Loading...
HomeMy WebLinkAboutRES 2023-196 AH-2024-001-HopeSource-Youtht I BOARD OF' COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2023-I Oi L,? A RESOLUTION AUTHORIZING EXECUTION OF A HOMELESS HOUSING PROGRAM GRANT AGREEMENT FOR THE YOUTH HOMELESSNESS DEMONSTRATION PROJECT MATCH REQUEST WHERBAS' Kittitas County desires to aid in the prevention of youth homelessness; and provide grant match funds to Hopesource for their Youth Homelessness Demonstration Project. WHEREAS, Kittitas County and Hopesource previously contracted with Hopesource, a non- profit organization, for homelessness assistance programs; and WHEREAS' Kittitas County desires to contract with Hopesource to issue this one lump sum of grant funds, in the manor and for the purposes described in the contract and application. Now, THEREFORE BE rr RESOLVED' The Kittitas county Board of county Commissioners authorizes execution of the attached Professional Services Agreement with Hopesource for provision of the Youth Homelessness Demonstration project. DArED this 81tr day 0 2023, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS , WASHINGTON hairman of Board vi a> Hj I APPROVED AS TO FORM: Deputy Prosecuting Attorney AH-2024-00 I -Hopesource-Youth HOMELESS HOUSING PROGRAM GRANT AGREEMENT This Homeless Housing Program Grant Agreement ("Agreement") is entered into between KITTITAS COLTNTY, a political subdivision of the State of Washington (the "County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the Youth Homelessness Demonstration Project Match Request. ARTICLE I - PURPOSE AND TERM Section 1.1 Purpose: The purpose of this Agreement is to distribute homeless housing surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.175. Section 1.2 Term: This Agreement shall take effect January I't, 2024, and terminate on March 31st,2024. ARTICLE II - GRANT AMOUNTO USE AND BUDGET Section 2.1 Grant Amount: The Recipient is awarded a total of up to fifty-five thousand dollars ($55,000) (the "Grant Award") to be administered as follows as Grant Award AH- 2024-0u - Hope S ource-Youth ($ 5 5, 000. 00 from Affordable Housing funds). Section 2.2 Use of Grant. The Recipient shall use the Grant Award solely for the purposes and in the manner described in Exhibit A - Attached Application, which is incorporated by this reference. Adjustments to Proposed Project Timelines may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion o f the Board of Kittitas County Commissioners. Section 2.3 Exhibit A. Budeet. The Grant Award shall be expended by the Recipient as set forth in ARTICLE III - DISBURSEMENTS Section 3.1 t of Grant The funds shall be disbursed in one block payment. The request must identify the work to be performed and be supported by detailed invoices and other appropriate detailed documentation of costs actually incurred, unless further documentation is requested by the Committee, the Kittitas County Auditor's Office, or the BOCC. Section 3.2 Disbursement Limitations. In no event will the County ever be required to disburse funds in excess of the Grant Award. In addition, unless expressly provided otherwise Homeless Housing Grant Agreement Revised 8/2020.Page 1 of l0 AH-2024 -00 I -Hopesource- Youth in this Agreement: (a) no costs or expenses incurred by the Recipient prior to the effective date of this Agreement, or after its termination, are eligible for reimbursement. Section 3.3 Disbursement Without Preiudice. Any disbursement made by the County to the Recipient shall be without prejudice to the County's rights later to challenge the propriety of the Recipient's claimed costs or expenses. Section 3.4 Withholding Disbursements. If the Recipient fails to perform any obligation under this Agreement and the failure has not been cured within l0 days following oral or written notice from the County or the Committee, the County may, without penalty and in its sole dismetion and upon written notice to the Recipient, withhold all monies otherwise due the Recipient until such failure to perform is cured. This right to withhold disbursements is in addition to all other rights and remedies the County may have available to it under this Agreement or under law. ARTICLE IV-REPORTS AND RECORDKEEPING Section 4.1 Prosress Reports.The Recipient shall provide a report on the progress made to date on the Project, using such form and meeting such requirements as determined by the Committee (see also III REPORTING). Such progress reports shall be provided by the Recipient to the Committee and to the Kittitas County Auditor's Office at its address specihed in Section 5.2. Section 4.2 Record Retention: Review. The Recipient shall maintain records sufficient to fully document its compliance with all contractual, grant and legal requirements, for not less than six years from the last date of work performed or reimbursement pursuant to this agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the County its authorized agents, and State or Federal agencies having audit authority related to this Agreement with full access to all of the Recipient's records relating to this Agreement or the Project. The Recipient agrees to shall defend, indemnify