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HomeMy WebLinkAboutHH-2021-001-HopeSource-CIP Fully ExecutedHH-2021 -00 1 -HopeSource-ClP HOMELESS HOUSING PROGRAM GRANT AGREEMENT This Homeless Housing Program Grant Agreement ("Agreement") is entered into between KITTITAS COLINTY, a political subdivision of the State of Washington (the "County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the Addison Program. ARTICLE I - PURPOSE AND TERM Section 1.1 Purpose: The purpose of this Agreement is to distribute homeless housing surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.179-1791. Section 1.2 Term: This Agreement shall take effect July 15, 202I and terminate on December 37't,2023. ARTICLE II - GRANT AMOUNT, USE AND BUDGET Section 2.1 Grant Amount The Recipient is awarded a total of up to seven hundred fifty thousand dollars ($750,000.00) ($627,000.00 from Homelessness and $123,000.00 from Affordable Housing). (the "Grant Award") to be administered as follows as Grant Award HH-2021 - 00 1 - HopeSource-ClP. Section 2.2 Use of Grant. The Recipient shall use the Grant Award solely for the purposes and in the manner described in Exhibit A - Attached Application, which is incorporated by this reference. Adjustments to Proposed Project Timelines may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of Kittitas County Commissioners. Section 2.3 Budeet. The Grant Award shall be expended by the Recipient as set forth in Exhibit A. Adjustments to Proposed Project Budgets may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of County Commissioners. ARTICLE III - DISBURSEMENTS Section 3.1 Disbursement of t Award Funds.Not more frequently than once a month, the Recipient may request disbursement from the Grant Award. Each disbursement request must be made by the Recipient submitting to the County at the address specified in Section 5.2 a properly completed Reimbursement Request form. The request must identify the work Homeless Housing Grant Agreement Revised 12/2019 Page I ofl0 HH-2021 -00 1 -Hope Source-CIP performed and be based on billings, supported by detailed invoices and other appropriate detailed documentation of costs actually incurred, unless further documentation is requested by the Committee, the Kittitas County Auditor's Office, or the BOCC. The Recipient will be subject to periodic on-site audits to ensure that satisfactory supporting documentation of all allowable costs and expenses are being kept. Within 30 days of its receipt of the request and satisfactory supporting documentation, and subject to the other terms and conditions contained in this Agreement, the County shall pay the amount of the invoice to the Recipient at the address specified in Section 5.2. Section 3.2 Advance Disbursement. The Recipient may request disbursement from the Grant Award in advance of actual expenditure only for the following: o rental and furnishing of dwelling units for the use of homeless persons; o costs of developing affordable housing for homeless persons, and services for formerly homeless individuals and families residing in transitional housing or permanent housing and still at risk of homelessness; . operating subsidies for transitional housing or permanent housing serving formerly homeless families or individuals; o services to prevent homelessness, such as emergency eviction prevention programs including temporary rental subsidies to prevent homelessness; o temporary services to assist persons leaving state institutions and other state programs to prevent them from becoming or remaining homeless; o outreach services for homeless individuals and families; o development and management of local homeless plans including homeless census data collection, identification of goals, performance measures, strategies, and costs of evaluation of progress towards established goals; o rental vouchers payable to landlords for persons who are homeless or below thirty percent of the median income or in immediate danger of becoming homeless; and o other activities to reduce and prevent homelessness as identified for funding in the local plan; and Section 3.3 Disbursement Limitations. In no event will the County ever be required to disburse funds in excess of the Grant Award. In addition, unless expressly provided otherwise in this Agreement: (a) no disbursements will be made in advance of costs or expenses being incurred; and (b) no costs or expenses incurred by the Recipient prior to the effective date of this Agreement, or after its termination, are eligible for reimbursement. Section 3.4 Without Any disbursement made by the County to the Recipient shall be without prejudice to the County's rights later to challenge the propriety of the Recipient's claimed costs or expenses. Section 3.5 Withholding Disbursements. If the Recipient fails to perform any obligation Homeless Housing Grant Agreement Revised 1212019 Page 2 of l0 HH-2021 -00 I -HopeSource-ClP under this Agreement and the failure has not been cured within 10 days following oral or written notice from the County or the Committee, the County may, without penalty and in its sole discretion and upon written notice to the Recipient, withhold all monies otherwise due the Recipient until such failure to perform is cured. This right to withhold disbursements is in addition to all other rights and remedies the County may have available to it under this Agreement or under law. ARTICLE IV-REPORTS AND RECORDKEEPING Section 4.1 Annual Progress Reports. At least once a quarter, and upon request from time to time, the Recipient shall provide a report on the progress made to date on the Project, using such form and meeting such requirements as determined by the Committee (see also III REPORTING). Such progress reports shall be provided by the Recipient to the Committee and to the Kittitas County Auditor's Office at its address specified in Section 5.2. The Recipient shall also provide an annual report as specified in the grant guidelines. Section 4.2 Record Retention: Review. The Recipient shall maintain records sufficient to fully document its compliance with all contractual, grant and legal requirements, for not less than six years from the last date of work performed or reimbursement pursuant to this agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the County its authorized agents, and State or Federal agencies having audit authority related to this Agreement with full access to all of the Recipient's records relating to this