strategies to implement the strategies for each prioritized action plan item
3. Professional Civil Engineering Services
The consultant must be able to provide a variety of engineers, drafters, and other related support and professional staff for
consulting to Kittitas County. These services may include but are not limited to survey data collection and preparation of
project designs including roads, retaining walls, safety elements, hydraulics, soils and paving, and other transportation
facilities and features.
The consultant must demonstrate competence and qualifications related to the services performed including:
1. The consultant must have extensive experience working with local governments on both current and long-range land
use and transportation planning projects.
2. Demonstrated ability to conduct outreach efforts to engage community participation.
3. Successful experience implementing GIS systems, training abilities, and ability to communicate with non -technical
people about GIS functions and capabilities.
4. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
5. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and
Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org).
If interested in providing services to the County, submit a sealed envelope to Kittitas County Public Works, at 411 N. Ruby
St. Suite 1, Ellensburg WA 98926 by 10:00 am on January 18, 2024. Submittals shall include a one -page cover letter with
the firm name as listed on the MRSC web site, and contact information. Submittals shall also include three copies of your
Statement of Qualifications describing the firm's or team's ability to professionally provide the aforementioned services.
Submittals will not exceed fifteen (15) pages in length and must be a minimum font size of 11. The fifteen (15) pages may
be double sided.
Address submittals:
Snoqualmie Pass Comprehensive Safety Plan
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
For your records, the County will provide a confirmation email to the contact provided in the submittal confirming receipt of
your interest in the proposal. Submittals received after 10:00 AM on January 18, 2024, will be disregarded.
Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to retain the services of the successful firm for any subsequent phases associated with this
project. The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon:
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1. The firm's or team's qualifications, experience, and ability to perform the work (25 points).
2. Demonstrated experience with similar projects in the past five years (30 points).
3. Detailed description of the firm's approach to the project (25 points).
4. Experience working in Kittitas County in the past five years (20 points).
5. Ability to apply creative solutions to complicated projects (20 points).
6. Demonstrated ability to keep projects on time and within budget (20 points).
7. Demonstrated ability to communicate and work effectively with the public, staff, multi -agency teams including
Washington State Department of Transportation, King County, policy, and review bodies (15 points).
8. The firm's. ability to scale the work and allocate appropriate resources resulting in the most efficient use of County
funds (15 points).
Anticipated Dates and Tasks
January 18, 2024, at 10:00 AM - Deadline for SOQ submittals
January 25, 2024 - Selection of Firms to Interview
February 1, 2024 - Interviews and Reference Checks
February 15, 2024 - Select firms, negotiate, and prepare contracts
March 5, 2024 - BOCC Award of Contracts
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for late February 2024.
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee
• Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on
review of the submittals.
• Finns will be selected to interview if the selection committee decides that interviews are required. The specific
interview format will be provided to firms in advance of interviews.
• Board of County Commission planning contract award
• The Public Works Director and/or County Engineer will negotiate a scope of the work and fee with the selected
consultant.
• The selected consultant will then enter into a Local Agency A&E Professional Services Consultant Agreement with
Public Works.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Local Agency A&E Professional Services Consultant
Agreement. Insurance requirements are included in that agreement. The anticipated contract period shall be February 2024 —
February 2026.
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
TITLE VI STATEMENT:
The Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C.
2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered
into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit
bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION:
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Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities
Act (ADA) commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be
made available in an alternate format by e-mailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect
509-962-7523.
ADDITIONAL INFORMATION:
Kittitas County reserves the right to amend terms of this "Request for Qualifications" (RFQ) to circulate various addenda, or
to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer, or Kelee Hodges,
Environmental/Transportation Planner at (509) 962-7523 or via e-mail:
Josh Fredrickson -josh. Fredrickson n co.kittitas.wa.us
Kelee Hodges - kelee odges.pcv@co.kittitas.wa.us
Clerk
Publish:
Daily Record: 12/21/2023; 12/28/2023; 0105/2024; 01/11/2024
Daily Journal of Commerce: 12/21/2023; 12/28/2023; O1/05/2024; 01/11/2024
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For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed project. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss the project and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the
county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well
as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally
terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm.