and hold harmless the County and its appointed and elective officers, agents and employees, from and against all loss or expense for any audit exceptions or other irregularities in its performance or recordkeeping, including but not limited to impermissible or unauthorized use of Grant Award funds. This section shall survive termination of this Agreement. ARTICLE V - CONTRACT ADMINISTRATION AND NOTICES Section 5.1 Personnel. The Recipient will secure at its own expense all labor and materials required to perform any work in connection withthe Project. The Recipient shall be responsible for all applicable payroll, labor and industries premiums, and taxes. All employees and subcontractors of the Recipient shall be covered by Industrial Insurance in full compliance with title 51 of the Revised Code of Washington ("RCW"). Section 5.2 Contract Representatives. The parties' designated representatives shall be Homeless Housing Grant Agreement Revised 812020.Page 2 of l0 AH-2024-00 1 -Hopesource-Youth responsible for the administration of this Agreement and for receiving notices given in connection with this Agreement. The following are designated as the representatives of the parties. FOR THE COTINTY: Brian Carlson, Budget & Finance Manager County Auditor's Office 205 West 5th - Suite 105 Ellensburg WA 98926 509-962-7502 Brian.carlson@co.kittitas.wa.us FOR THE RECIPIENT: Mark Hollandsworth 700 E. Mountain View Ave. Suite 501 Ellensburg, WA 98926 s09-92s-1448 mho I landsworth@hopesource. us A party may change its designated representative or address by providing written notice to the other party. Section 5.3 Notices. Any notice required or permitted to be made under this Agreement may be given personally, by facsimile, or by first-class, registered or certified mail. A notice personally delivered to the other party is deemed given upon proper delivery. A notice sent by first-class, registered or certified mail is deemed given three days after mailing, if properly addressed and having proper postage. Notices delivered by facsimile shall be deemed to have been given on the date of transmission if received during the recipient's business day or, if not, on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided only for convenience and not for notice purposes. ARTICLE VI - INSURANCE Section 6.1 Professional Legal Liability. The Recipient will maintain professional legal liability or professional errors and omissions coverage appropriate to the Recipient's profession. The coverage will have a limit of not less than One Million Dollars ($l million) per occurrence. The coverage will apply to liability for a professional error, act or omission arising out of the Recipient's services under the Agreement. The coverage will not exclude bodily injury or property damage. The coverage will not exclude hazards related to the work rendered as part of the Agreement or within the scope of the Recipient's services under the Agreement, including testing, monitoring, measuring operations or laboratory analysis where such services are rendered under the Agreement. Section 6.2 Workers' Comnensati and Emnlover Liabilitv The Recipient will maintain workers' compensation insurance as required by Title 51 RCW, and will provide evidence of Homeless Housing Grant Agreement Revised 812020.Page 3 of l0 AH-2024 -00 1 -Hope source-Youth coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also maintain employer liability coverage with a limit of not less than One Million Dollars ($1 million). The Recipient will request that the Washington State Department of Labor and lndustries, Workers Compensation Representative, send written verification to the County that the Recipient is currently paying workers' compensation. Section 6.3 General L The Recipient will maintain commercial general liability coverage for bodily injury, personal injury and property damage, subject to a limit of not less than One Million Dollars ($1 million) per occurrence. The general aggregate limit will apply separately to the Contract and be no less than Two Million Dollars ($2 million). The Recipient will provide commercial general liability coverage that does not exclude any activity to be performed in fulfillment of the Agreement. Specialized forms specific to the industry of the Recipient will be deemed equivalent, provided coverage is no more restrictive than would be provided under a standard commercial general liability policy, including contractual liability coverage. Section6.4 MiscellaneouslnsuranceProvisions. A. The Recipient will place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-VII, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. B. The insurance limits established by this section are not intended to indicate the Recipient's exposure, nor are they limitations on the Recipient's indemnification duties. This section shall survive termination of this Agreement. C. The policy shall be endorsed and the certificate shall reflect that the County, its officers, officials, employees, agents and representatives, are an additional insured with respect to activities under the contract, and the policy will contain no special