Agreement or the Project. The Recipient agrees to shall defend, indemnify and hold harmless the County and its appointed and elective officers, agents and employees, from and against all loss or expense for any audit exceptions or other irregularities in its performance or recordkeeping, including but not limited to impermissible or unauthorized use of Grant Award funds. This section shall survive termination of this Agreement. ARTICLE V - CONTRACT ADMINISTRATION AND NOTICES Section 5.1 Personnel. The Recipient will secure at its own expense all labor and materials required to perform any work in connection with the Project. The Recipient shall be responsible for all applicable payroll, labor and industries premiums, and taxes. All employees and subcontractors of the Recipient shall be covered by Industrial Insurance in full compliance with title 51 of the Revised Code of Washington ("RCW"). Section 5.2 Contract Representatives. The parties' designated representatives shall be responsible for the administration of this Agreement and for receiving notices given in connection with this Agreement. The following are designated as the representatives of the parties. FOR THE COUNTY: Judy Pless, Budget & Finance Manager County Auditor's Office 205 West 5th - Suite 105 Homeless Housing Grant Agreement Revised 12/2019 Page 3 of l0 HH-2021 -00 1 -HopeSource-ClP Ellensburg WA98926 509-962-7s02 j udy.pless@co.kittitas.wa.us FOR THE RECIPIENT:Craig Kelly 700 E. Mountain View Ave. Suite 501 Ellensburg, WA 98926 509-92s-1448 ckell)' @hopesource. us A party may change its designated representative or address by providing written notice to the other party. Section 5.3 Notices. Any notice required or permitted to be made under this Agreement may be given personally, by facsimile, or by first-class, registered or certified mail. A notice personally delivered to the other party is deemed given upon proper delivery. A notice sent by first-class, registered or certified mail is deemed given three days after mailing, if properly addressed and having proper postage. Notices delivered by facsimile shall be deemed to have been given on the date of transmission if received during the recipient's business day or, if not, on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided only for convenience and not for notice purposes. ARTICLE VI - INSURANCE Section 6.1 Professional Legal Liability. The Recipient will maintain professional legal liability or professional errors and omissions coverage appropriate to the Recipient's profession. The coverage will have a limit of not less than One Million Dollars ($1 million) per occurrence. The coverage will apply to liability for a professional error, act or omission arising out of the Recipient's services under the Agreement. The coverage will not exclude bodily injury or property damage. The coverage will not exclude hazards related to the work rendered as part of the Agreement or within the scope of the Recipient's services under the Agreement, including testing, monitoring, measuring operations or laboratory analysis where such services are rendered under the Agreement. Section 6.2 Workers' Compensation and Employer Liability. The Recipient will maintain workers' compensation insurance as required by Title 51 RCW, and will provide evidence of coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also maintain employer liability coverage with a limit of not less than One Million Dollars ($1 million). The Recipient will request that the Washington State Department of Labor and Industries, Workers Compensation Representative, send written verification to the County that the Recipient is currently paying workers'compensation. Section 6.3 Commercial General Liability. The Recipient will maintain commercial general Homeless Housing Grant Agreement Revised 12/2019 Page 4 of 10 HH-2021 -00 1 -Hope S ource-ClP liability coverage for bodily injrry, personal injury and property damage, subject to a limit of not less than One Million Dollars ($1 million) per occurrence. The general aggregate limit will apply separately to the Contract and be no less than Two Million Dollars ($2 million). The Recipient will provide commercial general liability coverage that does not exclude any activity to be performed in fulfillment of the Agreement. Specialized forms specific to the industry of the Recipient will be deemed equivalent, provided coverage is no more restrictive than would be provided under a standard commercial general liability policy, including contractual liability coverage. Section 6.4 Miscellaneous Insurance Provisions A. The Recipient will place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-VII, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. B. The insurance limits established by this section are not intended to indicate the Recipient's exposure, nor are they limitations on the Recipient's indemnification duties. This section shall survive termination of this Agreement C. The policy shall be endorsed and the certificate shall reflect that the County, its officers, officials, employees, agents and representatives, are an additional insured with respect to activities under the contract, and the policy will contain no special limitations on the scope of protection afforded to the County, its officers, officials, employees, agents and representatives as an additional insured. D. The certificate will, at a minimum, list limits of liability and coverage. The Recipient will furnish the County with properly executed certificates of insurance or a signed policy endorsement, including the additional-insured provision, which will clearly evidence all insurance required in this Section, before work under this Agreement shall commence, but no later than Ten (10) days after the effective date of this Agreement. Acceptable forms of evidence are the endorsement pages of the policy showing the County as an additional insured. E. The Recipient will maintain all required policies in force from the time services commence until services are completed. The Recipient will provide a current or updated copy of all insurance policies specified in the Agreement upon the request of the County. Certificates, policies and endorsements scheduled to expire before completion of services will be renewed before expiration. The certificate will provide that the underlying insurance contract may not be canceled, or allowed to expire, except on 30-days'prior written notice to the County. Any certificate or endorsement limiting or negating the insurer's obligation to notify the County of cancellation or changes must be amended so as not to negate the intent of this provision. Written Homeless Housing Grant Agreement Revised 12/2019 Page 5 of l0 HH-2021 -00 1 -HopeSource-ClP notice of cancellation or change must be delivered to the County as set forth in Sections 5.2 and 5.3. F. If the Recipient's liability coverage is written as a claims-made policy, then the Recipient must evidence the purchase of an extended-reporting period or "tail" coverage for a three-year period after completion of the services. G. The Recipient's liability insurance provisions shall be primary and shall be non- contributing with any other insurance maintained by Kittitas County with respect to any insurance or self-insurance programs covering the County, its elected and appointed offi cers, offi cials, employees, agents and representatives. H. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the County, its officers, officials, employees, agents or representatives. L The Recipient's insurance will apply separately to each insured against whom claim is made or suit is brought, subject to the limits of the insurer's liability. The Recipient will include all subcontractors as insurers under its policies or will furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements stated in these provisions. ARTICLE VII _ INDEMNIFICATION Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall indemnify, defend and hold harmless the County, the Committee and the BOCC, and all County officials, officers, employees, agents and each of them, from and against all claims in any way resulting from or arising out of the performance of this Agreement, whether such claims arise from the actual or alleged acts, errors or omissions of the Recipient, its subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or indirectly employed or supervised by any of them or anyone for whose acts, errors or omissions any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or expense of any kind or nature whatsoever, including but not limited to attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss of use resulting therefrom. Section 7.2 Recipient's Duty to Indemnify. The Recipient's duty to indemnify, defend and hold harmless includes but is not limited to claims by the Recipients or any subcontractor's offtcers, employees or agents. The Recipient's duty, however, does not extend to claims arising from the sole negligence or willful misconduct of the County, the Committee or the BOCC, or of the officials, officers, employees, agents or representatives of the County, the Committee or the BOCC. Homeless Housing Grant Agreement Revised 12/2019 Page 6 of 10 HH-2021 -00 1 -HopeSource-ClP Section 7.3 Waiver of RCW Title 51 Immunity. Solely for purposes of this indemnification provision, the Recipient expressly waives its immunity under Title 51 RCW and acknowledges that this waiver was mutually negotiated by the parties. The Recipient's duty to indemnify, defend and hold harmless shall survive termination of this Agreement. ARTICLE VIII-NONDISCRIMINATION AND LEGAL COMPLIANCE Section 8.1 Nondiscrimination. The Recipient shall not disuiminate against any employee or applicant for employment, or program participant or program participant applicant, on account of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, the presence of any sensory, mental or physical handicap, or any other basis prohibited by law with respect to any program participation, employment upgrading, demotion, transfer, recruitment or selection for training, including apprenticeships and volunteers. This prohibition does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. Section 8.2 Compliance with Laws. The Recipient and its officials, officers, employees, agents and subcontractors shall comply with all applicable federal, state and local laws, regulations, rules and policies. The County, the Committee and the BOCC shall have no obligation to ensure such compliance. ARTICLE IX - TERMINATION Section 9.1. Termination for Loss of Funding. The County shall have the right to terminate this Agreement at any time after providing written notice consistent with sections 5.2 and 5.3 of this agreement if the funds relied upon for the Grant Award are terminated, suspended or otherwise lost or impaired in whole or in part. Section 9.2 Termination for Convenience. Either parfy may terminate this Agreement for convenience upon giving the other par:ty at least 30 days' advance written notice. In that event, the Recipient will be entitled to payment only for those expenses and costs reasonably and actually incurred prior to the effective date of the termination. Section 9.3 Termination for Default. If either party defaults in its performance under this Agreement, the nondefaulting party may give the defaulting party written notice that it has 30 days in which to cure the default. If the default is not cured within 30 days of notice, the nondefaulting party may terminate the contract. In the event of such a termination, the nondefaulting party shall have all rights and remedies available to it under law. ARTICLE X - MISCELLANEOUS Homeless Housing Grant Agreement Revised 12/2019 Page 7 of 10 HH-2021 -00 1 -Hope S ource-ClP Section 10.1 Permissible-Use Wanant),. The Recipient warrants that its planned and actual uses of the Grant Award constitute permissible uses for homeless housing surcharge funds as established by RCW 36.22.179. This section shall survive termination of this Agreement. Section 10.2 Organizational-Status WananW. The Recipient warrants that it is duly organized, existing and in good standing under the laws of the State of Washington. Section 10.3 Relationship of Parties. This Agreement, and the parties'and the Committee's and the County's activities under it, shall not be construed as creating any kind of partnership or joint venture, nor shall it be construed as creating any kind of independent contractor, agency or employment relationship between the parties, the Committee, or the County. Section 10.4 No Third-Party Riehts. This Agreement is entered into by the parties solely for their own benefit and it creates or grants no rights of any kind in any other party. Section 10.5 Assignment. The Recipient shall not assign any of its rights or delegate any of its duties under this Agreement without the prior express written consent of the County, which may be granted or refused in the County's sole discretion. Section 10.6 Choice of Law: Venuel Jurisdiction. This Agreement shall be governed by the laws of the State of Washington. In the event of a legal proceeding, venue shall be only in a court of competent jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of the courts of the State of Washington, County of Kittitas. This section shall survive the termination of this Agreement. Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless such waiver is expressly agreed to in writing by the party granting the waiver. In addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent breach. Section 10.8 Amendment. This Agreement can be amended only by a writing executed by the parties. Section 10.9 Entire Agreement. The parties acknowledge that this Agreement is the complete expression of their agreement regarding the subject matter of this Agreement. Any oral or written representations or understandings not incorporated into this Agreement are specifically excluded. Section 10.10 Headines. The headings in this Agreement are for convenience only and shall not be deemed to affect the meaning of its provisions. Section f 0.11 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions Homeless Housing Grant Agreement Revised 12/2019 Page 8 of 10 HH-2021 -00 1 -HopeSource-ClP that can be given effect without the invalid provision, provided that the underlying intent of the parties can still be given effect. Section 10.12 Signature Authority. Each person signing this Agreement on behalf of a party warrants that he or she has full authority to sign this Agreement on that party's behalf. Section 10.13 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall be deemed one agreement. Each counterpart may be executed and delivered by facsimile to the other party. Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by reference: (a) Exhibit A - Attached Application. BOARD OF CO COMMISSIONERS CO ,w GTON sstoner APPROVED AS TO FORM Douglas R. Mitchell, Deputy Prosecuting Attorney T n Clprk oIthe Board- Julie Kjorsvik #eputy Clerk of the Board- Mandy Buchholz RECIPIENT: DArE: O? lt>lzt Homeless Housing Grant Agreement Revised 12/2019 By: (Print Name) @Title Page 9 of l0 HH-2021 -00 1 -HopeSource-ClP STATEMENT OF WORK AND BUDGET- SEE ATTACHED APPLICATION REGARDING THE SENIOR SUPPORT AND ADVOCACY PROGRAM REPORTING For each Bi-Annual Report, the agency will use the standardized reporting form developed by the Homeless and Affordable Housing Committee. Quarterly Reports are due on or before the 15th day of each April, July, October and the following January of each year of this Grant Agreement starting on April 15,2020, with the final report due on or before January 15,2025. Reports shall reflect the data compiled and provided in compliance with section 3.1 Please send an electronic copy ofeach report to: Kittitas County Homeless and Affordable Housing Committee Taylor Crouch, Kittitas County Board of Commissioners office Kittitas County Auditor's Office, Judy Pless *Reporting requirements may be amended by the Committee so that appropriate data can be gathered. Homeless Housing Grant Agreement Revised 12/2019 Page 10 of 10 Homelessness and Affordable Housing Funds 2021 Notice of Funds Available Application Form **Fields outlined in red are required** PROJECT INFORMATION Project Title: Cle Elum New Build Project Site Name(s): HopeSource Cle Elum New Build Project Site Address(sf : ty;166s16 Which fund source is this proposal for? (select one, see Section 1 of the NOFA for details) &q Affordable Housing Funds Homeless and Housing Assistance Funds Total Project costs (including otherlunding and resourcesr: $1 S,TJ1,T2T.A0 Total Amount Requested (from Kittitos County Homeless Housing ond Assistance or Afiordable Housins funasl: $750,000.00 Time Frame for Utilization of Requested Funds: DeCembe f 2021-DeCemb ef 2022 City, Town or Unincorporated Area to be served: Cle Elum APPTICANT INFORMATION Name of Applicant Organization: llgpgSOUfCe Mailing Address: 700 E Mountain View Ave Suite S01 City, State, Zip: EllenSbUrg, WA 98926 Phone: 509,925.1449 Fax: 509-925-1204 Email Address: Skgrindle@hOpesourge.us Website: WWW.hOpeSOUrCe.US Federal Tax ldentification Number: 91-0814544 Type of Organization: Government Non-Profit For-Profit Local housing authority Tribe PROJECT CONTACTS Name of Organization Director: SUSan Gfindle Phone: 509.925.1448 Email: skgrindle@hopesource.us Project Contact Name: Cfaig Kelly ritle: DirectOr of Assets Phone: 509.925.1448 Email Address: gkglly@hOpesOurge.uS Fiscal Contact Name: Afiam MehtSentU Phone: 509.925.1448 Email Address: gpgftfsentU@hOpeSOurge,uS 2 AUTHORIZATION Acceptance of this application may be subject to subsequent compliance reviews, including a review of the latest audit of financial statement. Preparation of an application does not guarantee that applicants will receive funds. By signing this grant application form the undersigned certifies that all information is accurate to the best of hi s/her knowledge, Signature of Authorized Representative te 3 PROPOSAT DETAILS 1. Applicant Profile and Qualifications: Tell us about your organization including the purpose of your work, your goals, any histo'ry, and experience working in homeless and/or affordable housing services, experience managing public funds, and anything else that describes the organization's qualifications. (250 words max.) The purpose of HopeSource is to protect those who cannot protect themselves and to encourage those who can. Our goals are to end homelessness in our community and to support people in building self-sufficient lives. HopeSource has a 50-year history as a private, non-profit community action agency operating in a rural environment, making a difference through prograrns that stabilize households in crisis including housing, nutrition, energy assistance, home weatherization, transportation, rental assistance, and youth recreation assistance. HopeSource serves as the Continuum of Care lead for Kittitas County, operates the Coordinated Entry system for Kittitas County, conducts the annual Point-ln-Time count, completes the Community Needs Assessment, operates the only homeless shelter in the county, built 26 units of new affordable housing in Cle Elum, kept L67 units of affordable housing units from going market rate. HopeSource case managers are trained in trauma-informed care, motivational interviewing, WSCAP family development, home health