The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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Fp�� G"�9 KZTTZTAB COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
KITTITAS COUN IT
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING TRANSPORTATION
MODELING AND PLANNING, PLANNING SERVICES AND PROFESSIONAL CIVIL
ENGINEERING SERVICES FOR THE SNOQUALMIE PASS COMPREHENSIVE SAFETY
PLAN
All submittals received after 10:00 AM Local Time January 18 2024 will be discarded
PURPOSE:
Kittitas County, in partnership with King County and Washington State Department of
Transportation, is developing a Snoqualmie Pass Comprehensive Safety Plan encompassing the
areas of Snoqualmie Pass and Hyak. Kittitas County is requesting Statement of Qualifications
(SOQ) from qualified professionals for consulting services for the development of the
comprehensive safety plan. The consultant(s) will provide a variety of services to the County for
the creation of the Snoqualmie Pass Comprehensive Safety Plan.
The Snoqualmie Pass Comprehensive Safety Plan project will include services in the following
areas:
• Outreach and public involvement activities
• Transportation Modeling and Planning
• Data Collection, including motorized and nonmotorized
• Comprehensive Safety Plan for all transportation elements
• CADD support
• GIS support
• Other technical planning support
SCOPE OF PROJECT:
Transportation Modeling and Planning Services
The consultant must be able to provide engineers and transportation planners knowledgeable in
traffic engineering and travel demand planning software and analysis and other related support
and professional staff for on -call consulting to Kittitas County. These services may include but are
not limited, including the services of planning, inventory, delineation, permitting, design,
implementation, and construction management of mitigation.
The consultant must demonstrate competence and qualifications related to the services
performed including:
A. Travel demand forecasting and distribution
B. Travel demand modeling including specific knowledge of the County's existing
transportation model used in creating the County's current twenty-year transportation
plan
C. Highway safety plan development
D. Traffic report analysis and creation
E. Traffic calming devices and device deployment strategies.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
F. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
G. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, and permit applicants.
2. Plannina Services
The consultant must be able to provide a variety of community planning services to Kittitas
County including but not limited to: expertise implementing the Growth Management Act, code
amendments, urban and rural design, community education and coordination, economic
development, transportation planning, development review capabilities, GIS support, and project
scheduling and coordination experience.
The consultant must demonstrate competence and qualifications related to the services
performed including:
A. The consultant must have extensive experience working with local governments on both
current and long-range land use and transportation planning projects.
B. Demonstrated ability to conduct outreach efforts to engage community participation.
C. Successful experience implementing GIS systems, training abilities, and ability to
communicate with non -technical people about GIS functions and capabilities.
D. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
E. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, and permit applicants.
F. Formulate transportation element review and ranking criterion
G. Develop financial strategies to implement the strategies for each prioritized action plan
item
3. Professional Civil Ennineerina Services
The consultant must be able to provide a variety of engineers, drafters, and other related support
and professional staff for consulting to Kittitas County. These services may include but are not
limited to survey data collection and preparation of project designs including roads, retaining
walls, safety elements, hydraulics, soils and paving, and other transportation facilities and
features.
The consultant must demonstrate competence and qualifications related to the services
performed including:
A. The consultant must have extensive experience working with local governments on both
current and long-range land use and transportation planning projects.
B. Demonstrated ability to conduct outreach efforts to engage community participation.
C. Successful experience implementing GIS systems, training abilities, and ability to
communicate with non -technical people about GIS functions and capabilities.
D. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
E. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, and permit applicants.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 3
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOO, you must be a registered consultant on the
Municipal Research and Service Center of Washington — Shared Small Works and Consultant
Roster (www.mrscroster.org).