limitations on the scope of protection afforded to the County, its officers, officials, employees, agents and representatives as an additional insured. D. The certificate will, at a minimum, list limits of liability and coverage. The Recipient will furnish the County with properly executed certificates of insurance or a signed policy endorsement, including the additional-insured provision, which will clearly evidence all insurance required in this Section, before work under this Agreement shall commence, but no later than Ten (10) days after the effective date of this Agreement. Acceptable forms of evidence are the endorsement pages of the policy showing the County as an additional insured. E. The Recipient will maintain all required policies in force from the time services commence until services are completed. The Recipient will provide a current or Homeless Housing Grant Agreement Revised 8/2020.Page 4 of l0 AH-2024 -00 I - Hopesource- Youth updated copy of all insurance policies specified in the Agreement upon the request of the County. Certificates, policies and endorsements scheduled to expire before completion of services will be renewed before expiration. The certificate will provide that the underlying insurance contract may not be canceled, or allowed to expire, except on 30-days'prior written notice to the County. Any certificate or endorsement limiting or negating the insurer's obligation to notify the County of cancellation or changes must be amended so as not to negate the intent of this provision. Written notice of cancellation or change must be delivered to the County as set forth in Sections 5.2 and 5.3. F. If the Recipient's liability coverage is written as a claims-made policy, then the Recipient must evidence the purchase of an extended-reporting period or "tail" coverage for a three-year period after completion of the services. G. The Recipient's liability insurance provisions shall be primary and shall be non- contributing with any other insurance maintained by Kittitas County with respect to any insurance or self-insurance programs covering the County, its elected and appointed ofhcers, offi cials, employees, agents and representatives. H. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the County, its officers, officials, employees, agents or representatives. I. The Recipient's insurance will apply separately to each insured against whom claim is made or suit is brought, subject to the limits of the insurer's liability. The Recipient will include all subcontractors as insurers under its policies or will furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements stated in these provisions. ARTICLE VII - INDEMNIFICATION Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall indemnify, defend and hold harmless the County, the Committee and the BOCC, and all County officials, officers, employees, agents and each of them, from and against all claims in any way resulting from or arising out of the performance of this Agreement, whether such claims arise from the actual or alleged acts, errors or omissions of the Recipient, its subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or indirectly employed or supervised by any of them or anyone for whose acts, errors or omissions any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or expense of any kind or nature whatsoever, including but not limited to attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss of use resulting therefrom. Homeless Housing Grant Agreement Revised 812020.Page 5 of l0 AH-2024 -00 1 -Hope source-Youth Section 7.2 Recipient's Duty to Indemnify= The Recipient's duty to indemnify, defend and hold harmless includes but is not limited to claims by the Recipients or any subcontractor's officers, employees or agents. The Recipient's duty, however, does not extend to claims arising from the sole negligence or willful misconduct of the County, the Committee or the BOCC, or of the officials, officers, employees, agents or representatives of the County, the Committee or the BOCC. Section 7.3 Waiver of RCW Title 51 Immunity. Solely for purposes of this indemnification provision, the Recipient expressly waives its immunity under Title 51 RCW and acknowledges that this waiver was mutually negotiated by the parties. The Recipient's duty to indemnify, defend and hold harmless shall survive termination of this Agreement. ARTICLE VIII-NONDISCRIMINATION AND LEGAL COMPLIANCE Section 8.1 Nondiscrimination. The Recipient shall not discriminate against any employee or applicant for employment, or program participant or program participant applicant, on account of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, the presence of any sensory, mental or physical handicap, or any other basis prohibited by law with respect to any program participation, employment upgrading, demotion, transfer, recruitment or selection for training, including apprenticeships and volunteers. This prohibition does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. Section 8.2 Compliance with Laws. The Recipient and its officials, officers, employees, agents and subcontractors shall comply with all applicable federal, state