worker, mental health first aid, and family stability planning. HopeSource oversees administration of 45 federal, state and local contracts including; Consolidated Homeless Grant, Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Vento, HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, Youth Homelessness Demonstration Program, and private funding from the ROE Foundation, Mercer Creek Church, the Shoemaker Foundation, and the Suncadia Associate Fund. 4 2' Project Description Summary: Provide a brief summary the project being proposed and a general description of how it will address homelessness or affordable housing in Kittitas County. Be sure and indicate whether the proposal is intended to provide direct client services or construction, maintenance, or improvement of housing facilities, including a proposed timeline for completion. (300 words max.) The proposal is to develop a 50 unit affordable housing project in the City of Cle Elum. The units will be a mixture of 2 bedroom units and 1 bedroom units including flats and town homes Unit set asides will be a mixture of 3O%AMl units and5Oo/o AMlunits. Approximate housing costs for residents will range from 5427 to 57IZ for one bedrooms and SSr3 to Sg55 for two bedrooms. These prices will normally increase over time typically 1o/o-2o/o annually. With the median rent in Kittitas County being 5 j.,192.00, we do not expect any problems with filling these units and expanding the County's ability to serve the Upper County low income households for decades to come. The project will also be supported by HopeSource direct assistance including; housing stability, food security, employment skill development, and budgeting. Further, a source of Permanent Supportive Housing funds will be requested at a future time to suppoert homeless persons without income. 5 3, County Priorities: lndicate which of the following priorities are being addressed by the proposed project and how you intend to address them. (Select all that apply and give a brief 100 word description for each selected.) f[uickly identify and engage people experiencing homelessness. Outreach and identification are accomplished through field visits to all areas and businesses where homeless individuals or families are likely to spend time. We track all outreach efforts weekly to assure anyone experiencing homelessness is identified and given continued opportunities to receive assistance. We work closely with the City Homeless Taskforce to come alongside individuals identified as homeless with high vulnerability and currently unengaged needing services. lntakes include a VI-SPIDAT designed for each demographic we serve to determine each client's level of vulnerability and to develop a stability plan best suited to the needs of each client. l7l Prioritize housing for people with the greatest needs. HopeSource's prioritization policy is Category 1 "Literally Homeless," and Category 4 "Those Fleeing or Attempting to Flee Domestic Violence," We either deploy the Housing First method of stabilizing homeless households or, where appropriate, employ diversion and reunification to help the client identify alternative, safe housing placement and connect them to their existing support systems and natural resources. Further we add priorities to those households who are most vulnerable first using a modified VISpDAT tool. V Operate an effective and efficient homeless crisis response system that swiftly moves people into stable permanent housing. The Kittitas County Continuum of Care Coordinated Entry System for homeless individuals was created and implemented to better maximize resources available in the community and to re-house homeless individuals or prevent eviction quickly. Using a web-based entry system that can be accessed from any computer or phone, the system is positioned to deliver information to the entire housing provider network immediately in one step, avoiding the need to go "door to door" for assistance. Agencies then communicate among themselves to determine the best choice for the applicant and to prioritize services. The client is then contacted for a full intake with the agency best suited to meet their needs. 6 Project the fully implemented local plans on the number of households p1 housed and the number of households left unsheltered, assuming existingtrt resources and state policies. This project will add 25 units to the County homeless stock, as well as 25 additional units of affordable lowincome housing, a priority of Objective 4 in the recently updated homeless plan. The plan also shows an increased need for housing that targets senior, disabled, and veteran households who are rapidly being priced out of the market. This project will add ten units of low-income housing targeting households earning at or below 50% AMl, Homeless households will be placed through Coordinated Entry, which will reduce pressure on the homeless response system in the county, M nOar.rs racial disparities amongst people experiencing homelessness. HopeSource recognizes that race and economic status can significantly limit the opportunities of program participants and acknowledges the unequal impact of these factors. HopeSource works to prepare program participants to overcome systemic racism in housing, education, asset building, income, employment, and access to high-quality food. lt is the expectation that employees are sensitive to all diversity within the population of persons served by the organization and the employee workforce. l7lotn"'information you think would be beneficial for the Committee to know HopeSource priorities and the priorities of the Homeless and Affordable Housing committee strongly align with Governor lnslee's Reducing Poverty and lnequality 10-Year plan. All of those projected to be served by this funding will have housing stability plans, including education and employment plans. HopeSource's Hope University provides in-person and virtual coaching in life skills such as basic budgeting, credit and debt, smart spending, stress management, and healthy living to ensure they can maintain their independence in the long term. The HopeSource Hope University suite works with people to strengthen or gain work skills and behavior that will secure and sustain employment. 