If interested in providing services to the County, submit a sealed envelope to Kittitas County
Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on January 18,
2024. Submittals shall include a one -page cover letter with the firm name as listed on the MRSC
web site, and contact information. Submittals shall also include three copies of your Statement of
Qualifications describing the firm's or team's ability to professionally provide the aforementioned
services. Submittals will not exceed fifteen (15) pages in length and must be a minimum font size
of 11. The fifteen (15) pages may be double sided.
Address submittals: Snoqualmie Pass Comprehensive Safety Plan
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
For your records, the County will provide a confirmation email to the contact provided in the
submittal confirming receipt of your interest in the proposal. Submittals received after 10:00 AM
on January 18, 2024, will be disregarded.
Kittitas County encourages disadvantaged, minority and women owned consultant firms to
respond.
The County reserves the right to retain the services of the successful firm for any subsequent
phases associated with this project. The County reserves the right to reject any and all
submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon:
1. The firm's or team's qualifications, experience, and ability to perform the work (25 points).
2. Demonstrated experience with similar projects in the past five years (30 points).
3. Detailed description of the firm's approach to the project (25 points).
4. Experience working in Kittitas County in the past five years (20 points).
5. Ability to apply creative solutions to complicated projects (20 points).
6. Demonstrated ability to keep projects on time and within budget (20 points).
7. Demonstrated ability to communicate and work effectively with the public, staff, multi -
agency teams including Washington State Department of Transportation, King County,
policy, and review bodies (15 points).
8. The firm's ability to scale the work and allocate appropriate resources resulting in the
most efficient use of County funds (15 points).
Anticipated Dates
Tasks
January 18, 2024, at 10:00 AM
Deadline for SOQ submittals
January 25, 2024
Selection of Firms to Interview
February 1, 2024
Interviews and Reference Checks
February 15, 2024
Select firms, negotiate, and Prepare contracts
March 5, 2024
BOCC Award of Contracts
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 4
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for late February
2024.
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee
• Selection of firms to interview may be waived if the selection committee decides to award
to a single firm based on review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are
required. The specific interview format will be provided to firms in advance of interviews.
• Board of County Commission planning contract award
• The Public Works Director and/or County Engineer will negotiate a scope of the work and
fee with the selected consultant.
• The selected consultant will then enter into a Local Agency A&E Professional Services
Consultant Agreement with Public Works.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Local Agency A&E
Professional Services Consultant Agreement. Insurance requirements are included in that
agreement. The anticipated contract period shall be February 2024 — February 2026.
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have
the sole discretion to determine the most responsible proposal.
TITLE VI STATEMENT:
The Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964
(78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that
will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, of
national origin in consideration for an award.
AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION:
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability, in
all of its programs and activities. This material can be made available in an alternate format by e-
mailing Candie Leader at candie.leader(d_)co.kittitas.wa us or by calling collect 509-962-7523.
ADDITIONAL INFORMATION:
Kittitas County reserves the right to amend terms of this 'Request for Qualifications" (RFQ) to
circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and
effort consultants have spent on their responses.
No cost or fee schedules shall be submitted with your response. Consultants will be selected on
their qualifications and experience as noticed in this solicitation, with fees determined through
negotiations following selection. Contracting is dependent on a negotiated mutually accepted
scope of work and subsequent fee established by the consultant.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 5
INQUIRIES:
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer, or
Kelee Hodges, Environmental/Transportation Planner at (509) 962-7523 or via e-mail:
Josh Fredrickson Kelee Hodges
Losh.fredrickson(o).co.kittitas.wa.us kelee.hodges.pw(a)co.kittitas.wa us
DATES OF PUBLICATION:
Ellensburg Daily Record: December 21st and 281h, 2023, January 51h and 11th 2024
Daily Journal of Commerce: December 21st and 281h, 2023, January 5thand 11th, 2024
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663