and local laws, regulations, rules and policies, including all of those standards applicable to zoning and housing regulation related to fitness and safety for habitation. The County, the Committee and the BOCC shall have no obligation to ensure such compliance. ARTICLE IX - TERMINATION Section 9.1 Termination for Loss of Funding. The County shall have the right to terminate this Agreement at any time after providing written notice consistent with sections 5.2 and 5.3 of this agreement if the funds relied upon for the Grant Award are terminated, suspended or otherwise lost or impaired in whole or in part. Section 9.2 Termination for Convenience. Either party may terminate this Agreement for convenience upon giving the other party at least 30 days' advance written notice. In that event, the Recipient will be entitled to payment only for those expenses and costs reasonably and actually incurred prior to the effective date of the termination. Homeless Housing Grant Agreement Revised 8/2020.Page 6 of l0 AH-2024 -00 I -Hopesource-Youth Section 9.3 Termination for Default. If either party defaults in its performance under this Agreement, the non-defaulting party may give the defaulting party written notice that it has 30 days in which to cure the default. If the default is not cured within 30 days of notice, the non-defaulting party may terminate the contract. In the event of such a termination, the non-defaulting party shall have all rights and remedies available to it under law. Section 9.4 Termination due to Extraordinar.v Circumstances. The perforrnance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any other agency of the United States Government, or any agency of the Government of the State of Washington of the occurrence of any circumstance beyond the control of either party- including, without limitation, acts of God 2 war, acts of terrorism within a fifty (50) mile radius of Kittitas County, govemment regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party's own employees), civil disorder, or curtailment of transportation facilities-to the extent that such circumstance makes it illegal , impossible or economically impracticable for the parties to complete the duties and mutual obligations agreed upon and imposed upon them herein. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occu1Tences. To the extent feasible within the constraints imposed by any event of the type described above, the parties agree that if the triggering event is of apparently or likely transitory effect, the parties may negotiate such amendments to the agreement that are mutually satisfactory and not otherwise contrary to law, including but not limited to a change in the dates for completion of any portion or the entirety of this agreement. ARTICLE X - MISCELLANEOUS Section 10.1 Permissible-Use Wananty. The Recipient warrants that its planned and actual uses of the Grant Award constitute permissible uses for homeless housing surcharge funds as established by RCW 36.22.179. This section shall survive termination of this Agreement. Section 10.2 Organizational-Status Warrant),. The Recipient warrants that it is duly organized, existing and in good standing under the laws of the State of Washington. Section 10.3 Relationship of Parties. This Agreement, and the parties' and the Committee's and the County's activities under it, shall not be construed as creating any kind of partnership or joint venture, nor shall it be construed as creating any kind of independent contractor, agency or Homeless Housing Grant Agreement Revised 8/2020.Page 7 of 10 AH-2024 -00 1 -Hopesource- Youth employment relationship between the parties, the Committee, or the County Section 10.4 No Third-Part-v Rights. This Agreement is entered into by the parties solely for their own benefit and it creates or grants no rights of any kind in any other party. Section 10.5 Assignment. The Recipient shall not assign any of its rights or delegate any of its duties under this Agreement without the prior express written consent of the County, which may be granted or refused in the County's sole discretion. Section 10.6 Choice of Lawl Venue; Jurisdiction. This Agreement shall be govemed by the laws of the State of Washington. In the event of a legal proceeding, venue shall be only in a court of competent jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of the courts of the State of Washington, County of Kittitas. This section shall survive the termination of this Agreement. Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless such waiver is expressly agreed to in writing by the party granting the waiver. In addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent breach. Section 10.8 Amendment. This Agreement can be amended only by a writing executed by the parties. Section 10.9 Entire Agreement. The parties acknowledge that this Agreement is the complete expression of their agreement regarding the subject matter of this Agreement. Any oral or written representations or understandings not incorporated into this Agreement are specifically excluded. Section 10.10 Headings. The headings in this Agreement are for convenience only and shall not be deemed to affect the meaning of its provisions. Section 10.11 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions that can be given effect without the invalid provision, provided that the underlying intent of the parties can still be given effect. Section 10.12 Signature Authority. Each person signing this Agreement on behalf of a party warrants that he or she has full authority to sign this Agreement on that party's behalf. Section 10.13 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall be deemed one agreement. Each counterpart may be executed and delivered by facsimile to the other party. Homeless Housing Grant Agreement Revised 8/2020.Page 8 of l0 AH-2024 - 00 I - Hope source- Youth Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by reference: (a) Exhibit A - Attached Application. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON APPROVED AS TO FORM: Douglas R. Mitchell, Deputy Prosecuting Attorney .trTlrerkof the Board- Julie Kjorsvik n Deputy Clerk of the Board- Mandy Buchholz RECIPIENT:6 By: (Print Name) DATE: I Homeless Housing Grant Agreement Revised 8/2020. Y .\' ?,0 vi Page 9 of l0 AH-2024 -00 1 - Hopesource-Youth STATEMENT OF WORK AND BUDGET- SEE ATTACHED APPLICATION REGARDING THE PURCHASE OF A 20 UNIT APARTMENT BUILDING AND CONVERSION TO HOUSING FOR THOSE WHO ARE HOMELESS OR OTHERWISE IN NEED OF AFFORDABLE RENTAL HOUSING. REPORTING For the reports required by Section 4.l,the agency will use the standardized reporting form developed by the Homeless and Affordable Housing Committee. The Annual Report is due on or before the 15th day of January 2024. and each year until January 15,2025. These reports shall include data on occupancy, and the demographic data that describes the population served by the apartment purchase that is the subject of this agreement. Reports shall reflect the data compiled and provided in compliance with section 3.1 Please send an electronic copy of each report to: Kittitas County Homeless and Affordable Housing Committee Kate Jimenez, Kittitas County Board of Commissioners office Kittitas County Auditor's Office, Brian Carlson *Reporting requirements may be amended by the Committee so that appropriate data can be gathered. Homeless Housing Grant Agreement Revised 8/2020.Page l0 of l0 Homelessness and Affordable Housing Funds 2021 Notice of Funds Available Application Form **Fields outlined in red are required"" PROJECT INFORMATION Project ritle: Youth Homelessness Demonstration project Match Request Project Site Name(s): HopeSource Project Site Address(s): 696 W. 3rd Ave., Ellensburg, WA 9g926 Which fund source is this proposal for? (select one, see Section 1 of the NOFA for details) Affordable Housing Funds Homeless and Housing Assistance Funds Total Project costs (including other funding ond resources): $605,g93.00 TotalAmount Requested (irom Kittitas County Homeless Housing and Assistance or Afforciable Housins funds): $55,000.00 Time Frame for Utilization of Requested Funds: AnnUally City, Town or Unincorporated Area to be served: Kittitas County APPLICANT INFORMATION Name of Applicant Organization: flgpgSOUfCe Mailing Address: 606 W. 3rd. Ave City, State, Zip: EllenSbUrg, WA Phone: 509_925 -1449 Fax: 509-925-1204 Email Address: mhollandsworth@hopesOurce.us Website: WWW. hOpeSOUr6e. US Federal Tax ldentification Number: 91 -08 14544 Type of Organization: Government Non-Profit For-Profit Local housing authority Tribe PROJECT CONTACTS Name of Organization Director: SUSan Gfindle Phone: 509-925-1448 Email: skgrindle@hopesource.us Project Contact Name: Mafk HOllandSworth ritle: Director of Operations Phone: 509-925-1448 Email Address: m h ol la ndswo rth@ ho peSou rce. us Fiscal Contact Name: Rebekah Kidanemariam Phone: 509-925-1448 Email Address: 1ftifl s nemariam@hopesource. us 2 AUTHORIZATION Acceptance of this application may be subject to subsequent compliance reviews, including a review of the latest audit of financial statement. Preparation of an application does not guarantee that applicants will receive funds. By signing this grant application form the undersigned certifies that all information is accurate to the best of his/her knowledge. 10t2t2023 Signature of Authorized Representative Date 3 PROPOSAL DETAILS t. Applicant Profile and Qualifications: Tell us about your organization including the purpose of your work, your goals, any history, and experience working in homeless and/or affordable housing services, experience managing public funds, and anything else that describes the organization's qualifications. (250 words max.) HopeSource has a 50-year history of operating housing, financial management, nutrition, energy assistance, home weatherization, transportation, and rental assistance programs, operates the only homeless shelter in the County, and owns and manages over 900 units of homeless and affordable housing. HopeSource has effectively managed and accounted for more than 120 funding contracts from federal, state, and local municipalities with 1-4 years of unqualified clean audits, including the Youth Homelessness Demonstration Program, Consolidated Homeless