7 4' Partnerships: List your key community partnerships for the proposed project and what their role will be. (250 words max.) Key service providers that HopeSource regularly collaborates with in meeting the needs of vulnerable populations in our community and in this property include: Central Washington Healthcare which provides mental health supportive housing for individuals coming out of therapeutic treatmenU WorkSource employment specialists; DSHS-SNAp and temporary financial benefits provide security as clients construct their safety net; the Social Security SOAR program that assists in moving from disability to ability; the Ministerial Association which offers spiritual counseling and assists with small essential needs; centralTransit, Hopesource Dial-A-Ride, and The Apple Line which provide transportation services for the community to mitigate the expense of traveling in and outside the county; Aging and Long-Term care and people for people which provide aging in place and support for seniors; Kittitas County Commissioners who provide funding for homeless and at-risk seniors over the age of 65; central washington Disability Resources and Elmview who provide training and disability support; FtSH which offers food and social support; the Free Clinic Dental & Vision that provide access to medicaltreatmenU Goodwill and the Methodist Clothing Bank which provide basic clothing and household needs; and the Kittitas County Health Network that encompasses all medical, mental health, and social determinants of health providers in the county. I 5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in homeless and/or affordable housing services in Kittitas County. lnclude a description of how the project is or isn't a duplication of current services. (250 words max.) Housing Shortages in Kittitas County continue to place a heavy burden on renters including those in the Cle Elum/Roslyn areas. With a .5o/ovocancy rate Kittitas County ranks 2nd overall for cost burdened households across all Washington Counties. Cle Elum records 62% of renters paying more than 3O%of their income in housing costs, Eastonis54%, Roslyn is43%and South CLe Elum is 48%. Overall the upper county combined burdened is57%, state averag e is 48o/o nearly 10 points lower. The lack of smaller format housing can pose a barrier to many people living alone or with a partner who do not need or cannot afford a large home." Census data shows that in the next ten years, seniors in Kittitas County at or below the poverty line will increase by approximately 1000 households. Without dedicated affordable senior housing units, many of these seniors may end up homeless. This project ensures that senior, disabled, veteran, and youth households who have limited assets are not living in unsuitable housing for lack of money. The relief of having affordable housing allows households to provide themselves with lifesaving prescription and medical care, food, and decent basic clothing. lntended residents can maintain pride in their independence and ability to care and provide for themselves without living in fear of being without food, without primary necessary medical care, and of being homeless with nowhere to turn, 0 6. Sustainability: Describe your ability, experience, and resources to implement and sustain the project during the term of the project. (250 words max.) HopeSource has owned and operated over 500 affordable housing units throughout Central Washington, has developed 25 units, and will deliver another 49 units By May 3i.st ZO2L. All projects have maintained their affordability over the years, are fully funded, and have sufficient operating reserves to maintain the structures and serve the populations as intended, HopeSource financial controls include adherence to Fiscal Policies supported by OMB Circular requirements and accounting practices. HopeSource is annually audited by an external account and has received 12 consecutive years of clean audits. HopeSource uses the Abila Mlp fund accounting financial management system, which is a comprehensive, configurable solution that enables staff to make better financial decisions, execute financial management with greater precision, and better track, report, and manage finances across the entire organization. 10 GOA[: lncrease number of people enrolled in health insurance by 25o/o by December 31, 2020. wlll Data Source Number of new enrollees in health insurance lnternal tracking sheet Strategy fl (What wlll you do to achieve vour goal?l Create promotional materials to distribute to local partners advertising health insurance enrollment assistance. Measurable Objectives: Promote the service with ot leost 5 community portners each quarter through December 2020. Distribute ot leost 100 flyers oround the community by December 2020. a a Strategy S2 (What will you do to achleve your goal?) Offer health insurance enrollment assistance at local community events. Measurable Objectives: Attend at least 2 community events per quorter in both Upper Kittitos County and Lower Kittitos County through December 2020 a Strategy S3 (What will you do to achleve your coal?l Offer health insurance enrollment assistance appointments in the office. Measurable Objectives . Schedule ot least 40 hours per month of open wolk-in ossistonce through December 2020. . Ensure stoff avoilability for at leost 25 scheduled oppointments each month through December 2020. 7 ' Goals & Objectives: Use the Goals and Objectives Form below to fill in the following table with your project's goals, measures, strategies, and objectives. See the examples below for guidance and use as many forms as necessary. Exam le #1 Exam #2: GOAL: lnffease the number of trail systems available to the general public within the City of Ellensburg from 5 to 7 by December 2021. Measurqs (How wlll you know you are maklng progress torvard your roal?l Data Source Number of trail systems open to the public and cl early labeled Trails report Strategy il1 (What wlll vou do to achieve your soal?l Establish public-private partnerships for funding trail construction and maintenance. Measurable Objectives: Create tailored presentation about project by March 2020. Meet with at leost 2 potential portners eoch quorter through lune 202A. Estoblish ot least 2 primory public-privote portnerships for trails by December 2020. ! I a Strategy*2 (What will you do to achleve vour goal?l ldentify sites for new trail systems. Measurable Objectives: Conduct site visits with portners of potential new sites by Morch 2021. ldentify pros ond cons of potentiol new sites by lune 2027, Solidify 2 new trsil sites by December 2021. I a Strategy S3 (What wlll you do to achieve your