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Home My WebLink About2023-11-01-minutes-2024-budget-meeting-Created on 10/23/2023 4:54:56 PM KITTITAS COUNTY COMMISSIONERS 2024 Budget Meeting Special Meeting Thursday October 26, 2023 - 10:00 AM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Treasurer's Office - 2024 Personnel Request 4. Public Defender's Department - 2024 Personnel Request 5. 2024 Projects Budget - Preview of October 31 Meeting 6. 2024 General Fund - Revisions to Draft Budget 7. "Overflow" Staffing - Follow-up Analysis 8. 2024 Salary Survey - Preliminary Budget Analysis 9. Other Business - No Action to be taken 10. Concluded Page 1 of 12 Staff Report by: Brian Carlson Budget and Finance Director Topic: 2024 Personnel Request – Treasurer Meeting BOCC Budget Hearing October 26, 2024 Summary: • Treasurer is requesting a reclass of four existing “fiscal” positions to “accountant I”, per the revised 2023 courthouse contract classification of finance positions. • Treasurer proposes an offsetting reduction of one FTE to the current approved “roster”. Background & Analysis: • Treasurer’s review of Office staffing structure was in-progress at the time of Courthouse union revision • Proposal is now ready for BOCC and union consideration • Four positions move from “fiscal tech” to “accountant I”, at their respective “steps”. Salary increase for the impacted positions range from 11% to 24%, excluding 3% COLA. Cost = $52K/year, including benefits. • Treasurer has an approved fiscal tech position that has been vacant for over a year, and can be safely eliminated. Treasurer proposes a reassessment late in 2024 to determine whether any additional part- time staff would be needed in 2025 and beyond to fully back-fill this eliminated position. Savings = $85K/year, including benefits. Conclusion / Next Steps: • BOCC provide consensus direction and/or next steps to Treasurer and Finance Director Page 2 of 12 Staff Report by: Brian Carlson Budget and Finance Director Topic: 2024 Personnel Request Public Defender’s Office Meeting BOCC Budget Hearing October 26, 2023 Summary: • Public Defense Director requests an additional FTE Legal Assistant I Background & Analysis: • Cost: $40K salary, $26K benefits, $66K total; apprx 7.5% additional increase in 2024 • FTE roster goes from five to six Conclusion / Next Steps: • Provide consensus direction to Public Defense Director and Finance Director for 2024 budget Page 3 of 12 Staff Report by: Brian Carlson Budget and Finance Director Topic: 2024 Preliminary Projects Budget Meeting BOCC Budget Hearing October 26 2023 Summary: • Update to October 19th presentation Background & Anlaysis: • Staff continues to compile and rank project requests, and to explore appropriation / optimal funding sources • See attached slides for additional details Conclusion / Next Steps: • Continuation of discussion on Tuesday, October 31st budget hearing Page 4 of 12 County Projects: $ 28.85 MM (Excludes Public Works, Airport, CDS) Approved, $ 3.20 MM Inprogress, $ 22.48 MM New request, $ 2.92 MM Repeat request, $ 0.26 MM Facility Request Sum of 2024 Budget Transfer Station LC 17,000,000 Inprogress 17,000,000 Upper County EOC 4,600,000 Inprogress 4,600,000 Jail 2,061,212 Approved 1,311,212 New request 750,000 Transfer Station UC 1,500,000 Approved 1,500,000 Courthouse 1,275,000 Inprogress 880,000 New request 395,000 Equipment 1,195,000 Approved 55,000 New request 890,000 Repeat request 250,000 Events Center 502,000 Approved 50,000 New request 440,000 Repeat request 12,000 Landfill 300,000 New request 300,000 County wide 250,000 Approved 250,000 Sheriff 70,000 Approved New request 70,000 Morris Sorenson 55,000 New request 55,000 Upper County Courthouse 30,000 Approved 30,000 Permit Center 15,000 New request 15,000 Grand Total 28,853,212 Page 5 of 12 2024 Project Requests $ 3.18 MM - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 By Facility Facility Project 2024 Courthouse Sidewalk Replacement 175,000 Window glazing 100,000 Extend Jury Box 70,000 Replace Interior Vestibule door 25,000 Replace ADA Motor 10,000 New Door 10,000 Blinds for Jury Room & Courtroom 215 5,000 Courthouse Design services Equipment Compost Screen 285,000 Underwater rescue drone 250,000 Compost Turner 175,000 Vehicle 145,000 Water Truck 125,000 Two new trucks 100,000 Search and Rescue Snowmobile Trailer 40,000 Marine Rescue Jetski 20,000 Events Center RV Park Utility Installation 200,000 South Grandstands Exterior Painting 75,000 Barn/Vendor Electrical Upgrades 65,000 RV Park Design Planning 50,000 Replace Expo Hall Exterior Doors 50,000 Barn Sound System Upgrade/Repair 12,000 Jail Jail fire line repairs 750,000 Landfill Closure of LPL Landfill 300,000 Morris Sorenson Sidewalk Replacement 55,000 Permit Center Crack Seal Permit Center 15,000 Sheriff Evidence bay build-out 70,000 Grand Total 3,177,000 Page 6 of 12 2, $ 1.43 MM 1, $ 1.07 MM 2.5, $ 0.25 MM 1.5, $ 0.23 MM 3, $ 0.20 MM Priority Score Project 2024 1 Jail fire line repairs 750,000 Two new trucks 100,000 Extend Jury Box 70,000 Evidence bay build-out 70,000 Replace Expo Hall Exterior Doors 50,000 Replace ADA Motor 10,000 New Door 10,000 Blinds for Jury Room & Courtroom 215 5,000 1.5 Sidewalk Replacement 230,000 2 Closure of LPL Landfill 300,000 Compost Screen 285,000 Underwater rescue drone 250,000 Compost