Grant, Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Vento homeless shelters, HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, and local, private funding. HopeSource has served homeless and at-risk veterans, individuals with disabilities, seniors, homeless youth and young adults, and low-income families with offices and staff in Kittitas County since l-967. Offices and staff in Grant and Chelan Counties have been offering housing services since 2015. HopeSource has been operating rapid rehousing programs for over 50 years and has an average exit to permanent housing rate of 98%. HopeSource Jlso operates enhanced shelters in Kittitas and Grant Counties and has been active in managing the cold weather shelter in Kittitas County. HopeSource has been certified by CARF since 201-5 for operating rapid rehousing programs according to best practices. 4 2. Project Description Summary: Provide a brief summary the project being proposed and a general description of how it will address homelessness or affordable housing in Kittitas County. Be sure and indicate whether the proposal is intended to provide direct client services or construction, maintenance, or improvement of housing facilities, including a proposed timeline for completion. (300 words max.) HopeSource seeks matching funds from the HAHC to support existing services for homeless youth in Kittitas County. HopeSource has been operating the HUD Youth Homelessness Demonstration Project (YHDP) since its inception in 2019 and administers the grant in Kittitas, Grant, Adams, and Okanogan County. YHDP serves homeless youth, ages L8-24, by providing rapid rehousing, transitional housing, support services, and outreach. HopeSource is the direct service provider in Kittitas County. Between October 202O and December 2O22,theyHDp grant served 337 youth and young adults in Kittitas County. Through the program, vulnerable youth in Kittitas County received emergency housing, permanent housing, case management, connections to community services, and family reunification. HopeSource received state legislative funding to purchase and furnish the Pine Place Apartments, an 18-unit building dedicated to homeless youth in Kittitas County. The project includes four units dedicated to transitional housing and sixteen for income-based permanent housing. To operate the yHDp program, HopeSource must provide a 25o/o cash match to the project's total cost. per the 2OZ2 HUD monitoring, HUD asks that match funding come from local community sources rather than direct grantees. HopeSource has historically provided the match dollars internally, most recently by leveraging federal cAREs Act funding. However, this funding is set to expire. HopeSource is requesting the Sss,boo annual match funding from Kittitas County to show community support and continue serving vulnerable youth. 5 3. County Priorities: lndicate which of the following priorities are being addressed by the proposed project and how you intend to address them. (Select all that apply and give a brief 100 word description for each selected.) |7[uickly identify and engage people experiencing homelessness. Outreach and identification are accomplished through field visits to all areas and businesses where homeless youth are likely to spend time. We track all outreach efforts weekly to ensure anyone experiencing homelessness is identified and given continued opportunities to receive assistance. We work closely with the City Homelessness Task Force to come alongside individuals identified as homeless with high vulnerability and currently unengaged needing services. lntakes include an internal assessment designed for each demographic we serve to determine each client's levelof vulnerability and to develop a stability plan best suited to the needs of each client. r'Prioritize housing for people with the greatest needs Literally homeless households receive priority over households that are imminently at risk. The CE system, operated by HopeSource, has all households complete a standard assessment survey. Tools and assessments are designed to be easilv understood by youth and to reflect the participants' strengths, goals, risks, and protective factors. r'operate an effective and efficient homeless crisis response system that swiftly moves people into stable permanent housing. The Kittitas County Continuum of Care Coordinated Entry System for homeless individuals has been created to better maximize community resources and quickly re-house homeless individuals or prevent eviction. Using a web-based entry system that can be accessed from any computer or phone, the system is positioned to deliver information to the entire housing provider network immediately in one step, avoiding the need to go "door to door" for assistance. Agencies then communicate among themselves to determine the applicant's best choice and prioritize services. The client is then contacted for a full intake with the best agency to meet their needs. o Project the fully implemented local plans on the number of households housed and the number of households left unsheltered, assuming existing resources and state policies. r'Address racial disparities amongst people