goal?l Build new trail systems, Measurable Objectives: . Creote plons for construction of new troil systems by Morch 2021. Two new trail systems will be built by December 2021.I 11 GOATS AND OBJECTIVES FORM Fill out white sections only. GOAL: lncrease the number of housing units available to homeless seniors, disabled, and veterans, wlll knour ar€toward Data Soutce strategies set out below are achieved within their targeted timelines lnternal tracking sheet Stratefy fl: (What wlll you do to achleve your goal?) Add 25 units of affordable/homeless housing that has a preference for seniors, disabled, and velerans. Measurable Objectives: County funds released by 12131DA21 Stlategy f2: (What will you do to achieve your goal?f Trust Fund application winter of 2021 Measurable Objectives: Collaborate with developer to submit a strong trust fund application. Strategy fl3: (What will you do to achleve your goal?f Ground breaking on proposed site Summer of 2022. Measurable Objectives; First homeless households are placed Spring of 2023. *Use copies of the same form if you have more than 3 slralegies for the same goal* 12 BUDGET NARRATIVE 1. Funding Utilization: Describe how the funds will be used to support the proposed project. For example, will the funds be used for staff time, supplies, consultants, contractors, construction costs, direct customer services, etc.? (250 words max.) See attached spreadsheet Attachment A for full use of funds, These funds will be a part of the soft cash needed to leverage for state and federal funds. 13 2. other support: Describe any monetary, in-kind, donations, grants, or other types of support that will be used for the project. lnclude both guaranteed support and support that may still be uncertain. (250 words max.) HopeSource will provide case management for tenants as in-kind support for the project. HopeSource staff will provide services that include trauma-informed case management; crisis counseling; planning and support for timely resolution of a housing crisis; development of a housing and employment stability plan; support in moving into permanent housing; reunification with family or friends to secure or stabilize housing; and connecting clients to mainstream and community-based services, financial counseling, energy assistance, food, clothing, legal, and employment and education services. 14 3. Sustainability: Describe how this project would or wouldn't be sustained if these Homelessness Prevention and Affordable Housing funds were not available either currently or in the future. (250 words max.) Without the Homeless Prevention and Affordable Housing funds, HopeSource would not be able to show local commitment to the project which would lower our overall application score to the Trust Funds and the Tax Credit competitions. With these competitive applications one or two points means the difference between getting awarded and not. 15 4. Partial Funding: lf this project were to receive only partial funding from this source, how would the project be impacted? How would the proposal be adjusted for less than the requested amount of funds? (250 words max.) lf there is only partial funding available, the project will not be able to go forward. 16 Elected As Per WSHFC Total 004 30%40%5001 48 0 24.00 0.00 24.00 0 500k 30% AMt 0% 10% AMt 50% 50% AMt Secfion 8 %Units 20 10.00 0.00 10.00 0.00 42% 28 14.00 0.00 14.00 0.00 58% 18 0 21 0 24 0 100% 0%50.00%0o/5 50-0004 00/6 1 CLE ELUM APARTMENTS Revised: 0313012021 INCOME Unil lncome T UNIT MIX MATRIX 2Br Per Cent Of 0 300/o AMI 40% AMt 50% AMI Section 8 M 1 BR - LIHTC '7.59o/o -13.01o/o2 BR . LIHTC Total [Jnits Total Total Square Footage 47,203 TOTALCAPITAL USES Construction 16 Base, escalation &furnishings Consl 633 $14.15 6.50% of total conslrucfion cosls A&E Fees 000 ,53 Architecture & Subconsultants Other Professional Fees 5.23 All other minus dev fee Prof 03 0.00% allfees minus dev fee Costs 0,91 All costs incl reserves & rent up costs Fees 11.110/" OllolalLIHTC dev costs Total 184 $ s15./3 /?.7 HopeSource SRI Total Total Fee Paid Fee $467,461 $1,090,742 $390,653 $91 1,524 $1,558,203 $1,302,177TOTAL Perunit SF .82 Solar Credits 00 Bank 00 WA State HTF Kittitas 2060 Funds Cash Flow Defened Dev Fee and/or Developer Cas $256,026 95,225 95.42Total $15,731,727 $321,056 $333.28 GAP So,o() REVENUE & EXPENSES Per Unit SF Rental lncome - lncl Service NOt LP Bank Debt Soft Debt Owner Servce Fee Net Cash Flow ADJUSTMENTS 339.00 621.00 672.00 412.00 749.00 861.00 1 49 0 0 0 24 0 uooortive Service lJnits 24 24 508 800 Paid Development Fee $1,558,203 9.90%nel Iotal Reserves $0 0.00% ofTDC Total ConUnoencies $836.537 5.32o/o of TDC 30% 1. TDC Waiver 2. Equity Pricing 3. High Cost or Low Cost Area 4. Need to figure out how to score 20210330 CleElum Family Proforma Vl.xlsx Summary 0ral ._ll:!t!,_n l&rb6 -E-m;-ri - sii6 M r CLE ELUM APARTMENTS Revised: 03/30/2021 SERVICE BUDGET Staff TitlA* Name of agency that employs this nerqon Annual Salary of an FTE in this position. (lf unknown, leave $0.) /o of time lhis person Mllwork on his Droiect. Total cost for this person on this omiect lenefit iale lolo) Benelit Amounl frT, I l-*,*,*,,,,,- Other Project Cash Flow Case lvlanaoer HooeSource $41 600 300/^Sl r.rif,n ?50/,$3 lrn srs.oool I $15,600 $15,600 Hooe U Coach HooeSource $35.360 30v"s10.608 250/,s2.652 *tr.renl I $13,260 $13,260 Emolovment Soecialist HoncSolrrce $37 d40 300/.914 91'2501 $2.808 srl.oml I $14,040 $14,040 s{330/,$(*l I $0 $o $(Q'Eol I $o $0 $($42.90t acl ,500 1.503 1,675 c00 1.200 4.200 Local PrintinglDuplication Other: Busfvan other: Comm Other: Training Project Admin istrative Cosls*"** Fund 50urce Pl Fund source *2 Fund source *3 $2,500,00 $2.500.0c $1.503.00 $,1.503.0f $0.00 s0.0c $1,875,00 $1.875.0C sq00 00 $900.0c $1.200.00 $1.200.0n s0.00 $0.00 $0,00 $0.00 $0.00 s0 0n $4.200.00 $4.200.00 Budget Narrative: 24 unils set aside for homeless individuals/families + Supportive Services. The Supportive Services will be provided by Hopesource as in"kind contribution. Total Services: 4 CLE ELUM APARTMENTS Revised: 03,3012021 PRoJECT oPERATING PRoFoRMA DETAIL Base Year 2020 oPERATINGPRoFoRilA 47,203 ResSF - 48 ResUnitCount .Per Per Subcategory SF/Year Unit/Year Per l\40 PerYear PerYear Notes Concessions Net lncome $36E,993 SFtYear Unit/Year Per l\40 Subcategory ExpensesPer PerYear Year Not€s Coast feo6 Admin i ofiice Audit-LIHTC&General LIHTC Fees annuallee Other 0n Site Base hourat$17 50ftr Benefts b€nefils 0n Site