Turner 175,000 Vehicle 145,000 Water Truck 125,000 Barn/Vendor Electrical Upgrades 65,000 Search and Rescue Snowmobile Trailer 40,000 Marine Rescue Jetski 20,000 Crack Seal Permit Center 15,000 Barn Sound System Upgrade/Repair 12,000 Courthouse Design services 2.5 RV Park Utility Installation 200,000 RV Park Design Planning 50,000 3 Window glazing 100,000 South Grandstands Exterior Painting 75,000 Replace Interior Vestibule door 25,000 Grand Total 3,177,000 2024 Requests by Priority Score: $ 3.18 MM Page 7 of 12 Maybe, $ 5.15 MM No, $ 22.85 MM Yes, $ 0.86 MM All Projects (Includes Requests) $ 28.85 MM – Are They Funded by General Fund ? Gen Fund Project Sum of 2024 Budget Yes 855,000 Blinds for Jury Room & Courtroom 215 5,000 Courthouse Design services Crack Seal Permit Center 15,000 Evidence bay build-out 70,000 Extend Jury Box 70,000 Marine Rescue Jetski 20,000 New Door 10,000 Parking Lot 30,000 Replace ADA Motor 10,000 Replace Interior Vestibule door 25,000 Search and Rescue Snowmobile Trailer 40,000 Sidewalk Replacement 230,000 South Grandstands Exterior Painting 75,000 Truck 55,000 Two new trucks 100,000 Window glazing 100,000 Maybe 5,150,000 Armory AV 40,000 County-wide security cameras 250,000 EOC Building 4,600,000 Granstand Rooms fire system 10,000 Underwater rescue drone 250,000 Grand Total 6,005,000 Page 8 of 12 Maybe, $250,000 No, $2,157,000 Yes, $770,000 Requests $ 3.18 MM – Are They Funded by General Fund ? Gen Fund Priority Score Project Sum of 2024 Budget Yes 1 Blinds for Jury Room & Courtroom 215 5,000 Evidence bay build-out 70,000 Extend Jury Box 70,000 New Door IT 10,000 Replace ADA Motor 10,000 Two new trucks 100,000 1 Total 265,000 1.5 Sidewalk Replacement 230,000 1.5 Total 230,000 2 Courthouse Design services Crack Seal Permit Center 15,000 Marine Rescue Jetski 20,000 Search and Rescue Snowmobile Trailer 40,000 2 Total 75,000 3 Replace Interior Vestibule door 25,000 South Grandstands Exterior Painting 75,000 Window glazing 100,000 3 Total 200,000 Yes Total 770,000 No 2,157,000 Maybe 2 Underwater rescue drone 250,000 2 Total 250,000 Maybe Total 250,000 Grand Total 3,177,000 Page 9 of 12 Staff Report by: Brian Carlson Budget and Finance Director Topic: 2024 Budget Revisions to Draft General Fund Meeting BOCC Budget Hearing October 26, 2023 Summary: • Update to preliminary $7.7 General Fund deficit, based on “bake sale” budgeting-to-mean analysis Background & Analysis: Conclusion / Next Steps: • BOCC receive and file • Finance will continue to work this topic with Directors and Elected Officials, and will provide updates ongoing Page 10 of 12 Staff Report by: Brian Carlson Budget and Finance Director Topic: Overflow Staffing – Follow-up Analysis Meeting BOCC Budget Hearing October 26, 2023 Summary: • Additional analysis and calculations in response to BOCC questions during Oct 19th meeting Background & Analysis: • BOCC informally supported an allowance for Corrections and Law Enforcement to staff beyond the full authorized roster, three and two positions, respectively • Finance Director represented a budget-neutral estimate, based on a turnover profile that will have the two divisions hovering around full staffing throughout the year. • Discussion with the respective Chiefs yields these additional data points and forecasts: o Law enforcement estimates a range of between two vacancies and 0.25 over-staffing Cost/savings range, including benefits = ($225K) to $30K o LE Division has been under-staffed for four years o Currently 20% of LE Division began with Corrections Division o Corrections estimates a range of between two vacancies and fully-staffed Cost/savings range, including benefits = ($190K) to $0 o Corrections Chief observes that staff explores career change at about the two-year point, and move not only to County Law Enforcement, but also to Ellensburg, University, and other regional agencies. Conclusion / Next Steps: • BOCC receive and file; provide additional feedback or questions to staff Page 11 of 12 Staff Report by: Brian Carlson Budget and Finance Director Topic: Salary Survey Preliminary Analysis Meeting BOCC Budget Hearing October 26, 2023 Summary: • Preliminary calculations reflecting different implementation models to adjust wage ranges and step structure Background: • This is a first, brief effort to orient BOCC and management to implementation methods and related costs • The salary survey contemplates exempt and non-bargained positions; 130 total Analysis: • Staff extrapolated survey results to determine County variance from selected “comps” pay ranges • Calculations reflect adjustments based on three metrics: variance from existing range low, mean, and high • Calculations to not make downward revisions to any position • Aggregate salary for the group is apprx $10MM • Modeling impacts between one-third and one-half of the group • Cost impact range, including benefits: $200K - $450K (2% - 4.5%) • Annual step-increase model reflects 2.5% increases annually; $250K • Total cost range for “wholesale” implementation = $500K - $750K annually • Staff will present other implementation models and refinements to calculations in future budget meetings Conclusion / Next Steps: • Finance and HR will continue to analyze implementation methods, applicability, and impact • BOCC receive and file; provide feedback and/or direction Page 12 of 12