experiencing homelessness. HopeSource recognizes that race and economic status can significantly limit the opportunities of program participants and acknowledge the unequal impact of these factors, and works to prepare program participants to overcome systemic racism in housing, education, asset building, income, employment, and access to high-quality food. HopeSource believes it is necessary to oppose all forms of racism, intentional and otherwise. HopeSource has worked for the past three years with the Washington State Community Action Partnership in its education, training, and research into Diversity, Equity, and lnclusion and has adopted the learning from that work in all its programs. other information you think would be beneficial for the committee to know. 7 4. Partnerships: List your key community partnerships for the proposed project and what their role will be. (250 words max.) HopeSource client advocates and managers regularly collaborate with and refer to the Housing Authority for VASH and Section 8 housing vouchers; Comprehensive Healthcare for mental health services; WorkSource for employment search and preparation; DSHS-SNAp for temporary financial benefits; the SOAR program; CentralTransit, HopeSource Dial-A-Ride, and The Apple Line for coordination of transportation services; RSVP for insurance questions; Kittitas County Commissioners and the Cities of Ellensburg and Cle Elum for homeless programs; Central Washington Disability Resources for training and disability supporq FISH for food jnd social support; the Free Clinic Dental & Vision; and the Methodist Clothing Bank. 5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in homeless and/or affordable housing services in Kittitas County. lnclude a description of how the project is or isn't a duplication of current services. (250 words max.) Without YHDP, Kittitas County would not have a program specifically serving homeless youth and young adults. The availability of dedicated funds for this target population frees up other funding to serve vulnerable Kittitas County households that do not meet YHDP eligibility. Operation of the YHDP program directly led to the acquisition of Pine Place, which added 18 units of affordable housing stock to the County. I 6- Sustainability: Describe your ability, experience, and resources to implement and sustain the project during the term of the project. (250 words max.) HopeSource's YHDP contract renews annually and will remain available if match funds are secured. HopeSource's executive management team and Board of Directors are constantly developing plans to build reliable funding sources to support housing programs, augmented by braided contract funding available through federal, state, and local grants, strengthening fundraising capacity through sustainable relationships with local corporations and small businesses, and special events. Through a robust fundraising plan combined with a community culture of philanthropy, Hopesource will sustain, expand, and scale its programs to serve the community effectively and for the long term. HopeSource pays attention to every opportunity to decrease costs so that funding goes directly to serving vulnerable households. HopeSource financial controls include adherence to Fiscal Policies supported by OMB Circular requirements and accounting practices. HopeSource is audited annually by an external accounting agency and has received 14 consecutive clean audits. HopeSource has effectively managed and accounted for more than j.20 contracts for funding from federal, state, county, and municipal entities, private foundations, and donations for over 50 years. HopeSource has successfully operated grants from the Veteran's Administration, the Washington State Department of Commerce, the Washington State Department of Transportation, and County homeless and affordable housing, including emergency services, emergency shelters, new affordable housing projects, and tax credit rehabilitation housing projects. 10 7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following table with your project's goals, measures, strategies, and objectives. See the examples below for guidance and use as many forms as necessary. Example #1: Example #2: GOAL: lncrease number of people enrolled in health insurance by 25% by December 37,2020. vou know vou are maklng progress toward your goal?)Measures lHow will Data Source Number of new enrollees in health insurance lnternal tracking sheet Strategy f1 {What will you do to achieve your goal?} Create promotional materials to distribute to local partners advertising health insurance enrollment assistance. Measurable Objectives: Promote the service with ot leost 5 community partners each quarter through December 2020. Distribute at least 100 flyers around the community by December 2020. a a Strategy f2 (What will you do to achieve your goal?l Offer health insurance enrollment assistance at local community events, Measurable Objectives: Attend of least 2 community events per quarter in both Upper Kittitas County ond Lower Kittitos County through December 2020 a Strategy #3 {What will you do to achieve your goal?