lrlaintenance - Janitorial hour al$1s/hr Perdiem / Other Oflice 0n Site Office / lnternet oflice etc Contract HuntAudit Fe6s Bank / Business Premiums Residential Common Residential Units Residential Units Gas - Common Water/ Sewer - Residential unit Iasl 12 monhs Basd on unit lasl 12 monlhs (2) 8y dumpsters kicdwk $120589/mo +11tmo & Turnover areSs Unit Turnover Maintenance Janitorial in hous6 Janitorial Contracts / Window Contract HVAC Contract Pest General oulsido olon site crew General lllaintenance Other Recreation Recreation Maintenance oubide olon sil6 cmw Recrealion ol on sit6 s€w Recreation Media model stc Events annual r6sid6nl etc Re3grue! Reserues perequily inv€slor Real.Eslats TileB Base LID Assessments Total Residential Expenses Base bad PerPer +3% stc Grols lncome $32,36E t388.4't4 ncludes rcsidEntal & @mmeadd afl6r vacancy loss 5 00%(s19.4211 4.3rk {s0.351 t$3481 ts1.3921 ($16,702) ($0.04){$40)(s1621 ts'1.942) 02%ts0.02)rs16l {s651 l$777'l 1.801 0.3*(t3s4 (s16.9921 anaqement Fee ($0.2a {$219){$876)($10,51, ($0.03)(s30){$120)ts1.440) -0 3%{$0.03)($25)($100)($1,200) -0.5%($0.04)t$35t ($140)($1,680) ($0.05)(s45)($180)($2.160) lnaqement 't8.3{t$'t.409)($67,639) (s0.77)($755)($3.020){s36.2401 33 0%($0.25)($249)($997)($1 1,959 {s0.41)($400)($1,600)($19,200) ($0.01)($5)($20){s2401 5.2%ls3s8)($19,104) Jipment {$30)t$120)($1.4401 ($0.05)($50)(s200)($2.400) $0.00 $0 $0 $0 ($0.15)($150){$600){$7.200) al {s0 04)($36)($144)($1,728) 1$231 ($92){$1.104) ($0.1 1){$1091 ($436)($5,232) 2.8%(s215)t$'0.3001 ($21 5 (58581 {s10.300) eraqe Fees 30%$0.00 $0 $0 123%($94i 1s45.4471 ($0.02)($24)($96 {$1.1 52) ($0.09)(s841 ($3361 ($4,032) $0.00 $0 $0 $0 $0.00 $0 $0 $0 $0.00 $0 $0 $0 ($0.41)($407){$1.627){s19.530) {$0 101 ($1 02){s407)($4.882) ($330)($1.32'1)(s15.851) 5.5i{($420)($20.160) acilitv Wide Decoratino ($0.'t2)r$1 20)($480)($5,760) (50.31){$300)(s1.200)($14.400t 4.84 133s7l ($17.136) rlies 1S0.03){s25J ($100)($1,200) ($0.03){$25)($100)($1.200) afetv ($0.0e)($85)($340)($4,080) ($0.04)(s42){s168)($2,01 6) ($0.05)($50){$200){$2.400) ($0.05)($50)($200)($2.400) ($0.05){$50)($200)($2,400) ($0 03){$30)($12(l$'1.440) 0.6%(s48t ($2,304) (s0.00){s4)(s16)r$'1921 iupplies ($0.00)(s4)($1 6){$1 92 ($0 04)($40)($160){$1,920) 3.7%(s2E5l t313.680t ($0.28)($271 {$1.100){$13.200 inq Suoolies ($0.01){$1 o)($40)($480) 0.696 ($4!($2.'t601 {$0.031 {$3[($120)($1.440) 1s0.02){$1 5l ($60)($720) 2.9/"$22!($10.800) lntingency ($0.23)($900)($10,800) 5.2%1s398)($r9,110) ($398 {s1.593)(s19.1 101 0.3%ts2tl ($1.00E) 'oDerty Taxes s0 $0 ($21)($1.008) $0 2021 0330 CleElun Fanily Prcfoma V1 .xlsx 80.6%1221.($245,E40) improvements opq exp ddails CLE ELUM APARTIVENTS DE1ELC/qMENT BUDcEt. qERMA TETVI RrVtwClt{c Revissdr 03/30/2021 R ESI D ENr, A L & No n - Re tlde nti. I NUIVBER OF UNITS R$idental SF Commsrclal SF StuctuFd Pa.klng SF Total SF 4S m 4t.203 f 4?"roilI SrsF I IPER uNrr I I combinad I I n*ia..tt I REVISED TOTAI 100.0006 0.00% I REsr DENTTAL-I fr ffi u-'Fiilii gI rorlr I I roral I 100.000/0 l-loi\1lrN-ED-.l I rorar I 9./. Naw Conrt oh $0.00 $80,000.00 $10,000.00 $2,164.78 $0.00 '48 85 .57 Est Land Cct afrdbddle to Pmi€ct Prdev Lmn hltrn Prymenb $0 $0 $0 $0 $o $0 $0 $0 $0 $80,000 $10,000 $2,165 $0 $r5s$rs $668,037 $0 $0 $0 $0 $1$33 $204 $44 $0 RE Commission 3.0006 Land Carry Costs 4.00% Acquisilion Loan Fee 0.00% Closing, Etc Olh€r 0"00% Skuclured Prcfessional Fees Bldg Pelmit-lmpact Fees Renlal Omgr Othsr Professional Contingencies Development Fee -lll1% 6.50%$14.15 --113$33 $0.00 $159 $021 $0.05 $6.88 $9 53 $032 $MO $0.43 $0.29 $020 $0J0 $161 $0.50 $0.00 $0.95 $1 03 $33J,1 't 65 S:9197 -i:l/ $303,732 $758,628 $668,037 $48,500 $1,558,203 2021 at 8.0 +.01% est increae 199$6.43 s205 $0.00 $0.00 $16.07 TI Engineeing/GdSoHSuryey $450,000.00 $15,000.00 $66,000.00 $20,500.00 $13,500.00 $9,340.00 $0.00 $?6J43€o $23,500.00 $0.00 $45,000.00 $48,500.00 $1,558,202.72 $324,718 $450,000 $15,000 $66,000 $20,500 $13,500 $9,340 $0 $76,'144 $23,500 $o $45,000 $48,500 $9,184 $306 $1J4' $418 $276 $191 $0 $1,5s4 $480 $0 $918 $990 $31800 $0 $0 $0 $0 $o m $0 $0 $0 $o $o @ i\rark€l Sludy App 3hoffiiS4K $49,628I $0I $27,220 - $0 $35,000 $0 $0 $43,r54.60 $15,000.00 $26,700.00 $70,000.00 $0.00 $r?a950 $0.00 $030 $35,000.00 $0 00 $53,000.00 $34,914.78 $7,500.00 $121,186.56 $0 $o $0 $o $0 $o $0 $0 $0 $0 $0 $0 $o $0 $0 $o-- l?opoo $0 w2n $0 $0 $35,000 $0 $53,000 $34,915 $7,500 $121,187 $29,750 $20,000 $25,000 $0 $0 $1,013 $306 $545 $0 $1/r9 $0 b55b $0 $0 $71 4 $0 $1p8' $713 $1"3 $e4ru $40s $510 $0 m $0.91 $032 $0.57 $0.00 $l 4s $0Jo $0.58 $0.00 $0.00 $0.74 mJ0 $1.12 $0.74 $0.1 6 $2.57 $0.63 $0.42 $0"53 1.fio/o 6.0% 1.00/o ST Loa Fee o.00/6 0.00% General lnsurance Construclion Loan Fse ConsfucUon Loan Fee S%inbssb-Constodionlntd€stpadloEquily lryacl Cqital Fee + Escw +T(b s%paidalcloshg lnclude t16,800 ttr Mlml File setup {iitso/unitl Educed lo ofls€l incBse h Pre conslc6k OfConst 9.50% '^ Rent Up/i\rarkoting Cosls@ '^ LIHTC Non Prolit Donation Ony" t9E 'Oper/ReplacemsnlsReeryes 100.00% $6^3? '^ Relocalion m.oo Resrye 19.420/. TOTAL COSTS to capital - smbined20210330 ClsElum Fami' PrcfomaVl xlsx I SOURCES WA State HTF $0 2060 Funds $750,000 $0 Accrud hl**on sd l@ng Cash t6 d14 rlii rJC GAP t0 LIHTC Installmenl - Fiflh lnslallment lnslallmenl ln io $'104,688.00 Fourlh lnstallmont- 9.41%ry Thid lnslallment Total . Clpck 6.720h 51 398.890 Si,55B 203 N.U20h 2.fi40/o 0.466% 1.1400/. 1.O21V. 88.451Vo chsck Professional Conlingencies $48,500 Mi$-Conslruction Admin $20,000 Total Ressrys - ToGDov FodRsewas Relocation $0 Tol.l - Chrck 1.910h $300,918 20210330 CleElum Family Prolofrs Vl.rlsx cdpild -@mbin€d Funding Start Date: Funding End Date: ApplicantName: Uqpesource Kittitas County Homeless and Affordable Housing Funds Budget Template ***Pleree fill in only gray shaded areas.+** ANNUAL PROJECT BUDGET TOTAL December 31, 2021 Project Sbrt Date: Project End Date: Number ofFundingYears Total County Request Total from Other Sources Total Project Budget $750,000.00 $74,9A7,727.00 $75,731,727.00 Amount from County Request Amount from Other Sources Detq i ls/ D esc ri ption /l u stif c o ti o n $ $ $I $eryices Totalsl $ Shelter suDDlies cosll I Other Direct CosB $ $ $ 14,9AL727.OO$ 750 000 00$ 750,000.00$ B u i I d i ng i mp rov e me nB /mai n ten a n ce Other TOTAL NON.ADMINISTRATIVE COSTS 7,OO 727.OO Costs to tof3l $$ Administative sto[Fsolories and Waaes I - Aamfi ltroeue sturt Benen rcT Depreciation Other TOTAI AI'MINISTMTTVE COSTSI $ $$ANNUAL TOTALS