} Offer health insurance enrollment assistance appointments in the office. Measura ble Objectives: a a Schedule at leost 40 hours per month oJ open wolk-in assistance through December 2020. Ensure stoff availability for ot leost 25 scheduled appairitrnents each month through December 2020. GOAL: lncrease the number of trail systems available to the general public within the City of Ellensburg from 5 to 7 by December 2021. Measures {How will you know you are making progress toward your goal?}Data Source Number of trail systems open to the public and clearly labeled Trails report Strategy f1 (What will you do to achieve your goal?) Establish public-private partnerships for funding trail construction and maintenance. Measurable Objectives: o Creote tailored presentotion about project by March 2020.o Meet with ot least 2 potentiol portners eoch quarter through June 2020. o Establish at leost 2 primary public-private partnerships for troils by December 2020. Strategy #2 will do to achieve ldentify sites for new trail systems. Measurable Objectives: a a a Conduct site visits with partners of potential new sites by March 202L. ldentify pros ond cons of potential new sites by lune 202L. Solidify 2 new trail sites by December 2021. Strategy f3 {What will you do to achieve your goal?)Build new trail systems. Measurable Objectives: Create plans for construction of new trail systems by March 2021. Two new trail systems will be built by December 2021. a a 11 GOATS AND OBJECTIVES FORM Fill out white sections only. GOAL: Serve 150 youth annually in Kittitas county through yHDp Rapid Rehousing, Transitional Housing, and Support Services funding will know are toward Data Source # of youth served, # using emergency housing, # receiving permanent housing, # receiving support services HMIS Strategy S1: {What will you do to achieve your goal?) lncrease access to education, employment, and critica I support services Measurable Objectives: Number of youth who receive case management, connection to community services, and family reunification through YHDP Strategy f2: (What will you do to achieve your goal?) lncrease exits to safe and stable housing Measurable Objectives: Number of youth who receive permanent housing through YHDP Strategy S3: {What will you do to achieve your goal?) Stabilize literally homeless youth Measurable 0bjectives: Number of youth who receive emergency housing and stabilization services through YHDP *Use copies of the same form if you have more than 3 strategiesfor the same goal* 12 BUDGET NARRATIVE 1. Funding Utilization: Describe how the funds will be used to support the proposed project. For example, will the funds be used for staff time, supplies, consultants, contractors, construction costs, direct customer services, etc.? (250 words max.) HopeSource is requesting $sS,O00 in annual match funding for the yHDp program operations in Kittitas County. These funds will be distributed across the program budget, *hi.fr includes stafftime for housing case management, direct services, rent assistan.", pro-gr.r /grantmanagement support, and operational and administrative costs associated with the project. Funds from the HAHC willgo directly to program operations in Kittitas County only. '13 2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of support that will be used for the project. lnclude both guaranteed support and support that may still be uncertain. (2S0 words max.) The HUD Youth Homelessness Demonstration Project grant contributes the bulk of the funding for this program, which spans four counties. YHDP Rapid Rehousing: 5193,253 YHDP Support Services Only: $26+,172 YHDP Transitional Housing: 5L47,96g HopeSource received 5g.g million from the Washington State Legislation for purchasing and furnishing the Pine Place Apartments project, which is dedicated to homeless and low-income youth in Kittitas County. Premera Social lmpact Foundation also contributed 5250,000 to this project. 14 3. Sustainability: Describe how this project would or wouldn't be sustained if these Homelessness Prevention and Affordable Housing funds were not available either currently or in the future. (250 words max.) HopeSource must provide matching dollars to sustain the YHDP program in Kittitas County. lf HAHC funds are unavailable, HopeSource must seek community funding from other local sources, of which there are few, or use funding from existing HopeSourie programs, limiting the number of non-YHDP households that could be served. 15 4. Partial Funding: lf this project were to receive only partial funding from this source, how would the project be impacted? How would the proposal be adjusted for less than the requested amount of funds? (250 words max.) lf this request were to only receive partial funding, it would mean reducing the number of homeless households that could be served, especially those who have no ilternative resourcesor options, and suffering as a community for those who cannot be served and must live in their cars or other unsuitablestructures. HopeSource would be required to reduce yHDp funding and services or divert funds from other housing programs, reducing services to non-yHDp households. 16